City Of Chicago Solicitation #64196

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1285228A Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

Commodities Solicitation #64196 (BID)

HELIX FOUNDATION POLE BASES AND HELIX FOUNDATION POLE

BASES CABLE ANTI-THEFT DEVICES

Specification Number:1285228A

Required for use by: CHICAGO DEPARTMENT OF TRANSPORTATION

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 25-SEP-2026

Deadline for Questions: 04:00 PM Central Time, 01-SEP-2026 Buyer: HARGES, BERNIE Email Address: Bernie.Harges@cityofchicago.org Phone Number: 312-744-3045 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 24-AUG-2026 Pre-Solicitation Conference Location: IN PERSON PRE-BID CONFERENCE: City Hall, 121 N. LaSalle

Street, Room 806, DPS Conference Room B Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1285228A Page 2 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Requirements

1.4 Attachments

1.5 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

2.2.3 Line 3

2.2.4 Line 4

2.2.5 Line 5

Specification Number: 1285228A Page 3 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

1 Header Information

1.1 General Information

Title 1285228A HELIX FOUNDATION POLE BASES, HELIX

FOUNDATION POLE BASES CABLE

Description HELIX FOUNDATION POLE BASES AND HELIX FOUNDATION

POLE BASES CABLE ANTI-THEFT DEVICES

Preview Date Not Specified Open Date 18-AUG-2026 10:00:00

Close Date 11:00 AM Central Time, 25-SEP-2026

Award Date Not Specified

Time Zone Central Time Buyer HARGES, BERNIE Quote Style Blind Email Bernie.

Harges@cityofchicago.org Event Commodities Outcome Blanket Purchase Agreement

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 084- CDOT RM-950

PROJECT

DEVELOPMENT

2 N. LASALLE ST.

RM 950

Chicago, IL 60602 United States

Bill-To Address 084- CDOT RM-950

PROJECT

DEVELOPMENT

2 N. LASALLE ST. RM 950

Chicago, IL 60602 United States

Payment Terms IMMEDIATE Carrier FOB CITY OF CHICAGO Freight Terms Paid

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Requirements

<B>KEY SOLICITATION PARAMETERS</B>

CITY BUSINESS PREFERENCE:

Target Value 0 Type Optional Circle one from the response values below:

YES

NO

LOCAL MANUFACTURE PREFERENCE:

Target Value 0 Type Optional Circle one from the response values below:

YES

NO

ALTERNATIVE FUEL VEHICLE PREFERENCE:

Target Value 0 Type Optional Circle one from the response values below:

YES

NO

Specification Number: 1285228A Page 4 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

<B>KEY SOLICITATION PARAMETERS</B>

CONTRACT SPECIFIC GOALS: MBE 10% AND WBE 5%

Target Value 0 Circle one from the response values below:

YES

NO

FUNDING SOURCE: CITY

Type No Response Required

FUND NUMBER: 026-499-084-2015-0149-220140

Type No Response Required

DPS UNIT: COMMODITY

Type No Response Required DRAWINGS: Drawings For Helix Foundation Poles #936 And Helix Foundation Cable Anti-Theft Devices #982

Type No Response Required Value Type Numeric Value only

CONTRACT TERM: 60 MONTHS

Type No Response Required PRE-BID/PRE-PROPOSAL CONFERENCE: IN PERSON PRE-BID CONFERENCE: City Hall, 121 N.

LaSalle Street, Room 806, DPS Conference Room B, August 24, 2025

Target Value 0 Type Optional Provide your answer below

<B>BIDDER EXCEPTIONS</B>

Any deviations from or exceptions to any provisions or requirements of the bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted here or in an attachment, with the exact nature of the change outlined in sufficient detail, and as provided in the contract terms and conditions "Trade Names and Substitutions," as applicable. Bidder must provide the reason for which deviations were made. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of its bid.

Type Optional Provide your answer below

Specification Number: 1285228A Page 5 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

<B>BIDDER EXCEPTIONS</B>

Enter the EDS number from your EDS Certificate and attach the certificate.

Value Type Numeric Value only Provide your answer below

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.

Type No Response Required

- Proposal Page completed, signed and notarized - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Corporation - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Partnership - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Proposal To Be Completed By a Sole Proprietor - (ALL)

Circle one from the response values below:

YES

NO

- Bid Execution Page - (ALL)

Circle one from the response values below:

YES

NO

- Request for a reduction or waiver of MBE/WBE goals - (ALL)

Circle one from the response values below:

Specification Number: 1285228A Page 6 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)

Circle one from the response values below:

YES

NO

- Certificate of Insurance

Circle one from the response values below:

YES

NO

BID INCENTIVE / PREFERENCE AFFIDAVIT(S)

Type No Response Required

- Local Manufacture Affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Chicago Business Affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Small Business/Veterans Preference Joint Venture - (ALL)

Circle one from the response values below:

YES

NO

- Alternatively Powered Vehicles affidavit - (ALL)

Circle one from the response values below:

YES

NO

- Bidder Contact Information - (ALL)

Circle one from the response values below:

YES

NO

- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)

Circle one from the response values below:

YES

NO

M/WBE DOCUMENTS

Type No Response Required

- Schedule B - MBE/WBE Affidavit of Joint Venture - (ALL)

