64221_1.pdf

PDF 2 MB Posted Aug 13, 2026

Attached to: 1273539B: Various Oils, Grease, and Lubricants (Target Market)
Solicitation number: 64221
Issued by: Cook County, Illinois

About this file

Written by GovTribe AI · Sep 28, 2026

This is a Scope of Work and bid solicitation document issued by the City of Chicago Department of Procurement Services on behalf of the Department of Water Management for the procurement of various oils, grease, and lubricants under Specification #1273539B through a Target Market commodities blanket agreement. The solicitation encompasses 53 line items of specialized lubricating products, including hydraulic oils, gear oils, greases, compressor oils, and related petroleum products, with quantities ranging from 3 to 280 gallons or cases per line item. A mandatory pre-bid conference is scheduled for August 20, 2026 at 11:00 a.m. Central Time at City Hall, 121 N. LaSalle Street, Room 806. Written questions must be submitted by August 27, 2026 at 11:00 a.m. Central Time. Bids are due September 24, 2026 at 11:00 a.m. Central Time through the City's iSupplier eProcurement portal. The contract term is 36 months with no renewal options specified. No site visit is required for this procurement.

Pricing is submitted on a per-unit basis for each line item with immediate payment upon invoice submission. This solicitation is restricted to invited suppliers only and is designated as a Target Market procurement with applicable MBE and WBE participation goals. Bidders must be registered as authorized dealers or distributors of proposed manufacturers and must provide evidence of current authorization along with manufacturer literature and applicable certifications or licenses. Mandatory compliance certifications include an Economic Disclosure Statement (EDS), Certificate of Insurance, and affidavits addressing Chicago business preference, local manufacturing, alternative fuel vehicles, and sexual harassment policy compliance. Funding is derived from the City of Chicago, Fund Number 26-0200-088-2020-0162.

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City Of Chicago Solicitation #64221,1

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1273539B Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Commodities Solicitation #64221,1 (BID)

Specification No. 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Specification Number:1273539B

Required for use by: DEPARTMENT OF WATER MANAGEMENT

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 19-OCT-2026

Deadline for Questions: 11:00 AM Central Time, 27-AUG-2026 Buyer: POLK-STAMPS, MELANIE Email Address: Melanie.Polk-Stamps@cityofchicago.org Phone Number: 312-744-4912 Pre-Solicitation Conference Date and Time: 11:00 AM Central Time, 20-AUG-2026 Pre-Solicitation Conference Location: City Hall Department of Procurement Services 121 N. LaSalle, 8th

Floor Room 806 Conference Room B Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1273539B Page 2 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

2.2.3 Line 3

2.2.4 Line 4

2.2.5 Line 5

2.2.6 Line 6

2.2.7 Line 7

2.2.8 Line 8

2.2.9 Line 9

2.2.10 Line 10

2.2.11 Line 11

2.2.12 Line 12

2.2.13 Line 13

2.2.14 Line 14

2.2.15 Line 15

2.2.16 Line 16

2.2.17 Line 17

2.2.18 Line 18

2.2.19 Line 19

2.2.20 Line 20

2.2.21 Line 21

Specification Number: 1273539B Page 3 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.22 Line 22

2.2.23 Line 23

2.2.24 Line 24

2.2.25 Line 25

2.2.26 Line 26

2.2.27 Line 27

2.2.28 Line 28

2.2.29 Line 29

2.2.30 Line 30

2.2.31 Line 31

2.2.32 Line 32

2.2.33 Line 33

2.2.34 Line 34

2.2.35 Line 35

2.2.36 Line 36

2.2.37 Line 37

2.2.38 Line 38

2.2.39 Line 39

2.2.40 Line 40

2.2.41 Line 41

2.2.42 Line 42

2.2.43 Line 43

2.2.44 Line 44

2.2.45 Line 45

2.2.46 Line 46

2.2.47 Line 47

2.2.48 Line 48

2.2.49 Line 49

2.2.50 Line 50

2.2.51 Line 51

2.2.52 Line 52

Specification Number: 1273539B Page 4 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.53 Line 53

Specification Number: 1273539B Page 5 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

1 Header Information

1.1 General Information

Title 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Description Specification No. 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Amendment Date 23-SEP-2026 14:50:01 Amendment

Description Bid Opening date extended to October 19, 2026. Addendum No. 2 responses to questions are pending.

Preview Date 13-AUG-2026 13:00:00 Open Date 13-AUG-2026 13:00:00 Close Date 11:00 AM Central

Time, 19-OCT-2026 Award Date Not Specified

Time Zone Central Time Buyer POLK-STAMPS, MELANIE Quote Style Sealed Email Melanie.Polk-

Stamps@cityofchicago.org Event Commodities Outcome Commodities Blanket

Agreement

Note Please be sure to submit all documents on the Bidder submittal Checklist and notarize them when required.

