6097 RFB Full package rev1.pdf

1 | P a g e LastRevised 12-13-24

REQUEST FOR BIDS (by Email) 101 Elliott Avenue W, Suite 100, PO Box 79015, Seattle, WA 98119

Date: 06/30/2026 To: Potential Bidders for SHA Solicitation # 6097 Sunrise Manor Cellular Signal Enhancement System (DAS)

The work described below is subject to the conditions described on Attachment A, version 1 version 2

SHA Reference No.:

(Federal Prevailing Wages) Federal Wage Decision No.:

HUD Determined Service, no required rates involved

OR

(State Prevailing Wages) Date of State Prevailing Wage Schedule:

WA State Prevailing Wages, King County, Residential, Effective Date: 08/12/2026

Number of Calendar Days to Complete Work:

Sixty (60) plus two (2) 1-year extensions for post-installation services

For Questions Contact:

Jawed Rahmani, Design & Construction Contract

Administrator

Phone No.: (206) 239-1570

E-mail: purchasing@seattlehousing.org

Project Description Scope of Work: See Scope of Work attached.

Asbestos Disclosure:

SHA has performed, or caused to be performed, a good faith inspection to determine whether materials to be worked on or removed contain asbestos. Inspection reports are attached.

This project is estimated to be between $95,000 and $105,000.

PRE-BID SITE VISIT: SHA will conduct two site visits on the following dates:

SITE VISIT #1: Tuesday, 07/07/26 1:00 PM

- Walk-through is expected to take approximately 30 minutes

SITE VISIT #2: Friday, 07/24/2026 1:00 PM

- Walk-through is expected to take approximately 30 minutes

Meet at:

Location/address: Sunrise Manor Apartments

1530 NW 57th St, Seattle, WA 98107

Parking Instructions: Bidders may use the visitor parking spaces or street parking on NW 57th Street.

All prospective bidders are strongly encouraged to attend any of the above two site visits. Non-attendance on the part of the Bidder shall not relieve the bidder of any responsibility for adherence to any of the provisions of the bid documents or any Addenda.

DEADLINE FOR QUESTIONS: Tuesday, July 28, 2026, no later than 5:00 PM.

Email your questions to: purchasing@seattlehousing.org BID DUE DATE AND TIME: Wednesday, August 12, 2026, no later than 1:00 PM.

EMAIL YOUR BID TO: purchasing@seattlehousing.org

The bidder is responsible for ensuring that its Bid is received prior to the deadline. Bids received after the deadline will not be considered. This document (“Request for Bids”) and ATTACHMENT E forms need to be Completed, Signed and Returned. Please refer to the Submission Checklist on the next page for more details.

Bids for Small Works Roster advertised projects will only be accepted from contractors who are listed on Seattle Housing Authority’s Small Works Roster at the time bid is due. SHA utilizes the Small Public Works Roster maintained by MRSC to solicit bids from contractors for this solicitation. Register for FREE at www.mrscrosters.org and select Seattle Housing Authority. All companies on the roster must meet the agency’s minimum qualifications for licensing, bonding, and insurance and not be on any state or federal debarment lists.

mailto:purchasing@seattlehousing.org mailto:purchasing@seattlehousing.org mailto:purchasing@seattlehousing.org http://www.mrscrosters.org/

2 | P a g e LastRevised 12-13-24

BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA(S) NUMBER(S):________________

BIDDER MUST COMPLETE THE INFORMATION BELOW. In addition, if bidder has never done business with SHA, it must submit a Vendor Fact Sheet with its bid form. Bidder must also submit the required Section 3 forms with its bid form.

If checked, Bidder must complete the attached Detailed Bid Price Forms and provide the total bid price below.

Basic Bid Price (without Sales Tax) Sales Tax on Materials

(see Attachment A) Total Bid Price (with Sales Tax)

Bidder’s Business Name: Telephone No.: E-Mail Address:

Address: City, State, Zip Code:

Business Classification: WBE MBE MWBE Section 3 Contractor Registration No.:

Signature: Date: Printed Name and Title of Person Signing

Bid:

By signing above, the Bidder acknowledges receipt of Attachment A and any addenda issued for this project, and proposes to furnish all material and labor and to perform all work described herein for the Bid Price noted above. The Bidder also certifies the following: to have personally and carefully evaluated the Project Description and Attachment A, and to have a clear understanding of the same, including the requirement to pay prevailing wages.

ATTACHMENT A: Terms and Conditions and Instructions to Bidders

1. Version 2 – Terms and Conditions

2. Instructions To Bidders

ATTACHMENT B: Project Details - Scope of Work (SOW) ATTACHMENT C: Prevailing Wage Rates

1. WA State Prevailing Wages, King County, Residential, Effective Date 08/12/2026

2. Benefit Code Key – Effective 3/4/206 thru 9/1/2026

ATTACHMENT D: Sample Contract ATTACHMENT E: Forms

1. SHA Vendor Fact Sheet

2. Section 3 Business Concern Certification for Contracting, if applicable

Section 3 Benchmarks for Creating Economic Opportunities for Low- and Very Low-Income Persons and Eligible Businesses (for informational purposes)

Section 3 Quarterly Reporting Form for SHA Projects (for informational purposes)

3. Suspension and Debarment Compliance Certificate for Contractor/Subcontractor

4. Non-Collusive Affidavit

5. Certification of Compliance with Wage Payment Statutes (SSB5301)

6. RESERVED

7. Detailed Bid Price Form

3 | P a g e LastRevised 12-13-24

SUBMISSION CHECKLIST - THE FOLLOWING FORMS NEED TO BE COMPLETED, SIGNED AND RETURNED

______ Request for Bids (Page 1 and Page 2)

______ SHA Vendor Fact Sheet

______ Section 3 Business Concern Certification for Contracting, if applicable Only if bidder wants to identify and certify as a Section 3 business.

