6._26-27_-_JOC_Structured_Cabling_Installation_and_Services_IFB.pdf

Orange County Sheriff-Coroner Department IFB#060-2627-006 Job Order Contracting (JOC) for Structured Cabling and Installation Services

OC SHERIFF-CORONER

DEPARTMENT

Research and Development 431 The City Drive South

Orange, CA 92868

INVITATION FOR BIDS

BID MUST BE RECEIVED

AT OR PRIOR TO:

Wednesday, August 19, 2026

10:00 AM PDT

DATE / TIME

COVER PAGE

Date: July 27, 2026

Regular Office Hours:

6:00 AM to 4:00 PM Monday through Thursday

The County of Orange, Orange County Sheriff-Coroner Department, (hereinafter referred to as “County” or “OCSD”) is requesting competitive sealed bids from pre-qualified firms, (hereinafter referred to as “Bidder”) for Job Order Contracting (JOC) for Structured Cabling and Installation Services. The awarded contract, (hereinafter referred to as “Contract”), will be a usage Contract between the County and awarded Bidder (hereinafter referred to as “Contractor”) in accordance with the Model Contract, attached hereto and incorporated herein, and Scope of Work attached hereto and incorporated herein by this reference as Attachment A. The proposed Contract shall be effective for one (1) year, or until the total Contract amount is reached, whichever occurs first. The Contractor shall possess a current State of California Class C-7 (Low Voltage) OR C-10 (Electrical) Contractor’s license issued by the California State Contractor’s License Board.

BIDS ARE DUE ON OR BEFORE THE DATE AND TIME SPECIFIED ABOVE.

THERE WILL BE A MANDATORY VIRTUAL PRE-BID MEETING ON MONDAY, AUGUST 10, 2026 AT 10:00 AM.

ALL QUESTIONS/REQUESTS FOR INTERPRETATION MUST BE RECEIVED BY 4:00 PM ON AUGUST 17, 2026.

PUBLIC BID OPENING DATE: AUGUST 19, 2026 AT 10:00 AM.

BIDS WILL BE VALID FOR 120 DAYS AFTER CLOSING DATE.

All questions and inquiries related to this Invitation for Bids (IFB) must be directed to the County’s online bidding system at https://opengov.com/products/procurement/suppliers/.

Respondents are not to contact other County personnel with any questions or clarifications concerning this IFB.

OCSD will provide all official communication concerning this IFB. Any County response relevant to this IFB other than through or approved by OCSD is unauthorized and will be considered invalid.

I have read, understand, and agree to the terms and conditions herewith, and I am submitting a bid in response to this solicitation.

Date: ____________________ Company Name:

*Authorized Signature Print Name Title

*Authorized Signature Print Name Title

* If the contracting party is a corporation, (2) two signatures are required: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above-described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signator to bind the corporation.

RETURN THIS COVER PAGE WITH YOUR BID

LATE BIDS WILL NOT BE ACCEPTED

Orange County Sheriff-Coroner Department IFB#060-2627-006

I. GENERAL INFORMATION

1. Pre-Qualification of Contractors: Contractors desiring to bid on this solicitation shall have been pre-qualified pursuant to the County’s pre-qualification process prior to submitting bids. The following is an alphabetical list of the Contractors who have been pre-qualified to bid on this Project:

a. Federal Technology Solutions Inc.

b. GA Technical Services, Inc.

c. Marquez Cable Systems, Inc.

d. Mel-Smith Electric, Inc.

e. Sky Technology Solutions, Inc.

*Any Prequalified firms that do not possess the required California Class C-7 (Low Voltage) or C- 10 (Electrical) Contractor’s license at time of bid will be disqualified from bidding.

2. Important Notice: The County of Orange has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this Invitation for Bids (IFB) is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County via the County’s on-line bidding system at https://opengov.com/products/procurement/suppliers/ under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system at:

https://opengov.com/products/procurement/suppliers/. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County. The County will make reasonable efforts to provide a copy of such addendum to each person/firm receiving the original solicitation documents directly from the County. However, the County does not guarantee receipt by Bidder of all addenda. It is the responsibility of each Bidder to periodically check the County’s on-line bid system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received by the time and date specified on the bid cover page.