Circle one from the response values below:

Specification Number: 1285228A Page 7 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

<B>COMMODITIES/WORK

SERVICES/HEAVY EQUIPMENT/SMALL

ORDERS/CONSTRUCTION/JOC

CHECKLIST</B>

- Schedule C-1 - – MBE/WBE Letter of Intent To Perform As a Subcontractor or Supplier - (ALL)

Circle one from the response values below:

YES

NO

-Schedule D-1 - Compliance Plan Regarding MBE and WBE Utilization - (ALL)

Circle one from the response values below:

YES

NO

- Schedule H -Documentation of Good Faith Efforts (Construction)

Circle one from the response values below:

YES

NO

- Request for Full or Partial Waiver - (ALL)

Circle one from the response values below:

YES

NO

- Letters of Certification for all M/WBE’s - (ALL)

Circle one from the response values below:

YES

NO

NON BID LINE REQUIREMENT (GROUPS)

Type No Response Required

- If you are not bidding a specific line(s) within a Group, enter a price of $0.0000000001 into the unit price field of the bid line(s). Please comply with other solicitation provisions, if any, requiring bidding of all lines in order for your bid to be considered responsive.

Type No Response Required

1.4 Attachments

Name Data Type Description Attachment 01: Insurance Requirements

File Attachment 01: Insurance Requirements

Attachment 02: Sexual Harassment Policy Affidavit

File Attachment 02: Sexual Harassment Policy Affidavit

Attachment 03: Scope of Work and Detailed Specifications

File Attachment 03: Scope of Work and Detailed Specifications

Attachment 04: Online Economic Disclosure Statement (EDS)

File Attachment 04: Online Economic Disclosure Statement (EDS)

Attachment 05: Bidder Contact Information

File Attachment 05: Bidder Contact Information

Attachment 06: City-Based Business Affidavit

File Attachment 06: City-Based Business Affidavit

Attachment 07: Local File Attachment 07: Local Manufacturing Affidavit

Specification Number: 1285228A Page 8 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

Name Data Type Description Manufacturing Affidavit Attachment 08: Eligible Business for Bid Incentive Alternatively Powered Vehi

File Attachment 08: Eligible Business for Bid Incentive for Alternatively Powered Vehicles Affidavit

Attachment 09: Veteran- Owned Business and Eligible Joint Ventures Affidavit

File Attachment 09: Veteran-Owned Business and Eligible Joint Ventures Affidavit

Attachment 10: Bidder's Commitment Utilize Business Enterprises Owned By People

File Attachment 10: Bidder's Commitment to Utilize Business Enterprises Owned By People with Disabilities

Attachment 11: Mentoring Program Bid Preference Affidavit Attachment

File Attachment 11: Mentoring Program Bid Preference Affidavit Attachment

Attachment 12: Bidder's Commitment

File Attachment 12: Bidder's Commitment to Encourage Diverse Management and Workforce & Attachment

Attachment 13: Bid Execution and Acceptance Pages

File Attachment 13: Bid Execution and Acceptance Pages

Attachment 14: Special Conditions

File Attachment 14: Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment and Veteran Business Enterprise Commitment for Commodities and Services Special Conditions

Attachment 15: MyCOI Registration and Submittal

File Attachment 15: MyCOI Registration and Submittal

1.5 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1285228A Page 9 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 POLE BASES,

HELIX

FOUNDATION. - 5

FOOT BASE WITH A

10 INCH BOLT

CIRCLE PER

DRAWING #936

5708456

500 Each

2 POLE BASES,

HELIX

FOUNDATION. - 5

FOOT BASE WITH A

13 INCH BOLT

CIRCLE PER

DRAWING #936

5708456

50 Each

3 POLE BASES,

HELIX

FOUNDATION. - 7

FOOT BASE WITH A

10 INCH TO 15 INCH

BOLT CIRCLE PER

DRAWING #936

5708456

300 Each

4 POLE BASES,

HELIX

FOUNDATION. -

CABLE ANTI -

THEFT DEVICE - 10

INCH BOLT CIRCLE

PER DRAWING 982

5708456

550 Each

5 POLE BASES,

HELIX

FOUNDATION. -

CABLE ANTI -

THEFT DEVICE - 15

INCH BOLT CIRCLE

PER DRAWING 982

5708456

300 Each

2.2 Line Details

2.2.1 Line 1 POLE BASES, HELIX FOUNDATION. - 5 FOOT BASE WITH A 10 INCH BOLT

CIRCLE PER DRAWING #936

Category 57084. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Specification Number: 1285228A Page 10 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

2.2.2 Line 2 POLE BASES, HELIX FOUNDATION. - 5 FOOT BASE WITH A 13 INCH BOLT

CIRCLE PER DRAWING #936

Category 57084. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.3 Line 3 POLE BASES, HELIX FOUNDATION. - 7 FOOT BASE WITH A 10 INCH TO 15

INCH BOLT CIRCLE PER DRAWING #936

Category 57084. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.4 Line 4 POLE BASES, HELIX FOUNDATION. - CABLE ANTI - THEFT DEVICE - 10 INCH

BOLT CIRCLE PER DRAWING 982

Category 57084. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.5 Line 5 POLE BASES, HELIX FOUNDATION. - CABLE ANTI - THEFT DEVICE - 15 INCH