______ Suspension and Debarment Compliance Certificate for Contractor/Subcontractor

______ Non-Collusive Affidavit

______ Certification of Compliance with Wage Payment Statutes (SSB5301)

______ Detailed Bid Price Form

Note: Excel Version of Detailed Bid Price Form available and can be provided upon request via email to purchasing@seattlehousing.org mailto:purchasing@seattlehousing.org

Solicitation #6097 – Sunrise Manor Cellular Signal Enhancement System (DAS)

ATTACHMENTS

SEE ATTACHMENTS BELOW

ATTACHMENT A

TERMS AND CONDITIONS AND INSTRUCTIONS TO

BIDDERS

ATTACHMENT A.1

VERSION 2 – TERMS AND CONDITIONS

Solicitation #6097 – ATTACHMENT A

006. Version 2 Page 1 of 20 Last Revised Sep 2025

The work described in the Request for Bids is subject to the following terms and conditions:

Bidder Responsibility: The Bidder must meet the mandatory bidder responsibility criteria described below and as specified in RCW 39.04 or 2 CFR 200 in order to be considered a responsible bidder and be eligible for award consideration:

1. At the time of bid submittal, have a current certificate of registration in compliance with chapter 18.27 RCW, which must have been in effect at the time of the bid submittal.

2. Have a current Washington Unified Business Identifier (UBI) number.

3. If applicable:

Have Industrial Insurance (workers' compensation) coverage for the Bidder’s employees working in Washington, as required in Title 51 RCW;

Have a Washington Employment Security Department number, as required in Title 50

RCW;

Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

Boiler, Steam Fitting, Process Piping Specialty Contractor License, if required by Chapter

296-200A-016 WAC

Electrical Contractor License, if required by Chapter 19.28 RCW Elevator Contractor License, if required by Chapter 70.87 RCW Plumbing Contractor License, if required by Chapter 18.106 RCW

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW 39.12.065(3).

5. Has not been debarred, suspended, or otherwise ineligible to contract with SHA and is not included on the Excluded Parties List System (EPLS) on GSA’s SAM (System for Award Management) SAM.gov | Search or the Department of Housing and Urban Development’s “Limited Denial of Participation” list. This requirement also applies to the Bidder’s principals.

6. Have completed training requirements under RCW 39.04.350 before bidding on public works projects as determined by the Washington State Department of Industries OR are exempt from the training requirements under RCW 39.04.350.

7. Within the three-year period immediately preceding the date of the proposal submittal, has not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

Prevailing Wages: The Bidder must pay all workers at least the prevailing wage rate for the type of work performed in accordance with the applicable prevailing wage rate schedule referenced on the Purchase Order or Request for Bid (by e-mail) form and included in these solicitation documents. The type of wage schedule attached i.e., HUD Determined, Davis-Bacon, or the State Prevailing Wage schedule determines the appropriate labor standards that apply to the work as outlined below and contained in the SHA's General Conditions Of The Contract For Construction (the “General Conditions” or “SHA’s General Conditions”) :

1. Part 11.13 for projects subject to the HUD-Determined wage rate schedule.

2. Part 11.12 for projects subject to Davis-Bacon wage schedule.

3. Part 5 for projects subject to the State prevailing wage schedule.

Attachment A, Version 2 Request For Bids Terms and Conditions https://sam.gov/search/?index=ex&page=1&pageSize=25&sort=-relevance&sfm%5Bstatus%5D%5Bis_active%5D=true&sfm%5BsimpleSearch%5D%5BkeywordRadio%5D=ALL https://www.hud.gov/topics/limited_denials_of_participation

006. Version 2 Page 2 of 20 Last Revised Sep 2025

As part of its compliance with the prevailing wage requirements, the Contractor and, if applicable, subcontractor(s) shall comply with the requirement to submit a Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid forms approved by the State of Washington’s Department of Labor and Industries. Upon written request from SHA, the Bidder shall also comply (and shall cause its subcontractors to comply) with any special, alternative, or supplemental filing instructions and requirements.

Bid Bond: SHA requires a bid guarantee for a sum of not less than five percent (5%) of the amount of the bid, except for small works roster construction projects estimated to cost $100,000 or less.

Therefore, if (1) the Bidder is on the small works roster, and (2) the Bidder’s proposal is estimated to be $100,000 or less, bid bond is not required. For more information on Bid Bonds, see SECTION 00200 INSTRUCTIONS TO BIDDERS, attached herein.

Insurance: Within seven (7) calendar days of award, the Bidder shall submit to SHA, and maintain throughout the contract, at no expense to SHA, the following insurance coverage at the limits noted.

Refer to SHA's General Conditions for more details:

1. Commercial General Liability Insurance. $1,000,000 each occurrence, and $2,000,000 in the aggregate.

2. Additional Insured Endorsement Ongoing Operations: SHA (and any limited partnership when applicable) must be included as an Additional Insured on a primary and non-contributory basis on all Commercial General Liability policies of the Bidder. A Certificate of insurance (and policy endorsements if needed) must be provided to SHA as evidence of additional insured coverage.

