6000001948_PW_Flooring_Removal_and_Installation_-_NACYCF.pdf

Invitation for Bid Bid No. 6000001948

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO. 6000001948

Date: December 29, 2015

The California Department of Corrections and Rehabilitation (CDCR), Inmate Ward Labor (IWL) Program, hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled “Flooring Removal and Installation at N. A. Chaderjian Youth Correctional Facility (NACYCF).”

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

Notice to Prospective Bidders

Bidder Acknowledgment/Certification (OBS 300)

Bid Submittal Checklist

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Plans (Exhibit A-1)

Specifications (Exhibit A-2)

Budget Details and Payment Provisions (Exhibit B)

Rate Sheet (Exhibit B-1)

General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc . If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst listed below.

http://www.documents.dgs.ca.gov/ols/GTC-610.doc

Invitation for Bid Bid No. 6000001948

Special Terms and Conditions for Public Works (Exhibit D)

Prison Rape Elimination Act (PREA) for Volunteer and Contractors (Exhibit E)

Standard Contractor Certification Clauses (CCC-307) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc. You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the CCC by contacting the contract analyst listed below.

Non-Collusion Affidavit (CDCR 1240)

CDCR Additional Certification Clauses (OBS1200)

Payee Data Record (STD 204) and Supplemental Payee Data Form

Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555)

Sample Certificate of Insurance

California DVBE Program Requirements – Not for Goods and Information Technology

Bidder Declaration (GSPD-05-105)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

Bidder’s Security Bond

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Toshi Cordova

(916) 255-6151

Toshi.Cordova@cdcr.ca.gov California Relay Service 1-800-735-2929 http://www.documents.dgs.ca.gov/ols/CCC-307.doc

Notice to Prospective Bidders Bid No. 6000001948

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

FLOOR REMOVAL AND INSTALLATION

Bid No. 6000001948

I. PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders December 29, 2015

Notification of Intent to Participate January 6, 2016 in Bidders’ Conference and/or Walk-Through

Mandatory Walk-Through at 10:00 a.m. on January 21, 2016 (additional information provided below)

Letters of Inquiry by 4:30 p.m. on February 3, 2016

Submission of Bid/ Public Bid Opening at 2:00 p.m. on February 11, 2016

Anticipated Date for Commencement of Services Upon Approval/Issuance of Official Notice to Proceed (NTP)

Termination of Agreement 201-Calendar Days from NTP

II. FUNDING

The State estimates for this solicitation is $225,000.00

III. BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

Bidder’s security of bid bond, cash, cashier’s check or certified check in the amount of at least ten percent (10%) of the base bid must accompany this proposal. If bid bond is used as security, it is to be executed on the appropriate form attached to this proposal. The bond must be executed by an admitted surety insurer.

IV. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

V. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1). Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

VI. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY,

or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Ms. Toshi Cordova 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. The sealed envelope must be clearly marked "BID FOR FLOOR REMOVAL AND INSTALLATION AT N. A. CHADERJIAN

YOUTH CORRECTIONAL FACILITY (NACYCF) - BID NO. 6000001948 - ATTENTION:

MS. TOSHI CORDOVA - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VII. BIDDERS’ MANDATORY WALK-THROUGH

Notification of Intent to Participate in Bidders’ Mandatory Walk-Through

Bidders and/or their representative(s) planning to attend the Bidders’ Mandatory Walk- Through held on institution grounds must provide their driver's license or DMV identification card number, date of birth, and complete name to secure a Gate Clearance for admittance.

Please contact Mr. Mark Shahan, IWL Site Supervisor at (209) 941-2570 by the date and time stated in the Projected Timetable, Section I, to arrange for your participation in the Mandatory Bidders’ Walk-Through.

Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the Mandatory Walk-Through must contact the contract analyst identified in this package two (2) weeks before the scheduled Mandatory Walk-Through to identify what reasonable accommodation(s) is required.

NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution. Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the Contractor and/or their representatives are in compliance.

Additionally, electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution grounds and must be left in the bidder’s and/or their representative’s locked vehicle.

Mandatory Walk-Through

NOTE: PARTICIPATION IN THE WALK-THROUGH IS MANDATORY. ANY BIDDER

INTENDING TO SUBMIT A BID MUST EITHER ATTEND OR SEND A REPRESENTATIVE

TO THE WALK-THROUGH. FAILURE TO ATTEND OR PROVIDE REPRESENTATION

WILL RESULT IN THE BIDDER'S ELIMINATION FROM THE BIDDING PROCESS.

