66215_2.pdf

City Of Chicago Solicitation #66215,2

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1332033 Type of Funding:

Title: 1332033: EV Charging Stations

Request for Proposal Solicitation #66215,2 (RFP)

EV CHARGING STATIONS

Specification Number:1332033

Required for use by: DEPARTMENT OF FLEET AND FACILITY MANAGEMENT

Bid/Proposal Submittal Date and Time: 03:00 PM Central Time, 31-AUG-2026

Deadline for Questions: 03:00 PM Central Time, 05-MAY-2026 Buyer: DUARTE, PAULA Email Address: paula.duarte@cityofchicago.org Phone Number: 312-744-7971 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 28-APR-2026 Pre-Solicitation Conference Location: 121 N. Lasalle, Chicago IL 60602, Conference Room 1103 (Floor 11) also available TEAMS Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1332033 Page 2 Type of Funding:

Title: 1332033: EV Charging Stations

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

Specification Number: 1332033 Page 3 Type of Funding:

Title: 1332033: EV Charging Stations

1 Header Information

1.1 General Information

Title 1332033: EV Charging Stations

Description EV CHARGING STATIONS Amendment Date 09-JUL-2026 09:55:31

Amendment Description

Addendum no 2.

Preview Date 17-APR-2026 13:30:00 Open Date 17-APR-2026 13:40:03 Close Date 03:00 PM Central

Time, 31-AUG-2026 Award Date Not Specified

Time Zone Central Time Buyer DUARTE, PAULA Quote Style Sealed Email paula.duarte@cityofchicago.

org Event Request for Proposal Outcome Blanket Purchase Agreement

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 038-4140 CONT MAN

50 W WASHINGTON

Chicago, IL 60601 United States

Bill-To Address 038-4140 CONT MAN

50 W WASHINGTON

Chicago, IL 60601 United States

Payment Terms IMMEDIATE Carrier FOB Freight Terms

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Requirements

<B>KEY RFP/RFQ PARAMETERS</B>

CITY BUSINESS PREFERENCE:

Type No Response Required

LOCAL MANUFACTURE PREFERENCE:

Type No Response Required

VETERAN BUSINESS ENTERPRISE:

Type No Response Required

BUSINESS ENTERPRISE FOR PEOPLE WITH DISABILITIES

Type No Response Required

CONTRACT SPECIFIC GOALS: N/A

Type No Response Required

FUNDING SOURCE:

Type No Response Required DPS UNIT: Pro Serv

Type No Response Required CONTRACT TERM: 60 months

Specification Number: 1332033 Page 4 Type of Funding:

Title: 1332033: EV Charging Stations

<B>KEY RFP/RFQ PARAMETERS</B>

Type No Response Required PRE-SUBMITTAL CONFERENCE: April 28, 2026, at 10:00 am Central Time at 121 N. Lasalle, Chicago IL 60602, Conference Room 1103 (Floor 11). Also available via Microsoft Teams.

Type No Response Required Enter the EDS number from your EDS Certificate and attach the certificate. (Go to online EDS website:

https://webapps.cityofchicago.org/EDSWeb)

Circle one from the response values below:

YES

NO

<B>PRICE SCHEDULE (RFP/RFQ)</B>

“Price Schedule” has been revised. This is a “System Required Line”. In order to be able to submit your qualifications in the e-procurement system, you must enter .01 in the “Quote Price/ Unit Price” field. This is an e- procurement system requirement. Do not enter your proposed pricing. Price will not be considered for evaluation purposes.

Circle one from the response values below:

YES

NO

<B>REQUIRED CONTENT OF SUBMITTAL

/PROPOSAL (Please attach documents)</B>

COVER PAGE

Circle one from the response values below:

YES

NO

TABLE OF CONTENTS

Circle one from the response values below:

YES

NO

SCHEDULE OF COMPENSATION (Reference 'Exhibit A8' in the RFP for 2FM and 'Exhibit B6' for

CDOT).

Circle one from the response values below:

YES

NO

MBE/WBE/VBE Participation Goals

Circle one from the response values below:

YES

NO

Economic Disclosure Statement and Affidavit (“EDS”) and Attachment A: Online EDS Acknowledgement.

Circle one from the response values below:

YES

NO

LEGAL ACTIONS (Material legal actions, if any, for the past 5 years)

Circle one from the response values below:

YES

NO

Specification Number: 1332033 Page 5 Type of Funding:

Title: 1332033: EV Charging Stations

<B>REQUIRED CONTENT OF SUBMITTAL

/PROPOSAL (Please attach documents)</B>

CERTIFICATE OF INSURANCE

Circle one from the response values below:

YES

NO

FINANCIAL STATEMENTS (3 Years)

Circle one from the response values below:

YES

NO

CONFLICT OF INTEREST

Circle one from the response values below:

YES

NO

Sexual Harassment Policy Affidavit

Circle one from the response values below:

YES

NO

Exceptions to the Sample Work Services / Book 1 Agreement (Reference Exhibit 7 of the RFP)

Circle one from the response values below:

YES

NO

REDACTED COPY OF PROPOSAL

Circle one from the response values below:

YES

NO

1.4 Attachments

Name Data Type Description

ATTACHMENT 000:

ADDENDUM NO. 2

File Addendum No. 2 - Postponement

ATTACHMENT 00:

ADDENDUM NO. 1

File Addendum No. 1

ATTACHMENT 01: RFP File RFP SPEC 1332033: EV CHARGING

STATIONS

ATTACHMENT 02: WSA File WORK SERVICES AGREEMENT FOR

CATEGORY A SPEC 1332033

ATTACHMENT 03: BOOK

File BOOK 1 TERMS FOR CATEGORY B SPEC 1332033

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1332033 Page 6 Type of Funding:

Title: 1332033: EV Charging Stations

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 New RFP Ev Charging Stations