BOLT CIRCLE PER DRAWING 982

Category 57084. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

City of Chicago Solicitation #64196

Specification Number: 1285228A Page 11 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

Contract Terms and Conditions

Table of Contents

Terms and Conditions

1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS - READ THIS ARTICLE

CAREFULLY BEFORE PREPARING YOUR BID

1.1. The Bid Documents

1.2. Obtaining the Bid Documents

1.3. Clarifications and Addenda

1.4. Examination of the Bid Documents and Work Site

1.5. Pre-Bid Conference (Non-Mandatory)

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline

1.7. Exceptions

1.8. Taxes Included in Bid Prices

1.9. Bid Prices Must Incorporate All Costs

1.10. Completion of the Bid Documents

1.11. Conflicts of Interest

1.12. Required Forms and Fees

1.12.1. Certificate of Filing for Online EDS

1.12.2. MBE/WBE and VBE Programs

1.12.3. Bid Deposits and Bid Bonds

1.12.4. Performance and Payment Bonds

1.12.5. Contractor's Financial Statement

1.12.6. Other Required Forms and Documents

1.13. Trade Names and Substitutions

1.14. Authorized Dealer/Distributor

1.15. Estimated Quantities

1.16. Submission of Bids

1.16.1. Date, Time, and Place

1.16.2. Transparency Website; Trade Secrets

1.16.3. Technical Difficulties

1.17. Withdrawal of Bids

1.18. Bid Opening

1.19. Effective Term of Bid

1.20. Evaluation of Bids

1.20.1. Determination of Responsiveness

1.20.2. Determination of Responsibility

1.21. Rejection of Bids and Waiver of Informalities

1.22. Statutory Adjustments to the Bid

1.22.1. City-based Businesses (Chicago Business Preference)

1.22.2. Locally Manufactured Goods

1.22.3. Alternatively Powered Vehicles Bid Incentive

1.22.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive

1.22.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive

1.22.4. Bid Incentives for Veteran-Owned Small Local Businesses and Eligible Joint Ventures

1.22.5. Business Enterprises Owned By People With Disabilities (BEPD) Commitment

1.22.5.1. Policy and Terms

1.22.5.2. Definitions

1.22.5.3. Commitments

1.22.5.4. Records and Reports

1.22.6. Mentoring Program Bid Preference (MCC 2-92-535)

1.22.7. Child Support Arrearage

1.22.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)

1.22.9. MacBride Principles Ordinance

1.23. Consideration of Bids

Specification Number: 1285228A Page 12 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

1.24. Bid Protests

1.25. Award of Contract; Notice of Award

1.26. Title VI Solicitation Notice

1.27. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

1.28. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

2. INCORPORATION OF EXHIBITS

2.1. Incorporation of Attachments

3. STANDARD TERMS AND CONDITIONS

3.1. General Provisions

3.1.1. Definitions

3.1.2. Interpretation of Contract

3.1.2.1. Order of Precedence

3.1.2.2. Interpretation and Rules

3.1.2.3. Severability

3.1.2.4. Entire Contract

3.1.3. Subcontracting and Assignment

3.1.3.1. No Assignment of Contract

3.1.3.2. Subcontracts

3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

3.1.3.4. City’s Right to Assign

3.1.3.5. Assigns

3.1.4. Contract Governance

3.1.4.1. Governing Law and Jurisdiction

3.1.4.2. Consent to Service of Process

3.1.4.3. Cooperation by Parties and between Contractors

3.1.4.4. No Third Party Beneficiaries

3.1.4.5. Independent Contractor

3.1.4.6. Authority

3.1.4.7. Joint and Several Liability

3.1.4.8. Notices

3.1.4.9. Amendments

3.1.4.10. No Waiver of Legal Rights

3.1.4.11. Non-appropriation of Funds

3.1.4.12. Participation By Other Government Agencies

3.1.5. Confidentiality

3.1.6. Indemnity

3.1.7. Non-Liability of Public Officials

3.1.8. Contract Extension for Continuity of Services

3.2. Compensation Provisions

3.2.1. Ordering, Invoices, and Payment

3.2.1.1. Purchase Orders

3.2.1.2. Invoices

3.2.1.3. Payment

3.2.1.4. Submission of Invoices

3.2.1.5. Electronic Ordering and Invoices

3.2.1.6. City Right to Offset

3.2.1.7. Records

3.2.1.8. Audits

3.2.1.8.1. City’s Right to Conduct Audits

3.2.1.8.2. Recovery for Over-Billing

3.2.2. Subcontractor Payment Reports

3.2.3. Prompt Payment to Subcontractors

3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts

3.2.3.2. Payment to Subcontractors Within Seven Days

3.2.3.3. Reporting Failures to Promptly Pay Subcontractors

3.2.3.4. Whistleblower Protection

3.2.3.5. Liquidated Damages for Failure to Promptly Pay

3.2.3.6. Action by the City

Specification Number: 1285228A Page 13 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

