654321-26-0045-2.pdf
PDF 164 KB Posted
- Attached to
- MAINTENANCE SERVICES - MAINTENANACE SERVICES
- Solicitation number
- 654321-26-0045
- Issued by
- Orleans Parish, New Orleans City, Louisiana
About this file
This is Addendum No. 2 to Request for Proposal 26-0045 issued by the Orleans Parish School Board (OPSB) Procurement Department in New Orleans, Louisiana, modifying the original RFP documents issued October 23, 2025. The addendum addresses facilities maintenance and repair services, including preventive maintenance, corrective maintenance, general maintenance, repair services, and custodial services across three initial contract sites: 2401 Westbend Parkway (128,183 sq ft), Mahalia Jackson Education Center (50,043 sq ft), and The Leah Chase School (69,455 sq ft), with potential expansion to additional schools totaling up to approximately 850,000 square feet. The primary change in this addendum shifts the proposal submission deadline from November 26, 2025, at 11:00 A.M. to December 3, 2025, at 11:00 A.M. CST, submitted electronically to Mr. Paul A. Lucius, Executive Director of Procurement, at procurement@nolapublicschools.com. The virtual pre-proposal meeting remains scheduled for November 7, 2025, at 11:00 A.M., with the last day for questions at 4:00 P.M. CST on Monday, November 10, 2025, and the last day for addenda on Friday, November 14, 2025. Oral presentations and evaluation committee meetings are scheduled for December 11-12, 2025, with award notification and execution dates to be determined. The contract term is one year with options for three additional one-year renewals based on performance evaluation and OPSB approval.
The addendum also clarifies a discrepancy in the original RFP regarding total square footage, correcting the contract start total from 208,001 square feet to 178,226 square feet by removing The Leah Chase School from the initial contract scope. Vendors must submit pricing on a cost-per-square-foot basis for the contract start facilities and additional expansion scenarios. Vendors are required to maintain a current Louisiana Contractor's license with a "Building Construction" designation, establish a computerized maintenance management system, and meet comprehensive insurance requirements including Workers Compensation, General Liability ($1,000,000 per occurrence and aggregate), Automobile Liability ($250,000/$500,000 bodily injury, $100,000 property damage), and Errors and Omissions coverage of at least $1,000,000. A significant Disadvantaged Business Enterprise (DBE) goal of 35 percent participation is required, with all firms required to submit DBE Responsiveness Forms 1 and 2 along with certification letters and compliance documentation. Vendors must provide quarterly preventive maintenance reports and conduct weekly facility inspections. Failure to acknowledge receipt of this addendum on the Addendum Form may subject proposals to disqualification.
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Text version
RFP 26-0045 Maintenance Services Addendum No. 2
NOLA Public School
Procurement Department
2401 Westbend Parkway, Suite 5076, New Orleans, LA 70114
Paul A. Lucius, Executive Director of Procurement
November 24, 2025
Addendum No. 2
REQUEST FOR PROPOSAL NO. 26-0045
MAINTENANCE SERVICES
This Addendum and Clarification item forms a part of the RFP Documents and modifies the original
RFP Documents issued October 23, 2025. Acknowledge receipt of this Addendum on the
Addendum Form of the Request for Proposal. Failure to do so may subject proposal to disqualification.
This Addendum consists of 5 Page(s).
CLARIFICATION:
PROPOSAL SUBMISSION DATED CHANGED TO WEDNESDAY, DECEMBER 3, 2025,
@11:00 A.M.
ON PAGE 4 DELETE:
OVERVIEW
1.1 Introductions to Proposers
One signed original proposal shall be submitted electronically and clearly marked:
REQUEST FOR PROPOSAL NO. 26-0045 ON November 26, 2025 AT 11:00 A.M. to Mr. Paul
A. Lucius, Executive Director of Procurement: procurement@nolapublicschools.com.
The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure to open a Proposal not properly addressed or identified.
The Orleans Parish School Board will not assume the responsibility for any delay as a result of failure of any entity to deliver Proposals on time.
The Proposal Submission Checklist is provided in Appendix A of this RFP. The checklist contains the required documents needed to be submitted with vendor proposal. All vendors shall refer to the checklist while preparing their proposals to ensure all required documents are submitted (See
Appendices A & B). Failure to submit required documents shall result in rejection and proposals will not be reviewed by the Evaluation Committee.
RFP 26-0045 Maintenance Services Addendum No. 2
No Proposal will be accepted after November 26, 2025 @ 11:00 A.M. under any conditions unless in the best interest of NOLA-PS by an addendum notification.
Pre-Proposal Meeting (via Virtual) Friday November 7, 2025 @ 11:00
A.M.
Last Day for Questions @ 4:00 P.M. (CST) Monday November 10, 2025
Last Day for Addendum Friday November 14, 2025
PROPOSAL SUBMISSION DEADLINE no later than 11:00 A.M. November 26, 2025
Oral Presentations (if applicable) December 11-December 12,2025
Evaluation Committee Meeting December 11- December12,2025
Award Notification (approximate) TBD
Execution of Agreement (approximate) TBD
REPLACE WITH:
OVERVIEW
1.1 Introductions to Proposers
One signed original proposal shall be submitted electronically and clearly marked:
REQUEST FOR PROPOSAL NO. 26-0045 ON December 3, 2025 AT 11:00 A.M. to Mr. Paul
A. Lucius, Executive Director of Procurement: procurement@nolapublicschools.com.
The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure to open a Proposal not properly addressed or identified.
