Notice_Concerning_Sol_-_FINAL.pdf

U.S. Department of Transportation (US DOT) RFQ #693JK318Q0010 Pipeline & Hazardous Materials Safety Administration (PHMSA) Notice Concerning RFQ

NOTICE CONCERNING REQUEST FOR QUOTATION

PHMSA RFQ# 693JK318Q0010

Instructional Systems Design Development, Community of Practice, and Instructor Certification

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

You are invited to submit a quote in response to the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration (PHMSA) Request for Quotation (RFQ) #693JK318Q0010.

Please see the attached Statement of Work (SOW) for the description of the services to be purchased under this RFQ. Also, please read this document in its entirety as it contains pertinent information (quote contents, evaluation criteria, due dates, etc.) regarding this RFQ.

This solicitation documents and incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) FAC 2005-97, Effective November 06, 2017.

I. ELIGIBILITY, AWARD TYPE AND FAR APPLICATION:

• Eligibility:

o 100% Small Business set-aside.

o Applicable NAICS code: 611710 – Educational Support Services o Business Size Standard: $15.5 Million

• Award Type: Firm Fixed-Price Purchase Order under FAR Part 12 and 13.5.

• FAR Application: Part 12 and 13.5

Award will be made to the responsible quoter that represents the best value to the Government, using a tradeoff process based on the Evaluation Criteria in Item VIII below.

The following documents are attached to this solicitation:

• Attachment A - Statement of Work (SOW)

• Attachment B – Training and Qualifications Learning Model (TQLM) Diagram

II. DESCRIPTION:

PHMSA is seeking a contractor with the professional and expert understanding, with the systematic approach to training, of the Analysis, Design, Development, Implementation, Evaluation (ADDIE) training methodology, and for this methodology to be executed within the TQLM framework. See Attachments A and B for details of the requirement. In addition, the contractor must have the expertise and service capabilities to design, develop, and implement training courses to support PHMSA’s compliance with the MAP 21 Act of 2012, section 33008 and PIPES Act of 2016, Section 4(b)(4), Section 12, Section 9(a)(3), and Section 21(b)(1)(D). Also, the requirement includes the development of a training system authorized to grant continuing education units (CEUs), certify qualification programs, and award college credit for offered courses. The following figure is a chart of each task, place of performance, number of contractor resources needed, and invoicing schedule.

Figure 1

Task Number – Description

Place of Performance Resources – Full time (FT) and Part time (PT)

Invoicing Schedule

Task 1 Instructional Systems Design, Development

• Minimum 50% 3700 South MacArthur Blvd.

Oklahoma City, OK 73179

• Potentially 50% Telework

• 1 Senior Project Manager, Part time.

• 1 Senior/Lead Instructional Designers, Full time.

• 1 Senior/Lead Instructional Designers, Part time.

• 2 Instructional Designer, Full time.

• 1 Instructional Multimedia specialist, Full time.

Monthly

Task 2 Community of Practice

• 100% 3700 South MacArthur Blvd., Oklahoma City, OK 73179

• 1 Data Analyst, Full time.

• 1 Senior Project Manager, Part time.

Monthly

Task 3 Instructor Augmentation Support

• Minimum 40% 3700 South MacArthur Blvd., Oklahoma City, OK 73179

• Potentially 60% Telework

• 1 Senior Project Manager, Part time.

• 1 Instructor Part time.

Upon Completion

Task 4 Instructor Certification

• Minimum 45% 3700 South MacArthur Blvd., Oklahoma City, OK 73179

• Potentially 60% Telework

• 1 Senior Project Manager, Part time.

• 1 Senior Instructor IV, Part time.

• 1 Senior Instructor III, Part time.

• 1 Instructor Observations, Part time.

Upon Completion

III. PERIOD AND PLACE OF PERFORMANCE

• Period of Performance: From the date of award through twelve consecutive months, with three

(3) option periods of twelve (12) months each, to be exercised at the discretion of the Government.

• Place of Performance:

Inspector Training & Qualifications Division U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 3700 South MacArthur Blvd., Ste B Oklahoma City, OK 73179-7612

IV. WORK HOURS AND RECOGNIZED HOLIDAYS

Contractor shall provide coverage during core hours (from 7AM to 6PM CST) Monday through Friday.

These are the holidays the Government recognizes. Should a holiday fall on a weekend, the day designated by DOT (Government) must be recognized as the holiday.