3.2.3.7. Direct Payment to Subcontractors By City

3.2.4. General Price Reduction –Automatic Eligibility for General Price Reductions

3.3. Compliance With All Laws

3.3.1. General

3.3.2. Certification of Compliance with Laws

3.3.3. Federal Affirmative Action

3.3.4. General Federal Non-Discrimination Requirements

3.3.4.1. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements

3.3.5. Other Non-Discrimination Requirements

3.3.5.1. Illinois Human Rights Act

3.3.5.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)

3.3.5.3. State of Illinois Equal Employment Opportunity Clause

3.3.5.4. Chicago Human Rights Ordinance MCC Ch. 6-10 (formerly Ch. 2-160)

3.3.5.5. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390

3.3.5.6. Business Enterprises Owned by People With Disabilities

3.3.6. Wages

3.3.6.1. General

3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

3.3.7.1. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

3.3.7.2. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)

3.3.7.3. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification

3.3.7.4. Federal Terrorist (No-Business) List

3.3.7.5. Governmental Ethics Ordinance 2-156

3.3.7.6. Lobbyists

3.3.8. Restrictions on Business Dealings

3.3.8.1. Prohibited Interests in City Contracts

3.3.8.2. Conflicts of Interest

3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4

3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380

3.3.10. Other City Ordinances and Policies

3.3.10.1. False Statements

3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580

3.3.10.3. City Hiring Plan Prohibitions

3.3.10.4. Inspector General

3.3.10.5. Duty to Report Corrupt Activity

3.3.10.6. Electronic Mail Communication

3.3.10.7. Policy Prohibiting Sexual Harassment (Section 2-92-612 of the Chicago Municipal Code)

3.3.10.8. Policy on Non-Disclosure of Salary History (Section 2-92-385 of the Chicago Municipal Code) .

3.3.11. Business Diversity Program Reporting

3.3.11.1. Policy

3.3.11.2. Definitions

3.3.11.3. Business Diversity Program Reports

3.3.11.4. Applicability

3.3.12. Compliance with Environmental Laws and Related Matters

3.3.12.1. Definitions

3.3.12.2. Joint Ventures

3.3.12.3. Compliance With Environmental Laws

3.3.12.4. Costs

3.3.12.5. Proof of Noncompliance; Authority; Cure

3.3.12.6. Copies of Notices and Reports; Related Matters

3.3.12.7. Requests for Documents and Information

3.3.12.8. Environmental Claims and Related Matters

3.3.12.9. Preference for Recycled Materials

3.3.12.10. No Waste Disposal in Public Way MCC 11-4-1600(E)

3.4. Contract Disputes

3.4.1. Procedure for Bringing Disputes to the Department

3.4.2. Procedure for Bringing Disputes before the CPO

Specification Number: 1285228A Page 14 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

3.5. Events of Default and Termination

3.5.1. Events of Default

3.5.2. Cure or Default Notice

3.5.3. Remedies

3.5.4. Non-Exclusivity of Remedies

3.5.5. City Reservation of Rights

3.5.6. Early Termination

3.6. Department-Specific Requirements

3.6.1. Department of Aviation Standard Requirements

3.6.1.1. Department of Aviation Standard Requirements

3.6.1.2. Confidentiality of Airport Security Data

3.6.1.3. Aviation Security

3.6.1.4. Airport Security Badges

3.6.1.5. Firearms and Other Weapons Prohibited

3.6.1.6. General Requirements Regarding Airport Operations

3.6.1.6.1. Priority of Airport Operations

3.6.1.6.2. Interruption of Airport Operations

3.6.1.6.3. Safeguarding of Airport Property and Operations

3.6.1.6.4. Work on the Airfield

3.6.1.6.5. Parking Restrictions

3.6.1.7. General Civil Rights (Airport and Airway Improvement Act of 1982, Section 520)

3.6.2. Emergency Management and Communications (OEMC) Security Requirements

3.6.2.1. Identification of Workers and Vehicles

3.6.2.2. Access to Facilities

3.6.2.3. Security Badges and Vehicle Permits

3.6.2.4. Gates and Fences

3.6.2.5. Hazardous or Illegal Materials

3.6.3. Chicago Police Department Security Requirements

3.6.4. Department of Water Management ("DOWM") Security Requirements

3.6.4.1. Identification of Workers and Vehicles

3.6.4.2. Access to Facilities

3.6.4.3. Security Badges and Vehicle Permits

3.6.4.4. Gates and Fences

3.6.4.5. Hazardous or Illegal Materials

3.6.5. General

4. TERMS FOR SUPPLY CONTRACTS

4.1. Blanket Releases / Purchase Orders

4.2. Delivery and Acceptance

4.2.1. Delivery

4.2.2. Inspection and Defects

4.2.3. Shipment errors

4.2.4. Acceptance

4.3. Unspecified Items

4.4. Quality, Source, Substitution, and Labeling

4.4.1. Quality

4.4.2. Source

4.4.3. Substitution

4.4.4. Testing Laboratory Labels

4.5. Manufacturer's Warranty & Product Information

4.6. Contractor's Warranties

5. SCOPE OF WORK AND DETAILED SPECIFICATIONS

5.1. Scope of Work

5.2. Basis of Award

5.3. No Stated Goals for VBE Participation

5.4. Illinois Prevailing Wage Act/Davis-Bacon Act

5.5. Funding

5.6. Contract Term

5.7. Safety Enhancing Vehicle Equipment Contracting (MCC 2-92-957)

Specification Number: 1285228A Page 15 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