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 088-1005 DEPT OF

WTR

1000 E OHIO

STREET

Chicago, IL 60611 United States

Bill-To Address 088-1005 DEPT OF WTR

1000 E OHIO STREET

Chicago, IL 60611 United States

Payment Terms IMMEDIATE Carrier FOB CITY OF CHICAGO Freight Terms

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Requirements

KEY SOLICITATION PARAMETERS

CITY BUSINESS PREFERENCE: CITY

Type No Response Required

CONTRACT SPECIFIC GOALS: TARGET MARKET

Type No Response Required

FUNDING SOURCE: CITY

Type No Response Required

FUND NUMBER: 26-0200-088-2020-0162

Type No Response Required

DPS UNIT: GOODS AND SERVICES

Type No Response Required

DRAWINGS: N/A

Specification Number: 1273539B Page 6 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

KEY SOLICITATION PARAMETERS

Type No Response Required Value Type Numeric Value only

EXHIBITS: YES

Type No Response Required Value Type Numeric Value only

MAPS: N/A

Type No Response Required Value Type Numeric Value only

CONTRACT TERM: NUMBER MONTHS 36

Type No Response Required

PRE-BID/PRE-PROPOSAL CONFERENCE: IN PERSON CITY HALL DEPARTMENT OF

PROCUREMENT SERVICES

Type No Response Required

BIDDER EXCEPTIONS

Any deviations from or exceptions to any provisions or requirements of the bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted here or in an attachment, with the exact nature of the change outlined in sufficient detail, and as provided in the contract terms and conditions "Trade Names and Substitutions," as applicable. Bidder must provide the reason for which deviations were made. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of its bid.

Type Optional Provide your answer below

Enter the EDS number from your EDS Certificate and attach the certificate.

Value Type Numeric Value only Provide your answer below

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.

Type No Response Required

- Proposal Page completed, signed and notarized - (ALL)

Specification Number: 1273539B Page 7 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

Circle one from the response values below:

YES

- Proposal To Be Completed By a Corporation - (ALL)

Circle one from the response values below:

YES

- Proposal To Be Completed By a Partnership - (ALL)

Circle one from the response values below:

YES

- Proposal To Be Completed By a Joint Venture - (ALL)

Circle one from the response values below:

YES

- Proposal To Be Completed By a Sole Proprietor - (ALL)

Circle one from the response values below:

YES

- Bid Execution Page - (ALL)

Circle one from the response values below:

YES

- Request for a reduction or waiver of MBE/WBE goals - (ALL)

Circle one from the response values below:

YES

- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)

Circle one from the response values below:

YES

- Certificate of Insurance

Circle one from the response values below:

YES

BID INCENTIVE / PREFERENCE AFFIDAVIT(S)

Type No Response Required

- Local Manufacture Affidavit - (ALL)

Circle one from the response values below:

YES

Specification Number: 1273539B Page 8 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

- Chicago Business Affidavit - (ALL)

Circle one from the response values below:

YES

- Small Business/Veterans Preference Joint Venture - (ALL)

Circle one from the response values below:

YES

- Alternatively Powered Vehicles affidavit - (ALL)

Circle one from the response values below:

YES

- Sweatshop Free Procurement Affidavit - (if specification is for purchase of garments)

Circle one from the response values below:

YES

- Copy of current Registration for Authority to Deal in Vehicles issued by the Illinois Secretary of State (Vehicle/Heavy Equipment)

Circle one from the response values below:

YES

- Evidence validating the Contractor’s current status of authorized dealer or distributor of the manufacturer of the proposed vehicles and/or parts (Vehicle/Heavy Equipment)

Circle one from the response values below:

YES

- Literature / Data (i.e. Manufacturer's published literature for the proposed vehicle) (if required) (Vehicle/Heavy Equipment)

Circle one from the response values below:

YES

- Manuals, Certificates, Applications(if required)

Circle one from the response values below:

YES

- Bidder Contact Information - (ALL)

Circle one from the response values below:

YES

- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)

Specification Number: 1273539B Page 9 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

YES

M/WBE DOCUMENTS

Type No Response Required

- Schedule B - MBE/WBE Affidavit of Joint Venture - (ALL)

Circle one from the response values below:

YES

- Schedule C-1 - – MBE/WBE Letter of Intent To Perform As a Subcontractor or Supplier - (ALL)

Circle one from the response values below:

YES

-Schedule D-1 - Compliance Plan Regarding MBE and WBE Utilization - (ALL)

Circle one from the response values below:

YES

- Request for Full or Partial Waiver - (ALL)

Circle one from the response values below:

YES

- Letters of Certification for all M/WBE’s - (ALL)

Circle one from the response values below:

YES

DBE DOCUMENTS – CONSTRUCTION (Federal) Type No Response Required

TARGET MARKET MBE/WBE COMPLIANCE PLAN

Type No Response Required

- Current Letter of Certification from the City of Chicago or Cook County for Bidder and any other MBE/WBE participant(s)

Circle one from the response values below:

YES

- Schedule B-2 - (Joint Venture)

Circle one from the response values below:

YES

- Schedule C-2

YES

Specification Number: 1273539B Page 10 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

- Schedule D-2

Circle one from the response values below:

YES

SMALL BUSINESS ENTERPRISE (SBE) DOCUMENTS

Type No Response Required

- Schedule B-6 - Affidavit of SBE Joint Venture

Circle one from the response values below:

No Yes

- Schedule C-6-P - Letter of Intent to Perform as a Prime Contractor

Circle one from the response values below:

No Yes

- Schedule C-6-S - Letter of Intent to Perform as a Supplier or Subcontractor

Circle one from the response values below:

No Yes

- Schedule D-6 - Affidavit of Prime Contractor SBI-2 Compliance Plan

Circle one from the response values below:

No Yes

- Letters of Certification for all SBE's

Circle one from the response values below:

No Yes

MID-SIZED BUSINESS (MSB) ENTERPRISE DOCUMENTS

Type No Response Required

- Schedule B-7- Affidavit of MSB Joint Venture

Provide your answer below

- Schedule C-7-P - Mid-Sized Business Enterprise (MSB) Letter of Intent to Perform as Prime Contractor

Provide your answer below

Specification Number: 1273539B Page 11 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST

- Schedule C-7-S Mid-Sized Business Enterprise (MSB) Letter of Intent to Perform as Subcontractor or Supplier

Provide your answer below

- Schedule D-7 - Affidavit of Prime Contractor Regarding Mid-Sized Business Initiative Compliance Plan

Provide your answer below

- AFFIDAVIT OF MID-SIZED BUSINESS STATUS

Provide your answer below

NON BID LINE REQUIREMENT (GROUPS)

Type No Response Required

- If you are not bidding a specific line(s) within a Group, enter a price of $0.0000000001 into the unit price field of the bid line(s). Please comply with other solicitation provisions, if any, requiring bidding of all lines in order for your bid to be considered responsive.

Type No Response Required

1.4 Attachments

Name Data Type Description Attachment 001: Addendum No. 1

File Addendum No. 1 Extend Bid Opening Date

Attachment 01: Scope of Work and Detailed Specification

File

1.5 Response Rules

Solicitation is restricted to invited suppliers

Specification Number: 1273539B Page 12 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1273539B Page 13 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 OIL,

LUBRICATING -

MOBIL EXTRA

HECLA

4055716

5 Gallon

2 OIL,

LUBRICATING -

INGERSOLL RAND -

XL - 740 HT

4055716

3 Gallon

3 OIL,

LUBRICATING -

10W30 OIL

4055716

3 Gallon

4 OIL,

LUBRICATING - 2-

CYCLE OIL

4055716

100 Gallon

5 OIL,

LUBRICATING -

MOBILUX EP111

4055700

14 Gallon

6 OIL,

LUBRICATING -

REGAL AFB 2

4055700

14 Gallon

7 OIL,

LUBRICATING -

EXXON UNIREX S 2

- PREMIUM

QUALITY HIGH

TEMPERATURE

GREASE

4055700

220 Gallon

8 OIL,

LUBRICATING -

LUBRIPLATE #1200-

4055700

14 Gallon

9 OIL,

LUBRICATING -

ROTELLA 30W OIL

DIESEL

GENERATOR

4055716

140 Gallon

10 OIL,

LUBRICATING - 13

OZ SPRAY CANS OF

KROIL #291107 (12

CANS PER CASE)

4055716

280 Case

11 OIL,

LUBRICATING - OIL

IN 20 LITER

CONTAINERS OF

MOBIL RARUS-SHC

4055700

14 Gallon

12 OIL,

LUBRICATING -

LUBRIPLATE 3 V

4055716

14 Gallon

Specification Number: 1273539B Page 14 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

OIL

13 OIL,

LUBRICATING -

CHEN LUBE 751

4055716

14 Gallon

14 OIL,

LUBRICATING - MP2

LITHIUM W/MOLLY

4055716

14 Tube

15 OIL,

LUBRICATING -

MOBIL SPARTAN EP

159 GEAR OIL

4055700

14 Gallon

16 OIL,

LUBRICATING -

MOBIL DTE OIL

LIGHT BEARING &

CIRCULATING OIL,

4055700

14 Gallon

17 OIL,

LUBRICATING -

MOBIL GEAR 629,

4055716

14 Gallon

18 OIL,

LUBRICATING -

KEYSTONE

NEVASTARS AW32,

4055716

14 Gallon

19 OIL,

LUBRICATING -

CHERVON

MULTIFAK EP2, (12

UNITS PER CASE)

4055716

14 Case

20 OIL,

LUBRICATING -

PENLUBE TG - 1 (12

UNITS PER CASE)

4055716

14 Case

21 OIL,

LUBRICATING -

MOBIL GREASE

#HP222

4055716

14 Tube

22 OIL,

LUBRICATING -

KOPLEX KSG

GREASE

4055700

14 Gallon

23 OIL,

LUBRICATING -

INGERSOLL RAND

OIL PRO-TEC

COMPRESSOR OIL

4055716

28 Gallon

24 OIL,

LUBRICATING - GE

SILICONE,

NOVAGARD G661

GENERAL PURPOSE

SILICONE

4055716

70 Tube

25 OIL,

LUBRICATING -

DURAFILM AW 32

4055716

Specification Number: 1273539B Page 15 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