3. Additional Insured Endorsement Completed Operations: The Bidder’s CGL insurance shall include SHA (and any limited partnership when applicable) as an additional insured for Contractors Completed Operations by providing additional insured status on the CG2037 endorsement, or by an equivalent policy or endorsement provision. The Contractors Completed Operations additional insured status for SHA (and any limited partnership when applicable) shall remain in effect for not less than three (3) years following the Final Acceptance of the Work by the Owner.

4. Employers Liability policy or Washington Stop Gap Liability insurance endorsement:

$1,000,000 each accident/occupational disease.

5. Workers Compensation coverage.

6. Commercial Business Auto Coverage. $1,000,000 per accident.

7. Pollution Liability Insurance: $1,000,000 combined single limit coverage, if the work involves handling or disposal of asbestos, lead-based paint, contaminated soil, or other hazardous materials.

Performance & Payment Bond Requirements: Within seven (7) calendar days of award, the Bidder shall submit to SHA, in accordance with Section 2.05 of the General Conditions, a Performance and Payment bond. Failure to furnish a Performance and Payment bond within the time specified may render the Bidder ineligible for the contract. SHA may then either award the contract to the next lowest responsible bidder or solicit new bids. Alternatively, on contracts of $150,000 or less, the Bidder may opt for SHA to retain 10% of contract price in lieu of submitting the Performance and Payment Bonds.

Retainage Requirements: SHA requires five percent (5%) of the contract amount to be withheld, or retainage bond in lieu of SHA withholding retainage, for small works roster construction projects costing $5,000 or more.

Tax Exempt Status of SHA: Pursuant to State law (RCW 35.82.210), SHA is exempt from paying sales tax when it obtains goods and services directly from the Bidder.

Protests: Any protest of award shall be resolved in accordance with SHA’s Procurement Procedures, which may be reviewed at SHA website, under FORMS AND POLICIES on the DO BUSINESS WITH US page.

https://www.seattlehousing.org/sites/default/files/2025-03/Procuremen%20Procedures.pdf

006. Version 2 Page 3 of 20 Last Revised Sep 2025

General Conditions: SHA’s General Conditions are incorporated by reference and made a part of this Request for Bid (by e-mail) and any subsequent contract or purchase order executed for this work as if fully included herein. In the event of any discrepancy between the terms of this Attachment A and the General Conditions, the General Conditions apply, except that the types and amounts of insurance specified above, and the terms about the Bid Bond, the Performance & Payment Bond and the withholding of retainage specified above, shall take precedence over the General Conditions. The General Conditions may be viewed by accessing SHA website, under FORMS AND POLICIES on the DO BUSINESS WITH US page, or upon request by calling SHA at (206) 615-3379.

Performance Evaluation: The Bidder’s performance on this project will be evaluated in accordance with SHA’s Contractor Performance Evaluation Program. A copy of the Program may be obtained by accessing SHA website.

Section 3: Section 3 is a provision of the Housing and Urban Development Act of 1968.

A. Section 3 Contract Language: The following language regarding Section 3 will be included as part of the contract to be executed based on this solicitation (Bidder is referred to as “Contractor” in the following paragraphs):

Contractor will comply with Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 1701u, and its implementing regulations set forth at 24 CFR 75 (as each of the same has been or may be amended, modified, or replaced from time to time, and including any successor statutes or regulations, collectively, “Section 3”), and with this Section.

1. The work to be performed under this Contract is subject to the requirements of Section 3.

2. Contractor will require its subcontractors to comply with Section 3. As evidenced by its execution of this Contract, Contractor certifies that it is under no contractual or other impediment that would prevent it from complying with Section 3.

3. Contractor will include this Section 3 clause in every subcontract and will take all necessary steps to ensure compliance with Section 3 by its subcontractors. Upon a finding that a subcontractor is in violation of Section 3, Contractor will take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause. Contractor will not subcontract with any subcontractor where the Contractor has notice or knowledge that the subcontractor has been found in violation of Section 3.

4. Contractor will provide certifications in form and substance required by Owner, at such times as Owner may request, certifying (i) Contractor’s compliance with Section 3, and (ii) as to such facts and circumstances pertaining to Section 3 as Owner may require or request, including certification with respect to total number of labor hours worked under this Contract, labor hours worked by Section 3 Workers (as defined in Section 3), and labor hours worked by Targeted Section 3 Workers (as defined in Section 3).

5. Contractor’s noncompliance with Section 3 may result in sanctions, termination of this Contract for default, and debarment or suspension from future HUD-assisted contracts.

6. Contractor agrees to perform any further acts and execute and deliver any further documents that may be reasonably necessary to carry out the provisions and intent of this Section or otherwise to ensure compliance with Section 3.

B. SHA applies a 25% Section 3 Worker labor hour goal and a 5% Targeted Section 3 Worker labor hour goal for projects subject to Section 3 requirements. Bidder shall use its best efforts to meet all Section 3 requirements under this solicitation, including but not limited to documentation and quarterly reporting. More details please refer to PART 11 and PART 12 of the SHA General Conditions.