5.7.1. Definitions

5.7.2. Safety Enhancing Requirements

5.7.3. Phase-In Period

5.7.4. Compliance

5.7.5. Annual Waiver Requests

5.7.6. Costs

5.7.7. Enforcement

5.8. Price Adjustments

6. SPECIAL CONDITIONS REGARDING MINORITY BUSINESS ENTERPRISE COMMITMENT, WOMEN

BUSINESS ENTERPRISE COMMITMENT, AND VETERAN BUSINESS ENTERPRISE COMMITMENT FOR

COMMODITIES OR SERVICES

6.1. General

7. INSURANCE

7.1. Insurance Requirements

8. ECONOMIC DISCLOSURE STATEMENT AND AFFIDAVIT (EDS)

8.1. Economic Disclosure Statement and Affidavit (EDS)

9. PROPOSAL PAGES

9.1. Proposal Pages

10. BIDDER INFORMATION

10.1. Bidder Contact Information

11. AFFIDAVITS

11.1. Affidavit Exhibits

12. EXECUTION AND ACCEPTANCE PAGES

12.1. Bid Execution Pages

13. EXHIBITS

13.1. Attachments

Specification Number: 1285228A Page 16 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

Terms and Conditions

1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS - READ THIS ARTICLE

CAREFULLY BEFORE PREPARING YOUR BID

1.1. The Bid Documents

This is an eProcurement Bid. Bids are to be submitted through the City's "iSupplier" system, the City's eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, "Attachments" section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.

1.2. Obtaining the Bid Documents

Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.

Documents may be downloaded from the Department of Procurement Service's ("DPS") website at the following URL:

http://www.cityofchicago.org/eProcurement

Click on "Current Bids."

In order to receive notice of clarifications and addenda, Bidders must be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, and accept the disclaimer. This will sign Bidders up for notifications.

Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Out List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.

1.3. Clarifications and Addenda

The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:

https://www.cityofchchicago.org/eProcurementSuppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid accordingly to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda. Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Electronic Acknowledgment of Clarifications and/or Addenda will be accepted in lieu of acknowledging Clarifications and/or Addenda on the Bid execution pages. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid Solicitation.

1.4. Examination of the Bid Documents and Work Site

Bidders are required to carefully examine all of the Bid Documents before completing the forms and submitting a Bid. If the specification calls for work to be performed onsite, Bidders are also required to inspect the site of the work to be performed, and familiarize itself with the conditions at the site that will affect the work.

A Bidder that is awarded a contract will be solely responsible for all costs arising from and associated with that Bidder's (i)

Specification Number: 1285228A Page 17 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE failure to comply with the requirements of the Bid Documents, including, without limitation, this requirement to inspect the Bid Documents and site of the work, and (ii) failure to include any costs or expense attributable to site conditions that could have reasonably been discovered through a site inspection or examination of the Bid Documents.

1.5. Pre-Bid Conference (Non-Mandatory)

The City will hold a Pre-Bid Conference on the date and time stated on the front cover of this solicitation. All parties interested in responding to this Specification are urged to attend in person. All interested Attendees are encouraged to register in advance of the Pre-Bid Conference. Attendees should send an e-mail to the Procurement Specialist/Senior Procurement Specialist listed on the front cover of this solicitation document. E-mail Subject line must read: Specification Number and Project Title.

The City will answer questions and clarify the terms of the Specification at the Pre-Bid Conference. The City may respond both to questions posed on the day of the conference and to questions sent via online discussion in iSupplier prior to the conference.

Anything stated at this Pre-Bid Conference is not intended to change the solicitation document. Any changes will be in writing in the form of an Addendum issued by the Department of Procurement Services.

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline

All inquiries regarding the Bid Documents or procurement process must be directed to the Procurement Specialist/Senior Procurement Specialist in via online discussion in iSupplier or via the email address listed on the Cover Page of the Bid Documents.

The Bidder Inquiry Deadline is listed on the Cover Page of the Bid Documents under "Deadline for Questions."

Inquiries received after the Bidder Inquiry Deadline will not be answered except at the discretion of the Chief Procurement Officer.

Bidders may only rely on written answers in a Clarification or in an Addendum duly issued by the Chief Procurement Officer. Bidders cannot rely on oral or informal responses; such answers will not be binding upon the City.

1.7. Exceptions

Any deviations from or exceptions to any provisions or requirements of the Bid Documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted on an attachment uploaded in the iSupplier system, with the exact nature of the change outlined in sufficient detail, and as provided below under “Trade Names and Substitutions,” as applicable. Bidder must provide the reason for which deviations were made.

An alternate bid may be submitted in iSupplier in the following way: 1) Answer "Yes" to "Are you including an alternate bid?" in Header Information", "Requirements"" section, "Bidder Questions". 2) Enter your alternate bid price(s) in the space

(s) provided in Header Information", "Requirements"" section, "Bidder Questions" 3) Enter $0.01 as the price for all bid lines in iSupplier, and 4) upload your alternate bid as an iSupplier attachment clearly marked "Alternate Bid" with a file name and description of "Alternate Bid". Failure of a Bidder to comply with the terms of this paragraph may be cause for rejection of its Bid.