3. OCSD Research and Development regular business hours are 6:00 AM to 4:00 PM, Monday through Thursday. OCSD Research and Development office will be closed on the following County holidays:

Labor Day – Monday, September 7, 2026 Native American Day – Friday, September 25, 2026

Veteran’s Day - Wednesday, November 11, 2026 Thanksgiving Day – Thursday, November 26, 2026

Friday after Thanksgiving – Friday, November 27, 2026 Christmas Day – Friday, December 25, 2026 New Year’s Day – Friday, January 1, 2027

Martin Luther King, Jr.’s Day – Monday, January 18, 2027 President’s Birthday – Monday, February 15, 2027

Orange County Sheriff-Coroner Department IFB#060-2627-006

4. Orange County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

5. The County selected The Gordian Group’s Job Order Contracting (JOC) Solution (Gordian JOC SolutionTM) for their JOC program. The Gordian JOC Solution includes proprietary eGordian® JOC Applications and Construction Task Catalog®, which shall be used by the Contractor to prepare and submit JOC Task Order Proposals, Subcontractor lists, and other requirements specified by the County.

6. In accordance with Section 22300 of the Public Contract Code, the County will, at the request and expense of the Contractor, accept securities equivalent to any amount withheld by the County to ensure performance under the Contract.

II. GENERAL INSTRUCTIONS AND PROVISIONS

1. Before submitting a bid, Bidders shall carefully examine the solicitation contents, including the Contract Terms, Conditions, and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract.

2. This Invitation for Bids consists of the Cover Page and the following Attachments and Exhibits:

Section I General Information

Section II General Instructions and Provisions

Section III W-9 Requirements

Section IV Security Requirements at Secured Facilities

Section V Potential Delays/Interruptions

Section VI Background Checks

Section VII Performance Requirements

Section VIII County of Orange Model Contract, including:

Attachment A, Scope of Work

Attachment B, Contractor’s Pricing

Exhibit 1 Company Profile & References

Exhibit 2 Non-Collusion Affidavit

Exhibit 3 Faithful Performance Bond

Exhibit 4 Labor & Material Bond

Exhibit 5 Security Clearance Application (For Reference Only)

Exhibit 6 Tool Control

Exhibit 7 Safety and Loss Prevention Manual – Contractor Safety Responsibilities

Exhibit 8 Iran Contracting Act Certification Form

Exhibit 9 Campaign Disclosure Form

By submitting a bid, Bidder hereby certifies that it has read the following documents and that Bidder understands the contents of each. Bidders also acknowledges its responsibilities for

Orange County Sheriff-Coroner Department IFB#060-2627-006 complying with OCSD’s policies, including the Exhibits above, and a failure to abide by these policies and procedures may result in immediate termination of the Contract.

3. Mandatory Pre-Bid Webinar Meeting: All Bidders must attend the Pre-Bid Webinar Meeting in order to continue the bidding process. The Pre-Bid Webinar Meeting will be conducted one time only. Attendance and sign-in at the Pre-Bid Meeting is required.

i. PRE-BID MEETING INFORMATION LOCATION: Virtual Meeting via MS Teams

DATE: MONDAY, AUGUST 10, 2026

TIME: 10:00 AM – NO ONE WILL BE ADMITTED AFTER 10:10 AM

ii. Please confirm your attendance by 2:00 PM, August 6, 2026 by sending an email to Maria Vera at mvera@ocsheriff.gov. Online access will be provided at time of their firm’s planned attendance.

iii. Bidders are responsible for securing internet access to sign-in online to the meeting. Bidders are encouraged to sign-in early to ensure online login is successful.

iv. The purpose of the Pre-Bid Meeting will be to review documents, discuss the Job Order Contracting (JOC) concept, and discuss JOC from a Contractor’s perspective. For Contractors who are new to the JOC process a training workshop will be part of the Pre-Bid Meeting.

The County strongly encourages a responsible managing officer from the

Contractor’s office to attend this meeting. Bidders will obtain one (1) link providing online access to the Construction Task Catalog® and the Technical Specifications. The link will be provided at the mandatory virtual Pre-Bid Meeting only.