END OF REQUEST FOR BIDS TERMS AND CONDITIONS

https://www.seattlehousing.org/sites/default/files/2024-09/General%20Conditions%20of%20The%20Contract%20For%20Construction.pdf https://www.seattlehousing.org/sites/default/files/u2/Performance_Evaluation_Program.pdf https://www.lawinsider.com/clause/further-acts

ATTACHMENT A.2

INSTRUCTIONS TO BIDDERS

SEATTLE HOUSING AUTHORITY Solicitation#6097 SECTION 00200 Sunrise Manor Cellular Signal Enhancement System (DAS) INSTRUCTIONS TO BIDDERS

006. Version 2_01JAN26 Page 4 of 20 Last Revised Sep 2025

INSTRUCTIONS TO BIDDERS

SECTION 1 BID REQUIREMENTS AND CONDITIONS

1.01 RESPONSIBLE BIDDER

A. The Seattle Housing Authority (hereinafter “Owner”) will award contracts only to responsible prospective contractors who have the ability to perform successfully under the terms and conditions of the proposed contract. In determining the responsibility of a bidder, the Owner will consider such matters as the bidder’s:

1. Integrity;

2. Compliance with public policy and bid requirements;

3. Record of past performance; and

4. Financial and technical resources (including construction and technical equipment).

B. Before a contract is awarded, the bidder may be asked to submit a statement or other documentation regarding the items in paragraph A above. A bidder’s failure to provide the requested information will render the bidder non responsible and ineligible for award of the contract.

C. As required by applicable laws and regulations, a bidder must meet the criteria stated in the “Bidder Responsibility” section of the Attachment A, Version 2.

If Owner has included Section 00210 Supplemental Responsible Bidder Criteria in this solicitation, a bidder must also meet the established supplemental responsible bidder criteria therein.

D. As required by RCW 39.06.020, bidders must verify responsibility criteria for each first tier Subcontractor. A Subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors. Verification shall include confirming that each Subcontractor, at the time of Subcontract execution, meets the responsibility criteria.

E. If Owner finds a bidder to be not responsible, Owner will provide, in writing, the reasons for the determination. The bidder may appeal the determination by following the process described in subsection 3.11 below. If the final determination affirms the finding that the bidder is not responsible, Owner will not execute a contract with any other bidder until two (2) business days after the final determination is sent by Owner to the bidder determined to be not responsible.

1.02 EXAMINATION OF CONTRACT DOCUMENTS

A. The bidder shall verify that all documents, upon which the bidder is basing its bid, are full and complete with no missing pages, sheets, or unintentional blank spaces, and that the bidder has received all addenda issued prior to the bid opening date.

006. Version 2_01JAN26 Page 5 of 20 Last Revised Sep 2025

B. Each bidder shall thoroughly examine the Bid Documents and strictly comply with all instructions and provisions contained therein. “Bid Documents” means the component parts of the proposed Contract which may include the Advertisement for Bids, Bid Form, Agreement Form, Project Manual, Drawings, Addenda and any other documents incorporated into the Contract by reference.

C. The submission of a bid shall constitute an acknowledgement upon which the Owner may rely that the bidder has thoroughly examined, and is familiar with, the Bid Documents and has reviewed and inspected all applicable federal, state and local statutes, ordinances, regulations, environmental assessments or impact statements relating to the work, and all permits that have been applied for or issued pertaining to the Work. “Work” means the construction and services required by the Contract Documents, and includes, but is not limited to, labor, materials, supplies, equipment, services, permits, and the manufacture and fabrication of components, performed, furnished, or provided in accordance with the Contract Documents.

D. A bidder’s failure, for any reason, to receive, examine, or understand any of the Bid Documents, statutes, ordinances, regulations, or permits shall not relieve the bidder from any obligations with respect to the bid or to the contract. Bidders bear full responsibility for any errors or misunderstandings in its estimating and preparing the bid.

1.03 INSPECTION OF WORK SITE

The construction site is available for bidders’ inspection. Bidders who fail to inspect the work site do so at their risk and peril.

1.04 EXPLANATIONS AND INTERPRETATIONS TO BIDDERS

A. Any prospective bidder desiring an explanation or interpretation of the solicitation, specifications, drawings, etc., must request the explanation by the time period specified in the Bid Documents. Requests must be submitted in writing. The only oral clarifications that will be provided will be those related to bid solicitation procedures. No other oral explanation or interpretation will be provided or may be relied upon by bidders for any reason. Any information given a prospective bidder concerning this solicitation that is necessary for submitting bids, or that would prejudice other prospective bidders is not disclosed, will be furnished promptly to all other prospective bidders as a written amendment to the solicitation.

B. Any information obtained by, or provided to, a bidder other than by formal amendment to the solicitation shall not constitute a change to the solicitation.

1.05 ADDENDA

A. If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

006. Version 2_01JAN26 Page 6 of 20 Last Revised Sep 2025

B. Bidders shall acknowledge receipt of any addenda to this solicitation:

1. by signing and returning the addenda,

2. by identifying the addendum number and date on the Bid Form, or

3. by letter, telegram, or facsimile, if those methods are authorized in the solicitation.

The Owner must receive acknowledgement by the time and at the place specified for receipt of bids. Bids which fail to acknowledge the bidder’s receipt of any addenda will result in rejection of the bid if the addenda contained information which substantively changed the Owner’s requirements.

C. Addenda will be posted on the website(s) specified in the Bid Documents as well as on file in the offices of the Owner. It will not be emailed to contractors.

1.06 SOCIAL EQUITY

A. GENERAL: The Owner’s social equity policies and goals for employment and contracting identify key objectives that Owner will promote and encourage in this RFB.