If a Bidder takes exception to or deviates from any provision or requirement of the Bid Documents, the Chief Procurement Officer shall reject the Bid as non-responsive in the event that the Chief Procurement Officer, in his or her sole opinion, determines such exception(s) or deviations to be material.

1.8. Taxes Included in Bid Prices

With few exceptions, materials purchased by the City of Chicago are not subject to the Federal Excise Tax. The Illinois Retailers’ Occupation Tax, Use Tax, and Municipal Retailers’ Occupation Tax do not apply to materials or services purchased by the City of Chicago.

Bidders shall include all other applicable federal, state and local taxes, direct or indirect, in their Bid Prices.

Specification Number: 1285228A Page 18 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

1.9. Bid Prices Must Incorporate All Costs

Bid pricing must incorporate any/all peripheral costs including, but not limited to the costs of products/services, delivery/transportation charges, training, materials, labor, insurance, applicable taxes, warranty, overhead and profit, etc. that are required by the Bid Documents.

1.10. Completion of the Bid Documents

Bids for this Specification must be submitted electronically through iSupplier. Each Bidder must complete all of the forms listed on the Bid Submittal Checklist (with the exception of the Proposal Pages) in the Requirements section and scan and upload them as attachments to the electronic bid submission via iSupplier. Bidders may not change any of the Bid Documents. Any changes made by a Bidder to the Bid Documents may result in rejection of the Bid, and will not be binding upon the City.

Bidders must submit their pricing electronically by filling out bid lines in the electronic Price Schedule in the iSupplier system.

Bidders must use the Bid Execution Page that is appropriate for their form of business organization (e.g. sole proprietorship, corporation, partnership, or joint venture). The individual(s) that sign the Bid Execution Page on behalf of the Bidder, by their signature, represents and warrants to the City that such individual is authorized to execute bids and contracts on behalf of the Bidder, and that the Bidder agrees and shall be bound to all of the terms and conditions of the Bid Documents and, upon execution by the City, the Contract Documents, Signatures must be sworn before a Notary Public. The form must be printed, signed, notarized and scanned then uploaded as an attachment to the electronic bid submission.

1.11. Conflicts of Interest

If any Bidder (or any partner in a joint venture or partnership or any member of the limited liability company if the Bidder is a joint venture, partnership, LLP, or LLC) has assisted the City in the preparation of these Bid Documents such that provision of such assistance would give Bidder an unfair advantage or otherwise impair the integrity of the procurement process, or if Bidder has an organizational conflict of interest that might compromise Bidder’s ability to perform the contract, that Bidder may be disqualified from bidding. If applicable, Bidder must provide a statement and information disclosing its participation with respect to the Bid Documents and/or potential organizational conflicts of interest.

1.12. Required Forms and Fees

1.12.1. Certificate of Filing for Online EDS

Bidders must complete an online EDS prior to the Bid Opening Date. A Bidder who does not file an electronic EDS prior to the Bid Opening Date may be found non-responsive and its bid rejected. If you are unable to complete the EDS online and print a Certificate of Filing prior to the Bid Opening Date, the City will accept a paper EDS provided written justification is provided explaining the Bidder's good faith efforts to complete it before the Bid Opening Date and the reasons why it could not be completed. The EDS and instructions for completing the EDS are available at the following URL: www.cityofchicago.

org/EDS. Refer to the Instructions for Completing Economic Disclosure statement and Affidavit On-Line.

1.12.2. MBE/WBE and VBE Programs

The goals for MBE, WBE, and VBE participation are set forth in the Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and Veteran-Owned Business Enterprise Commitment ("M/W/VBE Special Conditions"). The rules, regulations, and forms for achieving these goals are set forth in the M/W/VBE Special Conditions

• Schedule B: Affidavit of Joint Venture (if applicable)

Specification Number: 1285228A Page 19 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

If applicable, complete and submit this form if a non-certified firm has formed a joint venture with one or more MBE/WBE or VBE certified firms (as applicable) to submit a Bid. Such Affidavit should be signed by the appropriate Joint Venture members and notarized.

• MBE/WBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant (Schedule C, C-1, C-2, or C-3 as specified in M/W/VBE Special Conditions.)

If applicable, include a completed Letter of Intent from each certified MBE or WBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized.

• Affidavit of Prime Contractor Regarding MBE/WBE Utilization Compliance Plan (Schedule D, D-1, D-2, or D-3 as specified in M/WBE Special Conditions.)

If applicable, include the Bidder's Affidavit of MBE/WBE Goal Implementation Plan. This Affidavit must be signed and notarized.

• VBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant (Schedule C-V, C-V-1, C-V-2, or C-V- 3 as specified in the M/W/VBE Special Conditions.)

If applicable, include a completed Letter of Intent from each certified MBE or WBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized

• Affidavit of Prime Contractor Regarding VBE Utilization Compliance Plan (Schedule D-V, D-V-1, D-V-2, or D-V- 3 as specified in the M/W/VBE Special Conditions.)

