City Of Chicago Solicitation #69300

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1200935 Type of Funding: CITY Title: 1200935: Beekeeping Services

Small Order Solicitation #69300 (BID)

1200935: Beekeeping Services

Specification Number:1200935

Required for use by: DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 13-AUG-2026

Deadline for Questions: 12:00 PM Central Time, 30-JUL-2026 Buyer: PASCIAK, THOMAS Email Address: Tom.Pasciak@cityofchicago.org Phone Number: 3127445098 Pre-Solicitation Conference Date and Time: 11:00 AM Central Time, 23-JUL-2026 Pre-Solicitation Conference Location: The City will hold a Pre-Bid Conference at City Hall, 8th Floor Room

#806, 121 North LaSalle Street Chicago, Illinois 60602 at 11:00 a.m. Central Time on July 23, 2026. All parties interested in responding to this Specification are urged to attend in person. All interested Attendees are encouraged to register in advance of the Pre-Bid Conference. Attendees should send an e-mail to tom.

pasciak@cityofchicago.org . The City will answer questions and clarify the terms of the Specification at the Pre-Bid Conference. The City may respond both to questions posed on the day

Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1200935 Page 2 Type of Funding: CITY Title: 1200935: Beekeeping Services

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

2.2.3 Line 3

2.2.4 Line 4

2.2.5 Line 5

2.2.6 Line 6

Specification Number: 1200935 Page 3 Type of Funding: CITY Title: 1200935: Beekeeping Services

1 Header Information

1.1 General Information

Title 1200935: Beekeeping Services

Description 1200935: Beekeeping Services Preview Date 16-JUL-2026 11:00:00 Open Date 16-JUL-2026 11:00:00

Close Date 11:00 AM Central Time, 13-AUG-2026

Award Date Not Specified

Time Zone Central Time Buyer PASCIAK, THOMAS Quote Style Sealed Email Tom.Pasciak@cityofchicago.

org Event Small Order Outcome Small Order Blanket

Agreement

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 023-2005 CULT CTR

78 E. WASHINGTON

ROOM 400

Chicago, IL 60601 United States

Bill-To Address 023-2005 CULT CTR

78 E. WASHINGTON

ROOM 400

Chicago, IL 60601 United States

Payment Terms IMMEDIATE Carrier FOB CITY OF CHICAGO Freight Terms

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Requirements

<B>KEY SOLICITATION PARAMETERS</B>

CONTRACT SPECIFIC GOALS: NONE

Type No Response Required

FUNDING SOURCE: CITY

Type No Response Required

FUND NUMBER:026-0355-023-5230-9805-220140

Type No Response Required

DPS UNIT: SMALL ORDERS

Type No Response Required

CONTRACT TERM: 36 MONTHS

Type No Response Required

PRE-BID/PRE-PROPOSAL CONFERENCE: 7/23/2026 @ 11:00:00

Type No Response Required

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.

Type No Response Required

Specification Number: 1200935 Page 4 Type of Funding: CITY Title: 1200935: Beekeeping Services

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

- Proposal Page completed, signed and notarized - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Corporation - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Partnership - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Sole Proprietor - (ALL)

Circle one from the response values below:

YES

NO

- Bid Execution Page - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Insurance

Circle one from the response values below:

YES

NO

BID INCENTIVE / PREFERENCE AFFIDAVIT(S)

Type No Response Required

- Local Manufacture Affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Chicago Business Affidavit - (ALL)

Circle one from the response values below:

Specification Number: 1200935 Page 5 Type of Funding: CITY Title: 1200935: Beekeeping Services

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

YES

NO

- Small Business/Veterans Preference Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Alternatively Powered Vehicles affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Bidder Contact Information - (ALL)

Circle one from the response values below:

YES

NO

- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)

Circle one from the response values below:

YES

NO

1.4 Attachments

Name Data Type Description Attachment 00:MyCOI File Attachment 00:MyCOI Attachment 01:Insurance Requirements

File Attachment 01:Insurance Requirements

Attachment 02: Sexual Harassment Policy Affidavit

File Attachment 02: Sexual Harassment Policy Affidavit

Attachment 03: Detailed Specs

File Attachment 03: Detailed Specs

Attachment 04:Online Economic Disclosure Statement and Affidavit

File Attachment 04:Online Economic Disclosure Statement and Affidavit

Attachment 05: Bidder Contact

File Attachment 05: Bidder Contact

Attachment 06: MBE WBE VBE Special Conditions

File Attachment 06: MBE WBE VBE Special Conditions

Attachment 07:BIDDERS

COMMITMENT TO

UTILIZE MBE/WBE

FIRMS ON NO STATED

GOALS CON

File Attachment 07:BIDDERS COMMITMENT TO

UTILIZE MBE/WBE FIRMS ON NO STATED

GOALS CONTRACTS

Attachment 08: Bid Execution and Acceptance Page

File Attachment 08: Bid Execution and Acceptance Page

Attachment 11: Bid Submittal Checklist

File Attachment 11: Bid Submittal Checklist

Attachment 9: Bidders Commitment (BEPD)

File Attachment 9: Bidders Commitment (BEPD)

Specification Number: 1200935 Page 6 Type of Funding: CITY Title: 1200935: Beekeeping Services

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1200935 Page 7 Type of Funding: CITY Title: 1200935: Beekeeping Services

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 BEE KEEPING

SERVICES -

MAINTAINING OF

BEEHIVES.