Provisions of these Bid Documents related to social equity policies and goals include, but are not limited to Sections 00200, 00700, 00800, and 00875, if applicable. Bidders shall carefully review all provisions in the Bid Documents and take such provisions into account when preparing and submitting their bids, including the Community Participation Plan requirements and Community Workforce Agreement (CWA) as applicable.

B. EQUAL EMPLOYMENT OPPORTUNITY AND NON-DISCRIMINATION: It is the policy of the Owner that no one contracting with the Owner shall deny any person, on the basis of race, creed, color, national origin, religion, ancestry, sex, age, marital status, sexual orientation, Vietnam-era veteran status, disabled veteran status, political affiliation, or the presence of any sensory, mental or physical disability in an otherwise qualified disabled person the benefits of, or exclude any person from participation in, the award and performance of any work under contracts and agreements awarded by the Owner, and that everyone doing business with the Owner shall afford equal, non-discriminatory opportunities to potential subcontractors, subconsultants, and suppliers on contracts and agreements awarded by the Owner.

It is the policy of the Owner that practices of employment discrimination against any person on the basis of race, creed, color, national origin, religion, ancestry, sex, age, marital status, sexual orientation, Vietnam-era veteran status, disabled veteran status, political affiliation, or the presence of any sensory, mental or physical disability in an otherwise qualified disabled person are prohibited. The Owner encourages bids from firms that demonstrate a commitment to equal employment opportunity and bids from firms that employ a workforce that reflects the region’s diversity.

C. EMPLOYMENT AND TRAINING: The Owner is committed to maximizing employment and training opportunities. This commitment includes Apprentice Utilization and other requirements stated in Part 11 and Part 12 of the SHA General Conditions.

006. Version 2_01JAN26 Page 7 of 20 Last Revised Sep 2025

D. PARTICIPATION BY SMALL BUSINESSES, SECTION 3 BUSINESSES, AND

WOMEN AND MINORITY BUSINESSES:

1. The Owner promotes and encourages small business participation, which also includes Section 3 and women and minority owned businesses (WMBEs). Any goals and requirements that the Owner has established for small business /WMBE/Section 3 business participation are specified in Part 11 and Part 12 of the SHA General Conditions.

1.07 CONTRACT COMPLIANCE REQUIREMENTS

A. Monthly Community Participation Plan Reporting: As described in this Section, Section 00800, or Section 00875, the Contractor shall report on a monthly basis its progress in achieving its goals as identified in its Community Participation Plan or other related documents, such as documents resulting from a Community Workforce Agreement, if applicable, concerning the social equity requirements established for the Project.

B. Monthly Community Participation Plan Meetings: As described in Section 00800 or Section 00875, the Contractor and select subcontractor(s) may be required to attend monthly meetings at the Owner’s request to discuss implementation of the Community Participation Plan. Some of these meetings will be held after business hours, such as the Owner’s monthly Section 3 Advisory Committee meeting which is held every month and is attended by members of the community and business representatives. Other meetings may be required as a result of other related requirements, such as a Community Workforce Agreement, if applicable.

1.08 PREVAILING WAGES

A. The Work is subject to prevailing wage requirements. Prevailing wage requirements vary depending on the funding source(s) of the project.

B. If the Project is non-federally funded, the wage requirements of RCW Chapter 39.12, RCW Chapter 49.28, as amended or supplemented apply. These wage requirements are specified in Part 5 of the General Conditions for Construction.

C. If the Work is federally funded, either the federal Davis-Bacon Act and Related Regulations will apply or the HUD Determined Non-Routine Maintenance Wage Rates and provisions will apply. These wage requirements are specified in Part 11 of the General Conditions for Construction.

D. Copies of the applicable Wage Decision established for the Project are included in Section 00830.

006. Version 2_01JAN26 Page 8 of 20 Last Revised Sep 2025

E. Bidders shall examine and be familiar with such requirements as well as any requirements included in subsections 1.06 and 1.07 of this Section as well as any requirements stated in Sections 00700, 00800, and 00875 concerning the Owner’s social equity programs. No claim for additional compensation will be allowed that is based upon lack of knowledge or error in interpretation of any such requirements by the Contractor.

SECTION 2 BID PREPARATION AND SUBMISSION

2.01 FORM OF BID

A. Bids shall be made on the Request for Bids (RFB) form provided in the solicitation.

1. In some instances, more detailed information is required than what is on the RFB. In this case, a Detailed Bid Price Form will be provided and marked as Section 00300.

2. There is a check box on the RFB to indicate when this is required. If checked, Bidder must complete both the attached Detailed Bid Price Form and provide the total bid price on the RFB form to be considered responsive.

B. The Bid Form shall be completed in its entirety and prices entered for each Bid item and a total in the extended price column.

C. If a CWA applies to a Project, bidders must submit as part of their bid a completed and signed Letter of Assent. See Section 00875 for more information.

D. Bids that contain omissions, erasures or irregularities of any kind may be deemed nonresponsive and rejected. Any qualification, addition, limitation or provision attached to or contained in a bid may render the bid non-responsive.

E. No verbal, facsimile, telegraphic, or telephonic bids or modifications will be considered.

F. The bid shall be signed and the bidder’s name typed or printed on the bid sheet or each continuation sheet which requires the entry of information by the bidder. Erasures or other changes must be initialed by the person signing the bid.