HYDRAULIC OIL

26 OIL,

LUBRICATING -

CORROSION X

4055700

280 Gallon

27 OIL,

LUBRICATING -

FOOD MACHINERY

GREASE NO. 2

4055700

14 Gallon

28 OIL,

LUBRICATING -

LUBRICATING OIL

4055716

14 Gallon

29 OIL,

LUBRICATING -

MOBIL GEAR 630

4055716

14 Gallon

30 OIL,

LUBRICATING -

MOBIL RARUS 826

4055716

14 Gallon

31 OIL,

LUBRICATING -

MOBIL RARUS 427

4055716

14 Gallon

32 OIL,

LUBRICATING -

MOBIL DELAVAL

1300 SUPER 15W40

4055716

14 Gallon

33 OIL,

LUBRICATING -

HAVOLINE AUTO

TRANS OIL

4055716

70 Gallon

34 OIL,

LUBRICATING -

CONOCO DIAMOND

CLASS TURBINE

OIL 68

4055716

24 Gallon

35 OIL,

LUBRICATING -

MOBIL GUIDE 312

4055716

14 Gallon

36 OIL,

LUBRICATING -

MOBIL OIL #SHC 626

4055716

14 Gallon

37 OIL,

LUBRICATING -

HYDRAULIC OIL,

SAE GRADE 15,ISO

VISCOSITY GRADE

4055716

14 Gallon

38 OIL,

LUBRICATING -

DURAFILM ND 30

4055716

14 Gallon

39 OIL,

LUBRICATING -

DURAFILM ND 20

4055716

14 Gallon

40 OIL,

LUBRICATING -

LUBRIPLATE NO. 4,

4055716

14 Gallon

41 OIL,

LUBRICATING -

4055716

Specification Number: 1273539B Page 16 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

LUBRIPLATE NO. 2,

42 OIL,

LUBRICATING -

REGAL R & N -100

4055716

14 Gallon

43 OIL,

LUBRICATING -

CLEARTEX CF H

4055716

14 Gallon

44 OIL,

LUBRICATING -

NEW HOLLARD134

HYDRAULIC

4055716

14 Gallon

45 OIL,

LUBRICATING -

MOBIL OIL DTE

EXTRA HEAVY, ISO

4055716

14 Gallon

46 OIL,

LUBRICATING -

CORROSION X

4055716

280 Gallon

47 OIL,

LUBRICATING -

MOBIL DTE 25

4055716

14 Gallon

48 OIL,

LUBRICATING -

LUBRIPLATE NO.

EMB POLYMER

GREASE, 415

4055716

14 Gallon

49 OIL,

LUBRICATING -

RENOLIN EXTREME

PRESSURE 150

4055716

14 Gallon

50 OIL,

LUBRICATING -

LUBRIPLATE

SYNXTREME FG-

2LO305-040

4055716

14 Gallon

51 OIL,

LUBRICATING -

CHERON GST OIL 32

4055716

14 Gallon

52 OIL,

LUBRICATING -

MOBIL DTE 10

EXCEL 68

4055716

14 Gallon

53 OIL,

LUBRICATING -

CITGO - CITGEAR

SYNTHETIC HT 150

4055700

Specification Number: 1273539B Page 17 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2 Line Details

2.2.1 Line 1 OIL, LUBRICATING - MOBIL EXTRA HECLA

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.2 Line 2 OIL, LUBRICATING - INGERSOLL RAND - XL - 740 HT

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.3 Line 3 OIL, LUBRICATING - 10W30 OIL

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.4 Line 4 OIL, LUBRICATING - 2-CYCLE OIL

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.5 Line 5 OIL, LUBRICATING - MOBILUX EP111

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.6 Line 6 OIL, LUBRICATING - REGAL AFB 2

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Specification Number: 1273539B Page 18 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.7 Line 7 OIL, LUBRICATING - EXXON UNIREX S 2 - PREMIUM QUALITY HIGH

TEMPERATURE GREASE

Category 40557. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.8 Line 8 OIL, LUBRICATING - LUBRIPLATE #1200-2

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.9 Line 9 OIL, LUBRICATING - ROTELLA 30W OIL DIESEL GENERATOR Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.10 Line 10 OIL, LUBRICATING - 13 OZ SPRAY CANS OF KROIL #291107 (12 CANS PER

CASE)

Category 40557. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.11 Line 11 OIL, LUBRICATING - OIL IN 20 LITER CONTAINERS OF MOBIL RARUS-SHC

Category 40557. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.12 Line 12 OIL, LUBRICATING - LUBRIPLATE 3 V OIL

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1273539B Page 19 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.13 Line 13 OIL, LUBRICATING - CHEN LUBE 751

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.14 Line 14 OIL, LUBRICATING - MP2 LITHIUM W/MOLLY

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.15 Line 15 OIL, LUBRICATING - MOBIL SPARTAN EP 159 GEAR OIL Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.16 Line 16 OIL, LUBRICATING - MOBIL DTE OIL LIGHT BEARING & CIRCULATING

OIL, 410

Category 40557. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.17 Line 17 OIL, LUBRICATING - MOBIL GEAR 629, 410