8250603

120 Day

2 BEE KEEPING

SERVICES -

RELOCATION OF

ONE HIVE WITHIN

CITY LIMITS

8250603

18 Each

3 BEE KEEPING

SERVICES -

HARVESTING AND

JARRING HONEY

INCLUDING

DELIVERY OF

FINISHED PRODUCT

TO THE CHICAGO

CULTURAL CENTER

8250603

3 Year

4 BEE KEEPING

SERVICES -

HEXAGONAL JAR

16OZ W APPROP

GOLD LID

8250602

375 Each

5 BEE KEEPING

SERVICES -

HEXAGONAL JAR

3OZ W APPROP

GOLD LID

8250602

3,120 Each

6 BEE KEEPING

SERVICES - MOST

RECENT DADANT &

SON INC, CATALOG

FOR,REPLACEMENT

BEES AND MISC

SUPPLIES.

8250603

10,000 Discount From List

2.2 Line Details

2.2.1 Line 1 BEE KEEPING SERVICES - MAINTAINING OF BEEHIVES.

Category 82506. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Specification Number: 1200935 Page 8 Type of Funding: CITY Title: 1200935: Beekeeping Services

2.2.2 Line 2 BEE KEEPING SERVICES - RELOCATION OF ONE HIVE WITHIN CITY LIMITS Category 82506. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.3 Line 3 BEE KEEPING SERVICES - HARVESTING AND JARRING HONEY INCLUDING

DELIVERY OF FINISHED PRODUCT TO THE CHICAGO CULTURAL CENTER

Category 82506. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.4 Line 4 BEE KEEPING SERVICES - HEXAGONAL JAR 16OZ W APPROP GOLD LID Category 82506. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.5 Line 5 BEE KEEPING SERVICES - HEXAGONAL JAR 3OZ W APPROP GOLD LID Category 82506. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.6 Line 6 BEE KEEPING SERVICES - MOST RECENT DADANT & SON INC, CATALOG

FOR,REPLACEMENT BEES AND MISC SUPPLIES.

Category 82506. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

City of Chicago Solicitation #69300

Specification Number: 1200935 Page 9 Type of Funding: CITY Title: 1200935: Beekeeping Services

Contract Terms and Conditions

Table of Contents

Terms and Conditions

1. BIDDING INSTRUCTIONS

1.1. Request for Quotation Invitation

1.2. The Bid Documents

1.3. Title VI Solicitation Notice

1.4. Consideration Of Bid Proposals

1.5. Acceptance Of Bid Proposals

1.6. Withdrawal of Bids

1.7. Rejection of bid proposals

1.8. Competency Of Bidder

1.9. Basis of award

1.10. Trade Names

1.11. Discounts

1.12. Delivery

1.13. Guarantees & Warrantees

1.14. Maximum Compensation

1.15. Transparency Website

1.16. Quantities

1.17. Contract Period

1.18. Statutory Adjustments to the Bid

1.18.1. Business Enterprises Owned by People With Disabilities

1.18.1.1. Policy and Terms

1.18.1.2. Definitions

1.18.1.3. Commitments

1.18.1.4. Records and Reports

1.18.1.5. Bid Incentive to Encourage MBE/WBE Utilization on No Stated Goals Contracts

1.19. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

1.20. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

2. STANDARD TERMS AND CONDITIONS

2.1. General Provisions

2.1.1. Definitions

2.1.2. Interpretation of Contract

2.1.2.1. Order of Precedence

2.1.2.2. Interpretation and Rules

2.1.2.3. Severability

2.1.2.4. Entire Contract

2.1.3. Subcontracting and Assignment

2.1.3.1. No Assignment of Contract

2.1.3.2. Subcontracts

2.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

2.1.3.4. City’s Right to Assign

2.1.3.5. Assigns

2.1.4. Contract Governance

2.1.4.1. Governing Law and Jurisdiction

2.1.4.2. Consent to Service of Process

2.1.4.3. Cooperation by Parties and between Contractors

2.1.4.4. No Third Party Beneficiaries

2.1.4.5. Independent Contractor

2.1.4.6. Authority

2.1.4.7. Joint and Several Liability

2.1.4.8. Notices

2.1.4.9. Amendments

Specification Number: 1200935 Page 10 Type of Funding: CITY Title: 1200935: Beekeeping Services