The Mandatory Walk-through will be held at N. A. Chaderjian Youth Correctional Facility (NACYCF) located at 7650 S. Newcastle Road, Stockton, CA 95215 on the date and time specified in the Projected Timetable, Section I. The purpose of this Walk-Through is to provide bidders an opportunity to examine the work site before bidding in order to have full knowledge of the area(s) and/or specific equipment affecting the work that may not be specifically described herein.

Specific questions during the Walk-Through should be limited to the work site. Actual questions regarding the Scope of Work and/or Terms and Conditions of the IFB should be directed to the contact person identified in the cover letter of this IFB.

VIII. LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

It is requested that any inquiries related to the specifics of this IFB and/or DVBE requirements, if applicable, be submitted in writing to allow CDCR time to research and prepare a response. Bidders will still, however, have the opportunity to ask questions at the Walk-Through. Submit your letter of inquiry by the date specified in the Projected Timetable, Section I, directly to Ms. Toshi Cordova, Contracts Management Branch, by any of the following:

Mail: 9838 Old Placerville Road, Suite B-2

FAX: (916) 255-6187

E-mail: toshi.cordova@cdcr.ca.gov.

IX. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB five (5) working days before the bid opening date specified in the Projected Timetable, Section I. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

X. NONRESPONSIBLE BIDDER

Any Contractor who has been terminated from an Agreement by the State within the last two (2) fiscal years due to poor performance may be rejected on the basis of nonresponsibility.

XI. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable, or if there is a discount tie, a coin toss, or lot drawing, will be used to determine the bidder entitled to the contract award.

The coin toss, or lot drawing, will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

XII. GENERAL PREVAILING RATE OF WAGES

In accordance with the provisions of Section 1774 of the California Labor Code, the Contractor and any subcontractors shall conform to the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Copies of the wage rate determinations or any amendments thereto issued by the Director of the Department of Industrial Relations are on file with CDCR.

XIII. PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM

The following paragraphs are to be used for all public works contracts.

The California Legislature has imposed a new registration requirement for contractors and subcontractors involved with public works projects. Senate Bill 854, passed in late June 2014, implemented a new registration program to fund the Department of Industrial Relations’ (DIR) monitoring and enforcement of prevailing wage laws.

Pursuant to Labor Code §1771.4, which imposes additional requirements when bidding and awarding public works contracts:

(1) This project is subject to compliance monitoring and enforcement by the DIR.

(2) The Department shall post or require the prime contractor to post job site notices, as prescribed by regulation.

(3) Each contractor and subcontractor shall furnish the records specified in Labor Code §1776 directly to the Labor Commissioner, in the following manner:

(A) At least monthly or more frequently if specified in the contract with the awarding body.

(B) In a format prescribed by the Labor Commissioner.

(4) The Department shall undertake those activities it deems necessary to monitor and enforce compliance with prevailing wage requirements. The Contractor shall cooperate with the Department by providing such information as the Department may request to ensure the Contractor’s compliance with this law.

(5) No Contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

(6) No Contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the DIR pursuant to Labor Code section 1725.5.

(7) The Contractor shall submit proof of registration with DIR to CDCR with the bid proposal. The Contractor shall be responsible to ensure all subcontractors are registered with DIR.

XIV. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, A-2, B, B-1, D, and E.

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (CCC).

Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed CCC may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or under its authority, CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XV. EXTENSION OF TERM

This Agreement may be amended to extend the term, if it is determined to be in the best interest of the State. Upon signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XVI. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

XVII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by telephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm

Award Based on Low Price The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference - five percent (5%) up to $50,000- may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XVIII. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (S/B) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

http://www.pd.dgs.ca.gov/dvbe/default.htm

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three (3) years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at www.pd.dgs.ca.gov/smbus/getcertified.htm.

XIX. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

http://www.pd.dgs.ca.gov/smbus/getcertified.htm

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the Non-Small Business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XX. NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro Businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

XXI. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

The CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro Business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105).

If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro Business or DVBE status.

The CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro Business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro Business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro Business preference and can cause incorrect reporting of Small/Micro Business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

XXII. BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Enclosures

Bidder Acknowledgement/Certification (OBS 300) Bid No. 6000001948 California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of

California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed)

Preferences: Certification Number/Expiration Date

DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid)

NVSA preference request

Check all that bidder is applying for: TACPA LAMBRA EZA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

PUBLIC WORKS - BID SUBMITTAL CHECKLIST

INMATE/WARD LABOR PROGRAM

FLOORING REMOVAL AND INSTALLATION

IFB No. 6000001948

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder

Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Public Works Rate Sheet (Exhibit B-1)

_____ Prison Rape Elimination Act (PREA) Policy for Volunteers/Contractors Sheet (Exhibit E)

_____ Payee Data Record (STD 204)

_____ Supplemental Payee Data Form

_____ Public Works Contractor Certification (OBS 1200)

_____ Noncollusion Affidavit (CDCR 1240)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation is located within the State of California, incorporation documents or a letter from the Secretary of State or, if not a California business, an affidavit that the business is in good standing with the state, province, or country in which the business is headquartered.

_____ Copy of a valid “C-10” California Contractors State License Board Specialty License or a “B”

License with a subcontractor who possesses the required specialty license.

_____ Contractor Certification Clauses (CCC). The CCC is located on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc. The first page must be signed and submitted prior to the award of the contract.

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

_____ GSPD-05-105 Bidder Declaration

_____ DVBE Incentive Request/Subcontractor Acknowledgement form (OBS-554)

_____ Proof of Registration with the Department of Industrial Relations (DIR)

_____ Bidders’ Security http://www.documents.dgs.ca.gov/ols/CCC-307.doc

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work page(s)

Exhibit B – Budget Detail and Payment Provisions page(s)

Exhibit C* – General Terms and Conditions

Check mark one item below as Exhibit D:

Exhibit - D Special Terms and Conditions (Attached hereto as part of this agreement) page(s)

Exhibit - D* Special Terms and Conditions

Exhibit E – Additional Provisions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

S A M

P

LE

California Department of Corrections and Rehabilitation (CDCR) Bid No.: 6000001948 SCOPE OF WORK Exhibit A

FLOORING REMOVAL AND INSTALLATION

1. INTRODUCTION

The Contractor shall provide all labor, supervision, equipment, tools, materials, supplies, testing, surface preparation, travel and per diem, permits, licenses, and any other costs necessary, for removal of existing Vinyl Composition Tile (VCT) and resilient base, and installation of new resinous flooring and integral coved base, for the California Department of Corrections and Rehabilitation (CDCR), Inmate/Ward Labor Program (IWL), at the N.A. Chaderjian Youth Correctional Facility (NCYCF) located at 7650 S. Newcastle Road, Stockton, CA 95215.

2. CONTRACTOR RESPONSIBILITIES

The Contractor shall provide removal of all VCT Flooring and six inch (6”) coved base in six (6) dining areas located in Housing Units 1F, 2E, 3D, 4C, 5B and 6A.

The Contractor shall install a total of approximately 6,990 square feet (1,165 square feet for each Housing Unit) of new resinous poured flooring and approximately 450 linear feet (75 linear feet for each Housing Unit) of six inch (6”) coved base, in the same six (6) dining areas for a complete and all-inclusive resinous floor that meets or exceeds the plans and specifications, listed in Exhibit A-1 (Plans) and Exhibit A-2 (Specifications).

The Contractor shall coordinate all demolition and installation of new flooring at each location with the IWL Site Supervisor.

The Contractor shall work in two (2) Housing Units at a time: 1F and 2E, 3D and 4C, 5B and 6A.

The Contractor shall bead blast, crack fill and apply moisture barrier in each dining area.

The Contractor shall prepare existing concrete slab in accordance with the flooring material manufacturer’s recommendations and written instructions. Floor surface shall be inspected and approved by flooring manufacturer’s representative prior to the installation of new poured flooring and base.

The Contractor shall prepare existing Concrete Masonry Unit (CMU) wall surfaces in accordance with flooring material manufacturer’s recommendation and written instructions. The wall surface shall be inspected and approved by the flooring manufacturer prior to the installation of new poured flooring and six inch (6”) base.

The Contractor shall make final reset to existing replacement of floor drains (installation of drains by others), replace tamper resistant fasteners, pour flooring across threshold of door to backside of frame, and provide clean sharp edges to existing flooring in adjacent spaces or feathered for a smooth and neat transition. The Contractor shall provide adhesive set transition strips where appropriate. All work will be overseen by the IWL Site Supervisor.