If applicable, include the Bidder’s Affidavit of MBE/WBE/VBE Goal Implementation Plan. This Affidavit must be signed and notarized

• Request for a Reduction or Waiver of the MBE/WBE/VBE Goals

If applicable, after making good faith efforts, the Bidder is unable to provide a plan for the utilization of MBE, WBE, and VBE firms that will achieve compliance with the MBE/WBE/VBE goals, the Bidder must, as required by the M/W/VBE Special Conditions, submit a request for whole or partial waiver of the goals with its Bid. Any waiver request must include documentation as required by the M/W/VBE Special Conditions including but not limited to notification to an assist agency.

1.12.3. Bid Deposits and Bid Bonds

If a bid deposit is required, it will be indicated on the front cover of the Bid Documents.

When submitting an electronic bid, scan and upload a copy of your bid deposit with your submittal documents. The 1st and 2nd apparent low bidders will be required to deliver their original and properly executed bid deposit to the Bid and Bond Room within two business days following the Bid Opening. Date.

1.12.4. Performance and Payment Bonds

If a performance and payment bond is required, failure to provide the required bond within the required time period when requested will result in rejection of the bid and forfeit of the bid deposit, if a deposit was required. The forfeiture shall not limit any other City remedies against the Bidder. Performance and payment bonds must be in the form specified by the City, a specimen of which will be attached to the Bid Documents as an exhibit or available from the Bid & Bond Room.

MCC Section 2-92-040 requires that the surety be listed as a certified surety in the current edition of U.S. Treasury Department Circular 570 and have an underwriting limitation in that publication in an amount greater than the amount bid.

Circular 570 is available at www.fms.treas.gov/c570. Co-sureties may be accepted in the sole discretion of the CPO, but each co-security must individually meet the requirement. Reinsurance may not be used to achieve a sufficient underwriting limitation.

Specification Number: 1285228A Page 20 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

If a performance and payment bond is required to be provided prior to contract award, it will be indicated in the Header Information, "Requirements" section, "Key Solicitation Parameters" subsection of the Bid Documents.

1.12.5. Contractor's Financial Statement

If requested by the Chief Procurement Officer, Bidder must file a "Contractor's Statement of Experience and Financial Condition" dated not earlier than the end of Bidder's last fiscal year period. The "Contractor's Statement of Experience and Financial Condition" will be kept on file as a representative statement for one year. The "Contractor's Statement of Experience and Financial Condition" forms are available to be downloaded at https://www.chicago.

gov/dam/city/depts/dps/ContractAdministration/StandardFormsAgreements/contractorsstatementexperiencefinancialconditio n.pdf. Failure to provide a "Contractor's Statement of Experience and Financial Condition" if requested may be cause for rejection of the Bid.

1.12.6. Other Required Forms and Documents

Other forms required to be submitted electronically with the Bid prior to the Bid Opening Date are affidavits for applicable bid preferences and:

• Insurance Certificate of Coverage

• Sexual Harassment Policy Affidavit

• Economic Disclosure Statement and Affidavit ("EDS")

• DBE or MBE/WBE/VBE compliance forms as applicable

• Bid prices submitted for all Lines as required

• Bid Execution Page

1.13. Trade Names and Substitutions

Reference to a specific manufacturer or trade name in this solicitation is intended to be descriptive (but not restrictive) and to indicate to prospective bidders those product(s) that have been deemed by the City to be satisfactory. The Bidder must, if awarded the Contract, provide the product(s) specified, unless equivalent alternatives have been proposed as described below and found acceptable to the Chief Procurement Officer.

A Bidder that chooses to respond to this solicitation for bids with alternate product(s) from those specified in the solicitation, must identify such alternate items with its Bid with a detailed explanation and documentation in support of how the alternate items proposed by the Bidder can perform as well as or better than those specified. Unless an alternate item is so identified, it is understood that the Bidder proposes, and will be required to provide, the specific item described in the specifications.

No substitution of specified items will be allowed thereafter except as otherwise provided for in the specifications.

Documentation in support of alternate items includes:

A) Complete data substantiating compliance of proposed alternate items with requirements stated in the solicitation, including:

i) Product identification, including manufacturer's name and address.

ii) Manufacturer's literature identifying:

a) Product description

b) Reference standards

c) Performance and test data

iii) Samples, as applicable

iv) Name and address of similar projects on which the product has been used, and date of usage.

B) Itemized comparison of the proposed alternate item with product or service specified; listing of significant variations.

A Bidder warrants and represents that in making a formal request for substitution with alternate items that:

- The proposed alternate item is equivalent to or superior in all respects to the product specified, and

Specification Number: 1285228A Page 21 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE

- The same warranties and guarantees will be provided for the alternate item as for the product specified.

The CPO may, in his or her sole discretion, accept an alternate item for a specified item, provided the alternate item so bid is, in the CPO’s sole opinion, the equivalent of the item specified in the solicitation. An alternate item that the CPO determines not to be equivalent to the specified item shall render the bid non-responsive and the CPO shall reject the bid.

1.14. Authorized Dealer/Distributor

For bids involving the furnishing of equipment or other goods that are subject to manufacturer warranties that require sale or installation by authorized dealers or distributors, the Contractor must be the manufacturer or an authorized dealer/distributor of the proposed manufacturer and be capable of providing genuine parts, assemblies and/or accessories as supplied by the manufacturer. Further, the Contractor must be capable of furnishing original product warranty and manufacturers related services such as product information, product recall notices, etc. The Bid Documents will typically ask the Bidder to certify that it is an authorized dealer/distributor when this requirement is applicable. The Bidder's compliance with these requirements will be determined by the CPO, whose decision will be binding.