2.1.4.10. No Waiver of Legal Rights

2.1.4.11. Non-appropriation of Funds

2.1.5. Confidentiality

2.1.6. Indemnity

2.1.7. Non-Liability of Public Officials

2.1.8. Contract Extension for Continuity of Services

2.2. Compensation Provisions

2.2.1. Ordering, Invoices, and Payment

2.2.1.1. Purchase Order Blanket Releases

2.2.1.2. Invoices

2.2.1.3. Submission of Invoices

2.2.1.4. Electronic Ordering and Invoices

2.2.1.5. Payment

2.2.1.6. City Right to Offset

2.2.1.7. Records

2.2.1.8. Audits

2.2.1.8.1. City’s Right to Conduct Audits

2.2.1.8.2. Recovery for Over-Billing

2.2.2. Subcontractor Payment Reports

2.2.3. Prompt Payment to Subcontractors

2.2.3.1. Incorporation of Prompt Payment Language in Subcontracts

2.2.3.2. Payment to Subcontractors Within Seven Days

2.2.3.3. Reporting Failures to Promptly Pay Subcontractors

2.2.3.4. Whistleblower Protection

2.2.3.5. Liquidated Damages for Failure to Promptly Pay

2.2.3.6. Action by the City

2.2.3.7. Direct Payment to Subcontractors By City

2.2.4. General Price Reduction –Automatic Eligibility for General Price Reductions

2.3. Compliance With All Laws

2.3.1. General

2.3.2. Certification of Compliance with Laws

2.3.3. Federal Affirmative Action

2.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements

2.3.4.1. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements

2.3.5. Other Non-Discrimination Requirements

2.3.5.1. Illinois Human Rights Act

2.3.5.2. State of Illinois Equal Employment Opportunity Clause

2.3.5.3. Chicago Human Rights Ordinance MCC Ch. 6-10 (formerly Ch. 2-160)

2.3.6. Wages

2.3.6.1. General

2.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

2.3.7.1. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

2.3.7.2. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)

2.3.7.3. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification

2.3.7.4. Federal Terrorist (No-Business) List

2.3.7.5. Governmental Ethics Ordinance 2-156

2.3.7.6. Lobbyists

2.3.8. Restrictions on Business Dealings

2.3.8.1. Conflicts of Interest

2.3.8.2. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4

2.3.8.3. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380

2.3.9. Other City Ordinances and Policies

2.3.9.1. False Statements

2.3.9.2. MacBride Principles Ordinance, MCC Sect. 2-92-580

2.3.9.3. Hiring Plan Prohibitions

2.3.9.4. Inspector General

2.3.9.5. Duty to Report Corrupt Activity

2.3.9.6. Electronic Mail Communication

Specification Number: 1200935 Page 11 Type of Funding: CITY Title: 1200935: Beekeeping Services

2.3.9.7. EDS Update Obligation

2.3.9.8. Wheel Tax (City Sticker)

2.3.9.9. Participation By Other Government Agencies

2.3.9.10. Policy Prohibiting Sexual Harassment (Section 2-92-612 of the Chicago Municipal Code)

2.3.9.11. Policy on Non-Disclosure of Salary History (Section 2-92-385 of the Chicago Municipal Code) .

2.3.9.12. Business Diversity Program

2.3.9.12.1. Policy

2.3.9.12.2. Definitions

2.3.9.12.3. Business Diversity Program Reports

2.3.9.12.4. Applicability

2.3.10. Compliance with Environmental Laws and Related Matters

2.3.10.1. Definitions

2.3.10.2. Joint Ventures

2.3.10.3. Compliance With Environmental Laws

2.3.10.4. Costs

2.3.10.5. Proof of Noncompliance; Authority; Cure

2.3.10.6. Copies of Notices and Reports; Related Matters

2.3.10.7. Requests for Documents and Information

2.3.10.8. Environmental Claims and Related Matters

2.3.10.9. Preference for Recycled Materials

2.3.10.10. No Waste Disposal in Public Way MCC 11-4-1600(E)

2.4. Contract Disputes

2.4.1. Procedure for Bringing Disputes to the Department

2.4.2. Procedure for Bringing Disputes before the CPO

2.5. Events of Default and Termination

2.5.1. Events of Default

2.5.2. Cure or Default Notice

2.5.3. Remedies

2.5.4. Non-Exclusivity of Remedies

2.5.5. City Reservation of Rights

2.5.6. Early Termination

2.6. Department-specific Requirements

2.6.1. General

2.6.2. Department of Aviation Standard Requirements

2.6.2.1. Department of Aviation Standard Requirements

2.6.2.2. Confidentiality of Airport Security Data

2.6.2.3. Aviation Security

2.6.2.4. Airport Security Badges

2.6.2.5. General Requirements Regarding Airport Operations

2.6.2.5.1. Priority of Airport Operations

2.6.2.5.2. Interruption of Airport Operations

2.6.2.5.3. Safeguarding of Airport Property and Operations

2.6.2.5.4. Work on the Airfield

2.6.2.5.5. Parking Restrictions

2.6.2.6. General Civil Rights (Airport and Airway Improvement Act of 1982, Section 520)

2.6.2.7. Firearms and Other Weapons Prohibited

2.6.3. Emergency Management and Communications (OEMC) Security Requirements

2.6.3.1. Identification of Workers and Vehicles

2.6.3.2. Access to Facilities

2.6.3.3. Security Badges and Vehicle Permits

2.6.3.4. Gates and Fences

2.6.3.5. Hazardous or Illegal Materials

2.6.4. Chicago Police Department Security Requirements

2.6.5. Department of Water Management ("DOWM") Security Requirements

2.6.5.1. Identification of Workers and Vehicles

2.6.5.2. Access to Facilities

2.6.5.3. Security Badges and Vehicle Permits

Specification Number: 1200935 Page 12 Type of Funding: CITY Title: 1200935: Beekeeping Services

2.6.5.4. Gates and Fences

2.6.5.5. Hazardous or Illegal Materials

3. SPECIAL CONDITIONS REGARDING MINORITY BUSINESS ENTERPRISE COMMITMENT AND WOMEN

BUSINESS ENTERPRISE COMMITMENT FOR COMMODITIES OR SERVICES

3.1. General

4. INSURANCE REQUIREMENTS

4.1. Insurance Requirements

Specification Number: 1200935 Page 13 Type of Funding: CITY Title: 1200935: Beekeeping Services

Terms and Conditions

1. BIDDING INSTRUCTIONS

1.1. Request for Quotation Invitation

The City of Chicago Department of Procurement Services (DPS) invites vendors to submit an electronic quote for the requirement in this document. If you are interested in doing business with the City of Chicago, you are encouraged to respond. Please direct all questions to the DPS Procurement Specialist (buyer) listed on the Cover Page.

