Attachment_1_PWS_STACM.pdf

Attachment 1 Performance Work Statement

Chemical, Biological, Radiological and Nuclear (CBRN) Scientific and Technical Assistance for Consequence Management (STACM)

I. Introduction and Background

EPA’s Office of Emergency Management is the backbone of the federal government’s response to, preparation for and prevention of environmental emergencies. EPA works with other federal agencies, state, local and tribal governments to respond quickly to chemical and hazardous substance releases and oil spills; and continually strives to protect the public from immediate dangers and future accidents. The Chemical, Biological, Radiological, and Nuclear (CBRN) Consequence Management Advisory Division (CMAD) is comprised of the CBRN Operational Planning Team (COPT) and the Field Operations Branch (FOB) each with key functions of responsibility and work closely integrated with various Division functions. CMAD provides CBRN gap analysis and initiatives to fill gaps develops CBRN operational guidance, SOPs, and strategies for response, and expertise on characterization, decontamination, clearance of buildings/outdoor spaces, and waste management issues. Portable response assets that CMAD manages include, the Airborne Spectral Photometric Collection Technology (ASPECT) and the Portable High-Throughput Integrated Laboratory Identification System (PHILIS). CMAD is also responsible for Radiation Task Force Leader (RTFL) training, evaluating new technologies for response, headquarter liaison with the Department of Defense, United States Northern Command (USNORTHCOM), Defense Security Agency (DSA), National Guard Bureau (NGB), Dept. of Homeland Security (DHS), Department of Energy (DOE), Federal Bureau of Investigation (FBI) and Secret Service to leverage other homeland security resources from other agencies/ laboratories. CMAD also collaborates and coordinates with internal agency partners;

National Homeland Security Research Center (NHSRC) of Office of Research and Development (ORD), Office of Homeland Security (OHS), Office of Radiation and Indoor Air (ORIA), Emergency Response Team (ERT) and National Counter-terrorism Evidence Response Team (NCERT).

II. Purpose

The contractor shall be able to provide professional, technical and scientific experts focused on CBRN response and remediation protocols and tools for field responders, policy makers, and analysts; support activities range from developing or applying environmental sampling strategies for response and remediation actions to developing, evaluating and conducting field demonstrations for bench-scale through pilot- and full-scale field testing/field studies for methods of indoor and outdoor system/platforms contaminated with a CBRN surrogate; support shall also be provided for developing and executing field trainings and exercises of all sizes (tabletop, functional, full scale) for remediation of CBRN contaminated indoor and outdoor system/platforms. The contractor shall be able to provide emergency response support (both field and reach back capability) is also necessary to support identification, decontamination, and remediation activities. These responses shall be for indoor and outdoor system/platforms that are contaminated (or suspected to be contaminated) with CBRN agents or other chemicals, biological agents, or toxins where CMAD has been requested to provide assistance. (Note: this is not meant to be a 24/7 standby response capability)

Additionally, the contractor shall provide professional technical writers for the development of high quality scientific and technical documents focused on CBRN response and remediation information for a wide variety of audiences. The documents should draw on the latest state of the science and translate complex, technical information into usable formats to communicate the outcomes of CMAD’s work portfolio with technical and nontechnical audiences. These personnel may be required to obtain Top Secret security clearance to accomplish tasks included in the performance work statement.

III. Quality Assurance Requirement

Quality Assurance Requirement should be in compliance with the Office of Emergency Management (OEM) Quality Management Plan: following promulgation of the Data Quality Act (2001) and issuance of EPA’s IQGs in October 2002, the EPA Science Policy Council (SPC) developed guidance titled Assessment Factors, EPA Science Policy Council, EPA 100/B-03/001, of June 2003. The intent of the guidance is to enhance the transparency of EPA’s quality expectations for information voluntarily submitted to EPA, gathered by EPA, generated by EPA, or used by EPA to evaluate the quality and relevance of scientific and technical information regardless of its source.

