6110-0 sole-source-determination~1.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: 05/9/25 Sole source number: S-10000-00013363

To: Kirk N. Rhoades, Designated Procurement Officer

ODHS Office of Contracts & Procurement

Requestor: Nancy E Thomas

Agency/division: Oregon Department of Human Services, herein after referred to as “Agency”

Program/office: Office of Child Welfare

Contract specialist: Burke C. Barnett

Agency Sole source rule: Sole source authority:

DHS OAR 125-247-0275 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

Estimated total contract value: $180,000.00

Description of goods or services: 24/7 Surveillance Equipment to replace overnight and exterior human patrol at East, Alberta & Southeast branches in District 2

1. Background: This sole source justification applies to the purchase of:

ODHS District 2 – Multnomah County is trying to reduce its security expenditures. As

ODHS faces budget deficit overall we are identifying ways to save money and believe technology will assist. We have experienced vandalism and theft from our motor pool fleet at our largest branch (a former Target store). This branch also experiences prohibited ‘camping’ / overnight parking on the adjacent parking lot. However, regardless of size of the branch, the story is repeated frequently at two other branches where the community need is the greatest. Human overnight surveillance is difficult to monitor and appears to be ineffective in stopping or greatly reducing the impact to the motor pool fleet. Additionally, our CW staff operates 24/7. Staff frequently need to drive to the branch during the night, leave their personal car and pick up a state car for CW support. At night, it can be very intimidating for individual staff members and threatening when no security is visibly available and lighting is inadequate. We hope the use of technology will assist in recording activity during the night and thus prevent and/or reduce vandalism and provide improved lighting in those problem areas for a fraction of the cost of human and less effective surveillance

This sole source justification applies to the purchase of LiveView Technologies Inc, (LVT) mobile security systems. These units are equipped with security cameras, solar powered battery cells, camera management software which includes LiveView, VMS and

Command Center, cellular connected real-time links and remote accessibility from any android or IOS phone. They will record 24/7, 365 days per year non-stop. No lunch periods, bathroom breaks, sleeping in the car or overtime costs. Current human overnight surveillance can average $76K or higher per guard. LVT units are nearly half of this cost annually per unit. The self-sufficiency of the units are some of its best features. LVT has its own satellite system so no need to tap into ODHS Wi-Fi. The units come with built in generators and solar panels so no need to plug into our branches for power. Remote programming allows us to respond to alerts with music, additional spot lighting, strobe lights or amplifying my voice through the unit to deter illegal behavior or offer support/assistance for our staff if needed in an after-hours or daytime situation.

We have experienced numerous situations where the current camera system is simply unable to provide the surveillance needed in a large area of the parking lot.

We desire to deploy this technology for the safety of our branches, staff, visitors and motor pool fleet at three of our eight branches where these incidents occur the most.

Eventually we hope to bring such technology to all branches who need them.

2. Prospective contractor/vendor:

Legal entity name: LiveView Technologies, Inc.

DBA: LVT

Address: 802 E 1050 S American Fork, UT 84003

Contact person: Justin Fletcher

Phone: 503-277-9693

Email: Justin.fletcher@lvt.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via email to the following address:

Burke.C.Barnett@odhsoha.oregon.gov mailto:Burke.C.Barnett@odhsoha.oregon.gov

Oregon Department of Human Services

Office of Contracts and Procurement

ATTN: Burke Barnett

Address: 500 Summer St, Suite E03, Salem, OR 97304

Phone: 503-910-7821 Fax: 503-378-4324

Email: Burke.C.Barnett@odhsoha.oregon.gov

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair, or training. A State of Oregon Purchase

Order will be used by Agency to make any purchases resulting from this Sole Source.

Any Purchase Order resulting from this Sole Source that exceeds $250,000.00 must be reviewed by DOJ for legal sufficiency prior to award.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

Per the Statement of Sole Source from LiveView Technologies, Inc. (LVT), the purchased goods are proprietary, and they are the sole-source providers of those goods. LVT is the owner and manufacturer as well the sole source for this technology breakthrough in mobile security systems. While the components of each unit are produced by a number of companies, no one else provides the final turn-key and affordable solution. LVT provides a complete system that enables customers to implement a solution with enterprise level uptime and latency while significantly reducing the total cost of ownership (human and technology investment). There are numerous patented technologies and trade secrets owned by LVT at use in these mobile security systems.

or

Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

or

Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project.

or

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

APPROVED:

By:

Signed by DPO electronically via OregonBuys

Kirk N. Rhoades or acting DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247-

0691 by completing Attachment 1.

ATTACHMENT 1

DETERMINATION OF BRAND NAME SPECIFICATION

Requestor: Nancy E Thomas

Agency/division: Oregon Department of Human Services, herein after referred to as “Agency”

Program/office: Office of Child Welfare

Agency Brand name statute/rule: Brand name authority:

DHS OAR 125-247-0691 OAR 125-246-0170(2)

DAS Delegation 649-11, as amended

Total estimated cost: $180,000.00]

1. Brand name to be acquired:

Legal entity name: LiveView Technologies, Inc.

DBA: LVT

Address: 802 E 1050 S American Fork, UT 84003

Contact person: Justin Fletcher

Phone: 503-277-9693

Email: Justin.fletcher@lvt.com

2. Findings to satisfy required standards:

Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because:

or

Use of a brand name specification would result in substantial cost savings to the agency or the public because:

or

There is only one manufacturer or seller of the product of the quality, performance or functionality required; because:

LVT is the owner and manufacturer as well the sole source for this technology breakthrough in mobile security systems. While the components of each unit are produced by a number of companies, no one else provides the final turn-key and affordable solution. LVT provides a complete system that enables customers to implement a solution with enterprise level uptime and latency while significantly reducing the total cost of ownership (human and technology investment). There are numerous patented technologies and trade secrets owned by LVT at use in these mobile security systems.

or

The efficient utilization of existing goods requires the acquisition of compatible goods or services because:

FINDINGS

The findings are accepted, adopted, and incorporated by reference herein.