Amendment_000001_revised_SOW.pdf

6913G618Q300040 Amendment 000001

U.S Department of Transportation Volpe National Transportation Systems Center

Pest Control Services

STATEMENT OF WORK

INTRODUCTION/BACKGROUND

The U.S. Department of Transportation, Volpe National Transportation Systems Center (Volpe Center) is located at 55 Broadway, Cambridge, MA. The Volpe Center is made up of 6 buildings on a 14 acre campus in the Kendall Square area of Cambridge. The Volpe Center requires a contractor to provide a complete range of pest control services, in accordance with this Statement of Work.

SCOPE OF WORK

The contractor shall furnish all necessary supplies, materials, equipment, labor, supervision, and transportation necessary to perform pest control services for all buildings and grounds at the Volpe Center located at 55 Broadway, Cambridge, MA 02142. The Volpe Center consists of 6 buildings on a 14 acre campus in Kendall Square area. Site map is provided in Attachment #1. Contractor shall provide weekly services (maximum of 16 hours per month) not including additional Mass Entrapment services required upon request.

CLIN 0100 – Monthly Pest Control Services and Optional Monthly Pest Control Services

Interior of Buildings

Contractor shall provide pest control services in all interior areas of buildings including, but not limited to, standard office spaces, kitchen and food preparation areas; food serving and dining areas; technical laboratories, data centers; common area lobbies, breakrooms, corridors and restrooms; mechanical rooms, storage rooms, soiled utility rooms and housekeeping closets; and childcare center facility. Office space areas typically include 2 breakrooms with refrigerators and microwaves. Access to any locked offices shall be provided by the COR or designee so as to ensure a complete coverage of the entire facility. No pest control materials or traps shall be placed where it may be accessed by children in childcare facility, nor shall such material be allowed to contact food or serving equipment. Storage of pest control materials or equipment at site is prohibited without the written approval of the COR. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

Interior buildings to be serviced include the following:

Building 1 (200,000 Ground Square Feet (GSF)) – 13 stories 1st floor: lobby area and newsstand café 2nd floor: full service cafeteria 3rd to 12th floors: office space 9th floor: office space and health unit 13th floor: maintenance, back of house operations

Building 2 (16,000 GSF) – 1 story - Auditorium, Fitness Center, office space Building 3 (58,000 GSF) – 3 stories

Basement: office space, main computer room (data center), storage 1st floor: office space, aviation labs 2nd floor: office space

Building 4 (38,000 GSF) – 2 stories 1st floor: Childcare Center (with full kitchen), mailroom, silo storage, office space 2nd floor: office space

Building 5 (7000 GSF)– 1 story - HVAC plant Building 6 (11,500 GSF) – 2 stories 1st floor: Shipping/Receiving, warehouse, laboratories, office space 2nd floor: office space

Treatment in certain areas is limited to restricted times. Access is available as follows:

Building 1, 1st floor newsstand café – only before 6 am or after 4pm and weekends

Building 1, 2nd floor cafeteria – only before 6 am or after 2 pm and weekends

Building 1, 9th floor health unit – only 9 am to 3 pm weekdays (not weekends)

Childcare Center – only available before 6 am, after 6 pm and weekends

Below Ground Tunnels and Crawl Space

20,000 feet of crawlspace under Building 4 that is approximately 4 ½’ high

700 feet of underground tunnels connecting Building 1, 3, 4, 5; approximately 8’ high x 8’ wide

Exterior of Buildings

Contractor shall provide services around the exterior of all buildings up to 3 feet from building perimeters, including all main entry ways, courtyards, and under/around the loading docks and dumpsters.

Services include placement and regular checking and rebaiting of traps to ward off the entry of rodents from interior of building.

Pest Management Plan

The contractor shall provide a pest management plan that shall contain the following but are not limited to:

Inspect to determine pest management measures are appropriate and required.

Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. insect electrocution devices, traps, caulking, air screens, etc.

Collection and disposal of all pests.

Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

Control insect pests (i.e., crickets, housefly, stable fly, blow flies, etc.).

Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, grain moths etc.)

Control mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

Control pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

Service Calls

The Volpe Center’s operating hours are from 0630 to 1830 Monday through Friday, excluding Federal holidays. The Contractor may find it necessary to deviate from the normal hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government. The service schedule shall be developed between the Contractors and COR prior to any service being performed.

Work scheduled but not accomplished due to weather or unforeseen emergencies, shall be communicated to the COR and accomplished as soon as possible.

Contractor shall report to the Volpe Center loading dock located at 44 Potter Street, Cambridge, MA, on service scheduled days coordinated in advance with the COR for instructions on location of recent sightings and infestation concerns. Contractor shall submit a written report of all activities following each visit for submission to the COR.

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the Volpe Center facility, including utility services, fire protection systems, and visitors of designated personnel. In the event of an emergency, services may be stopped and rescheduled at no additional cost to the government.

Unscheduled service request may be required; after receipt of notification by the COR, the Contractor shall communicate to the COR within 2 hours the soonest available date/time that pest control services can be provided to correct the emergent condition. Services shall be scheduled to be provided within 48 hours of notification, unless otherwise agreed to by COR.

Reporting

The Contractor shall be responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any services contained in this Statement of Work. After each service (scheduled or un-scheduled) contractor shall submit documentation including but not limited to:

Date and time of service provided Name of company employee performing for service Location, by building and specific area (i.e. exterior of building #, office numbers, kitchen childcare center) where service were performed Pest or pests against which the services targeted (i.e. mice, fruit flies) Specifics of services provided (i.e. placement of glue traps) Any other related information pertaining to services (i.e. brand/manufacturer or the federal environmental protection agency registration number) Intended results of services and any recommended actions on behalf of Government

CLIN 0600 (OPTIONAL) - MASS ENTRAPMENT RAPID RESPONSE SERVICES (UPON

REQUEST AS NEEDED)

The Contractor shall provide by request of the Contracting Officer four (4) mass entrapments to be performed on a Friday at 6 pm and concluding Sunday at 6 pm. Contractor shall provide services to a 40,000 GSF area and including all necessary supplies, materials, equipment, labor, supervision, and transportation necessary.

PLACE OF PERFORMANCE

All work requested under this Statement of Work shall be performed at the Volpe Center located at 55 Broadway, Cambridge, MA 02142. The Volpe Center consists of 6 buildings on a 14 acre campus in Kendall Square area. Please refer to the Volpe Center campus site map attached.

PERIOD OF PERFORMANCE

Base Year: Date of Award to September 30, 2018 Option Year 1: October 1, 2018 to September 30, 2019 Option Year 2: October 1, 2019 to September 30, 2020 Option Year 3 October 1, 2020 to September 30, 2021

OTHER REQUIREMENTS

The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators (PCO), including adherence to Massachusetts Department of Early Education and Care Licensing requirements, for the performance of pest control operations, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed. The contractor shall perform in strict accordance with all terms, conditions, provisions, specifications, and schedules of this solicitation and any resulting contract and shall provide services in a manner that ensures the health and general well-being of employees, visitors and children in the childcare center.