The installation of the resinous flooring and coved base shall be in accordance with the Scope of Work (Exhibit A), Plans (Exhibit A-1), and Specifications (Exhibit A-2) noted and included herein.

The Contractor shall provide ventilation to equipment as necessary to prevent vapors from migrating into occupied areas of the building.

The Contractor shall be present for all inspections with CDCR.

The Contractor shall provide final as-built drawings at completion of project.

3. EXCLUSIONS/IWL RESPONSIBILITES

The IWL will provide the labor to install owner supplied floor drains, clean outs and valve covers.

The IWL will provide the labor to remove all fixed seating and attachments to floor and replace same when resinous flooring is complete.

See Plan Sheets:

1) A1.1 General Demolition Notes “A” and “B”;

2) Keyed Demolition Notes Number 2;

3) A1.2 General Demolition Notes “A” and “B”;

4) Keyed Demolition Notes Number 2;

5) A2.1 Keyed Notes Numbers 2, 3, 5, 6, 7, and 8;

6) A2.2 Detail Numbers 1, 2, and 3; and

7) Keyed Notes Numbers 2, 3, 5, and 6.

4. SUBMITTALS/PHASES OF WORK

Work for this project shall be accomplished in four (4) Phases as outlined in the following sections.

Phase 1: Submittals/Work Plan

Prior to commencement of work, and within 21-working days from the date of the executed Contract, the Contractor shall submit six (6) copies of material submittals and a written work plan to the CDCR. All submittals must be approved by CDCR prior to issuance of the Notice to Proceed (NTP).

Submittals shall be sent to:

California Department of Corrections and Rehabilitation Inmate/Ward Labor Program Attn: Rosa Cacho, IWL Contract Analyst 9838 Old Placerville Road, Suite B

A&E will Review:

Product Data: Pictorial and technical information

Manufacturer’s installation instructions

Manufacturer’s instructions for maintenance and stain removal

IWL Site Supervisor will review:

Sample Sheets as outlined in Specification Section 09 67 23-3

Part 2 Products: 2.1 Resinous Flooring

A: 1-3 listed below:

Dura-A-Flex Inc.; Dur-A Gard Stonehard, Inc.; Stoneclad GS Crossfield Products Corp.; Dex-O-Tex; and Dex-O-Cote

Two (2) copies will be returned to the Contractor, approved for use or returned for corrections and resubmission. Submittals returned for resubmission shall be resubmitted within ten (10) calendar days.

Phase 2: Installation, Inspection, and Acceptance – Housing Units #1F & #2E:

An NTP will be issued for this phase by the IWL Site Supervisor. Work shall begin within ten (10) calendar days from the issuance of the NTP, and be completed within 40-calendar days from the NTP issue date.

Phase 3: Installation, Inspection, and Acceptance – Housing Units #3D & #4C:

within ten (10) calendar days from the issuance of the NTP and be completed within

Phase 4: Installation, Inspection, and Acceptance – Housing Units #5B & #6A:

within ten (10) calendar days from the issuance of the NTP and be completed within

5. LICENSE REQUIREMENT

The Contractor shall possess a valid “C-15” California Contractor’s State License Board

Specialty License, or a “B” license with a subcontractor who possesses the required specialty license.

The person or persons installing the poured flooring shall possess a certificate from the manufacturer indicating they are an approved installer and provide proof upon CDCR’s request.

The Contractor shall provide the State a valid California city or county business license (if applicable), or if a corporation is located within the State of California, incorporation documents or a letter from the Secretary of State, or if not a California business, an affidavit that the business is in good standing with the State, province, or country in which the business is headquartered.

6. SPECIFICATIONS

The complete set of specifications is listed below and is attached as Exhibit A-2, Specifications:

01-33-00, 01-33-23, 09-67-23 and 09-90-00

7. PLAN SHEETS

The complete set of plan sheets is listed below and is attached as Exhibit A-1, Plans:

T1, A0.1, A1.1, A1.2, A2.1 & A2.2

The Contractor shall be responsible for printing hard copies and drafting in AutoCAD as needed for submittals and use for project completion.

8. PROGRESS PAYMENTS

The Contractor will be paid in progress payments at the completion of each phase as indicated on Exhibit B-1 Rate Sheet, approved by the IWL Site Supervisor. The Exhibit B-1 Rate Sheet shall include all costs associated with the project, including labor, equipment, materials, direct, indirect, taxes and any fees.

