Tab 3c_SOW_UPDATED 25AUG2022.pdf

PR #: 61200PR220079697 updated 25AUG2022

STATEMENT OF WORK

LAST UPDATED: 08/25/2022 PAGE 1/6

STATEMENT OF WORK (SOW)

FOR

USCG TRACEN PETALUMA CLASS 1 EXTREMELY HAZARDOUS WASTE ETHYL

MERCAPTAN DISPOSAL

1.0 GENERAL

1.1 BACKGROUND

U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma located at 599 Tomales Road, Building 171, Petaluma, CA 94952-4154, has approximately 119 Lbs of Extremely Hazardous Waste Ethyl Mercaptan that is the direct result of a Fall 2021, Maintenance and Repair Project on two (2) large 10,000 gallon Liquefied Propane Storage Tanks, P-27A and P-27B. The Waste Ethyl Mercaptan is an Extremely Hazardous chemical that has a Flash Point of: Negative 54 Deg Fahrenheit and a Boiling Point of: 95 Deg Fahrenheit. This waste chemical is required by US DOT Hazardous Materials Regulations to be transported via a permitted and licensed Hazardous Waste Hauler with a permitted truck. TRACEN Environmental Protection Specialist (EPS) has learned that there are only two (2) permitted/licensed Treatment Storage Disposal Facility’s (TSDF) in the Continental United States. That requires direct injection incineration, as the form of authorized disposal for this chemical. USCG TRACEN Petaluma is a U.S.

Environmental Protection Agency (USEPA) and State of California Department of Toxic Substance Control (CA DTSC), Large Quantity Generator (LQG). LQG’s are only authorized to hold hazardous waste for no more than 90 days. The drum of the Extremely Hazardous Ethyl Mercaptan is currently in violation of this regulation and needs to be transported to the Designated Facility as soon as possible.

1.2 SCOPE

The removal and proper disposal of this waste and material must be done in accordance with all applicable Federal, State, and local laws, rules and regulations. The scope of this effort includes that contractor shall provide the following, all the necessary equipment (includes a refrigerated truck) and materials to safely handle and transport the 55 gallon drum fiber (plastic) of Class I Extremely Hazardous Waste Ethyl Mercaptan from USCG TRACEN Petaluma, Petaluma CA to a properly permitted/licensed TSDF. Contractor must remove the chemical from USCG TRACEN Petaluma prior to Sep 09, 2022 and store it as necessary, until it can be properly disposed of. Contractor must provide a certification of destruction once this chemical is properly disposed of via incineration.

The Contractor shall notify the TRACEN Environmental Protection Specialist via a phone call to

(707) 765-7225, after the transport truck driver reports back to the company, that the delivery has been accepted by the designated TSDF.

Inventory and or weight of the items for disposal

1.3 OBJECTIVE

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform hazardous waste removal service(s) as defined in the SOW. The contractor shall have or obtain

WASTE CONTAINER TYPE

CONTAINER

SIZE WEIGHT/LBS.

ETHYL MERCAPTAN POLY DRUM 55 GAL 119lbs file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 08/25/2022 PAGE 2/6

all licenses/permits, required approvals, notifications, and other documentation necessary to properly conduct the services in this contract, at no additional cost to the United States Government (USG). The purpose of this effort is to obtain the services of a qualified and certified Hazardous waste Disposal Company to pick up and safely transport a Class 1 Extremely Hazardous Waste Ethyl Mercaptan. To an authorized and properly permitted chemical incineration facility.

1.4 APPLICABLE DOCUMENTS

Title 22/23 California Code of Regulations

U.S. DEPARTMENT OF LABOR OCCUPATIONAL SAFETY AND HEALTH

ADMINISTRATION (OSHA) REGULATIONS:

29 CFR 1910.120 Hazardous Waste Operations

29 CFR 1926.59 Hazard Communication

U. S. DEPARTMENT OF TRANSPORTATION REGULATIONS:

49 CFR 100-199 Hazardous Materials Transportation, Handling, and Storage Regulations

U. S. ENVIRONMENTAL PROTECTION AGENCY REGULATIONS:

Resource Conservation and Recovery Act (RCRA) (42 U.S.C. §§ 6901 to 6991i)

40 CFR 262 Standards Applicable to Generators of Hazardous Waste

40 CFR 263 Standards Applicable to Transporters of Hazardous Waste

2.0 SPECIFIC REQUIREMENTS/TASKS

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform hazardous waste removal service(s) as defined in the SOW. The contractor must provide the following to the Coast Guard Representative:

1. A permitted and licensed hazardous waste transport truck.

2. Permits required by the USDOT and each State that requires a permit for the transportation of this Class I Extremely Hazardous Waste Ethyl Mercaptan to be transported on the various states highways.

