6208D88D-57A1-49E2-BD33-272F9F98A265.pdf
PDF 338 KB Posted
- Solicitation number
- RFQ033517
- Issued by
- Franklin County, Ohio
About this file
This is a scope of work specification document from the City of Columbus Division of Fleet Management soliciting bids for diagnostic and repair services for Scag equipment under an Indefinite Quantity Agreement (IQA). The contractor will provide labor, supervision, equipment, tools, diagnostic equipment, transportation, and materials necessary to inspect, diagnose, repair, and test Scag commercial mowing equipment on an as-needed basis. Services include engine diagnostics and repair, gasoline and propane fuel system diagnostics and repair, electrical and hydraulic system diagnostics and repair, steering and brake system repair, deck and blade drive repairs, preventive maintenance, component replacement, and operational testing. The agreement establishes no guaranteed minimum quantity of work, with the City maintaining the right to request additional repair services within the contractor's capabilities. The term of the agreement is indefinite, with work performed only upon issuance of authorized purchase orders by the Division of Fleet Management.
Contractor qualifications must include demonstrated experience servicing Scag commercial mowing equipment, employment of qualified technicians, full capability to diagnose and repair both gasoline and propane-powered mowers, access to current Scag OEM service information, and possession of OEM-specific diagnostic software and specialty tools. All replacement parts must be new OEM or OEM-approved components without prior written approval for used, rebuilt, remanufactured, or aftermarket parts. The contractor must provide written estimates before commencing repairs, identifying equipment identification, cause of failure, recommended repairs, labor hours, required parts, and total estimated cost, with no work proceeding without authorization and a valid City purchase order. The estimated aggregate expenditure shall not exceed fifty thousand dollars during the contract term. Payment is made in accordance with the City's standard terms of Net Thirty days following receipt and approval of properly submitted invoices.
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Text version
CITY OF COLUMBUS
DIVISION OF FLEET MANAGEMENT
SPECIFICATIONS
SCAG EQUIPMENT DIAGNOSTIC AND REPAIR SERVICES
INDEFINITE QUANTITY AGREEMENT (IQA)
1.0 PURPOSE
The City of Columbus, Division of Fleet Management, is soliciting bids from qualiϐied contractors to provide diagnostic, maintenance, and repair services for Scag equipment on an as-needed basis under an Indeϐinite Quantity Agreement (IQA).
The intent of this agreement is to establish a source of supply for repairs necessary to maintain Scag equipment utilized by various City departments.
The estimated aggregate expenditure under this agreement shall not exceed Fifty Thousand Dollars ($50,000.00) during the term of the contract. The City does not guarantee any minimum quantity of work.
2.0 SCOPE OF WORK
The Contractor shall furnish all labor, supervision, equipment, tools, diagnostic equipment, transportation, and incidental materials necessary to inspect, diagnose, repair, and test Scag equipment.
Services may include, but are not limited to:
Engine diagnostics and repair
Gasoline engine repair
Propane (LP) fuel system diagnostics and repair
Electrical system diagnostics and repair
Fuel system diagnostics and repair
Cooling system repair (where applicable)
Hydrostatic drive and transmission diagnostics and repair
Hydraulic system diagnostics and repair
Steering and brake system repair
Deck, spindle, blade drive, and PTO repairs
Preventive maintenance
Replacement of worn or failed components
General mechanical repairs
Operational testing following completion of repairs
The City reserves the right to request additional repair services related to Scag equipment that are within the Contractor’s capabilities.
3.0 CONTRACTOR QUALIFICATIONS
The Contractor shall:
Have demonstrated experience servicing Scag commercial mowing equipment.
Employ technicians qualiϐied to diagnose and repair Scag equipment.
Be fully equipped to diagnose and repair both gasoline-powered and propane-powered (LP) Scag mowers.
Maintain access to current Scag Original Equipment Manufacturer (OEM) service information.
Possess OEM-speciϐic diagnostic software, specialty tools, and equipment required to accurately diagnose and repair Scag equipment and its associated engines and fuel systems.
Perform repairs in accordance with manufacturer speciϐications.
4.0 PARTS
Unless otherwise authorized by the Division of Fleet Management, all replacement parts shall be new Original Equipment Manufacturer (OEM) parts or OEM-approved replacement parts.
The Contractor shall not install used, rebuilt, remanufactured, or aftermarket components without prior written approval from the City.
5.0 ESTIMATES AND AUTHORIZATION
Prior to beginning any repair, the Contractor shall provide the Division of Fleet Management with a written estimate identifying:
Equipment identiϐication
Cause of failure
Recommended repairs
Estimated labor hours
Parts required
Total estimated cost
No repair work shall commence until the Contractor has received authorization from the Division of Fleet Management.
A valid City of Columbus Purchase Order (PO) number must be issued prior to the performance of any work.
Repairs performed without an authorized Purchase Order are performed at the Contractor’s risk and may not be eligible for payment.
6.0 INVOICING
Invoices shall include, at a minimum:
Purchase Order number
Invoice number
Equipment identiϐication
Description of work performed
Labor hours
Itemized parts
Total charges
Invoices shall be submitted electronically to:
ϐleetinvoices@columbus.gov
7.0 PAYMENT
Payment shall be made in accordance with the City’s standard payment terms of Net Thirty (30) Days following receipt and approval of a properly submitted invoice.
8.0 PERFORMANCE REQUIREMENTS
The Contractor shall:
Perform all work in a professional and workmanlike manner.
Notify the City immediately upon discovery of any additional repairs not included in the approved estimate.
Obtain written approval before performing any additional work.
Maintain a clean and safe work environment.
Comply with all applicable federal, state, and local laws, regulations, and safety requirements.
The City reserves the right to inspect all completed repairs and reject any work not meeting manufacturer speciϐications or accepted industry standards.
9.0 TERM OF AGREEMENT
This agreement shall be an Indeϐinite Quantity Agreement for Scag equipment repair services. Work shall be performed only as requested by the Division of Fleet Management through the issuance of authorized Purchase Orders.
The City makes no guarantee regarding the amount of work to be assigned under this agreement.
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