4. Bid Delivery: All Bids, regardless of manner of delivery, must be placed in sealed envelopes and received by the office of the Clerk of the Board of Supervisors, at the address specified below, at or prior to the time and date specified on the IFB Cover Page, unless other instructions are provided herein. Sealed envelope must be marked clearly with the IFB number, date and time of the IFB closing. It is the Bidder’s responsibility to verify that the closing date on the bid envelope matches the closing date of the IFB. Only one bid submittal will be accepted per envelope. Bids may be submitted via mail or hand delivered, and are to be addressed as follows:

Re: OCSD JOC – Structured Cabling and Installation Services Attn: Clerk of the Board of Supervisors

County Administration North (CAN) 400 W. Civic Center Drive 1st Floor, Room 102 Santa Ana, CA 92701

All bids, regardless of the manner of delivery, are due no later than the due date and time specified within this solicitation. Late bids will not be accepted regardless of reason.

i. Mailed bids must be received in the office of the Clerk of the Board of Supervisors and must be date and time-stamped by receptionist prior to 10:00 a.m. on the date bids are due.

ii. Hand-Delivered bids must be received by Clerk of the Board of Supervisors, County Administration North (CAN), 400 W. Civic Center Drive, 1st Floor Room 102, Santa Ana, 92701 - DO NOT LEAVE BIDS AT ANY OTHER DEPARTMENT. All hand

Orange County Sheriff-Coroner Department IFB#060-2627-006 delivered bids must be time and date stamped by the Clerk of the Board of Supervisors on or before the date bids are due. Receipts are available upon request.

iii. Facsimile/faxed and e-mail bids are not allowed.

5. Public Bid Opening: A Public Bid Opening will be held in accordance with the information below;

bidder attendance is not required.

PUBLIC BID OPENING INFORMATION

LOCATION: Clerk of the Board of Supervisors

County Administration North (CAN) 400 W. Civic Center Drive 1st Floor Room 102 Santa Ana, CA 92701

DATE: AUGUST 19, 2026

TIME: 10:00 AM

6. Responsive Bids shall include the following completed submittals:

i. Bid Cover Page: Dated and signed by Contractor’s authorized representative

(note special requirements for Corporations)

ii. Attachment B: Contractor’s Pricing (2 pages, including acknowledgement of addenda, individual adjustment factors & award formula. Contractors should acknowledge the addenda or write N/A, if none)

iii. Exhibit 1: Company Profile and References

iv. Exhibit 2: Non-Collusion Affidavit

v. Bid Bond in an amount not less than 10% of the maximum contract’s value

vi. Exhibit 8: Iran Contracting Act Certification form

vii. Exhibit 9: Campaign Disclosure Form

7. Bid Cover Page: The Cover Page of a responsive bid must include the date and company legal name and must be signed by person(s) with authority to bind the Bidder. If the Bidder is a corporation, then the signature of two (2) corporate specific officers are required as follows: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer.

The signature of one (1) person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two (2) categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above-described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signator to bind the corporation. An unsigned or improperly signed bid submission is grounds for rejection of the bid and disqualification from further participation in this IFB process.

8. Pricing (Attachment B):

i. Adjustment Factors quoted shall be firm for the full term of the Contract.

ii. Bidder shall utilize Attachment B; Contractor’s Pricing, to provide all-inclusive Adjustment Factors for Services in accordance with the requirements of the Scope of Work for the full

Orange County Sheriff-Coroner Department IFB#060-2627-006 term of the Contract. All items shall be properly filled in. The completed form shall be without alterations, interlineations, or erasure marks.

iii. Bids shall be submitted for Adjustment Factors as stated in the specifications; bids upon other bases will not be considered. Bids that do not reference all addenda or that are not submitted on the prescribed forms may be rejected.

iv. Each Bidder must submit three (3) Adjustment Factors in order to be considered responsive.

• The first Adjustment Factor is to be applied to work anticipated to be performed during Normal Working Hours (7:00 AM to 5:00 PM).

• The second Adjustment Factor is to be applied to work anticipated to be performed during Other Than Normal Working Hours (5:01 PM to 6:59 AM).

• The third Adjustment Factor is to be applied to work anticipated to be performed during Normal Working Hours and Other Than Normal Working Hours in Secured Facilities.