The Orleans Parish School Board will not assume the responsibility for any delay as a result of failure of any entity to deliver Proposals on time.
The Proposal Submission Checklist is provided in Appendix A of this RFP. The checklist contains the required documents needed to be submitted with vendor proposal. All vendors shall refer to the checklist while preparing their proposals to ensure all required documents are submitted (See
Appendices A & B). Failure to submit required documents shall result in rejection and proposals will not be reviewed by the Evaluation Committee.
No Proposal will be accepted after December 3, 2025 @ 11:00 A.M. under any conditions unless in the best interest of NOLA-PS by an addendum notification.
Pre-Proposal Meeting (via Virtual) Friday November 7, 2025 @ 11:00
A.M.
Last Day for Questions @ 4:00 P.M. (CST) Monday November 10, 2025
Last Day for Addendum Friday November 14, 2025
PROPOSAL SUBMISSION DEADLINE no later than 11:00 A.M. December 3, 2025
RFP 26-0045 Maintenance Services Addendum No. 2
Oral Presentations (if applicable) December 11-December 12,2025
Evaluation Committee Meeting December 11- December12,2025
Award Notification (approximate) TBD
Execution of Agreement (approximate) TBD
Question No. 1: The total square footage listed in RFP 26-0045 appears to be incorrect. When adding the three facility totals, the accurate combined square footage should be 247,681 sq. ft.
Please confirm whether we should base our cost per square foot on the incorrect contract start total shown in the RFP, or if an amendment will be issued with the corrected square footage so pricing can be submitted accurately.
Answer: Please see Answer Below
On Page 34 DELETE:
9.0 Cost Form
ORLEANS PARISH SCHOOL BOARD
2401 Westbend Parkway, Suite 5055
New Orleans, Louisiana 70114
RFP 26-0045
Facility Square Footage Cost Per Square
Foot
2401 Westbend Parkway (Timbers) 128,183 $
The Leah Chase School 69,455 sq.ft
Mahalia Jackson Education Center 50,043 $
Contract Start Total 208,001 $
Contract Start PLUS Add School A Total Approximately 450,000* $
Contract Start PLUS Add School B Total Approximately 550,000* $
Contract Start PLUS Add School C Total Approximately 650,000* $
Contract Start PLUS Additional Schools Total more than approximately
850,000*
Vacant Maintenance Hourly Rate $
RFP 26-0045 Maintenance Services Addendum No. 2
NAME: TITLE:
COMPANY:
SIGNATURE: DATE:
ORLEANS PARISH SCHOOL BOARD (NOLA-PS) reserves the right to consider/approve additional products/services available during the life of this agreement that have yet to be developed but would enhance the products/services provided under this agreement. Such considerations should be made available as part of the routine products/services included in this agreement and made available to client similar to ORLEANS PARISH SCHOOL BOARD (NOLA-PS) at no additional fee.
Should additional fees be required for products/services not yet developed, ORLEANS PARISH
SCHOOL BOARD (NOLA-PS) shall receive a cost justification proposal for the added product or service and shall have the right to accept or reject any such offer independent of the original agreement, to negotiate with the successful vendor for additional value and to counteroffer additional value, which may include pricing, additional warranty, technical support and/or training.
RELPACE WITH
9.0 Cost Form
ORLEANS PARISH SCHOOL BOARD
2401 Westbend Parkway, Suite 5055
New Orleans, Louisiana 70114
RFP 26-0045
Facility Square Footage Cost Per Square
Foot
2401 Westbend Parkway (Timbers) 128,183 $
Mahalia Jackson Education Center 50,043 $
Contract Start Total 178,226 $
Contract Start PLUS Add School A Total Approximately 450,000* $
Contract Start PLUS Add School B Total Approximately 550,000* $
Contract Start PLUS Add School C Total Approximately 650,000* $
Contract Start PLUS Additional Schools Total more than approximately
850,000*
Vacant Maintenance Hourly Rate $
RFP 26-0045 Maintenance Services Addendum No. 2
NAME: TITLE:
COMPANY:
SIGNATURE: DATE:
ORLEANS PARISH SCHOOL BOARD (NOLA-PS) reserves the right to consider/approve additional products/services available during the life of this agreement that have yet to be developed but would enhance the products/services provided under this agreement. Such considerations should be made available as part of the routine products/services included in this agreement and made available to client similar to ORLEANS PARISH SCHOOL BOARD (NOLA-PS) at no additional fee.
Should additional fees be required for products/services not yet developed, ORLEANS PARISH
SCHOOL BOARD (NOLA-PS) shall receive a cost justification proposal for the added product or service and shall have the right to accept or reject any such offer independent of the original agreement, to negotiate with the successful vendor for additional value and to counteroffer additional value, which may include pricing, additional warranty, technical support and/or training.
End of Addendum No.2
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