1 USD

2.2 Line Details

2.2.1 Line 1 New RFP Ev Charging Stations

Category 00000. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

ADDENDUM NO. 1 / SPECIFICATION NO. 1332033

CITY OF CHICAGO - DEPARTMENT OF PROCUREMENT SERVICES

ADDENDUM NO. 1

FOR

REQUEST FOR PROPOSAL (RFP) FOR

EV CHARGING STATIONS

Specification No. 1332033 – RFQ # 66215,1

Required for use by:

CITY OF CHICAGO

FLEET & FACILITY MANAGEMENT (2FM)

DEPARTMENT OF TRANSPORTATION (CDOT)

This Addendum is distributed by:

Department of Procurement Services

Respondent must acknowledge receipt of this Addendum No. 1 in the Cover Letter of its Response

Paula Duarte, Senior Procurement Specialist

(312) 744-7971

The information contained in this Addendum No.1 is incorporated by reference into the original

Request for Proposal (RFP) issued on April 17, 2026

BRANDON JOHNSON

MAYOR

SHARLA D. ROBERTS

CHIEF PROCUREMENT OFFICER

ADDENDUM NO. 1 / SPECIFICATION NO. 1332033

June 12, 2026

REQUEST FOR PROPOSAL (“RFP”)

SPECIFICATION NO. 1332033 RFQ, 66215,1

For which responses are scheduled to be received electronically on the eProcurement site, http://www.cityofchicago.org/eProcurement, no later than 3:00 p.m. Central Time on July 13, 2026.

The following revisions and questions/answers will be incorporated into the above-referenced Specification (the “RFP Documents”) as noted. All other provisions and requirements as originally set forth, except as amended by previous addenda, remain in full force and are binding. Any additional work required by this Addendum shall conform to the applicable provisions of the original RFP Documents.

Any and all addenda must be acknowledged by the Respondent in the Cover Letter page by referencing receipt of each Addendum number.

The City’s answers to submitted questions will be forthcoming in a future Addendum.

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE COVER LETTER

OF ITS RESPONSE

NOTICE OF POSTPONEMENT OF RESPONSE DUE DATE

REVISION DESCRIPTIONS

1.

The Submittal Due date for responses has been postponed to July 13, 2026, for which responses are scheduled to be received electronically on the eProcurement site, http://www.cityofchicago.org/eProcurement, no later than 3:00 p.m. Central Time.

Accordingly, Attachment 01: RFP and PSA, is hereby amended to revise the Submittals Due date from June 16, 2026 to July 13, 2026.

ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE RFP PER

END OF ADDENDUM NO. 1

CITY OF CHICAGO SHARLA D. ROBERTS

DEPARTMENT OF PROCUREMENT SERVICES CHIEF PROCUREMENT OFFICER

ADDENDUM NO. 2 / SPECIFICATION NO. 1332033

CITY OF CHICAGO - DEPARTMENT OF PROCUREMENT SERVICES

ADDENDUM NO. 2

REQUEST FOR PROPOSAL (RFP) FOR

Specification No. 1332033 – RFQ # 66215,2

FLEET & FACILITY MANAGEMENT (2FM)

DEPARTMENT OF TRANSPORTATION (CDOT)

This Addendum is distributed by:

Respondent must acknowledge receipt of this Addendum No. 2 in the Cover Letter of its Response

Paula Duarte, Senior Procurement Specialist

(312) 744-7971

The information contained in this Addendum No.2 is incorporated by reference into the original

Request for Proposal (RFP) issued on April 17, 2026

ADDENDUM NO. 2 / SPECIFICATION NO. 1332033

July 9, 2026

SPECIFICATION NO. 1332033 RFQ, 66215,2

For which responses are scheduled to be received electronically on the eProcurement site, http://www.cityofchicago.org/eProcurement, no later than 3:00 p.m. Central Time on August 31, 2026.

The following revisions and questions/answers will be incorporated into the above-referenced Specification (the “RFP Documents”) as noted. All other provisions and requirements as originally set forth, except as amended by previous addenda, remain in full force and are binding. Any additional work required by this Addendum shall conform to the applicable provisions of the original RFP Documents.

Any and all addenda must be acknowledged by the Respondent in the Cover Letter page by referencing receipt of each Addendum number.

The City’s answers to submitted questions will be forthcoming in a future Addendum.

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE COVER LETTER

OF ITS RESPONSE

NOTICE OF POSTPONEMENT OF RESPONSE DUE DATE

REVISION DESCRIPTIONS

1.

The Submittal Due date for responses has been postponed to August 31, 2026, for which responses are scheduled to be received electronically on the eProcurement site, http://www.cityofchicago.org/eProcurement, no later than 3:00 p.m. Central Time.

The response due date for this RFP is hereby amended to revise the Submittals Due date from July 13, 2026 to August 31, 2026.

ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE RFP PER

END OF ADDENDUM NO. 2

CITY OF CHICAGO SHARLA D. ROBERTS

DEPARTMENT OF PROCUREMENT SERVICES CHIEF PROCUREMENT OFFICER

RFP for EV Charging Stations Specification No. 1332033

REQUEST FOR PROPOSAL ("RFP") FOR

RFQ # 66215

Fleet & Facility Management (2FM) Chicago Department of Transportation (CDOT)

This RFP distributed by:

Please submit your Proposals to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow three (3) business days to complete registration.

All other communications must be addressed and returned to:

Sharla D. Roberts, Chief Procurement Officer

Attention: Paula Duarte Senior/Procurement Specialist Department of Procurement Services 121 North LaSalle Street, Suite 806

Chicago, Illinois 60602 Paula.Duarte@cityofchicago.org

Pre-Proposal Conference Meeting/Call will be held on April 28, 2026, at 10:00 am Central Time at 121 N. Lasalle, Chicago IL 60602, Conference Room 1103 (Floor 11). Also available via Microsoft Teams.