This Bid and the resulting Purchase Order (PO) are subject to the City of Chicago Detailed Specification, and the Small Orders Terms and Conditions - Standard are attached and hereby incorporated into the bid and PO by reference. The Maximum Compensation for the Purchase Order (PO) awarded pursuant to this quote cannot exceed $250,000.

The Special Conditions Regarding MBE/WBE, including Schedules B, C-1, and D-1 are attached. Economic Disclosure Statements (EDSs) must be filed online at https://webapps.cityofchicago.org/EDSWeb.

TO RESPOND: Please submit an electronic quote using the City's iSupplier system. Go to http://www.cityofchicago.org/eProcurement

Click on "Current Bids", and then "eProcurement Bid and Solicitation Opportunities". Note the solicitation number, and then click "Login". Login to iSupplier, search for the solicitation number, open the solicitation for review, and accept the disclaimer. Registration for a user account is required. Instructions for registration and for entering an electronic quote are available in the "Online Training Materials" section.

An electronic quote must be received by the Bid/Proposal Submittal Date and Time printed on the Cover Page.

Bids not including both the electronic quote AND Bidder's MBE/WBE Utilization Plan will be rejected. Bidder's MBE/WBE Utilization Plan MUST contain a Schedule D-1 and/or a Request for a Reduction to or Waiver of the MBE/WBE Goals per the MBE/WBE Special Conditions Section 1.5.4.

Following the bid due date and time, a bid tabulation will be made available to the public on DPS's website at cityofchicago.

org/procurement under "Contract Administration," "Bid Tabulations" "Get Started Online." Search by the specification number printed on the Cover Page. Please allow one to three business days for posting of the bid tabulation.

The lowest responsive and responsible bidder will be contacted by the Procurement Specialist and will be required to submit any missing documents via the iSupplier Online Discussions function: 1) a properly filed EDS; 2) an insurance certificate.

The CPO will then move to award a PO. Notice of Award for a Small Order PO is made by the City's website when an Award Date is posted. Awarded POs and the Award Dates are made available to the public on DPS's website at cityofchicago.org/procurement under "Contract Administration," "Awarded Contracts," "Get Started Online," "City of Chicago," "Contracts and Awards." Search by the specification number printed on the Cover Page.

1.2. The Bid Documents

This is an eProcurement Bid. Bids are to be submitted through the City's "iSupplier" system, the City's eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, "Attachments" section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.

1.3. Title VI Solicitation Notice

Specification Number: 1200935 Page 14 Type of Funding: CITY Title: 1200935: Beekeeping Services

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.4. Consideration Of Bid Proposals

The Chief Procurement Officer (CPO) will represent and act for the City of Chicago (City) in all matters pertaining to this bid and resulting PO. The CPO reserves the right to reject any or all bid proposals and to disregard any informality in the bid proposals and bidding, when in the CPO’s opinion the best interest of the City will be served.

1.5. Acceptance Of Bid Proposals

The CPO will accept in writing one of the bid proposals within sixty calendar days from the date of opening of bids, unless the lowest responsible bidder, upon request of the City, extends the time of acceptance to the City.

1.6. Withdrawal of Bids

Bidders may withdraw their Bid at any time prior to the date and time for Bid Opening. Requests for withdrawal must be made in writing on the Bidder's letterhead to the Bid & Bond Room. Bidders must make their own arrangements for the return of their Bids.

1.7. Rejection of bid proposals

The CPO reserves the right to reject any/all bid proposals 1) if the bid proposal was received “late”which means after the stated time and date on the bid for acceptance of bid proposals; 2) for failure to bid all line items; 3) if unacceptable exceptions were taken to any terms stated herein or on the bid, 4) if any alternates were offered which are not considered “ equal” to the items specified on the bid, 5) if the bidder is deemed non-responsible or non-responsive, 6) if bidder fails to execute, notarize and return the Economic Disclosure Statement and Affidavit (EDS) including any/all appendices, 7) failure to execute/sign its bid proposal, or 8) any other reasons deemed in the best interest of the City.

1.8. Competency Of Bidder

No bid proposal will be accepted from or PO awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or PO, or that is a defaulter, as surety or otherwise, upon any obligation to said City, or had failed to perform faithfully any previous Contract or PO with the City.

The bidder, if requested, must present within a reasonable time, as determined by the CPO, satisfactory evidence of performance ability and possession of necessary facilities, resources and adequate insurance to comply with the terms of this bid.