• It will be the responsibility of the winning Bidder to comply with all applicable Prevailing Wage laws.

v. The Construction Task Catalog® is priced at a net value of 1.0000. The bid shall be "net", (i.e., 1.0000) or an adjustment "decrease from" (i.e., .9500) or "increase to" (i.e., 1.2000) the Unit Prices listed in the Construction Task Catalog®. Bidders who submit separate Adjustment Factors for individual line items in the Construction Task Catalog® will be considered non-responsive and the bid will be rejected.

vi. The Bidder’s Adjustment Factors must contain allowances for overhead, profit, bond premiums, insurance, mobilization, Quote development, shop drawings and submittals, overtime and holiday pay, and all contingencies in connection therewith, as no additional allowance will be made later.

vii. Any change in the applicable minimum hourly wage rates during the contract period shall not affect the Unit Price to be paid by the County for work performed under the contract.

viii. Bids will be considered on the following criteria:

• Lowest responsible bidder using Adjustment Factors. For the purposes of determining the low bid.

• The Normal Working Hours Adjustment Factor shall be multiplied by .40

• The Other Than Normal Working Hours Adjustment Factor shall be multiplied by

.30

• The Secured Facilities Adjustment Factor shall be multiplied by .30

• These three numbers will be summed for a composite bid, and the lowest composite bid will be considered the low bid. Please utilize the first and second page of Attachment B and submit with your bid

9. Company Profile & References (Exhibit 1): Bidder shall utilize the forms provided in Exhibit 1 of this solicitation to satisfy this requirement.

10. No person, firm or corporation shall be allowed to make or file or be interested in more than one bid, for the Contract. A person, firm or corporation who has submitted a sub-bid to a Bidder, or who has quoted prices on materials to a Bidder, is not hereby disqualified from submitting a sub-bid or quoting prices to other Bidders.

11. Bonds: Bonds shall be secured from an admitted surety company authorized to conduct surety insurance in California and satisfactory to County Counsel and County Risk Management and in accordance with the General Conditions.

Orange County Sheriff-Coroner Department IFB#060-2627-006

i. Bid Bond: Bidder will be required to furnish a bid bond in an amount not less than 10% of the Potential Maximum Contract Value.

ii. Faithful Performance Bond and a Labor and Material Payment Bond (Exhibits 3 and 4): The successful Bidder, immediately upon award, will be required to furnish a Faithful Performance Bond and a Labor and Material Payment Bond in an amount equal to 100% of the Task Order Contract Value.

12. Non-Collusion Affidavit (Exhibit 2):

i. Pursuant to Public Contract Code, Section 7106, each Bidder must execute and submit with their bid a Non-collusion Affidavit. Bidder shall utilize Exhibit 2 of this solicitation to satisfy this requirement.

ii. The County may require that the principal Contractor shall, before awarding any subcontract, secure a Non-collusion Affidavit from the proposed Subcontractor.

13. Contractor’s License: No bid may be considered from a Contractor who, at the time the bids are opened, is not licensed to perform the project in accordance with Division 3, Chapter 9, of the Business and Professions Code of the State of California (see California Business and Professions Code, Section 7000, et seq). However, if federal funds are involved, the Bidder must be properly licensed at the time of award (Public Contract Code 20103.5).

14. Bidders shall be required to meet any other legal, license or certificate requirements that are necessary to enable them to perform the services specified in this solicitation.

15. Bidders shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

16. The County shall not be liable for any expenses incurred by potential Bidders in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

i. Preparing its bid in response to this IFB;

ii. Submitting that bid to the County;

iii. Negotiating with the County any matter related to the bid; and,

iv. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

17. Protest: Any bidder, respondent, or contractor who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to the awarding department and the applicable procedures listed in the current version of the Contract Policy Manual (CPM) will apply.

The CPM may be located here, via this link: : https://cpo.oc.gov/doing-business-oc

18. Acceptance/Rejection/Award

i. Bids are not to be marked as confidential or proprietary. The County may refuse to consider any bid so marked. Bids submitted in response to this IFB may become subject to public disclosure. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

ii. Bid packages will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein, and is therefore not a responsible bidder.

Orange County Sheriff-Coroner Department IFB#060-2627-006

iii. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

Please take notice, non-acceptance of County of Orange terms and conditions may deem a bid non-responsive. The County will not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

iv. Final award determination based upon the lowest responsive, responsible bid, may also include a review of successful bidder’s qualifications, experience, and resources; bidder’s ability to meet the requirements and perform the services specified in this solicitation;

bidder’s references and past performance; and bidder’s acceptance of County of Orange terms and conditions.

v. Awarded Contractor will be required to sign a Contract upon award. If Contractor is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

vi. The County may award an individual JOC Task Order to any selected Contractor. Selection of the Contractor and award of the JOC Task Order will be in compliance with established County procedures and based on one or more of the following criteria:

a. Rotational selection among all Contractors, unless otherwise determined by the County.

b. Evaluation of past and current performance on JOC Task Orders of a similar nature and type of work, project size, construction management challenges, schedule performance, design management requirements, etc.

c. Balancing of workload (JOC Task Order dollar volume and construction backlog) among Contractors.

d. Contractor’s responsiveness to the County on JOC Task Orders.

e. Other appropriate criteria as deemed in the best interest of the County.