Pre-Registration must be arranged in advance of the scheduled Pre-Proposal Conference Meeting.

Attendance at pre-proposal is not mandatory but strongly encouraged.

PROPOSALS MUST BE RECEIVED NO LATER THAN 3:00 P.M., CENTRAL TIME, ON JUNE 16,

TABLE OF CONTENTS

I. GENERAL INVITATION

A. Purpose of the Request for Proposal B. Background C. Internet Access to this RFP

II. DEFINITIONS

III. SCOPE OF SERVICES

A. Description of Services B. Contract Term

IV. GENERAL INFORMATION AND GUIDELINES

A. Communications Between the City of Chicago and Respondents

1. Submission of Questions or Requests for Clarifications

2. Pre-Proposal Conference

B. Deadline and Procedures for Submitting Proposals C. RFP Information Resources D. Procurement Timetable E. Transparency Website: Trade Secrets

V. PREPARING PROPOSALS: REQUIRED INFORMATION

A. Format of Proposals B. Required Contents of Proposal

1. Cover Page The Proposal must begin with a cover page bearing the name and address of the Respondent and the name and number of this RFP. Any confidential, proprietary information of trade secret claims must be outlined on the cover page

2. Table of Contents

3. Schedule of Compensation

4. MBE/WBE/VBE Participation Goals

5. Economic Disclosure Statement and Affidavit (“EDS”) and Attachment A: Online EDS

Acknowledgement

6. Legal Actions

7. Insurance

8. Financials

9. Disclosure of Conflicts of Interest

10. Sexual Harassment Policy Affidavit

11. Exceptions to the Sample Professional Services Agreement

VI. EVALUATING PROPOSALS

A. Evaluation Process B. Evaluation Criteria

EVALUATION CRITERIA FOR CATEGORY A: 2FM: EV CHARGING STATION PROJECT

EVALUATION CRITERIA FOR CATEGORY B: CDOT DEPARTMENT OF TRANSPORTATION EV CHARGING STATION

PROJECT

VII. SELECTION PROCESS

1. ADDITIONAL DETAILS OF THE RFP PROCESS

A. Clarifications and Addenda B. City’s Rights to Reject Proposals

C. No Liability for Costs D. Prohibition on Certain Contributions - Mayoral Executive Order No. 2011-4 E. False Statements

a. Title VI Solicitation Notice

b. Policy Prohibiting Sexual Harassment (Section 2-92-612 of the Chicago Municipal Code) F. Protests

APPENDIX 1

EPROCUREMENT

EXHIBIT 1: SCOPE OF SERVICES

CATEGORY A: 2FM

1.OVERVIEW

2. OUTLOOK

3. OBJECTIVES

4. SCOPE

5. SITE LOCATIONS

6. TECHNICAL REQUIREMENTS

7. DESIGN SPECIFIC REQUIREMENTS

8. DELIVERY REQUIREMENTS

9. TRANSPORTATION REQUIREMENTS

10. CONTINGENCY PREPAREDNESS

11. SAFETY REQUIREMENTS

12. TRAINING REQUIREMENTS

13. REPAIR SERVICE REQUIREMENTS

14. DATA PROTECTION, SITE ACCESS AND SECURITY

15. ROLES AND RESPONSIBILITIES

16. DELIVERABLES

17. ADDITIONAL REQUIREMENTS

18. WARRANTY AND PERFORMANCE STANDARDS

19. PERIOD OF PERFORMANCE

20. OUT OF SCOPE, EXCLUSIONS

21. ACRONYMS

EXHIBIT A1: CATEGORY A - 2FM SITE LOCATIONS

EXHIBIT A2: CATEGORY A 2FM - SAFETY REQUIREMENTS

EXHIBIT A3: CATEGORY A 2FM - REPAIR AND SERVICE REQUIREMENTS

EXHIBIT A4: CATEGORY A 2FM - PRICING GUIDELINES AND ADJUSTMENTS

EXHIBIT A5: CATEGORY A 2FM - SPECIAL REQUIREMENTS FOR AUXILIARY ELECTRICAL EQUIPMENT

EXHIBIT A6: CATEGORY A 2FM - ASSETWORKS INTEGRATION

EXHIBIT A7 CATEGORY A 2FM INSTRUCTIONS FOR PROPOSALS

A. Proposal Organization & Format B. Required Proposal Content Proposer Qualifications & OEM Status C. Required Appendices (Attach)