1. New Year’s Day 6. Labor Day

2. Martin Luther King Day 7. Columbus Day

3. President’s Day 8. Veterans’ Day

4. Memorial Day 9. Thanksgiving Day

5. Independence Day 10. Christmas Day

On-site personnel assigned to this Purchase Order must not be granted access to DOT facilities during the holidays. The Contractor must place identical requirements, including this paragraph, in all subcontracts that require performance of work on-site, unless otherwise instructed by the Contracting Officer.

V. QUOTE CONTENTS

Quotes must reference PHMSA RFQ #693JK318Q0010 and must consist of Quoter’s Tax Identification Number, DUNS, point of contact information, and proposal date should be clearly indicated on the cover page. Quote page limit: 50 pages total, including Cover Page, Table of Contents, Technical Approach, Past Performance, Resumes and Pricing. Sample work product will not be counted against the 50 pages limit. Additional pages beyond 50 (excluding sample work product) will not be evaluated. Note:

Excluding the SF 18, any other pages of this solicitation (Attachments A & B and Clauses) that is submitted as part of the quote will not count against the 50-page limit. Please send quotes via email to Mr. Fazal Mirza (fazal.mirza@dot.gov) with a copy to Mr. Warren Osterberg (warren.osterberg@dot.gov). Quotes must include the following:

1. Signed SF 18 form and Amendments (if any are issued)

2. Section I - Technical Management Approach, and Staffing Approach & Capabilities:

a. Technical Management Approach: A narrative section titled Technical Approach on how your firm will manage the requirements as stated in the SOW.

b. Staffing Approach & Capabilities: A section titled Staffing Qualifications and Capabilities. A staffing plan or matrix identifying which task each staff is to support, and resume(s) of the staff are to be submitted. The staffing plan should also indicate the ability to provide personnel with the skills, qualifications, and experience required to successfully support the requirements for all tasks. See Attachment A – SOW, Section

5.0 Tasks for details of the qualification requirements for each task.

3. Section II - Past Performance: A section titled Past Performance. This section must demonstrate your firm’s ability to explain the relevance and similarity of its past performance references to the requirements of the solicitation including experience with the requirements as stated in the Statement of Work. Your past performance examples must clearly relate experience (analytical ability, technical, administrative, management) to the effort being proposed. Your firm must provide at least three (3) Past Performance references of relevant work performed within the past 5 year. In addition to the references, you must provide Samples of Work Product that you have previously completed. The sample work Each reference must include the following:

i. Company Name and Address

ii. Contract Number

iii. Contract Award Date

iv. Contract Type

v. Contract Period of Performance and Dollar Value

vi. Contracting Officer Point of Contact (name, telephone number, and e-mail address)

vii. Technical Point of Contact (name, telephone number, and e-mail address)

viii. Description of Services provided (include information on the scope, magnitude, and complexity of the contract)

ix. Description of problems encountered and what corrective actions the offeror took to remedy the situation.

mailto:fazal.mirza@dot.gov mailto:warren.osterberg@dot.gov

4. Section III - Pricing: To be on a separate (preferably last) pages of the quote package, and will be itemized (see Figure 1 above) to support the following tasks, as stated in the SOW Section III Tasks:

i. Base Period:

i. Task 1 Instructional Systems Design and Development

ii. Task 2 Community of Practice

iii. Task 3 Instructor Augmentation Support

iv. Task 4 Instructor Certification

ii. Option Period #1:

i. Task 1 Instructional Systems Design, Development

ii. Task 2 Community of Practice

iii. Task 3 Instructor Augmentation Support

iv. Task 4 Instructor Certification

iii. Option Period #2:

i. Task 1 Instructional Systems Design, Development

ii. Task 2 Community of Practice

iii. Task 3 Instructor Enhancement Support

iv. Task 4 Instructor Certification

iv. Option Period #3:

i. Task 1 Instructional Systems Design, Development

ii. Task 2 Community of Practice

iii. Task 3 Instructor Enhancement Support

iv. Task 4 Instructor Certification

VI. QUESTIONS

All questions regarding this RFQ must be emailed to Mr. Fazal Mirza (fazal.mirza@dot.gov) with a copy to Mr. Warren Osterberg (warren.osterberg@dot.gov). Do not contact any other PHMSA personnel during the RFQ stage.

All questions must be received on or before 3PM, EDT, June 01, 2018.

VII. SUBMISSION OF QUOTES

The complete quote must be sent in no more than 6 e-mails. All e-mails that comprise your firm’s quotes MUST be RECEIVED on or before 3PM, ET, June 15, 2018. When submitting quotes, the body of your e-mail message must expressly state how many e-mail messages make up your quote submission. Any reasonably legible font but nothing smaller than size 12 with at least 1-inch margin will be acceptable. The subject “USDOT PHMSA RFQ #693JK318Q0010 – Submission.”