G. The bid shall be signed by a person authorized to legally bind the bidder.

H. If the bid is made by a partnership or joint venture, it shall contain the names of each partner, the mailing address of the partnership or joint venture, and shall be signed in the firm name, followed by the signature of the person signing, indicating that person's position in the partnership or joint venture. If the bid is made by a partnership or joint venture, a certified copy of the resolution or agreement empowering such representative to execute the bid and bind the firm, partnership or joint venture shall be furnished upon request to Owner.

006. Version 2_01JAN26 Page 9 of 20 Last Revised Sep 2025

I. A bidder, upon request of, shall provide copies of Articles of Incorporation, partnership or joint venture agreements, and any other documents evidencing the legal status of the bidder and the authority of the officer signing the bid and executing the Contract.

J. If the bid is signed by an agent of the bidder, the bid shall be accompanied by evidence of the agent’s authority to bind the bidder.

K. If the Bid Documents require bidding on all items, failure to do so will disqualify the bid.

If bidding on all items is not required, bidders shall insert the words “No Bid” in the space provided for any items on which no prices are submitted.

2.02 SUBMISSION AND RECEIPT OF BIDS

A. Bidders shall deliver bids no later than the date and time specified in the RFB Form to the email address noted therein.

B. SHA will not be liable for delays in delivery of bids due to handling by any type of delivery service.

C. SHA reserves the right to postpone the date and time for submittal of bids at any time prior to the deadline. SHA reserves the right to cancel, revise, or amend this RFB up to the time specified for receipt of bids in the Bid Documents.

D. Owner reserves the right to postpone the date and time for submittal of bids at any time prior to the bid deadline.

E. Timeliness of bid submittals will be determined using Pacific Time.

F. Owner reserves the right to cancel, revise, or amend this solicitation and associated Bid Documents up to the time specified for receipt of bids in the Bid Documents.

2.03 TOTAL BID PRICE

The total bid price, as shown on the Bid Form shall include all costs for the performance and completion of the Work and fulfillment of the Contract, including but not limited to, applicable taxes imposed by law, furnishing all labor, materials, equipment, tools, transportation, plant and other facilities, and all management, superintendence, services, field design, and all operations necessary to perform and complete the Work within the Contract Time.

2.04 TAXES

A. Retail Sales Tax:

1. Purchases of Labor. Unless otherwise specified on the Bid Form, the Contractor’s bid price shall not include Washington State retail sales tax or the compensatory use tax for labor or services in the performance of the Contract.

2. Purchases of Materials. Unless otherwise specified on the Bid Form, the Contractor's bid price should include the retail sales tax or the compensatory use tax

006. Version 2_01JAN26 Page 10 of 20 Last Revised Sep 2025 on material only. (In accordance with Chapter 90, Laws of 1975, First Extra Session, all materials purchased by a contractor in the performance of a contract let by the Owner are subject to Washington State retail sales tax or the use tax, effective July 15, 1975). All taxes imposed by law shall be included in the total bid price, unless otherwise specified on the Bid Form. The Contractor shall pay the WSST to the Department of Revenue and shall furnish proof of payment to the Owner if requested.

B. Federal Excise Tax

The price quoted by the Contractor shall include all applicable Federal Excise Taxes. The amount of the excise tax will be deducted from the contract price by the Owner when tax refunds are permitted and authorized under applicable law. The Contractor shall show the amount of Excise Tax in its bid.

2.05 BID GUARANTY

See the “Bid Bond” section of the Attachment A, Version 2.

2.06 [RESERVED]

2.07 LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWAL OF BIDS

A. Any bid received at the place designated in the solicitation after the bid deadline will not be considered.

B. Any modification or withdrawal of a bid is subject to the same conditions as in paragraph A of this provision. The modification may not disclose the original or revised bid amount, but only the amount of the modification. The Owner shall not be responsible for technical problems involved in the transmission and receipt of the facsimile modification or withdrawal.

C. Notwithstanding paragraph A of this provision, a late modification of an otherwise successful bid that makes its terms more favorable to the Owner will be considered at any time it is received and may be accepted.

D. Bids may be withdrawn by written notice, or if authorized by this solicitation, by telegram (including mailgram) or facsimile machine transmission or by e-mail received at any time before the exact time set for opening of bids; provided that written confirmation of telegraphic or facsimile withdrawals over the signature of the bidder is mailed and postmarked prior to the specified bid opening time. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening of bids, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid.

006. Version 2_01JAN26 Page 11 of 20 Last Revised Sep 2025

SECTION 3 BID EVALUATION

3.01 CLAIM OF ERROR

A. In the event a bidder wishes to claim a material error in its bid, the bidder must submit the claim of error in writing to the Contract Administrator named in the Owner’s Bid Form, no later than twenty-four (24) hours after the bid submittal time or the claim will not be considered.

B. The request must be a sworn affidavit under penalty of perjury that (i) states that the bid contains and error, (ii) describes the manner in which the error occurred, (iii) provides the amount of the intended price, (iv) has the original worksheets used in the preparation of the bid attached that demonstrates the error, (v) states that the bidder is requesting withdrawal of its bid and (vi) certifies that the worksheets are the originals used in the preparation of the bid. The Owner reserves the right to require the submittal of other bid records or information, as Owner may deem necessary to evaluate the claim of error.

C. Any review by Owner of a bid or claim of error (including supporting evidence) creates no duty or liability on to discover any other bid error or mistake, and the sole liability for any bid error or mistake rests with the bidder.