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.18 Line 18 OIL, LUBRICATING - KEYSTONE NEVASTARS AW32, 410 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1273539B Page 20 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.19 Line 19 OIL, LUBRICATING - CHERVON MULTIFAK EP2, (12 UNITS PER CASE) Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.20 Line 20 OIL, LUBRICATING - PENLUBE TG - 1 (12 UNITS PER CASE) Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.21 Line 21 OIL, LUBRICATING - MOBIL GREASE #HP222

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.22 Line 22 OIL, LUBRICATING - KOPLEX KSG GREASE

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.23 Line 23 OIL, LUBRICATING - INGERSOLL RAND OIL PRO-TEC COMPRESSOR OIL Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.24 Line 24 OIL, LUBRICATING - GE SILICONE, NOVAGARD G661 GENERAL PURPOSE

SILICONE

Category 40557. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1273539B Page 21 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.25 Line 25 OIL, LUBRICATING - DURAFILM AW 32 HYDRAULIC OIL Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.26 Line 26 OIL, LUBRICATING - CORROSION X

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.27 Line 27 OIL, LUBRICATING - FOOD MACHINERY GREASE NO. 2 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.28 Line 28 OIL, LUBRICATING - LUBRICATING OIL

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.29 Line 29 OIL, LUBRICATING - MOBIL GEAR 630

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.30 Line 30 OIL, LUBRICATING - MOBIL RARUS 826

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.31 Line 31 OIL, LUBRICATING - MOBIL RARUS 427

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1273539B Page 22 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.32 Line 32 OIL, LUBRICATING - MOBIL DELAVAL 1300 SUPER 15W40 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.33 Line 33 OIL, LUBRICATING - HAVOLINE AUTO TRANS OIL

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.34 Line 34 OIL, LUBRICATING - CONOCO DIAMOND CLASS TURBINE OIL 68 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.35 Line 35 OIL, LUBRICATING - MOBIL GUIDE 312

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.36 Line 36 OIL, LUBRICATING - MOBIL OIL #SHC 626

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.37 Line 37 OIL, LUBRICATING - HYDRAULIC OIL, SAE GRADE 15,ISO VISCOSITY

GRADE 46

Category 40557. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1273539B Page 23 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.38 Line 38 OIL, LUBRICATING - DURAFILM ND 30

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.39 Line 39 OIL, LUBRICATING - DURAFILM ND 20

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.40 Line 40 OIL, LUBRICATING - LUBRIPLATE NO. 4, 415

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.41 Line 41 OIL, LUBRICATING - LUBRIPLATE NO. 2, 415

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.42 Line 42 OIL, LUBRICATING - REGAL R & N -100

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.43 Line 43 OIL, LUBRICATING - CLEARTEX CF H

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.44 Line 44 OIL, LUBRICATING - NEW HOLLARD134 HYDRAULIC

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1273539B Page 24 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.45 Line 45 OIL, LUBRICATING - MOBIL OIL DTE EXTRA HEAVY, ISO 150 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.46 Line 46 OIL, LUBRICATING - CORROSION X

Category 00000. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.47 Line 47 OIL, LUBRICATING - MOBIL DTE 25

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.48 Line 48 OIL, LUBRICATING - LUBRIPLATE NO. EMB POLYMER GREASE, 415 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.49 Line 49 OIL, LUBRICATING - RENOLIN EXTREME PRESSURE 150 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.50 Line 50 OIL, LUBRICATING - LUBRIPLATE SYNXTREME FG-2LO305-040 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1273539B Page 25 Type of Funding: CITY Title: 1273539B: Various Oils, Grease, and Lubricants (Target Market)

2.2.51 Line 51 OIL, LUBRICATING - CHERON GST OIL 32

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.52 Line 52 OIL, LUBRICATING - MOBIL DTE 10 EXCEL 68

Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.53 Line 53 OIL, LUBRICATING - CITGO - CITGEAR SYNTHETIC HT 150 Category 40557. Start Price (USD) Not Specified

Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

ADDENDUM NO. 1 /SPECIFICATION NO.1273539B

V. 12.14.24

September 22, 2026

ADDENDUM NO. 1

FOR

Various Oils, Grease, and Lubricants (Target Market)

SPECIFICATION NO. 1273539B RFQ 64221,1

For which bids are scheduled to open in the Bid & Bond Room 103, City Hall, 121 N. LaSalle Street Chicago, Illinois 60602, at 11:00 a.m., on September 24, 2026.

The following additions, changes and revisions are incorporated into the above-referenced Specification (the "Contract Documents") as noted. All other provisions and requirements as originally set forth, except as amended by previous addenda, remain in full force and are binding.

Any additional work required by this Addendum shall conform to the applicable provisions of the original Contract Documents. Any and all addenda must be acknowledged by the vendor electronically or on the Execution Page by Addendum number. Failure on behalf of the vendor may be cause for rejection of bid.

BIDDERS MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM

ELECTRONICALLY OR IN THE SPACE PROVIDED ON THE BID EXECUTION PAGE

SECTION 1. NOTICE OF REVISIONS/CHANGES/CLARIFICATIONS

REVISION DESCRIPTIONS

The Bid Opening Date has been postponed to October 19, 2026. For which Bids will be opened in the Department of Procurement Services, Bid & Bond Room, Room 103, City Hall, 121 N. LaSalle Street, Chicago, Illinois, 60602, at 11:00 a.m., Central Time.

ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE BID

SPECIFICATION PER ADDENDUM NO. 1

END OF ADDENDUM NO. 1

CITY OF CHICAGO SHARLA D. ROBERTS

DEPARTMENT OF PROCUREMENT SERVICES CHIEF PROCUREMENT OFFICER

Various Oils, Grease, and Lubricants, Department of Water Management, Specification Number 1273539B Target Market Commodities Form Contract

Table of Contents i

Table of Contents

BID SUBMITTAL CHECKLIST

Article 1. Requirements for Bidding and Instructions to Bidders

1.1. The Bid Documents

1.2. Obtaining the Bid Documents

1.3. Clarifications and Addenda

1.4. Examination of the Bid Documents and Work Site

1.5. Pre-Bid Conference

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline

1.7. Exceptions

1.8. Taxes Included in Bid Prices

1.9. Bid Prices Must Incorporate All Costs

1.10. Completion of the Bid Documents

1.11. Conflicts of Interest

1.12. Technical Difficulties

1.13. Required Forms and Fees

1.13.1. Certificate of Filing for Online EDS

1.13.2. MBE/WBE: Target Market Contract

1.13.3. Bid Deposits and Bid Bonds

1.13.4. Performance and Payment Bonds

1.13.5. Contractor's Financial Statement

1.13.6. Other Required Forms and Documents

1.14. Trade Names and Substitutions

1.15. Authorized Dealer/Distributor

1.16. Estimated Quantities

1.17. Submission of Bids

1.17.1. Date, Time, and Place

1.17.2. Transparency Website; Trade Secrets

1.18. Withdrawal of Bids

1.19. Bid Opening

1.20. Effective Term of Bid

1.21. Evaluation of Bids

1.21.1. Determination of Responsiveness

1.21.1.1. Must Bid All Line Items

1.21.1.2. Mathematical Calculations

1.21.1.3. Unbalanced Bids

1.21.1.4. Cash Billing Terms

1.21.2. Determination of Responsibility

1.21.2.1. Bidder Debts or Defaults

1.21.2.2. Competency of Bidder

1.22. Rejection of Bids and Waiver of Informalities

1.23. Statutory Adjustments to the Bid

1.23.1. City-based Businesses (Chicago Business Preference)

1.23.2. Locally Manufactured Goods

1.23.3. Alternatively Powered Vehicles Bid Incentive

1.23.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive

1.23.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive

1.23.4. Bid Incentives for Veteran-Owned Business Enterprise and Eligible Joint Ventures

1.23.4.1. Definitions

1.23.4.2. Bid Incentive

1.23.5. Business Enterprises Owned By People With Disabilities (BEPD) Commitment

Table of Contents ii

1.23.5.1. Policy and Terms

1.23.5.2. Definitions

1.23.5.3. Commitments

1.23.5.4. Records and Reports

1.23.6. Mentoring Program Bid Preference (MCC 2-92-535)

1.23.7. Child Support Arrearage

1.23.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)

1.23.9. MacBride Principles Ordinance

1.24. Consideration of Bids

1.25. Bid Protests

1.26. Award of Contract; Notice of Award

1.27. Title VI Solicitation Notice

1.28. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

1.29. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

Article 2. Incorporation of Exhibits Article 3. Standard Terms And Conditions

3.1. General Provisions

3.1.1. Definitions

3.1.2. Interpretation of Contract

3.1.2.1. Order of Precedence

3.1.2.2. Interpretation and Rules

3.1.2.3. Severability

3.1.2.4. Entire Contract

3.1.3. Subcontracting and Assignment

3.1.3.1. No Assignment of Contract

3.1.3.2. Subcontracts

3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

3.1.3.4. City’s Right to Assign

3.1.3.5. Assigns

3.1.4. Contract Governance

3.1.4.1. Governing Law and Jurisdiction

3.1.4.2. Consent to Service of Process

3.1.4.3. Cooperation by Parties and between Contractors

3.1.4.4. No Third Party Beneficiaries

3.1.4.5. Independent Contractor

3.1.4.6. Authority

3.1.4.7. Joint and Several Liability

3.1.4.8. Notices

3.1.4.9. Amendments

3.1.4.10. No Waiver of Legal Rights

3.1.4.11. Non-appropriation of Funds

3.1.4.12. Participation By Other Government Agencies

3.1.5. Confidentiality

3.1.6. Indemnity

3.1.7. Non-Liability of Public Officials

3.1.8. Contract Extension For Continuity of Services

3.2. Compensation Provisions

3.2.1. Ordering, Invoices, and Payment

3.2.1.1. Purchase Orders

3.2.1.2. Invoices

3.2.1.3. Payment

3.2.1.4. Electronic Ordering and Invoices

3.2.1.5. City Right to Offset

Table of Contents iii

3.2.1.6. Records

3.2.1.7. Audits

3.2.1.7.1. City’s Right to Conduct Audits

3.2.1.7.2. Recovery for Over-Billing

3.2.2. Subcontractor Payment Reports

3.2.3. Prompt Payment to Subcontractors

3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts

3.2.3.2. Payment to Subcontractors Within Seven Days

3.2.3.2.1. Reporting Failures to Promptly Pay

3.2.3.2.2. Whistleblower Protection

3.2.3.3. Liquidated Damages for Failure to Promptly Pay

3.2.3.4. Action by the City

3.2.3.5. Direct Payment to Subcontractors By City

3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions

3.3. Compliance With All Laws

3.3.1. General

3.3.2. Certification of Compliance with Laws

3.3.3. Federal Affirmative Action

3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor") agrees as follows:

3.3.4.1. Title VI List of Pertinent Non-Discrimination Acts and Authorities

3.3.4.2. Compliance with Nondiscrimination Requirements

3.3.5. Other Non-Discrimination Requirements

3.3.5.1. Illinois Human Rights Act

3.3.5.1.1. Generally

3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)

3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause

3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 6-10 (formerly Ch. 2-160)

3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390

3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD)

3.3.6. Wages

3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)

3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification

3.3.7.3. Federal Terrorist (No-Business) List

3.3.7.4. Governmental Ethics Ordinance 2-156

3.3.7.5. Lobbyists

3.3.8. Restrictions on Business Dealings

3.3.8.1. Prohibited Interests in City Contracts

3.3.8.2. Conflicts of Interest

3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4

3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380

3.3.10. Other City Ordinances and Policies

3.3.10.1. False Statements

3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580

3.3.10.3. City Hiring Plan Prohibitions

3.3.10.4. Inspector General

3.3.10.5. Duty to Report Corrupt Activity

3.3.10.6. Electronic Mail Communication

3.3.10.7. Participation By Other Local Government Agencies

3.3.10.8. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

3.3.10.9. Policy on Non-Disclosure of Salary History (MCC 2-92-385)

Table of Contents iv

3.3.10.10. Business Diversity Program Reporting

3.3.10.10.1. Policy

3.3.10.10.2. Definitions

3.3.10.10.3. Business Diversity Program Reports

3.3.10.10.4. Applicability

3.3.11. Compliance with Environmental Laws and Related Matters

3.3.11.1. Definitions

3.3.11.2. Joint Ventures

3.3.11.3. Compliance With Environmental Laws

3.3.11.4. Costs

3.3.11.5. Proof of Noncompliance; Authority; Cure

3.3.11.6. Copies of Notices and Reports; Related Matters

3.3.11.7. Requests for Documents and Information

3.3.11.8. Environmental Claims and Related Matters

3.3.11.9. Preference for Recycled Materials

3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)

3.4. Contract Disputes

3.4.1. Procedure for Bringing Disputes to the Department

3.4.2. Procedure for Bringing Disputes before the CPO

3.5. Events of Default and Termination

3.5.1. Events of Default

3.5.2. Cure or Default Notice

3.5.3. Remedies

3.5.4. Non-Exclusivity of Remedies

3.5.5. City Reservation of Rights

3.5.6. Early Termination

3.6. Department-specific Requirements

3.6.1. Department of Aviation Standard Requirements

3.6.1.1. Confidentiality of Airport Security Data

3.6.1.2. Aviation Security

3.6.1.3. Airport Security Badges

3.6.1.4. General Requirements Regarding Airport Operations

3.6.1.4.1. Priority of Airport Operations

3.6.1.4.2. Interruption of Airport Operations

3.6.1.4.3. Safeguarding of Airport Property and Operations

3.6.1.4.4. Work on the Airfield

3.6.1.4.5. Parking Restrictions

3.6.1.5. General Civil Rights Provision

3.6.1.6. Firearms and Other Weapons Prohibited

3.6.2. Emergency Management and Communications (OEMC) Security Requirements

3.6.2.1. Identification of Workers and Vehicles

3.6.2.2. Access to Facilities

3.6.2.3. Security Badges and Vehicle Permits

3.6.2.4. Gates and Fences

3.6.2.5. Hazardous or Illegal Materials

3.6.3. Chicago Police Department Security Requirements

3.6.4. Department of Water Management ("DOWM") Security Requirements

3.6.4.1. Identification of Workers and Vehicles

3.6.4.2. Access to Facilities

3.6.4.3. Security Badges and Vehicle Permits

3.6.4.4. Gates and Fences

3.6.4.5. Hazardous or Illegal Materials

Article 4. Terms for SUPPLY Contracts

Table of Contents v

4.1. Blanket Releases / Purchase Orders

4.2. Delivery and Acceptance

4.2.1. Delivery

4.2.2. Inspection and Defects

4.2.3. Shipment errors

4.2.4. Acceptance

4.3. Submission of Invoices

4.4. Unspecified Items

4.5. Quality, Source, Substitution, and Labeling

4.5.1. Quality

4.5.2. Source

4.5.3. Substitution

4.5.4. Testing Laboratory Labels

4.6. Manufacturer's Warranty & Product Information

4.7. Contractor's Warranties

Article 5. Scope of Work and Detailed Specifications

5.1. General

5.2. Basis of Award

5.3. Illinois Prevailing Wage Act

5.4. Funding

5.5. Contract Term

5.5.1. Initial Term

5.5.2. Term Extension

5.6. Price Adjustment (Capped Rate)(All Line Items)

5.7. Inventory/Lead Times

5.8. Quality

5.9. Performance Quality (All Line Items)

5.9.1. Viscosity

5.9.2. Substitution

5.9.3. Used Oil Removal

5.9.4. Delivery (Line Items 1-53)

5.10. No Deposit for Drum and Pallets

Article 6. Special Conditions Regarding Minority Business Enterprise Commitment and Women Business Enterprise Commitment For Target Market Contracts