EXHIBIT A8: SCHEDULE OF COMPENSATION

CATEGORY A – 2FM

EXHIBIT 2: CATEGORY B: CDOT SCOPE OF SERVICES

CHICAGO DEPARTMENT OF TRANSPORTATION (CDOT) EV CHARGING PILOT PROGRAM

EXHIBIT B: EVSE STANDARDS AND REQUIREMENTS – CDOT EV CHARGING PILOT PROGRAM

EXHIBIT B1: CATEGORY B – (CDOT) PHYSICAL SITE STANDARDS AND REQUIREMENTS

EXHIBIT B2: CATEGORY B - (CDOT) EV SITE LOCATIONS AND LOCATION REQUREMENTS

EXHIBIT B3: CATEGORY B – CDOT INSTRUCTIONS TO PROPOSERS

PURPOSE

EXHIBIT B4 CDOT EV CHARGING VENDOR QUALIFICATIONS AND CERTIFICATIONS

INTRODUCTION

EXHIBIT B5: CATEGORY B – ACRONYMS, CODES, & ASSOCIATIONS/ENTITIES

EXHIBIT B6: SCHEDULE OF COMPENSATION

CATEGORY B: CDOT

EXHIBIT 3: ECONOMIC DISCLOSURE STATEMENT AFFIDAVIT AND ATTACHMENT A

ATTACHMENT A: ONLINE EDS ACKNOWLEDGEMENT

ONLINE EDS ACKNOWLEDGEMENT

EXHIBIT 4: SPECIAL CONDITIONS REGARDING MINORITY, WOMEN, AND VETERAN-OWNED BUSINESS

ENTERPRISE (MBE/WBE/VBE) COMMITMENT FOR COMMODITIES AND SERVICE CONTRACTS

1.1. Policy and Terms

1.2. Definitions

1.3. Joint Ventures

1.4. Counting MBE/WBE and VBE Participation Toward the Contract Specific Goals

1.5. Reductions to or Waiver of MBE, WBE, and VBE Goals

1.5.1. Direct Participation

1.5.2. Assist Agency Participation in wavier/reduction requests

1.5.3. Impracticability

1.6. Procedure to Determine Bid Compliance

1.7. Reporting Requirements During the Term of the Contract

1.8. Changes to Compliance Plans

1.8.1. Permissible Basis for Change Required

1.8.2. Procedure for Requesting Approval

1.9. Non-Compliance and Damages

1.10. Arbitration

1.11. Equal Employment Opportunity

1.12. Attachments and Schedules

EXHIBIT 5: INSURANCE REQUIREMENTS

EXHIBIT 6: SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612)

EXHIBIT 7: SAMPLE CITY TERMS AND CONDITIONS

TABLE OF EXHIBITS

Appendix 1 eProcurement

Exhibit 1: Scope of Services for Category A: 2FM

Exhibit A1: Category A - 2fm Site Locations Exhibit A2: Category A 2fm - Safety Requirements Exhibit A3: Category A 2fm - Repair and Service Requirements Exhibit A4: Category A 2fm - Pricing Guidelines and Adjustments Exhibit A5: Category A 2fm - Special Requirements For Auxiliary Electrical Equipment Exhibit A6: Category A 2fm - Assetworks Integration Exhibit A7: Category A 2fm - Instructions for Proposals

Exhibit A8: Category A – 2FM Schedule of Compensation

Exhibit 2: Category B- CDOT Scope of Services

Exhibit B: EVSE Standards and Requirements – CDOT EV Charging Pilot Program

Exhibit B1: Category B- CDOT Physical Site Standards and Requirements

Exhibit B2: Category B- CDOT EV Site Locations and Location Requirements

Exhibit B3: Category B- CDOT Instructions to Proposers

Exhibit B4: CDOT EV Charging Vendor Qualifications and Certifications

Exhibit B5: Category B- CDOT - Acronyms, Codes & Associations/Entities

Exhibit B6: Category B- CDOT Schedule of Compensation

Exhibit 3: Economic Disclosure Statement Affidavit and Attachment A (EDS)

Exhibit 4: Special Conditions Regarding Minority, Women, and Veteran- Owned Business Enterprise (MBE/WBE/VBE) Commitment for Commodities and Service Contracts, including:

Exhibit 5: Insurance Requirements (for 2FM and CDOT)

Exhibit 6: Sexual Harassment Policy Affidavit (Section 2-92-612)

Exhibit 7: Sample City Terms and Conditions

RFP for EV Charging Station for EV Charging Stations

I. GENERAL INVITATION

A. Purpose of the Request for Proposal

City of Chicago – Department of Fleet and Facility Management (2FM) and Department of Transportation (CDOT)

The City of Chicago (“City”), acting through its Department of Fleet and Facility Management (2FM) and the Department of Transportation (CDOT), invites qualified firms to submit proposals for the procurement, installation, operation, and maintenance of Electric Vehicle (EV) Charging Stations at designated City-owned and public-access sites.

This solicitation supports the City’s broader goal of advancing transportation electrification, reducing greenhouse gas emissions, and expanding equitable access to EV charging infrastructure across Chicago. The RFP encompasses two distinct projects:

• Category A – 2FM City Fleet EVSE Program Focused on the installation and management of charging infrastructure to support the City’s growing fleet of electric vehicles, expanding from approximately 250 to over 2,000 EVs by 2031 across multiple City facilities.

• Category B – CDOT EV Charging Pilot Program Focused on the installation and operation of public access, pay-to-charge EV stations at selected City-approvedsites. The pilot includes seven initial locations with a total of 28 charging ports, providing revenue-generating opportunities and data to inform citywide expansion.

Proposers may submit a response for either Project A, Project B, or both projects. Each project includes its own site specifications, performance requirements, and proposal submittal instructions as detailed in the RFP and accompanying exhibits.

The City seeks firms with demonstrated experience in EVSE installation, software integration, network management, and operations that align with industry best practices, sustainability standards, and municipal infrastructure requirements.

All proposals must be prepared and submitted in accordance with the instructions provided in this Request for Proposals.

B. Background

The City of Chicago, through its Department of Fleet and Facility Management (2FM) and Chicago Department of Transportation (CDOT) are actively expanding and modernizing its electric vehicle (EVSE) charging infrastructure to support a growing municipal fleet. This initiative includes the procurement, installation, configuration, and long-term support of Level 2 (L2) AC Charging, Level 3 (L3) DC Fast Charging, and Solar Charging stations at City-owned fleet facilities and public locations.

As part of its long-term vision, the City of Chicago would like to significantly expand its EV charging infrastructure over the next five years. The city anticipates a potential need for up to 2,000 additional Level 2 charging stations, up to 25 Level 3 DC fast charging stations, and up to 100 Solar-powered charging stations—subject to funding availability, site readiness, and evolving fleet demands.

C. Internet Access to this RFP

All materials related to the RFP may be downloaded from the Department of Procurement Service's ("DPS") website at the following URL: http://www.cityofchicago.org/eProcurement.

Click on "Current Bids." In order to receive notice of clarifications and addenda, Respondents must log-in to iSupplier, search for the solicitation number, open the solicitation for review, and accept the disclaimer.

RFP Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Out List is public information and is posted to the DPS website at www.cityofchicago.org/TOL. To find Opportunity Take Out lists, go to “Get Started Online,” and search by the specification number.