D. In the event the bidder demonstrates a material error in the Bid to Owner’s satisfaction, Owner may allow that bidder to withdraw its bid, without prejudice.

E. A low bidder who claims error on a public works projects and fails to enter into a contract is prohibited from bidding on the same project if the project is re-bid.

006. Version 2_01JAN26 Page 12 of 20 Last Revised Sep 2025

3.02 VALIDITY OF BIDS

A. All bids submitted in accordance with the Bid Documents shall be valid and binding on the bidder for a period of sixty (60) days following the bid submittal date.

B. If the Contract has not been awarded within the specified time period, the bids will expire and will no longer be valid unless the bidder grants a written extension to Owner.

C. Owner reserves the right to request extensions of the award period from the bidder.

Upon such extension, bids and Bid Guaranties shall remain valid and enforceable until execution of the Contract.

3.03. BID TABULATION

A. Owner reserves the right to correct mathematical errors that are obvious on the face of the bid.

B. After bid due date and time, bids will be checked for correctness of bid item price extensions and the total bid price. A discrepancy between a bid item unit price and the extended amount of any bid item shall be resolved by accepting the bid item unit price as correct.

C. The low bid shall be determined by the summation of bid item prices or bid item price extensions, corrected where necessary, plus any Additives, Alternates, and/or Deductives that the Owner decides to include in the Contract Award. Additives, Alternates, and/or Deductives may be selected in any order that the Owner chooses.

D. The summation of extensions, corrected where necessary and including sales tax, if applicable, will be used for Award purposes, to fix the awarded Contract Sum, and the amount of the Payment and Performance Bonds.

3.04. BID REVIEW

A. The Owner will evaluate bids in response to this solicitation generally without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Owner considering only price and any price-related factors specified in the solicitation.

006. Version 2_01JAN26 Page 13 of 20 Last Revised Sep 2025

B. Owner’s evaluation will include evaluation of the bidder’s good faith efforts as outlined in its Community Participation Plan and an evaluation of the bidder’s compliance with the mandatory responsibility criteria specified in this Section as well as any Supplemental Bidder responsibility criteria (when applicable). The documentation must demonstrate that the bidder is qualified to perform the work based on the firm’s successful completion of past work and the firm’s compliance with legal and contractual requirements. The Owner reserves the right to take whatever action it deems necessary to ascertain the ability of the bidder to perform the work satisfactorily.

C. The Owner reserves the right to arrange the Bid Form with Alternate, Additive, and/or Deductive items, if such be to the advantage of the Owner. The bidder shall bid on all Alternates, Additives and Deductives in the Bid Form.

D. In the case of tie low bids, award shall be made in accordance with the Owner’s written policy and procedures.

E. Unless precluded elsewhere in the solicitation, the Owner may accept any item or combination of items bid.

F. Reciprocal Preference for Resident Contractors:

A nonresident Contractor is a Contractor who does not have a physical office located in Washington at the time of bidding and is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts per RCW

39.04.380. The state of residence for a nonresident contractor is the state in which the contractor was incorporated or, if not a corporation the state where the contractor’s business entity was formed. For a public works bid received from a nonresident contractor from a state that provides an in-state percentage bidding preference, a Comparable Percentage Disadvantage (CPD) will be applied to the bid of that nonresident contractor. The CPD is the percent advantage provided by the nonresident contractor’s home state. For the purpose of determining the successful bidder, Owner will multiply the nonresident contractor bid amount by the CPD. The “bid amount” shall be the total of the base bid and all accepted alternate bid items. The CPD shall be added to the nonresident contractor bid amount to establish the Nonresident Disadvantage Total. The Nonresident Disadvantage Total shall be compared to the Washington state contractor bid amounts.

006. Version 2_01JAN26 Page 14 of 20 Last Revised Sep 2025

See example below:

EXAMPLE:

Alaska Nonresident Contractor Bid Amount $100,000 Multiplied by the Alaska CPD x 0.05 Alaska CPD Total $ 5,000

Alaska Nonresident Contractor Bid Amount $100,000 Alaska CPD Total +5,000 Nonresident Disadvantage Total $105,000

If the Nonresident Disadvantage Total is lower than all other Washington contractor bid amounts, the Alaska nonresident contractor is the low bidder and will be awarded a contract for the bid amount of $100,000, provided that they are determined to be a responsive and responsible bidder.

If the Nonresident Disadvantage Total is higher than a Washington contractor bid amount, the Washington bidder will be awarded a contract for the bid amount, provided that they are determined to be a responsive and responsible bidder.

3.05 BID EVALUATION CONFERENCE

A. At Owner’s request, a bidder shall attend a bid evaluation conference. Upon the Owner’s request, the bidder shall bring to the conference any supporting bid related documents required by Owner for review. Owner reserves the right to conduct concurrent evaluations of multiple bids, including holding bid evaluation conferences with multiple bidders.

B. By conducting a bid evaluation conference, Owner does not waive its right to make determinations regarding responsiveness of bids and responsibility of the apparent low bidder(s) or to reject any or all bids.

3.06 REJECTION OF BIDS

A. Owner may reject any bid, or all bids for any reason, including, but not limited to the following:

1. Any omission, erasure, or irregularity of the Bid Form;

2. Any qualification, addition, limitation, or provision attached to or contained in the bid;

3. Any bid that omits a price on any item on the Bid Form;

006. Version 2_01JAN26 Page 15 of 20 Last Revised Sep 2025

4. Any of the bid item prices are excessively unbalanced, either above or below the amount of a reasonable bid, to the potential detriment of Owner. (A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work).