1.9. Basis of award

It is the intention of the CPO to award one PO to the lowest responsive and responsible bidder. Bidder must quote all items in the bid. Bid proposals submitted to the contrary will be considered incomplete, and as a result, will be rejected.

The bidder’s pricing must incorporate any/all peripheral costs including, but not limited to the costs of the goods or services, taxes, insurance, training, warranties, travel, profit and/or overhead, etc., required by the bid.

1.10. Trade Names

Specification Number: 1200935 Page 15 Type of Funding: CITY Title: 1200935: Beekeeping Services

In cases where an item is identified by a manufacturer’s name, trade name, brand name, catalog number or reference, it is understood that the bidder proposes to furnish the item so identified and does not propose to furnish an “equal”unless the proposed “equal”is definitely indicated in an attachment to the electronic bid by the bidder. The reference to a manufacturer trade name, brand name or catalog is intended to be descriptive but not restrictive and only to indicate to the prospective bidder items that will be satisfactory. Bids on other trade names and catalogs will be considered, provided each bidder clearly states in the attachment to the electronic bid bid exactly what he proposes to furnish, electronically attaches descriptive literature or other data that describes the items proposed or or forwards a sample.

The CPO hereby reserves the right to approve as an equal or to reject as not being an equal, any item the bidder proposes to furnish that contains major or minor variations from the bid requirements but that may comply substantially therewith.

1.11. Discounts

Any cash billing discounts offered by bidders will not be considered in the evaluation of bids.

1.12. Delivery

All items delivered to the City must be shipped F.O.B. designated location, Chicago, Illinois. Bid price must include any freight, shipping or handling costs associated with the PO with TITLE TO PASS ON DELIVERY.

1.13. Guarantees & Warrantees

All guarantees and warrantees required must be furnished by the successful bidder and must run directly to the ordering City department. All guarantees and warrantees must be received by the ordering City Department before issuance of a final payment voucher on the PO.

1.14. Maximum Compensation

The maximum compensation allowed under the PO is not to exceed the amount stated in the Bidding Instructions, "Request for Quotation Invitation".

1.15. Transparency Website

Consistent with the City's practice of making available all information submitted in response to a public procurement, all bids, any information and documentation contained therein, any additional information or documentation submitted to the City as part of this solicitation, and any information or documentation presented to City as part of negotiation of a contract or other agreement will be made publicly available through a Website hosted by the City. Contractor agrees not to pursue any cause of action against the City with regard to disclosure of information.

1.16. Quantities

Any quantities shown on the Proposal Page(s) are estimates for the contract term and are for bid canvassing purposes only.

The City reserves the right to increase or decrease quantities ordered under this contract. Nothing herein will be construed as an intent on the part of the City to purchase any goods or services other than those determined by the City to be necessary to meet their current needs.

The City will be obligated to order and pay for only such quantities as are from time to time ordered on purchase order releases issued directly by the City Department, delivered and accepted.

1.17. Contract Period

The contract period is defined in the Detailed Specifications. The contract will start on the start date and will end on the

Specification Number: 1200935 Page 16 Type of Funding: CITY Title: 1200935: Beekeeping Services expiration date, unless terminated prior to this date according to the terms of the Termination provision, or extended as provided for herein.

The City will establish the start and expiration dates at the time of formal award and release of this contract (award date) unless negotiated prior to the award and release of the contract.

The start date will be no later than the first day of the succeeding month from the date shown as the Contract Award and Release Date.

1.18. Statutory Adjustments to the Bid

1.18.1. Business Enterprises Owned by People With Disabilities

1.18.1.1. Policy and Terms

It is the policy of the City that businesses certified as Business Enterprises owned by People with Disabilities (BEPD) in accordance with MCC 2-92-337 et seq., Regulations Governing Certification of Business Enterprises owned by People with Disabilities, and all other Regulations promulgated under the aforementioned sections of the Municipal Code; shall have the full and fair opportunities to participate fully in the performance of this Contract. Therefore, the Bidder or Contractor shall not discriminate against any person or business on the basis of disability, and shall take affirmative actions to ensure BEPDs shall have full and fair opportunities to compete for and perform subcontracts for supplies or services.

Failure to carry out the commitments and policies set forth herein shall constitute a material breach of the Contract and may result in the termination of the Contract or such remedy as the City deems appropriate.

1.18.1.2. Definitions

For purposes of this section only, the following definitions apply:

(A) "Business Enterprises owned or operated by People with Disabilities" or "BEPD has the same meaning ascribed to it in section 2-92-586.

(B) "Bid incentive" means an amount deducted, for bid evaluation purposes only, from the contract base bid in order to calculate the bid price to be used to evaluate the bid on a competitively bid contract.

(C) "Contract base bid" means the total dollar amount a contractor bids on a contract without factoring any bid incentive or percentage reductions to the bid amount.

1.18.1.3. Commitments

Where not otherwise prohibited by federal, state, or local law, the CPO shall allocate to any qualified bidder the following bid incentive for utilization of a BEPD as a prime contractor or subcontractor in the performance of the contract.

% of total dollar contract amount performed by

BEPD

Bid incentive

2 to 5% 1% of the contract base bid

6 to 9% 2% of the contract base bid

10 to 13% 3% of the contract base bid

14% or more 4% of the contract base bid

The bid incentive shall be calculated and applied in accordance with the provisions of this section. The bid incentive is used

Specification Number: 1200935 Page 17 Type of Funding: CITY Title: 1200935: Beekeeping Services only to calculate an amount to be used in evaluating the bid. The bid incentive does not affect the contract price.