19. Rights Reserved to County: The County reserves the right to:

i. Waive, at its discretion, any irregularity or informality, which the County deems immaterial.

ii. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interest of the County.

iii. Accept or reject all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

iv. Withdraw or cancel this solicitation at any time without prior notice and furthermore makes no representation that any Contract will be awarded to any bidder responding to this solicitation.

III. W-9 REQUIREMENTS

1. Department of the Treasury, Internal Revenue Service Form W-9 Requirement: Effective June 3, 2006, all Contractors, entering into a contract with the County, who are not already established in the Countywide Accounting and Personnel System (CAPS) as an Auditor- Controller vendor, will be required to submit to the County a federal Form W-9, or form W-8 for foreign vendors. The County will inform the Contractor, at the time of award, if the Form W-9, or W-8, will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to

Orange County Sheriff-Coroner Department IFB#060-2627-006 furnish to the contract administrator, the County DPA, or the agency/department deputy-purchasing agent the required W-9 or W-8.

IV. SECURITY REQUIREMENTS AT SECURED FACILITIES

Contractor's personnel shall:

A. Acknowledge that the primary purpose of the facility is the safe and secure operation of the facility.

B. Workers shall immediately comply with all directions or orders issued by Sheriff’s Department personnel. The Project Manager will control changes regarding the quality and quantity of the work.

C. Workers may be delayed or denied access to the facility, may be ordered to leave a facility prior to the completion of their work or the end of the workday, or may be detained within a facility until an incident is resolved.

D. Contractor should allow for minor delays in its bid. Contractor should maintain a log of such delays during the course of the project. Contractor may submit a request for equitable adjustment for excessive delays or disruptions based upon proof of those delays and actual costs incurred by the Contractor due to those delays.

E. Contractor may be subject to an inventory requirement where the Contractor shall supply an inventory list of all tools. The Facility will use this list for verification of tools entering and exiting security. Any and all time required complying with the tool inventory and control program will not be considered a compensable delay and no requests for equitable adjustment in time or additional compensation for this time will be considered.

F. Contractor shall complete and sign a security clearance form and liability waiver, which will be provided at the Pre-Bid meeting. To complete the security clearance form, Contractor will be required to provide a social security number and information pertaining to personal residence, employer’s address and phone number and previous arrest information which includes; for what, when, where and disposition. Additionally, Contractor must present a valid U.S. Government or State issued picture Identification (ID). The picture IDs will be photocopied and attached to the security clearance forms. Sheriff’s personnel will review the security clearance forms. A minimum of twenty-four (24) hours prior to the date of the Joint Scope Meeting, Contractor will be notified if they have failed the security clearance screening. Contractor are advised that no felons, persons on probation, parolees, or person released from jail custody within sixty (60) days of the time of the Joint Scope Meeting will be allowed into Sheriff’s Facilities. Further, all Joint Scope Meeting attendees must be United States (U.S.) Citizens or have valid proof of U.S. alien status. The County or Sheriff’s Department need not give a reason why any security clearance is denied.

G. All MANDATORY JOB WALK attendees shall be subject to the following regulations and restrictions as a condition of entering Sheriff’s Facilities:

a. All attendees shall carry a valid U.S. Government or State issued picture ID at the time of the Joint Scope Meeting.

b. All attendees shall be subject to the facility security requirements, which may include, but are not limited to, a metal detector screening, search of their person and possessions, and vehicle search (if vehicle enters Sheriff’s property).

c. All attendees shall comply with all facility rules and all directives given by Sheriff’s Department Personnel. Delays in scheduled meetings may occur due to the nature of the facility.

Orange County Sheriff-Coroner Department IFB#060-2627-006

d. Electronic devices are prohibited in Sheriff’s Facilities at meetings. These devices include, but are not limited to, cell phones and cameras. There is no storage for these devices available at meetings. Please do not bring them with you. Upon request, the Sheriff’s Project Manager will provide project specific photos to all meeting attendees.

e. Attendees are advised that anyone entering a Sheriff’s Facility suspected of committing a criminal violation may be detained by Sheriff’s Security Personnel.