All Respondents are responsible for obtaining all RFP materials. The City accepts no responsibility for the timely delivery of materials or for alerting Respondents on posting to the DPS website information related to this RFP.

Respondent must read Appendix I eProcurement for more details regarding electronic access to RFP abstract and documents to be submitted electronically and uploaded as attachments to your proposed submission.

II. DEFINITIONS

The following defined terms have the meanings specified below.

NOTE: If a defined term is used only once, then it may be defined within the context in which it appears in that paragraph or section.

“Addendum” means any revision(s) to the RFP Documents issued by the Chief Procurement Officer prior to the due date for submitting proposals.

“Agreement” means the City of Chicago’s Professional Services Agreement, including all exhibits attached to it and incorporated in it by reference, and all amendments, modifications, or revisions made in accordance with its terms, as attached in this RFP in Exhibit 7.

“Chief Procurement Officer” or “CPO" means the Chief Procurement Officer of the City of Chicago and any representative duly authorized in writing to act on her behalf.

“Clarification” means the City’s response to questions submitted by Respondents which do not revise the requirements of the RFP.

“Commissioner” means the Commissioner of the City of Chicago of 2FM and CDOT, and any representative authorized in writing to act on the City Commissioner’s behalf.

“Contractor” or “Consultant” means the Respondent awarded a contract pursuant to this RFP process.

“Department” or “2FM” or “CDOT” means the City of Chicago Fleet and Facility Management and Chicago Department of Transportation.

“EC” means the Evaluation Committee appointed to review and assess all Proposals and make its recommendations to the Commissioner concerning its evaluations.

"iSupplier" refers to the City's eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

“Proposal” is the written content and documents submitted by a Respondent in response to this RFP.

“Respondent” means the primary entity which submits a Proposal in response to this RFP and may include subcontractors and other affiliates.

“Selected Respondent” means the awardee of the Contract from this RFP.

“Services” means performance of all tasks, activities and deliverables as described in detail in Exhibit 1 and Exhibit 2, Scope of Services and performed by qualified and licensed personnel of the selected Contractor from this RFP.

“Subcontractor” means any person or entity with whom the Contractor contracts to provide any part of the goods, services or work to be provided by Contractor under the Contract, including subcontractors of any tier, suppliers and materialmen, whether or not in privity with the Contractor.

III. SCOPE OF SERVICES

A. Description of Services The Respondent will provide the City with EV Charging Stations.

The services that the City seeks to acquire are described in detail in the Scope of Services, Exhibit 1;

2FM Scope of Services and Exhibit 2, CDOT Scope of Services.

B. Contract Term Any contract awarded pursuant to this RFP shall be for a base contract period of 5 years. The City may, in its sole discretion, elect to extend the Agreement for up to 1 additional period of up to 181 days.

IV. GENERAL INFORMATION AND GUIDELINES

A. Communications Between the City of Chicago and Respondents

1. Submission of Questions or Requests for Clarifications

Respondents must communicate only with the Department of Procurement Services. All questions or requests for clarification must be in writing, submitted via online discussion in iSupplier and directed to the attention of Paula Duarte, paula.duarte@cityofchicago.org, Department of Procurement Services, Room 806, City Hall and must be received no later than 4:00 p.m. Central Time, on May 5, 2026. Respondents are encouraged, but not required, to submit questions prior to the scheduled Pre-Proposal Conference.

All questions and requests for clarification must be submitted via online discussion in iSupplier. The subject line of the iSupplier online discussion must clearly indicate that the contents are “Questions and Request for Clarification” about the RFP and are “Not a Proposal” and must refer to “Request for Proposal (“RFP”) for EV Charging Stations, Specification No. 1332033. No telephone calls will be accepted unless the questions are general in nature.

2. Pre-Proposal Conference

The Pre-Proposal Conference will be conducted in person and virtually. Attendance at the Pre-Proposal Conference is non-mandatory. All interested Attendees must register in advance of the Pre-Proposal meeting. Same day registration is not allowed. Pre-Registration must be arranged in advance of the scheduled April 28, 2026 Pre-Proposal Conference Meeting/Call.

Attendees must send an e-mail to Paula Duarte at Paula.Duarte@cityofchicago.org. E-mail Subject line must read: RFP for EV Charging Station Meeting. Registered Attendees will receive e-mail confirmation with directions.

The City will answer questions and clarify the terms of the RFP at the Pre-Proposal Conference. The City may respond both to questions posed on the day of the conference and to questions sent via online discussion in iSupplier prior to the conference. Anything stated at this Pre-Proposal Conference is not intended to change the solicitation document. Any changes will be in writing in the form of an Addendum issued by the Department of Procurement Services.

B. Deadline and Procedures for Submitting Proposals

1. To be assured of consideration, Proposals must be submitted electronically to the Department of

Procurement Services no later than 3:00 P.M. Central Time on June 16, 2026. Respondents must submit all required information by uploading as attachments to the electronic RFP submission in iSupplier. iSupplier vendor portal registration is required. Allow three (3) business days to complete registration.

2. The City may, but is not required to, accept Proposals that are not received by the date and time set forth in Section IV.B.1 above. Only the Chief Procurement Officer is empowered to determine whether to accept or return late Proposals.

3. Submit your Proposals to: http://www.cityofchicago.org/eProcurement Combining multiple PDF attachments is strongly encouraged in order to minimize the number of uploaded attachments. Only proposals submitted electronically, as described in this section, will be accepted.

C. RFP Information Resources

Respondents are solely responsible for acquiring the necessary information or materials. Information for preparing a response to this RFP can be located in the following areas of the City’s website:

www.cityofchicago.org/Procurement:

• Search MBE/WBE Directory Database

• Pre-Bid/Proposal Conference Attendees

• Addenda and Exhibits, if any.