Upon completion of the work, any Contractor that has failed to retain the percentage of BEPD subcontractors for which a bid incentive was taken into consideration in awarding of a contract shall be fined an amount equal to three times the amount of the bid incentive allocated, unless the Contractor can demonstrate that due to circumstances beyond the Contractor's control, the Contractor for good cause was unable to retain the percentage of BEPD participants throughout the duration of the contract period.

1.18.1.4. Records and Reports

The Contractor shall maintain accurate and detailed books and records necessary to monitor compliance with this section and shall submit such reports as required by the CPO, or the commissioner of the supervising department.

Full access to the Contractor’s and Subcontractor’s records shall be granted to the CPO, the commissioner of the supervising department, or any duly authorized representative thereof. The Contractor and Subcontractors shall maintain all relevant records for a period of at least three years after final acceptance of the work.

1.18.1.5. Bid Incentive to Encourage MBE/WBE Utilization on No Stated Goals Contracts

This Contract does not include stated goals for MBE/WBE participation. Nevertheless, by means of a bid preference pursuant to MCC 2-92-525, bidders are encouraged to utilize MBE and WBE firms on the Contract.

A. For purpose of this section only, the following definitions shall apply:

"Bid Incentive" means an amount deducted, for bid evaluation purposes only, from the contract base bid in order to calculate the bid price to be used to evaluate the bid on a competitively bid contract.

"Contract base bid" means the total dollar amount a contractor bids on a contract without factoring any bid incentive or percentage reductions to the bid amount.

B. As further described below, the CPO will allocate to any qualified Bidder the following bid incentive for utilization of:

1. MBE or WBE subcontractors in the performance of the Contract; or

2. MBE or WBE firms other than as a subcontractor during the performance of the Contract, this may include, but is not limited to, an MBE or WBE acting as a prime contractor, or indirect participation by an MBE or WBE:

MBE or WBE participation as a percentage of the estimated contract dollar amount

Bid Incentive, as a percentage of the Contract Base Bid

5% 0.75%

10% 1.00%

15% 1.25%

20% 1.50%

25% 1.75%

30% 2.00%

C. For a Bidder to qualify for an incentive under B(1), above, the MBE or WBE subcontractors that the bidder utilizes must be certified by the City of Chicago or Cook County in the area of specialty in which they are used during the performance of the contract unless:

1. such MBE or WBE subcontractors are certified in at least one area of specialty; and

2. the Bidder has entered into a written mentor-protégé agreement approved by the CPO with such MBE or WBE subcontractors to develop their capacity in becoming self-sufficient, competitive and profitable business enterprises.

D. For a bidder to qualify for an incentive under B(2), above, the MBE or WBE firms that the bidder utilizes (or bidder, if bidder is an MBE or WBE) must be certified by the City of Chicago or Cook County in the area of specialty in which they

Specification Number: 1200935 Page 18 Type of Funding: CITY Title: 1200935: Beekeeping Services are used during the performance of the contract.

E. The Contractor must maintain adequate records necessary to monitor compliance with its MBE and/or WBE utilization commitment and MCC 2-92-525 and must submit such reports as required by the Chief Procurement Officer. Full access to the Contractor's, subcontractors' and firms', if used during the performance of the Contract, records shall be granted to the CPO, the Commissioner of the supervising department, the Inspector General, or any duly authorized representative thereof.

The contractor, subcontractors and firms shall maintain all relevant records for a minimum of seven years after final acceptance of the work.

F. Upon completion of the work, any contractor that has failed to retain the percentage of MBE or WBE subcontractors for which a bid incentive was taken into consideration in awarding of a Contract shall be fined an amount equal to three times the amount of the bid incentive allocated, unless the contractor can demonstrate that due to circumstances beyond the contractor's control, the contractor for good cause was unable to retain the percentage of MBE or WBE subcontractors throughout the duration of the contract period.

Bidders desiring to take advantage of the Bid Incentive to Encourage MBE/WBE Utilization must submit documentation with their bid of their commitment to utilize MBE and/or WBE firms, which will include submitting a "Bidders Commitment to Utilize MBE and WBE Firms on No Stated Goals Contract" form and an MBE/WBE Compliance Plan as described in the Special Conditions Regarding Minority Business Enterprise Commitment And Women Business Enterprise Commitment For Commodities Or Services as if the Contract provided goals for MBE/WBE participation equal to percentage of utilization bidder commits to in order to take advantage of the bid incentive

1.19. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

In accordance with Section 2-92-612, Bidder shall, as prescribed by the Chief Procurement Officer, attest by affidavit (in the form of the "Sexual Harassment Policy Affidavit" Exhibit attached hereto) that Bidder has a written policy prohibiting sexual harassment that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment; and (iii) the legal recourse available for victims of sexual harassment.

1.20. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

In accordance with Section 2-92-385, Bidder shall, as prescribed by the Chief Procurement Officer, attest by affidavit (in Appendix C to Bidder's Economic Disclosure Statement) that Bidder has a written policy (i) against screening job applicants based on their wage or salary history and (ii) seeking an applicant's wage or salary history.