The following link provides the instructions regarding the agency’s Requirements for Quality Management Plans EPA QA/R-2: https://www.epa.gov/sites/production/files/2016- 06/documents/r2-final.pdf

IV. Tasks

A. Scientific and Technical Support:

The contractor shall be able to provide professional, technical and scientific experts focused on CBRN response and remediation protocols and tools for field responders, policy makers, and analysts focused on CBRN incidents. These may include developing or applying environmental sampling strategies, environmental sample collection methods, analytical methods for various environmental media, clearance goals, evaluation of risk, decontamination strategies, techniques, and technologies for indoor and outdoor areas, waste management, and health and safety drawing on the latest state of the science to translate complex, technical information into a usable format for varying audiences. Tasks may include but are not limited to:

1. Assist with research projects on technical and scientific issues focused on CBRN consequence management to include; operational response and remediation sampling, analysis, decontamination, waste management, health and safety, and determination of risk based clearance goals;

2. Provide technical and scientific support to CMAD drawing on the latest state of the science to translate complex, technical information to address a wide variety of CBRN consequence management activities and issues;

3. Provide professional, technical and scientific experts focused on CBRN response and remediation protocols and tools for field responders, policy makers, and analysts focused on CBRN incidents;

https://www.epa.gov/sites/production/files/2016-06/documents/r2-final.pdf https://www.epa.gov/sites/production/files/2016-06/documents/r2-final.pdf

4. Conduct analysis of relevant and applicable science to address gaps for addressing consequence management of a major city such as dense population, large subway system, key economic institutions, and unique urban environment to improvise and adapt commonly available resources and techniques to effectively decontaminate structures, furnishings, utilities, and other materials ; identify decontamination approaches that may be modified to help establish the process knowledge required for the environmental- and site-specific conditions.

5. Collect response Standard Operating Procedures (SOPs), Response Support Standards Operating Procedures (RSSOPs), Equipment Operating Guides (EOGs) or other standard procedures that are used for addressing CBRN hazards and materials that address field measurements, sampling or other operations in a response

6. Research, develop, write, and review scientific data and materials that can be used to communicate the results of CMAD’s work

7. Assist with the development of draft sampling and analysis plan and a remediation action plan for a CBRN contamination incident.

8. Assist with the design and review of response plans related to terrorist incidents, natural and industrial CBRN disasters, and hazardous waste sites including procedures, for containment and clean up, decontamination of equipment and buildings, personnel safety and monitoring, and final disposal.

9. Develop guidelines for safe and effective analysis, treatment, collection, neutralization, and disposal of decontaminated materials and decontamination waste by-products.

10. Project management assistance such as organizing meetings and tracking of subgroups, following up on action items, taking notes, and assistance with document development/editing

11. Develop or apply environmental sampling strategies, environmental sample and data collection methods, analytical methods for various environmental media

12. Develop clearance goals and evaluate and develop options for risk reduction

13. Evaluate and develop decontamination strategies, techniques, and technologies for indoor and outdoor areas

14. Evaluate and develop waste management options, assess economic impacts and identify health and safety issues

B. Field Demonstration Support:

The contractor shall be able to provide high quality technical support for developing, evaluating and conducting field demonstrations for bench-scale through pilot- and full-scale field testing/field studies and remediation of indoor and outdoor system/platforms that are contaminated with a CBRN surrogate involving all aspects of remediation for emergency response, removal, or remediation sites. The contractor shall provide the personnel and services required to develop work plans for the development and execution of characterization and clearance sampling, decontamination, air monitoring, health and safety, risk reduction, waste management, data collection and transfer, equipment testing, modeling, and data summary and report preparation. Tasks may include but are not limited to:

1. Assist with developing venue selection requirements for identifying areas to conduct outdoor field tests;

2. Conduct analyses of prospective venues, providing pros and cons of each venue (including regulatory, logistical and any other significant issues that may impact venue selection/cost in the analysis);

3. Based on the limitations of venues, e.g., what types of surrogates can be disseminated;

4. Provide assistance with identifying decontamination approaches and operational options for deploying the decontaminants;

5. Assist with the development of draft characterization sampling and analysis plan (SAP) and a remediation action plan (RAP) for a CBRN contamination incident;

6. Project management assistance such as organizing meetings, tracking of subgroups, following up on action items, taking notes, and assistance with document development/editing;

7. Assist in performing environmental sampling and applying decontamination approaches.

8. Assist with up fitting of the test venues;

9. Provide support with any regulatory, logistical and any other significant issues that are associated with the testing venue;

10. Provide assistance with the decontamination approaches and operational options for applying the chosen decontaminants;

11. Assist with the development of the plans, such as; characterization sampling and analysis plan (SAP), Remediation Action Plan (RAP), Health and Safety Plan (HASP), Ambient Air Monitoring Plan (AAMP), Quality Assurance Project Plan (QAPP), Incident Action Plan (IAP), Data Management Plan (DMP);

12. Assist with project management assistance such as organizing meetings, tracking of subgroups, following up on action items, taking notes, and assistance with document development/editing;

13. Provide technical and logistical support and services for field deployments and activities, including site security, if required;

14. Identify and evaluate existing and alternative decontamination technologies, techniques, tactics, and procedures for CBRN contaminants.