D. Procurement Timetable

The timetable for the RFP solicitation is summarized below. Note that these are target dates and are subject to change by the City.

mailto:Raymond.adams2@cityofchicago.org http://www.cityofchicago.org/Procurement

Key Activity

Target Date

City Issues RFP April 17, 2026

Non-Mandatory Pre-Proposal Conference

April 28, 2026

RFP Questions Due

May 05, 2026

Proposals Due

June 16, 2026

E. Transparency Website: Trade Secrets

Consistent with the City's practice of making available all information submitted in response to a public procurement, all proposals, any information and documentation contained therein, any additional information or documentation submitted to the City as part of this solicitation, and any information or documentation presented to City as part of negotiation of a contract or other agreement may be made publicly available through the City's Internet website. However, Respondents may designate those portions of the Proposal which contain trade secrets or other proprietary data ("Data") which Respondents desires remain confidential.

To designate portions of the Proposal as confidential, Respondent must:

1. Mark the cover page as follows: "This Proposal includes trade secrets or other proprietary data.”

2. Mark each sheet or Data to be restricted with the following legend: "Confidential: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this RFP."

3. Upload with your Proposal Submittal a redacted copy of the entire Proposal or Submission as one .pdf format file for posting on the City's website. Respondent is responsible for properly and adequately redacting any Data, which Respondent desires remain confidential. If entire pages or sections are removed, they must be represented by a page indicating that the page or section has been redacted. Failure to upload a redacted copy may result in the posting of an un-redacted copy.

Indiscriminate labeling of material as "Confidential" may be grounds for deeming a Proposal as non-responsive.

All Proposals submitted to the City are subject to the Freedom of Information Act. The City will make the final determination as to whether information, even if marked "Confidential," will be disclosed pursuant to a request under the Freedom of Information Act or valid subpoena. Respondent agrees not to pursue any cause of action against the City with regard to disclosure of information.

V. PREPARING PROPOSALS: REQUIRED INFORMATION

Each Proposal must contain all of the following documents and must conform to the following requirements.

A. Format of Proposals

The Proposal shall be submitted as an electronic Proposal. The electronical Proposal shall be one file that is a word-searchable pdf file.

B. Required Contents of Proposal

Proposal content must be clear, concise and well organized. Respondent is strongly discouraged from including marketing or promotional materials not related specifically to the focus of this RFP.

Respondents are advised to adhere to the submittal requirements of the RFP. Failure to comply with the instructions of this RFP may be cause for rejection of the non-compliant Proposal. Respondent must provide information in the appropriate areas throughout the RFP. By submitting a response to this RFP, you are acknowledging that if your Proposal is accepted by the City, your Proposal and related submittals may become part of the Contract. While the City recognizes that Respondents provide costs in varying formats, compliance with the enclosed Schedule of Compensation for 2FM referenced in Exhibit A8 and Schedule of Compensation for CDOT referenced in Exhibit B6 is required to facilitate equitable comparisons.

In addition to the submittal requirements detailed in Exhibits 1 (including Exhibits A7 and A8) and 2 (including Exhibits B3, B4 and B6), at a minimum, the Proposal must include the following items:

1. Cover Page

The Proposal must begin with a cover page bearing the name and address of the Respondent and the name and number of this RFP. Any confidential, proprietary information of trade secret claims must be outlined on the cover page.

2. Table of Contents

A table of contents for the Proposal should follow the cover page.

3. Schedule of Compensation

4. MBE/WBE/VBE Participation Goals

There are no MBE/WBE and no VBE goals for this RFP.

Respondents do not need to submit any documents for MBE/WBE/VBE goals in their Proposal

5. Economic Disclosure Statement and Affidavit (“EDS”) and Attachment A: Online EDS Acknowledgement.

Respondent shall complete an Economic Disclosure Statement and Affidavit, Attachment A: Online EDS Acknowledgement. See Online City of Chicago EDS Instructions and Attachment A: Online EDS Acknowledgement, in Exhibit 3. If Respondent is a business entity other than a corporation, then each member, partner, etc., of Respondent must complete an EDS, as applicable, per the instructions on the EDS form. In addition, any entity that has an interest in Respondent or in one or more of its members, partners, etc., and is required pursuant to the Municipal Purchasing Act for Cities of 500,000 or More Population (65 ILCS 5/8-10-8.5) or Chapter 2-154 of the Municipal Code of Chicago to provide a disclosure must submit a completed and executed EDS as an “entity holding an interest in an Applicant” as described in the EDS. All affidavits must be notarized. Upon completion of Online EDS, Respondent shall upload a copy of 2 documents with their Proposal: 1) Certificate of Filing printed from system and 2) a copy of the executed Attachment A, Online EDS Acknowledgement form.

The Respondent submitting as the prime must submit the above referenced EDS documents with its Proposal. Subcontractors may be asked, at the City’s discretion, to provide an EDS during the evaluation process.

6. Legal Actions Respondent must provide a listing and a brief description of all material legal actions, together with any fines and penalties, for the past 5 years in which (i) Respondent or any division, subsidiary or parent entity of Respondent, or (ii) any member, partner, etc., of Respondent if Respondent is a business entity other than a corporation, has been:

a) A debtor in bankruptcy; or

b) A plaintiff or defendant in a legal action for deficient performance under a contract or violation of a statute or related to service reliability; or

c) A respondent in an administrative action for deficient performance on a project or in violation of a statute or related to service reliability; or

d) A defendant in any criminal action; or

e) A named insured of an insurance policy for which the insured has paid a claim related to deficient performance under a contract or in violation of a statute or related to service reliability; or

f) A principal of a bond for which a surety has provided contract performance or compensation to an obligee of the bond due to deficient performance under a contract or in violation if a statute or related to service reliability; or

g) A defendant or respondent in a governmental inquiry or action regarding accuracy of preparation of financial statements or disclosure documents.