6.1. Policy and Terms

6.2. Definitions

6.3. Eligibility

6.4. Procedure to Determine Bid Compliance

6.4.1. Schedule D-2

6.4.2. Schedule C-2

6.4.3. Letters of Certification

6.4.4. Target Market Joint Venture Agreements

6.5. Reporting Requirements During The Term Of The Contract

6.6. Advances and Expedited Payments

6.7. Compliance

6.8. Arbitration

6.9. Equal Employment Opportunity

6.10. Resource Agencies

Article 7. Insurance Requirements Article 8. Economic Disclosure Statement and Affidavit (EDS)

8.1. Online EDS Filing Required Prior To Bid Opening

8.2. Online EDS Web Link

8.3. Online EDS Number

Table of Contents vi

8.4. Online EDS Certification of Filing

8.5. Preparation Checklist for Registration

8.6. Preparation Checklist for EDS Submission

8.7. EDS Frequently Asked Questions

Article 9. Proposal Pages Article 10. Bidder Contact Information City-Based Business Affidavit Local Manufacturing Affidavit Eligible Business For Bid Incentive For Alternatively Powered Vehicles Affidavit Veteran-Owned Business Enterprise And Eligible Joint Ventures Affidavit Bidder must complete the applicable signature line(s) BELOW Bidder's Commitment To Utilize Business Enterprises Owned By People With Disabilities (BEPD) Mentoring Program Bid Preference Affidavit Diverse Management and Workforce Bid Incentives Affidavit ARTICLE 11. Execution And Acceptance Pages

11.1. Bid Execution By a Corporation

11.2. Bid Execution By A Joint Venture

11.3. Bid Execution By A Partnership

11.4. Bid Execution By a Sole Proprietor

11.5. Bid Acceptance by City

EXHIBITS

Exhibit 1: Example Insurance Certificate of Coverage Exhibit 2: SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612) EXHIBIT 3:myCOI

BID SUBMITTAL CHECKLIST

Missing Information, Documents, and/or Bonds May Invalidate Your Bid.

To help ensure that you are submitting a complete bid, place an "X" next to each item below after completing and incorporating the item into your bid package. Write “N/A” if an item does not apply to your bid.

1. _____ Bid Submittal Checklist

2. _____ Insurance Certificate of Coverage

3. _____ MBE/WBE Compliance Plan

a. _____ Schedule B-2 – Affidavit of MBE/WBE Target Market Joint Venture– (only if bidder is a joint venture)

b. _____ Schedule C-2: Letter(s) of Intent to Perform as Sub-contractor, Supplier or Consultant (if applicable).

c. _____ Schedule D-2: Affidavit of Target Market Prime Contractor (if applicable).

4. _____ Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS)

5. _____ Bid incentive/preference affidavit(s): Chicago Business, Local Manufacture, Alternatively Powered Vehicles, Veteran-Owned Small Local Business or Eligible Joint Venture, Utilization of Veteran- Owned Subcontractors, Mentoring Program, Commitment Regarding BEPD, and/or Diverse Management and Workforce (if applicable)

6. _____ Proposal Page(s) (Schedule of Prices)

7. _____ Bid Execution Page

8. _____ Bid Deposit (if required)

9. _____ Sexual Harassment Policy Affidavit

NOTE: Each page requiring a signature must be signed by the person with proper authority and sworn before a Notary Public where noted.

NOTE: Each Bidder must acknowledge the receipt of a full set of Bid Documents and any and all Addenda at the top of the Bid Execution Page.

ARTICLE 1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS

Read this carefully before preparing your bid.

1.1. The Bid Documents

This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, “Attachments” section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.

1.2. Obtaining the Bid Documents

Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.

Documents may be downloaded from the Department of Procurement Services (“DPS”) website at the following URL:

http://www.cityofchicago.org/eProcurement

Click on “Current Bids”

In order to receive notice of clarifications and addenda, Bidders be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, accept the disclaimer. This will sign Bidders up for notifications.

Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Our List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.

1.3. Clarifications and Addenda

The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:

https://www.cityofchchicago.org/eProcurement

Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid accordingly to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.

Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid Solicitation.

1.4. Examination of the Bid Documents and Work Site

Bidders are required to carefully examine all of the Bid Documents before completing the forms and submitting a Bid. If the specification calls for work to be perfo

File details come from the government source that posted it. Updated Sep 28, 2026.