VIII. EVALUATION OF QUOTES

A fixed-price Purchase Order will be awarded to the responsible offeror whose proposal represents the best value after evaluation in accordance with the criteria shown below. The Government will use a tradeoff source selection strategy when making the best value determination and award based on the following evaluation criteria.

All quotes received will be reviewed by the Acquisition Services Division (PHF-20) prior to being forwarded to the Program Office for technical review. This pre-evaluation review will be to determine that the quotes received comply with the instructions in the RFQ and contain all the necessary elements required for review.

mailto:fazal.mirza@dot.gov mailto:warren.osterberg@dot.gov

** INCOMPLETE QUOTES WILL BE DETERMINED “NON-RESPONSIVE” AND WILL NOT

BE EVALUATED. **

Per FAR 52.212-2 Evaluation – Commercial Items (Oct 2014):

Award will be made to the responsible quoter whose proposal presents the best overall value to the Government, using a tradeoff process. PHMSA will evaluate each proposal according to Evaluation Criteria 1 and 2 below. PHMSA will also evaluate the price of each proposal, but will not rank or score this criterion.

1. Evaluation Criterion 1 Technical Management Approach, and Staffing Approach & Capabilities: This criterion will be used to evaluate the following areas:

i. Technical Management Approach: In this area, PHMSA will evaluate your firm’s ability to explain and substantiate its proposed approach to the task items. Your firm’s understanding of and compliance with the solicitation requirements. Your firm’s understanding of the work requirements under each task item. The feasibility and scalability of your firm’s proposed approach. Demonstration of your firm’s expertise necessary to successfully support the required task items.

ii. Staffing Approach & Capabilities: In this area, PHMSA will evaluate your firm’s staffing plan indicating the ability to provide personnel with the skills, qualifications, and experience required to successfully support the requirements for all tasks. Your firm’s understanding of the staffing requirements for all task items. Resumes of personnel, demonstrating knowledge and experience in the adult learning theories, facilitation within Community of Practices, and Instructor training, as described in each task.

2. Evaluation Criterion 2 Past Performance: This criterion will be used to evaluate your firm’s past performance in supporting similar work as described in the SOW. Your firm’s ability to explain the relevance and similarity of its past performance references to the requirements of the solicitation.

Your firm’s demonstration of experience with the requirements as stated in the Statement of Work.

To score Past Performance, PHMSA reserves the right to utilize any or all of the following resources:

1) the information provided by the quoter in the proposal; 2) information gathered through phone calls and correspondence with the quoter’s references; 3) information known to government evaluators at the time of evaluation; and 4) information available on public websites/databases such as Past Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS) and System for Award Management (SAM).

NOTE: PHMSA will evaluate how well the Past Performance references align with the work in the SOW. PHMSA will determine relevance of past performance information based on the similarity of the nature of the previous work to the current requirement; the dollar value of the previous efforts;

and how recently the work was performed.

3. Evaluation Criterion 3. Price: Your firm’s pricing shall be based on the SOW. The Government will evaluate the fairness and reasonableness of your firm’s proposed; total price (including option periods), labor categories, mix of labor categories, level of effort, and key personnel. Please clearly specify the number of labor hours, loaded labor rates, and labor categories proposed. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Although this criterion will not be scored, it will be a consideration in determining which proposal presents the overall best value to the Government.

PHMSA may negotiate for additional discounts, or may award without negotiations.

Evaluation Order of Importance - Evaluation Criterion 1 Technical Management Approach and Staffing Approach and Capabilities, is more important than Evaluation Criterion 2 Past Performance.

Evaluation Criterion 1 Technical Management Approach and Staffing Approach and Capabilities, and Evaluation Criterion 2 Past Performance, when combined, are significantly more important than Evaluation Criterion 3: Price.

IX. QUOTER RESPONSIBILITY DETERMINATION

To be eligible for award, the Contracting Officer must determine that the offeror is responsible according to the standards of FAR 9.1, Responsible Prospective Contractors. Prior to issuing any award, the Government will review the FAPIIS/ Contractor Performance Assessment Reporting System (CPARS) and the System for Award Management (SAM) to ensure that the prospective awardee is responsible, current on all federal taxes, and is not on the list of parties excluded from federal procurement. PHMSA will also consider a contractor’s termination history when determining contractor responsibility.

X. DATES

• Deadline for Questions: 1500 EDT, June 01, 2018.

• Deadline for Quotes: 1500 EDT, June 15, 2018.