The City reserves the right to request similar legal action information from Respondent’s team members during the evaluation process.

7. Insurance

Respondent should include a statement that they can comply with the City’s insurance requirements. Prior to contract award, the Selected Respondent will be required to submit evidence of insurance in the amounts specified in the attached Exhibit 5.

8. Financials

Respondent must provide a copy of its audited financial statements for the last 3 years.

Respondents that are comprised of more than one entity must include financial statements for each entity. Upload into your Proposal one (1) complete copy of the requested financial statements marked and separated by year for the requested period. The City will not accept a web link. Respondents are required to provide required financial statements in sufficient detail for the City to assess its financial condition as part of their proposal submission. The City reserves the right to accept or reject any financial documentation other than the financial statements requested by this section.

If Respondent is unable to provide audited financial statements, state the reasons in your Proposal response and provide financial documentation in sufficient detail to enable the City to assess the financial condition of your company.

Sufficient alternate documentation would be un-audited financial statements from those

Respondents not required to have their financial statements audited. At a minimum, included in the financial statements needs to be balance sheets and income statements (or equivalent) for the requested three years. Assets/liabilities and income/ expenses must be presented in adequate detail for the City to assess the financial condition of the Respondent.

9. Disclosure of Conflicts of Interest

The City expects that the Respondent will not have any conflicts of interests (including, but not limited to, any conflicts based on Respondent’s participation in other City contracts). The Respondent, and to the best of its knowledge, its subcontractors if any, shall presently have no interest and will not acquire any interest, direct or indirect, in any enterprise, project or contract which would conflict in any manner or degree with the performance of the work, services or goods to be provided hereunder. Without limiting the foregoing, Respondent shall have no direct or indirect interest in, or be under common control with respect to, any entity that is an applicant with respect to any program for which Respondent is performing services for the City under the Agreement awarded under this RFP. In the performance of the Contract, no person having any such interest will be employed, either by Respondent or any subcontractor, to perform any work or services under the Contract or have access to confidential information. Respondent should include in its Proposal a description of any actual or potential conflicts of interest.

10. Sexual Harassment Policy Affidavit

Respondent shall, as prescribed by the Chief Procurement Officer, attest by affidavit (in the form of the “Sexual Harassment Policy Affidavit” Exhibit 6 attached hereto) that Respondent has a written policy prohibiting sexual harassment that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment; and (iii) the legal recourse available for victims of sexual harassment.

11. Exceptions to the Sample Professional Services Agreement

Respondent must identify any exceptions or objections it has to the City’s sample standard terms (see "Work Services Agreement" for Category A, and "Book 1 Terms and Conditions for Construction" for Category B) copies of which are attached hereto in Exhibit 7. The City may from time to time revise standard terms. City forms of agreements are added for purposes of familiarizing Respondents with standard City terms, however, for clarification, Respondents are directed to the RFP document for information regarding the Projects and the content and submission of Proposals.

VI. EVALUATING PROPOSALS

A. Evaluation Process

The Department of Procurement Services and an Evaluation Committee (“EC”), which will include the representatives from 2FM and CDOT, the Department of Procurement Services and may include representatives of other departments of the City will review and evaluate the Proposals, as described below.

The City of Chicago seeks to prevent all Conflicts of Interest regarding procurement decisions. Conflicts of

Interest arise when an EC member participates personally and substantially in official matters where they have a financial interest. No member of the EC is permitted to have any personal interest, direct or indirect, in the contract arising from this RFP. If an EC member believes a Conflict of Interest exists, they should immediately notify DPS and recuse themselves from all procurement decisions.

In evaluating Proposals, during Phase I, the Department of Procurement Services will first consider the completeness and responsiveness of the Respondent’s Proposal. After Phase I, the Proposals will then move to the EC for further evaluation.

The Proposal evaluation process is organized into three phases:

Phase I - Preliminary Proposal Assessment Phase II - Proposal Evaluation Phase III - Site Visits, System/Product Demonstrations and/or Oral Presentations (if necessary)

Phase I - Preliminary Proposal Assessment

Phase I will be completed by DPS and will involve an assessment of the Respondent’s compliance with and adherence to all submittal requirements requested in Section V. B, Required Content of the Proposal.

Proposals which are incomplete and missing key components necessary to fully evaluate the Proposal may, at the discretion of the EC, be rejected from further consideration due to “non-responsiveness” and rated Non-Responsive. Proposals providing responses to all sections will be eligible for detailed analysis in Phase II, Proposal Evaluation.

As part of this evaluation, DPS will determine whether Respondents have passed or failed any evaluation criteria designated as pass/fail. These criteria include, but are not limited to, the following: compliance with MBE/WBE/VBE goal requirements, Economic Disclosure Statement and Affidavit, Conflicts of Interest, Financials, and Legal Actions.

Phase II - Proposal Evaluation

In Phase II, the EC will evaluate the extent to which a Respondent’s Proposal meets the requirements set forth in the RFP. Phase II will include a detailed analysis of the Respondent’s qualifications, experience, proposed implementation and management plan, cost proposal, and other factors based on the evaluation criteria outlined in Section VI. B, Evaluation Criteria.

As part of the evaluation process, the EC will review the information required by Section V, for each Proposal received. The EC may also review other information gained by checking references and by investigating the Respondent’s financial condition.

The City reserves the right, after advertisement of the RFP, to refine the Scope of Services, with appropriate notice. Further, if, upon receipt of Proposals, the City wishes to make refinements to the Scope of Services, it may, depending upon the circumstances, provide the revision to all Respondents and invite revised proposals from the Respondents based upon the revised Scope of Services.

The City reserves the right to seek clarification of any information that is submitted by any Respondent in any portion of its Proposal or to request additional information at any time during the evaluation process.

Any material misrepresentation made by a Respondent may void the Proposal and eliminate the Respondent from further consideration.