15. Assist with the design and review of response plans related to terrorist incidents, natural and industrial CBRN disasters, and hazardous waste sites including procedures, for containment and clean up, decontamination of equipment and buildings, personnel safety and monitoring, and final disposal;

16. Provide technical data gathering, processing and analyses in support of emergency response actions, field projects, reports, and technical assessments;

17. Consolidate gathered data, input the data and run models for uncontrolled hazardous material releases into the environment;

18. Develop and implement methods to monitor and track the progress of decontamination operations, waste characterization, and disposal activities;

19. Develop guidelines for safe and effective analysis, treatment, collection, neutralization, and disposal of decontaminated materials and decontamination waste by-products;

20. Arrange for and/or provide for necessary on-site and off-site analytical support;

21. Evaluate and provide critical comparison of outdoor transport models for use in emergency response and decontamination scenarios;

22. Arrange for and/or perform multi-media environmental sampling, indoor air investigation, and forensic evidence collection in coordination with OSC and other Federal, State and local agencies;

23. Arrange for and/or perform sampling and analyses for verification of decontamination methods employed at a response to an event or as a component of a field study;

24. Arrange for and/or conduct building and structural engineering studies and evaluations, and modeling such as HVAC systems, structural integrity, indoor dispersion modeling, computational fluid dynamics, and materials;

25. Arrange for and/or perform surveys of meteorological conditions at appropriate points within and adjacent to affected areas and outdoor dispersion modeling;

26. Arrange for and/or provide CBRN sample collection and analyses;

27. Arrange for and/or perform field data collections to assist with assessment of risk and environmental impact due to by-products generated during agent decontamination; and

28. Prepare and ship dangerous goods packages containing samples or swipes with small amounts of CBRN materials;

C. Field Training and Exercise Support:

The contractor shall be able to provide field trainings and exercises (tabletop, functional, and/or full scale) for remediation of indoor and outdoor system/platforms that are contaminated with a CBRN surrogate agents or other chemicals, biological agents, or toxins where CMAD has been requested to provide assistance involving all aspects of remediation. Tasks may include, but are not limited to:

1. Assist with developing venue selection requirements for identifying location to conduct field training or exercise;

2. Conduct an analysis of the prospective venues and provide the pros and cons of each venue.

Include regulatory, logistical and any other significant issues that may impact venue selection/cost in the analysis;

3. Project management assistance such as organizing meetings (including face-to-face, webinars, video teleconferences, and audio conferences), tracking of subgroups, following up on action items, taking notes, and assistance with document development/editing;

4. Develop decontamination and disposal plans assist in the development and implementation of training exercises, including classroom and field components designed to enhance interactions as part of an integrated team;

5. Develop guidance and training for sampling kits, devices, or other tools used to identify, measure, or neutralize, CBRN in all media;

6. Provide technical support and training on decontamination of equipment, buildings, outdoor areas, and agricultural sites; and

7. Develop and implement training and exercise activities for transportations systems (i.e., airports, subways, bus terminals).

D. Emergency Response Support:

(NOTE: THIS IS NOT MEANT TO BE A REQUIREMENT FOR 24/7 STANDBY

RESPONSE CAPABILITY)

The contractor shall be able to provide support for emergency responses capability for identification, decontamination, and remediation of indoor and outdoor system/platforms that are contaminated (or suspected to be contaminated) with CBRN agents or other chemicals, biological agents, or toxins where CMAD has been requested to provide assistance involving all aspects of remediation for emergency response, removal, or remediation sites. Providing technical and logistical support to CMAD (in coordination with OSCs, other EPA personnel, and other Federal, State, Tribal and local agencies) to assist with environmental sample collection methods, analytical methods for various environmental media, clearance goals, evaluation of risk, decontamination strategies, techniques, and technologies for indoor and outdoor areas, waste management, and health and safety. Tasks may include but are not limited to:

1. Assist with the development of the plans, such as; characterization sampling and analysis plan

(SAP), Remediation Action Plan (RAP), Health and Safety Plan (HASP), Ambient Air Monitoring Plan (AAMP), Quality Assurance Project Plan (QAPP).