There will be no additional compensation for travel, meals, lodging, including, but not limited to the time involved with getting into and out of the institution.

9. WORKING DAYS/HOURS

Working days are defined as Monday through Friday, excluding State holidays. Work is to be performed between the hours of 6:30 a.m. to 3:00 p.m., unless otherwise arranged by mutual agreement between the Contractor and the IWL Site Supervisor.

10. LIQUIDATED DAMAGES

Pursuant to Provision 25 of Exhibit D, Contract Approvals and Commencement of Work, liquidated damages are hereby set at $500 per day for each day the Contractor fails to complete work past the specified services as identified in Exhibit A, Scope of Work, Item 4- Submittals/Phases of Work.

If the Contractor fails to pay liquidated damages, the State may deduct the amount thereof from any invoice payment due, or that may become due, to the Contractor under this Agreement.

11. CDCR CONTACT INFORMATION

Should any questions or problems arise during the term of this Agreement, the Contractor may contact the following offices:

Invoice/Payment/Performance/Scope of Work Issues Facilities Planning Construction and Management Inmate/Ward Labor Program Rosa Cacho, IWL Contract Analyst 9838 Old Placerville Road, Suite B Sacramento, CA 95827 Phone Number: (916) 255-3025 FAX Number: (916) 255-3030 rosa.cacho@cdcr.ca.gov

IWL Site Supervisor N.A. Chaderjian Youth Correctional Facility (NACYCF) Mark Shahan, IWL Construction Supervisor I Phone Number: (209) 941-2570 FAX Number: (209) 941-2735 Mark.shahan@cdcr.ca.gov

General Contract Issues Office of Business Services Contract Management Branch Phone Number: (916) 255-5624 FAX Number: (916) 255-6187 mailto:Mark.shahan@cdcr.ca.gov

Bid Number 6000001899 California Department of Corrections And Rehabilitation (CDCR) Exhibit B

BUDGET DETAILS AND PAYMENT PROVISIONS

1. Invoicing and Payment

a. For services satisfactorily rendered, and upon receipt and approval of Contractor’s invoices, the State agrees to compensate the Contractor in accordance with the rates specified herein on Exhibit B-1 Rate Sheet, and made a part of this Agreement. Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including taxes incidental to the specified rates.

b. NOTE: PROGRESS PAYMENTS WILL BE SUBMITTED MONTHLY IN

ARREARS UPON COMPLETED PORTION OR SEGMENT OF WORK IN

ACCORDANCE WITH THE “SCHEDULE OF VALUES” SUBMITTED TO

CDCR BY THE CONTRACTOR AS STATED IN EXHIBIT B-1, RATE SHEET.

c. The Contractor also has the option to submit their invoices electronically to the appropriate email address listed below. The Contractor must use the name on the Agreement and the Agreement Number on the subject line of the email. The email must include an attached PDF file of the invoice, in accordance with the information above, and must reference the institution acronym and invoice number. Separate emails shall be sent for contracts with more than one participating institution, facility, office and/or site with the invoice information as stated above.

California Department of Corrections and Rehabilitation (CDCR) Facilities Planning, Construction and Management Attention: Rosa Cacho, Program Contracts Analyst 9838 Old Placerville Road, Suite B

(916) 255-3025

2. Budget Contingency Clause

a. It is mutually agreed that if the California State Budget Act for the current fiscal year and/or any subsequent fiscal years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor, or to furnish any other considerations under this Agreement, and Contractor shall not be obligated to perform any provisions of this Agreement.

b. If funding for the purposes of this program is reduced or deleted for any fiscal year by the California State Budget Act, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement amendment to Contractor to reflect the reduced amount.

Bid Number 6000001899 California Department of Corrections And Rehabilitation (CDCR) Exhibit B

BUDGET DETAILS AND PAYMENT PROVISIONS

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Payment to small/micro businesses shall be made in accordance with and within the time specified in Chapter 4.5, Government Code 927 et seq.

4. Subcontractors

Nothing contained in this Agreement, or otherwise, shall create any contractual relation between the State and any subcontractors, and no subcontract shall relieve the Contractor of Contractor’s responsibilities and obligations hereunder. The Contractor agrees to be as fully responsible to the State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor’s obligation to pay its subcontractors is an independent obligation from the State’s obligation to make payments to the Contractor. As a result, the State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

5. Bidder Acknowledgement/Certification (OBS 300)

The Contractor hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work…