The City reserves the right to enlist independent consulting services to assist with the evaluation of all or any portion of the Proposal responses as it deems necessary.

B. Evaluation Criteria

In Phase II, the Evaluation Committee will review the Respondent's Proposal to determine overall responsiveness and completeness of the Proposal with respect to the components outlined in the RFP using the following criteria as applicable.

***Please note, the following section will include two separate Evaluation Criteria’s. One for Category A:

2FM – Department of Fleet & Facility and Management and one for Category B: CDOT – Department of Transportation.

EVALUATION CRITERIA FOR CATEGORY A: 2FM: EV CHARGING STATION PROJECT

A. Evaluation Criteria:

EVALUATION CRITERIA WEIGHT %

Criteria 1: Technical Capabilities

Ability to provide the relevant Scope of Services described in the RFP, including capacity to achieve the project goals, objectives described in this RFP.

Professional Qualifications and Specialized Experience of Proposer and its Team in providing services on projects of similar scope and magnitude (e.g., specifically with respect to large organizations and government agencies).

30%

Criteria 2: Experience & Expertise

Professional Qualifications and Specialized Experience of Proposer’s Team personnel and other Key Personnel and Local Availability of Key Personnel committed to the City project.

20%

Criteria 3: Customer Success Practices

The Evaluation Committee will review each Proposal for the Proposer’s understanding of the objectives of Services and how these objectives may be best accomplished. Each Proposer will be evaluated on its overall strategy, methodology, and approach to meeting the City’s requirements.

20%

Criteria 4: Vendor Experience

Past and Current Performance of Proposer (and Team Members) on other contracts in terms of quality of services and compliance with performance schedules. The Evaluation Committee may solicit from current and/or previous clients including the City, other government agencies, or any available sources, relevant information concerning Proposer’s record of performance.

10%

Criteria 5: Implementation and Management

Quality, Comprehensiveness and Adequacy of the Proposed Implementation Plan for implementing the services, including the staffing plan, local availability and commitment of personnel who will manage and oversee the City of Chicago’s project.

10%

Criteria 6: Cost and Budget

Opportunities and plans for reductions in the cost of existing programs and efficiency improvements to existing programs as identified and proposed by the Respondent. Schedule of Professional Fees and Expenses relative to information provided.

EVALUATION CRITERIA FOR CATEGORY B: CDOT DEPARTMENT OF TRANSPORTATION EV CHARGING

STATION PROJECT

A. Introduction

The RFP is designed to create evaluation responsiveness criteria and evaluate each proposal on a best value score comprising 1) Total Proposed Project Cost; 2) Proposed Technical & Compliance Approach; and 3) Proposed Team and Team Qualifications.

B. Evaluation Criteria

EVALUATION CRITERIA WEIGHT %

Criteria 1: Total Project Cost

Overall capital and lifecycle cost; financing structure and cost-saving measures.

15%

Criteria 2: Total Project Cost per Port

Project cost divided by number of charging ports.

10%

Criteria 3: Total Project Cost per kWh

Total cost divided by projected kWh capacity (year 1 basis).

10%

Criteria 4: Baseline Requirements

Meets or exceeds all minimum technical specs (power ratings, uptime, interoperability).

Criteria 5: Design & Safety

Site layout quality, lighting, signage, bollards, cable management, and traffic flow.

Criteria 6: Accessibility

ADA compliance and universal design features (connector heights, tactile indicators, ease of access).

Criteria 7: Future-Proofing and Innovation

Smart-grid readiness, software upgradability, modular scalability, renewable integration, cybersecurity.

5%

Criteria 8: Firm Qualifications

Prime and subcontractor track record on similar EV deployments and relevant certifications.

Criteria 9: Team Member Qualifications & Experience

Key personnel résumés, roles on past projects, and depth of technical expertise.

VII. SELECTION PROCESS

After the Evaluation Committee (“EC”) completes its review of Proposals in Phase II, it may, at its discretion, submit to the Commissioner and Chief Procurement Officer a recommended short list of Respondents (“Phase III”), or the EC may forego Phase III and submit a recommendation to select one Respondent, or a recommendation to reject any or all Proposals.

Phase III- Site Visit, System/Product Demonstration and/or Oral Presentations

If the EC submits a short list of Respondents for further review, then, in the sole discretion of the Commissioner and Chief Procurement Officer, those short-listed Respondents may be subject to a site visit, system / product demonstration and/or be invited to appear before the Evaluation Committee for an oral presentation to clarify in more detail information what was submitted in Respondent’s Proposal; and/or to ask Respondent to respond to additional questions. All Respondents placed on the short list will be subject to the same additional requirements (i.e. if there is a site visit, all short-listed Respondents will receive a site-visit, if one short listed Respondent gives an oral presentation, all short-listed Respondents will give an oral presentation, etc.)

Following oral presentations, the Evaluation Committee will make a final evaluation of the Respondents and submit its recommendation to the Commissioner. The recommendation may be to enter into negotiations with only one Respondent or may be to enter into negotiations with more than one Respondent.

Upon receipt of the EC’s recommendation, the Commissioner will submit a decision (concurrence or rejection of the EC’s recommendation) to the Chief Procurement Officer. The Chief Procurement Officer shall then consider the Commissioner's recommendation and exercise their authority to either notify the Respondent(s) to enter contract negotiations or reject the recommendation and offer alternate options.

The City will require the selected Respondent(s) to participate in contract negotiations. To award a Contract that represents the best value to the City, as determined by the Commissioner and the Chief Procurement Officer, the City reserves the right to enter concurrent competitive price negotiations with one or more qualified Respondent(s). The City's requirement that a selected Respondent negotiate is not a commitment by the City to award a Contract.

The City reserves the right to terminate this RFP solicitation at any stage if the Chief Procurement Officer determines this action to be in the City's best interest.