1.15. Estimated Quantities

Unless explicitly stated to the contrary in the Scope of Work, Detailed Specifications, or Price Schedule, subheading "Line Information", any quantities shown under "Target Quantity" on the Lines represent estimated usage and as such are for bid canvassing purposes only. The City reserves the right to increase or decrease quantities ordered. Nothing herein will be construed as intent on the part of the City to procure any goods or services beyond those determined by the City to be necessary to meet its needs.

The City will only be obligated to order and pay for such quantities as are from time to time ordered on Blanket Releases issued directly by the Department, performed and accepted, and compliant with the Contract Documents.

1.16. Submission of Bids

1.16.1. Date, Time, and Place

Bids are to be submitted electronically to the Department of Procurement on the date and prior to the time stated on the Cover Page of the Bid Documents, or any addendum issued by the City to change such Bid Opening Date. No bid will be accepted after the Bid Opening Date. The time of the receipt of the bid will be determined solely by the “Time of Quote” generated by the iSupplier system. PAPER BIDS WILL NOT BE ACCEPTED.

1.16.2. Transparency Website; Trade Secrets

Consistent with the City's practice of making available all information submitted in response to a public procurement, all bids, any information and documentation contained therein, any additional information or documentation submitted to the City as part of this solicitation, and any information or documentation presented to City as part of negotiation of a contract or other agreement may be made publicly available through the City's Internet website.

However, Bidders may designate those portions of a Bid which contain trade secrets or other proprietary data ("Data") which Bidder desires remain confidential.

To designate portions of a Bid as confidential, Bidder must:

A. Mark the cover page as follows: "This bid includes trade secrets or other proprietary data."

B. Mark each sheet or Data to be restricted with the following legend: "Confidential: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this bid."

C. Upload into iSupplier a redacted copy of the entire bid or submission in .pdf format for posting on the City's website.

Bidder is responsible for properly and adequately redacting any Data which Bidder desires remain confidential. If entire pages or sections are removed, they must be represented by a page indicating that the page or section has been redacted.

Failure to provide a redacted copy may result in the posting of an un-redacted copy.

D. Provide a written explanation of the basis under which each redacted item has been deemed confidential, making

Specification Number: 1285228A Page 22 Type of Funding:

Title: 1285228A HELIX FOUNDATION POLE BASES, HELIX FOUNDATION POLE BASES CABLE reference to the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.).

Indiscriminate labeling of material as "Confidential" may be grounds for deeming a bid as non-responsive.

All Bids submitted to the City are subject to the Freedom of Information Act. The City will make the final determination as to whether information, even if marked "confidential," will be disclosed pursuant to a request under the Freedom of Information Act, valid subpoena, or other legal requirement. Bidder agrees not to pursue any cause of action against the City with regard to disclosure of information.

1.16.3. Technical Difficulties

The Bidder is solely responsible for ensuring timely submission of their electronic solicitation response. Failure to allow adequate time prior to the Bid Opening to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the Bidder and their response at risk of not being accepted on time. The Bidder is advised that the iSupplier system requires acknowledgement of a disclaimer and an electronic signature before a solicitation response is accepted. The Bidder is further advised that the iSupplier system checks for the completion of system required fields before allowing the Bidder to electronically sign and submit their response electronically. Bidders who wait until nearly the time of Bid Opening may not be allowed to sign and submit their document due to missing required fields.

Should the Bidder encounter technical difficulty with their bid submission, the Bidder must contact the City’s eProcurement Help Desk at 312-744-HELP orcustomersupport@cityofchicago.org, Monday through Friday, 8:30 a.m. to 4:30p.m., excluding City holidays

1.17. Withdrawal of Bids

Bidders may withdraw their Bid at any time prior to the date and time for Bid Opening. Requests for withdrawal must be made in writing on the Bidder's letterhead to the Bid & Bond Room. Bidders must make their own arrangements for the return of their Bids.

1.18. Bid Opening

Bids will be opened and read publicly in the Bid & Bond Room by the Department of Procurement Services immediately after the Bid Opening Date has passed. Announcement of the Bids and the apparent low Bidder are neither final nor binding. All Bids and Bid Documents are subject to review by the Department of Procurement Services to determine the lowest responsive and responsible bidder and whether a contract will be awarded.

Bid tabulations are public information and are posted on the City's website www.cityofchicago.org/BidTab. URL is case sensitive. Select “Get Started Online” and search by specification number.

1.19. Effective Term of Bid

Unless a Bid is expressly rejected by the Chief Procurement Officer, all Bids will remain in effect for ninety (90) days subsequent to the Bid opening. The City may request that Bidders extend the effective period of their Bids. Such requests shall be in writing, and will require the Bidders' written consent to the extension.

Bidder may not withdraw or cancel or modify its Bid for a period of ninety (90) calendar days after the advertised closing time for the receipt of Bids. The City reserves the right to withhold and deposit, as liquidated damages, the bid deposit of any bidder requesting withdrawal, cancellation or modification of its Proposal prior to the ninety (90) day period.

1.20.