6100064676 SASI FE Cost Matrix FINAL.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Supporting America's Schools Infrastructure
- Solicitation number
- 6100064676-01
- Issued by
- Pennsylvania
About this file
This is a Cost Proposal Instructions document and cost matrix template for the Pennsylvania Department of Education (PDE) related to facility assessments and supporting services for Local Education Agencies (LEAs). The contract involves comprehensive facility assessments covering 15,123,493 square feet across 25 Phase 1 LEAs, with potential Phase 2 expansion if authorized and budget permits. Deliverables include facility assessments (Deliverable 1), communication and coordination services (Deliverable 2), LEA-level and SEA-level reporting (Deliverable 3), optional technical assistance support (Deliverable 4), and travel reimbursement (Deliverable 5). Contractors must complete all yellow-shaded cells in the cost matrix, verify actual square footage during onsite assessments, and ensure all costs are fully burdened, including labor, overhead, and indirect expenses.
Contractors must propose pricing using PDE's defined structure, specifically a cost-per-square-foot rate for facility assessments and fixed prices per LEA for communication, coordination, and reporting services. The cost-per-square-foot rate established for Phase 1 will automatically apply to any Phase 2 assessments if authorized. Travel costs must comply with Pennsylvania Management Directive 230.10 and be submitted separately as a not-to-exceed budget with supporting invoices and receipts; reimbursement requests submitted more than 60 days after travel will not be reimbursed. Final payment for facility assessments will be based on verified square footage collected during onsite assessments rather than the estimated planning figures. Optional deliverables will not be evaluated in the scoring of required deliverables, and contractors may propose zero pricing for technical assistance if not offering this service.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Instructions
COST PROPOSAL INSTRUCTIONS
| General Instructions |
| Contractors must complete all yellow‑shaded cells in the Cost Matrix. All non‑yellow cells are locked and will calculate automatically. Costs must be fully burdened, including labor, overhead, administrative expenses, and any other indirect costs. No cost information may be included in the Technical Submittal. Contractors must complete all fields on the “Supplier” tab, including Contractor Name, Primary Contact, Email, and Phone Number. |
Contractors must use the pricing structure defined by PDE and may not propose alternative pricing models. PDE may add additional facilities to the scope if time and budget allow; any additional facilities will be assessed at the same cost‑per‑square‑foot rate submitted for Deliverable 1.
Phase 2 LEAs will be identified only if Phase 2 is authorized. No Phase 2 pricing is required in the proposal except where noted.
| Deliverable 1 - Facility Assessments (Additional requirements are detailed in Technical Submittal Section I‑6, Task A: Assessment of Facilities) |
| Pricing must be submitted using the cost‑per‑square‑foot structure defined in the Cost Matrix. PDE has identified 15,123,493 square feet of Total LEA square footage for Phase 1. Any square footage listed in Appendix A is for planning purposes only. The Contractor must verify actual square footage during onsite assessments. |
The cost‑per‑square‑foot rate proposed for Phase 1 will also apply to any Phase 2 assessments authorized during the contract term.
Travel costs must not be included in building pricing and must be listed separately under Deliverable 5.
Step 1 – Enter Required Data on the ‘Deliverables’ tab Enter the Proposed Cost per Square Foot in Cell D3.
Step 2 – Automatic Calculations Total LEA Cost (Cell D6) is automatically calculated as:
Estimated Total LEA Square Footage Proposed Cost per Square Foot Final payment will be based on verified square footage collected during onsite assessments.
| Deliverable 2 — Communication & Coordination (Additional requirements are detailed in Technical Submittal Section I-6 Task B - Communication and Coordination) |
| Contractors must propose a fixed price per LEA for all communication and coordination activities required for Phase 1. The Cost Matrix will automatically multiply the fixed price by the 25 LEAs listed in Appendix A. |
| Deliverable 3 — Reporting (Additional requirements are detailed in Technical Submittal Section I-6 Task C - Reporting of Data) |
| 3a – LEA‑Level Reports (Fixed Price per LEA) - Contractors must propose a fixed price per LEA for preparing all Phase 1 LEA‑level reports. The Cost Matrix will automatically multiply the fixed price by the 25 LEAs listed in Appendix A. |
| 3b – SEA‑Level Report (One‑Time Fixed Price) - Contractors must propose a single fixed price for preparing the statewide SEA‑level consolidated report. This cost is not per LEA and will not be multiplied. |
| OPTIONAL: Deliverable 4 — Technical Assistance Support (Additional requirements are detailed in Technical Submittal Section I-6 Task D OPTIONAL Technical Assistance Support) |
| Technical assistance support is an optional deliverable. Contractors shall provide a fixed price for this service. PDE may activate or decline this deliverable at its discretion. If PDE does not activate it, no technical assistance services will be required and no alternative provider will be assigned. Pricing for this optional deliverable will not affect the evaluation of required deliverables. Contractors may enter zero if not proposing this service. |
| Deliverable 5 — Travel (Additional requirements are detailed in Technical Submittal Section I-6 Task E - Travel and Logistics) |
| All travel must comply with Pennsylvania Management Directive 230.10. Travel costs will be reimbursed separately and may not be included in any other deliverable. Contractors shall propose a not‑to‑exceed travel budget for Phase 1. A separate not‑to‑exceed travel budget for Phase 2 will be determined once Phase 2 LEAs are identified. Reimbursement requests must include supplier invoices and receipts. Requests submitted more than 60 days after travel will not be reimbursed. |
| Management Directive 230.10 Link |
| Grand Total |
| The Cost Matrix will automatically calculate total project costs. Contractors must ensure all required fields are completed to generate an accurate total. Optional deliverables will not be considered in the evaluation of required deliverables. |
https://www.pa.gov/content/dam/copapwp-pagov/en/oa/documents/policies/md/200/230-10.pdf Supplier Information
| Contractor Name |
| Supplier Number |
| Primary Contact Name |
| Contact Email |
| Phone number |
Deliverables
| Facility Assessment Pricing (Deliverable 1) | |||
| Total LEA Square Footage | 15123493 | ||
| Proposed Cost per Square Foot ($) | 0 | ||
| Total Cost for all LEAs | 0 | ||
| Deliverable | Unit Price | Quanity | Total Costs |
| 1. Facility Assessment Pricing | 0 | 0 | |
| 2. Communication & Coordination (fixed price per LEA) | 0 | 25 | 0 |
| 3a. Reporting (LEA level reports-fixed price per LEA) | 0 | 25 | 0 |
| 3b. Reporting (SEA level reports-fixed price one time) | 0 | 1 | 0 |
| 4. Technical Assistance (fixed price - if activated) | 0 | 1 | 0 |
| 5. Travel (Reimbursible - Not to Exceed) | 0 | 0 | |
| Phase 1 Total | 0 |
| If Phase 2 is authorized, the cost‑per‑square‑foot rate proposed for Phase 1 will apply to all Phase 2 facility assessments. Travel for Phase 2 (Deliverable 5) will be determined at that time in accordance with the contract and applicable Commonwealth travel requirements. | |
| Deliverable | Phase 2 |
| Facility Assessment Pricing | Uses Phase 1 cost‑per‑sq‑ft |
| Communication & Coordination | Uses Phase 1 cost‑per‑LEA |
| Reporting (LEA + SEA) | Uses Phase 1 cost‑per‑LEA & SEA |
| Technical Assistance | Uses Phase 1 cost if activated |
| Travel | To be determined if Phase 2 is authorized |
File details come from the government source that posted it. Updated .