3. Properly filled out Waste Profile Sheet, Uniform Hazardous Waste Manifest, Land Disposal Restriction Form (LDR), properly filled out Hazardous Waste Label and drum up arrow labels.

4. Truck drivers’ and crew’s certificates of proper training to be able to handle this Class I Extremely Hazardous Waste.

5. Utilize the 2020 Emergency Response Guidebook.

6. Upon acceptance the Contractor shall pick up the 55 gallon drum fiber (plastic) of Class I Extremely Hazardous Waste Ethyl Mercaptan from USCG TRACEN Petaluma prior to Aug 25, 2022.

7. Properly store the chemical, as needed, until the chemical can be properly disposed of.

8. The Contractor shall have all licenses and permits required by Federal, state, and local laws to perform hazardous substance(s) removal or disposal services. If the Contractor does not currently possess these documents, it shall obtain all requisite licenses and permits within two days after date of award. The Contractor shall provide evidence of said documents to the Contracting Officer or designated Government representative prior to commencement of work under the contract.

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3.0 CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the SOW.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Coast Guard Representative prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 5 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer.

3.3.1 Contractor Key personnel shall not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the Coast Guard Representative. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager shall be available to the Coast Guard Representative via telephone between the hours of 7:30AM and 4:00PM PST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge

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expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

The Contractor shall provide a list of personnel expected to perform this Class I Extremely Hazardous Waste Ethyl Mercaptan pickup at TRACEN Petaluma at least three (3) calendar days in advance.

The Contractor will be provided with a form-fillable base access form to enter the employee’s information for submission to the TRACEN Petaluma Command Security Officer’s Office, for a background check and approval for entry onto the base.

Contractor personnel not listed shall be denied access to TRACEN Petaluma.

Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility.

The Real ID Act of 2005 established minimum security standards for license issuance and production and prohibits Federal agencies from accepting, for certain purposes, driver's licenses and identification cards from states not meeting the Act's minimum standards.

Anyone requiring access to a military facility under this contract, to include subcontractors, who holds a driver's license from any state without approved licenses will be required to provide identification other than that driver's license to gain access.

Government IDs annotated with “Federal Limits Apply” or “Not for Federal Use” will be required to be escorted from the front security gate to the Hazardous Waste Accumulation Area and then back off the base.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 SECURITY

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Contractor access to classified information is not currently required under this SOW.

4.1.1 FACILITY AND COMPUTER ACCESS

The designated and certified Hazardous Waste Transport Truck Driver will not need any access to Coast Guard computers. The only facility access required is for the Hazardous Waste Transport Truck Driver to transit from the TRACEN Petaluma Main Front Gate to Hazardous Waste Accumulation Storage Area. Pick-up one (1) 55GDF of Class 1 Extremely hazardous Waste Mercaptan and sign and exchange required Hazardous Waste documents for proper disposal.

4.2 PERIOD OF PERFORMANCE

Upon acceptance the Contractor shall pick up the 55 gallon drum fiber (plastic) of Class I Extremely Hazardous Waste Ethyl Mercaptan from USCG TRACEN Petaluma prior to Aug 25, 2022.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the initial pickup of the Class I Extremely Hazardous Waste Ethyl Mercaptan from USCG TRACEN Petaluma, 599 Tomales Road, Building 171, Petaluma, CA 94952.

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:30AM and 4:00PM PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel shall not be required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the Coast Guard Representative no later than 01 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at USCG TRACEN Petaluma, 599 Tomales Road, Building 171, Petaluma, CA 94952 or via teleconference.

4.7 The Government and Contractor Project Manager shall make use of the resources and tools available to continue contracted functions to the maximum extent possible under emergency circumstances. Contractors shall obtain approval from the Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract shall charge those hours accurately in accordance with the terms of this contract.

4.8 GENERAL REPORT REQUIREMENTS

The Contractor shall have all licenses and permits required by Federal, state, and local laws to perform hazardous substance(s) removal or disposal services. If the Contractor does not currently possess these documents, it shall obtain all requisite licenses and permits within two

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days after date of award. The Contractor shall provide evidence of said documents to the Contracting Officer or designated Government representative prior to commencement of work under the contract.

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide all necessary information, data and documents to the Contractor for work required under this contract..

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.