V. POTENTIAL DELAYS/INTERRUPTIONS

Contractor shall acknowledge that:

A. Workers who enter a Sheriff’s facility but have not passed the security screening, who have falsified the security screening information, or who have outstanding wants or warrants may be detained by the Sheriff.

B. Arrive at the site no more than fifteen (15) minutes prior to the scheduled time or no more than fifteen (15) minutes after the scheduled time. If a delay or cancellation is necessary, immediately contact the Project Manager. Repeat problems will be grounds for remedial action to include termination.

C. Immediately report all accidents, spills, damage, unusual conditions and/or unusual activities to the Project Manager.

D. Restrict all activities to the immediate work site and adjacent assigned areas.

VI. BACKGROUND CHECKS

A. All personnel to be employed in performance of the work under this contract shall be subject to background checks and clearance prior to their use in a Sheriff’s facility.

B. Contractor shall prepare and submit a security clearance application to the Project Manager for all persons who will be working in or who will need access to the facility. Persons who will enter the OCSD jail system for business purposes related to this project shall submit security clearance requests on an approved OCSD Security Clearance Application form, which may be obtained from OCSD.

C. Security clearance applications shall be submitted at least ten (10) county working days prior to the start of work or prior to the use of any person subsequent to the start of work.

D. Said security clearance applications will be provided by the Project Manager, upon request, and will be screened by the Sheriff’s Department.

E. Said security clearance applications shall be thoroughly and accurately completed.

Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance.

F. No person shall be employed on work that has not received prior clearance from the Sheriff’s Department.

G. The County or the Sheriff's Department need not give a reason why clearance is denied.

VII. PERFORMANCE REQUIREMENTS

Contractor shall ensure that:

A. All vehicles parked on site shall be locked and thoroughly secured at all times.

Orange County Sheriff-Coroner Department IFB#060-2627-006

B. All tools and materials shall remain in its possession at all times and shall never be left unattended. All lost or misplaced tools or materials shall be reported immediately to the escort or to Control.

C. All work areas shall be secured prior to the end of each workday.

D. Workers shall not smoke or use profanity or other inappropriate language while on the site.

E. Workers shall not enter the facility while under the influence of alcohol, drugs or other intoxicants and not have such materials in their possession.

F. Workers shall plan their activities to minimize the number of times they must enter and exit a facility, i.e. transport tools, equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.

Orange County Sheriff-Coroner Department MA-060-________

SECTION VIII

MODEL CONTRACT

Orange County Sheriff-Coroner Department MA-060-________

JOB ORDER CONTRACT (JOC) [TBD]

FOR

STRUCTURED CABLING AND INSTALLATION SERVICES

This Job Order Contract (JOC) for Structured Cabling and Installation Services (hereinafter referred to as “Contract”) is made and entered into as of the date fully executed by and between County of Orange, a political subdivision of the State of California, (hereinafter referred to as “County”) and [TBD], (hereinafter referred to as “Contractor”), which are sometimes individually referred to as “Party”, or collectively referred to as “Parties”.

RECITALS

WHEREAS, County and Contractor are entering into this Contract for Structured Cabling and Installation Services under a Usage Contract; and, WHEREAS, County solicited Structured Cabling and Installation Services as set forth herein, and Contractor has represented that it is qualified and capable to provide Structured Cabling and Installation Services to the County as further set forth herein; and, WHEREAS, Contractor agrees to provide Structured Cabling and Installation Services to the County as further set forth in the Scope of Work, attached hereto as Attachment A and incorporated herein; and, WHEREAS, County agrees to pay Contractor the fees as further set forth in Contractor’s Pricing, attached hereto as Attachment B and incorporated herein;

NOW, THEREFORE, the Parties mutually agree as follows:

DEFINITIONS

DEFINITIONS: The following terms shall have the definitions as set forth below:

1. Adjustment Factor: The Bidder’s competitively bid price adjustment to the Unit Prices published in the Construction Task Catalog®.

2. Award Criteria Figure: The amount determined in the Award Criteria Figure Calculation section of the Bid Form, which is used for the purposes of determining the lowest Bid.