2. Identifying and evaluating:

a. screening and monitoring options for the targeted CBRN agent;

b. multi-media characterization and clearance sampling and analysis methodologies;

c. environmental lab capacity and sample transportation options and alternatives to improve response timeline;

d. decontamination technologies, including application techniques, tactics, approaches and procedures;

e. data management options (in conjunction with the Environmental Unit and the Data

Management Team, as appropriate);

f. waste characterization, including packaging and handling options and regulatory issues/considerations, and developing guidelines for safe and effective analysis, treatment, collection, neutralization, and disposal of decontaminated materials and decontamination waste by-products;

g. transportation and disposal issues and options; and

h. anticipated economic impacts associated with all of the above.

3. Performing, implementing and/or arranging for:

a. computer modeling (e.g., HVAC systems, structural integrity, indoor dispersion modeling, computational fluid dynamics, materials compatibility, etc.);

b. CBRN screening and monitoring;

c. CBRN sampling;

d. on-site and off-site laboratory analysis;

e. ambient air monitoring;

f. decontamination;

g. risk assessment;

h. waste packaging, disposal and transportation;

i. quality control and data validation;

j. data management and consolidation; and

k. project management support functions.

4. Progress tracking:

a. sample collection and processing;

b. analytical results (including electronic data package deliverables);

c. decontamination operations; and

d. waste, transportation and disposal activities.

E. Technical Writing and Editing Support:

The contractor shall be to provide professional technical writers for the development of high quality scientific and technical documents focused on CBRN response and remediation. The audience for the documents could include field responders, policy makers, and analysts focused on CBRN incidents. It is expected that documents would cover the following topics:

environmental sampling strategies, environmental sample collection methods, analytical methods for various environmental media, clearance goals, evaluation of risk, decontamination strategies, techniques, and technologies for indoor and outdoor areas, waste management, and health and safety. The documents should draw on the latest state of the science and translate complex, technical information into a format that is digestible by EPA field personnel. The documents should also be consistent with EPA policy as well as other applicable federal, state, and local policy and/or statutes. In addition to technical writing, the contractor’s effort shall focus on development of materials that can be utilized to communicate to a variety of technical and nontechnical audiences the outcomes of CMAD’s work portfolio. Tasks may include, but are not limited to:

1. Assist with and conduct research for development of technical documents focused on CBRN operational response and remediation included but not limited to sampling, analysis, decontamination, waste management, health and safety, and determination of risk based clearance goals;

2. Conduct an analysis of relevant and applicable policies, guidance’s, statutes and authorities to ensure proposed operational guidance does not conflict with any pre-existing documentation from EPA or our federal, state, and local partners;

3. Write and review documents that provide operational guidance in any of the subject areas described in element A above, ensuring that the following objectives are met: documents is technically accurate and consistent with existing policies and authorities as well as existing relevant guidance documents; document is concise and free of grammatical error; document relies on the latest state of the science and available technologies; This task may require extensive comment adjudication from reviewers that may require tracking the disposition of each comment for Agency records; and

4. Research, develop, write, and review materials that can be used to communicate the results of CMAD’s work and/or advertise upcoming work. The materials may be (but are not limited to) in the form of annual reports written similar to a magazine, brochures, posters, and briefing materials.

V. Deliverables:

The contractor shall ensure all deliverables to be submitted in electronic and hard copy formats. Specific formats may be specified by the Task Order Contracting Officer Representative. Draft and final deliverables shall be in Microsoft Word, Microsoft Excel, Microsoft Project, Adobe PDF format, 508C compliant format, or other format as requested. In addition, the contractor shall provide the following deliverables:

1. Monthly Progress Report; shall be submitted monthly or upon request; to include discussion and summary of tasks performed within the reporting period, deliverables that were provided, any issues or problems encountered with performing the task, and associated costs.

2. Assorted reports, training materials, presentation materials etc. shall be submitted as requested by the Task Order Contracting Officer Representative.