5. Any bid accompanied by insufficient or irregular Bid Guaranty (when bid guaranty is required); or

6. Any bid determined to be non-responsive by Owner.

B. Owner reserves the right to waive informalities and irregularities related to the bidding process.

3.07 DISQUALIFICATION OF BIDDERS

A. A bidder may be deemed not responsible and be disqualified from Award if:

1. The bidder does not meet the “Bidder Responsibility” requirements in Attachment A, Version 2;

2. The bidder does not meet the Supplemental Bidder Responsibility Criteria (when applicable);

3. The bidder did not provide the completed and signed form or required documentation to evaluate the bidder qualifications, or fails to disclose or submits false or misleading information on the form or in the attached documentation;

4. More than one bid is submitted for the same project from a bidder under the same or different names;

5. Evidence of collusion exists with any other bidder or potential bidder;

6. An unsatisfactory performance record exists as shown by past or current Work for

Owner, or for others, as judged from the standpoint of conduct of the Work, environmental or safety compliance records, workmanship, progress, or equal employment opportunity practices;

7. The bidder failed to settle bills for labor or Materials on past or current contracts;

8. The bidder has failed to complete a public Contract or has had a public Contract terminated for cause;

9. The bidder has been convicted of a crime arising from a previous public Contract;

10.The bidder is unable, financially or otherwise, to perform the Work;

11.The bidder failed to meet the Social Equity Requirements;

12. If applicable, the bidder failed to attend a mandatory pre-bid conference or site visit;

or 13.For any other reason deemed proper by the Owner.

006. Version 2_01JAN26 Page 16 of 20 Last Revised Sep 2025

3.08 PROPOSED SUBCONTRACTORS

Owner reserves the right to require a bidder to submit a statement of experience with references for any proposed subcontractor(s). Owner may reject any subcontractor that is determined not to be responsible and require the bidder substitute that firm for a qualified firm.

3.09 COLLUSION

A. By submitting a bid, the bidder represents and warrants that such bid is genuine and not collusive or a sham or made in the interest or on behalf of any person or bidder, and that the bidder has not, directly or indirectly, induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from proposing, and that the bidder has not in any manner sought by collusion to secure to the bidder an advantage over any other bidder.

B. If at any time it is discovered that a bidder or Contractor colluded with any other party or parties in presenting a bid or bid(s), then the bid or Contract, if awarded, shall be null and void, and the bidder or Contractor and its sureties shall be liable to Owner for all loss or damage which Owner may suffer thereby. Owner may advertise for a new Contract for the labor, supplies, materials or equipment called for in this Contract, and the rejected bidder or terminated Contractor shall be fully responsible for all costs to Owner of rebid, including any increase in the Contract Sum, and all costs, expenses, or other damages arising out of the rejection of the bid or termination of the Contract. A rejected bidder or terminated Contractor is prohibited from submitting a bid.

3.10 PUBLIC DISCLOSURE

A. Pursuant to RCW 42.56, et seq., Bids submitted under this solicitation shall be considered public records and with limited exceptions will be available for inspection and copying by the public.

B. Bidders shall specifically designate and clearly label as "CONFIDENTIAL" any and all materials or portions thereof which they deem to contain trade secrets or other proprietary information, which is exempt from public inspection and copying. The bidder shall provide the legal basis for the exemption to upon request.

C. If a bid does not clearly identify the "CONFIDENTIAL" portions; Owner will not notify the bidder that its bid will be made available for inspection. If a request is made for disclosure of material or any portion marked "CONFIDENTIAL," Owner will determine whether the material should be made available under the law.

006. Version 2_01JAN26 Page 17 of 20 Last Revised Sep 2025

D. If Owner determines that the material is not exempt and may be disclosed, Owner will notify the bidder of the request and allow the bidder ten (10) business days to take appropriate action pursuant to RCW 42.56.540. If the bidder fails or neglects to take such action within said period, Owner may release the portions of the bid deemed subject to disclosure.

E. To the extent that Owner withholds from disclosure all or any portion of bidder's documents at bidder's request, bidder shall agree to fully indemnify, defend and hold harmless from all damages, penalties, attorneys' fees and costs incurs related to withholding information from public disclosure.

F. By submitting a bid, the bidder consents to the procedure outlined in this paragraph and shall have no claim against by reason of actions taken under this procedure.

3.11 PROTEST AND APPEAL PROCEDURES

A. Definitions. As used in this provision: “Interested party” means an actual or prospective bidder whose direct economic interest would be affected by the award of the contract.

“Protest” means a written objection by an interested party to this solicitation or to a proposed or actual award of a contract pursuant to this solicitation.

B. Protests shall be served on the Contracting Officer by obtaining written and dated acknowledgement from

Procurement and Contracts Manager Purchasing Division, Seattle Housing Authority

101 Elliott Avenue W Suite 100 PO Box 79015 Seattle, WA 98119

C. All protests shall be resolved in accordance with the Owner’s protest policy and procedures, copies of which are available on its website at https://www.seattlehousing.org/do-business-with-us/forms-and-policies

D. In accordance with Seattle Housing Authority’s Procurement Policy and Procedures, and in accordance with RCW 39.04.350:

1. Any protest against…