2. STANDARD TERMS AND CONDITIONS

2.1. General Provisions

2.1.1. Definitions

"Addendum" is an official revision of the Bid Documents issued by the Chief Procurement Office prior to Bid Opening Date.

"Airports" means Chicago O’Hare International Airport and Chicago Midway International Airport.

"Airside" means, generally, those areas of an Airport which requires a person to pass through a security checkpoint to access. References to "sterile areas" generally mean Airside areas within terminal buildings. References to "Airfield", "Aircraft Operations Area", "AOA", or "Secured areas" generally mean outdoor Airside areas or areas not accessible to passengers.

"Attachments" are all the exhibits and other documents attached to the Bid Documents and/or incorporated into the Contract by reference.

"Bid" refers to an offer made by a Bidder in response to an invitation for bids which includes a binding proposal to perform the Contract which the City may rely on and accept, or in the case of an RFP or RFQ, the submission/proposal in response to that solicitation which may be subject to negotiation.

"Bidder" is a person, firm, or entity submitting a Bid in response to an invitation for bids; for RFPs and RFQs, references may be made to "Respondents." Once the Contract is awarded the Contractor shall assume that all references to a Bidder or

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Respondent and such attendant obligations apply to the Contractor.

"Bid Documents" means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available on the City's website and incorporated by such reference, in connection with an invitation for bids or proposals. Except for such Bid Documents as are posted on the City's website and incorporated by reference, all Bid Documents must be submitted by a bidder on the Bid Opening Date.

"Bid Opening Date" is the date and time publicly advertised by the Chief Procurement Officer as the deadline for submission of Bids; this may be referred to as a "Proposal Due Date" for RFP and RFQ solicitations.

"Bidder Responses" means all data entered and attachments uploaded by the Bidder into the iSupplier system in response to the Bid Documents.

"Business Day" means business days (Monday through Friday, excluding legal holidays, or City shut-down days) in accordance with the City of Chicago business calendar.

"Calendar Day" means all calendar days in accordance with the world-wide accepted calendar.

"Chief Procurement Officer" abbreviated as "CPO" means the chief executive of the City's Department of Procurement Services ("DPS"), and any representative duly authorized in writing to act on the Chief Procurement Officer's behalf.

"City" means the City of Chicago, a municipal corporation and home rule government under Sections 1 and 6(a), Article VII, of the 1970 Constitution of the State of Illinois.

"Commissioner" means the chief executive of any City department that participates in this Contract (regardless of the actual title of such chief executive), and any representative duly authorized in writing to act on the Commissioner's behalf with respect to this Contract.

"Contact Person" means the Contractor's management level personnel who will work as liaison between the City and the Contractor and be available to respond to any problems that may arise in connection with Contractor's performance under the Contract.

"Contract" means, upon notice of award from the CPO, the contract consisting of all Bid Documents relating to a specific invitation for bids or proposals, and all amendments, modifications, or revisions made from time to time in accordance with the terms thereof. All such documents comprising the Contract are referred to as the "Contract Documents".

"Contractor" means the Bidder or Proposer (person, firm, or entity) that is awarded the Contract by the CPO. Any references to the Bidder or Proposer in the Contract Documents is understood to apply to the Contractor.

"Cover Page" means the first page of the PDF version of the bid solicitation available for download from the iSupplier system. The Cover Page specifies the name of the solicitation, the specification number, the buyer, contact information, bid opening date, and pre-submittal conference information.

"Department" which may also be referred to as the using/user Department is the City Department which appears on the applicable Purchase Order Release for goods, work, or services provided under this Contract.

"Detailed Specifications" refers to the contract specific requirements that includes but is not limited to a detailed description of the scope, term, compensation, price escalation, and such other additional terms and conditions governing this specific Contract.

"Force Majeure Event" means an event beyond the reasonable control of a party to this Contract, which is limited to acts of God, explosion, acts of the public enemy, fires, floods, earthquakes, tornadoes, epidemics, quarantine restrictions, work stoppages not caused or unmitigated by the Contractor.

"Header Information" refers to the Section 1 of the PDF solicitation which contains several subsections, "Requirements", further divided into "Key Solicitation Parameters", "Bidder Questions", and "Commodities/Work Services/Heavy Equipment/Small Orders/Construction/JOC Checklist"; and "Attachments." When the solicitation is open for response in the iSupplier, the system displays the Header Information under the "Header" tab.

"Holidays" refers to the official City Holidays when the City is generally closed for business which includes: New Year's Day, Dr. Martin Luther King Jr.'s Birthday, Lincoln's Birthday, President’s Day, Pulaski Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

"iSupplier" refers to the City's eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

"MCC" is the abbreviation for the Municipal Code of Chicago.

"Online Discussions" refers to the electronic messaging functionality built into the iSupplier system.

"Party" or collectively "Parties" refers to the entities that have entered into this Contract including the Contractor and the

Specification Number: 1200935 Page 20 Type of Funding: CITY Title: 1200935: Beekeeping Services

City.

"Purchase Order" means a written purchase order from a Department referencing this Contract. Purchase Orders may also be referred to as "Blanket Releases".

"Proposal Pages" means the section within eProcurement labelled "Lines" or "Price Schedule" where the Bidder enters the unit prices. The eProcurement system will calculate the extended prices and total price.

"Services" refers to all work, services, and materials whether ancillary or as required by the Detailed Specifications that Contractor provides in performance of its obligations under this Contract.

"Specification" means the Bid Documents, including but not limited to the Detailed Specifications.

"Subcontractor" means any person or entity with whom the Contractor contracts to provide any part of the goods, services or work to be provided by Contractor under the Contract, including subcontractors of any tier, suppliers and material men, whether or not in privity with the Contractor.

2.1.2. Interpretation of Contract

2.1.2.1. Order of Precedence

The order of precedence of the component contract parts will be as follows:

• If funded by the Federal government or State of Illinois, terms required by the Federal Government or State of Illinois, as applicable, whether set out in this document, in a Task Order Request (if applicable), or otherwise.

• All other parts of this Contract.;

• Task Order (if applicable).

Provided, however, in the event of an inconsistency between terms set out among different component parts of the Contract, or terms set out within a Contract part, notwithstanding the order of precedence noted above, the term that is most favorable to the City controls, unless expressly stated otherwise.

2.1.2.2. Interpretation and Rules

Unless a contrary meaning is specifically noted elsewhere, the phrases "as required," "as directed," "as permitted," and similar words mean the requirements, directions, and permissions of the Commissioner or CPO, as applicable. Similarly, the words "approved," "acceptable," "satisfactory," and similar words mean approved by, acceptable to, or satisfactory to the Commissioner or the CPO, as applicable.

The words "necessary," "proper," or similar words used with respect to the nature or extent of work or services mean that work or those services must be conducted in a manner, or be of a character which is necessary or proper for the type of work or services being provided in the opinion of the Commissioner and the CPO, as applicable. The judgment of the Commissioner and the CPO in such matters will be considered final.

Wherever the imperative form of address is used, such as "provide equipment required" it will be understood and agreed that such address is directed to the Contractor unless the provision expressly states that the City will be responsible for the action.

2.1.2.3. Severability

The invalidity, illegality, or unenforceability of any one or more phrases, sentences, clauses, or sections in this Contract does not affect the remaining portions of this Contract.

2.1.2.4. Entire Contract

The Contract Documents constitute the entire agreement between the parties and may not be modified except by the subsequent written agreement of the parties.

2.1.3. Subcontracting and Assignment

2.1.3.1. No Assignment of Contract

Specification Number: 1200935 Page 21 Type of Funding: CITY Title: 1200935: Beekeeping Services

Pursuant to 65 ILCS 8-10-14, Contractor may not assign this Contract without the prior written consent of the CPO. In no case will such consent and subsequent assignment relieve the Contractor from its obligations under the Contract, or change the terms of the Contract. The Contractor must notify the CPO, in writing, of the name of any proposed assignee and the reason for the assignment; consent to which is solely in the CPO’s discretion.

2.1.3.2. Subcontracts

No part of the goods, work, or services to be provided under this Contract may be subcontracted without the prior written consent of the CPO; but in no case will such consent relieve the Contractor from its obligations under the Contract, or change the terms of the Contract. Further, substitution of a previously approved Subcontractor without the prior written consent of the CPO is not permitted. The Contractor must notify the CPO of the names of all Subcontractors to be used and shall not employ any that the CPO has not approved. Prior to proposing the use of a certain Subcontractor, the Contractor must verify that neither the Subcontractor nor any of its owners is debarred from or otherwise ineligible to participate on City contracts.

This information can be found on the City’s website at:

https://www.chicago.gov/city/en/depts/dps/provdrs/debarred_firms_list.html

The Contractor will only subcontract with competent and responsible Subcontractors. If, in the judgment of the Commissioner or the CPO, any Subcontractor is careless, incompetent, violates safety or security rules, obstructs the progress of the services or work, acts contrary to instructions, acts improperly, is not responsible, is unfit, is incompetent, violates any laws applicable to this Contract, or fails to follow the requirements of this Contract, then the Contractor will, immediately upon notice from the Commissioner or the CPO, discharge or otherwise remove such Subcontractor and propose an acceptable substitute for CPO approval. Removal and substitution must be in compliance with any applicable requirements of the MBE/WBE or DBE program.

All subcontracts and all approvals of Subcontractors are, regardless of their form, considered conditioned upon performance by the Subcontractor in accordance with the terms and conditions of this Contract. Upon request of the City, Contractor must promptly provide a copy of its agreement(s) with its subcontractor(s). All subcontracts must contain provisions that require the subcontracted activity be performed in strict accordance with the requirements of this Contract, provide that the Subcontractors are subject to all the terms of this Contract, and are subject to the approval of the CPO. If the subcontract agreements do not prejudice any of the City's rights under this Contract, such agreements may contain different provisions than are provided in this Contract with respect to extensions of schedule, time of completion, payments, guarantees and matters not affecting the quality of the activity to be performed.

2.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

The Contractor may not pledge, transfer, or assign any interest in this Contract or contract funds due or to become due without the prior written approval of the CPO. Any such attempted pledge, transfer, or assignment, without the prior written approval of the CPO is void as to the City and will be deemed an event of default under this Contract.

2.1.3.4. City’s Right to Assign

The City expressly reserves the right to assign or otherwise transfer all or any…