3. Brief Scope of Work: The initial scope of Work developed by the County Project Manager, and is utilized to provide adequate information to schedule the Joint Scope Meeting.

4. Best Management Practices (BMPs): As used herein, a BMP is defined as a technique, measure, or structural control that is used for a given set of conditions to manage the quantity and improve the quality of stormwater runoff in a cost effective manner. Specific BMPs are found within the County’s LIP in the form of Model Maintenance Procedures and BMP Fact Sheets (the Model Maintenance Procedures and BMP Fact Sheets contained in the DAMP/LIP shall be referred to hereinafter collectively as "BMP Fact Sheets") and contain pollution prevention and source control techniques to eliminate non-stormwater discharges and minimize the impact of pollutants on stormwater runoff.

5. Construction Task Catalog® (CTC): A comprehensive listing of specific construction related tasks identified by the County together with a specified unit of measurement and Unit Price. The price published in the CTC for a specific construction or construction-related task. The Unit Prices are fixed for the Term of this Contract. Each Unit Price is comprised of the labor, equipment and materials costs to accomplish that specific task.

Orange County Sheriff-Coroner Department MA-060-________

6. DAMP/LIP: To assure compliance with the Stormwater Permits and water quality ordinances, the County Parties have developed a Drainage Area Management Plan (DAMP), which includes a Local Implementation Plan (LIP) for each jurisdiction that contains Best Management Practices (BMPs) that parties using properties within Orange County must adhere to.

7. Detailed Scope of Work: The complete description of services to be provided by the Contractor under an individual JOC Task Order (JTO). Developed by the Contractor, after the Joint Scope Meeting and submitted for approval to the County Project Manager.

8. Final Acceptance: All Work has been completed and accepted by the County. The Contractor has provided all required close-out documentation and items as required by the Detailed Scope of Work for the specific JOC Task Order, and these items have been accepted and approved by the County

9. JOC Task Order Authorization (JTOA): Issued upon acceptance of quote and the duration schedule, stating that the JOC Task Order Price Proposal is a firm fixed price. Must be issued prior to issuance of a Notice to Proceed.

10. JOC Task Order Completion Time: The time within which the Contractor must complete the Detailed Scope of Work.

11. JOC Task Order Notice To Proceed (NTP): The document prepared by the County, based on the approved JOC Task Order Quote, and issued to the Contractor which provides the specific instructions, specific bid items, and the duration to complete the approved Detailed Scope of Work. A written notice issued by the County directing the Contractor to proceed with construction activities to complete the JOC Task Order.

12. JOC Task Order Price: The value of the approved JOC Task Order Price Proposal and the amount the Contractor will be paid for completing a JOC Task Order.

13. JOC Task Order Price Proposal: A price proposal prepared by the Contractor that includes the Pre-priced Tasks, Non Pre-priced Tasks, quantities and appropriate Adjustment Factors required to complete the Detailed Scope of Work.

14. JOC Task Order Proposal (Proposal): Contractor’s irrevocable offer to perform Work associated with a JOC Task Order and refers to the Contractor prepared document quoting a firm fixed-price and schedule for the completion of a specific Scope of Work. The Contractor’s JOC Task Order Proposal must be on forms provided by the County and in an electronic version compatible with the County’s systems. The JOC Task Order Proposal may also contain approved drawings, Work schedule, permits, or other such documentation as the County might require for a specific JOC Task Order.

15. Joint Scope Meeting: A meeting at the JOC Task Order location, attended by the Contractor and County and any other interested parties to outline the Scope of Work for the JOC Task Order.

16. Maximum Contract Value: The maximum value of JOC Task Orders that the Contractor may receive under this Contract.

17. Non Pre-Priced (NPP) Tasks: The units of Work that are not included in the CTC but are still within the general Scope of Work requested by the County under the Contract.

18. Normal Working Hours: means Work done between the hours of 7:00 AM to 5:00 PM, Monday through Friday, inclusive. Saturdays, Sundays, and County holidays are excluded.

Orange County Sheriff-Coroner Department MA-060-________

19. Other Than Normal Working Hours: means Work done between the hours of 5:01 PM to 6:59 AM, on week days and any times during Saturdays, Sundays, and County holidays.

20. Normal Working Hours and Other Than Normal Working Hours in Secured Facilities: means Work done in Secured Facilities between the hours of 12:00 AM to 12:00 PM, on week days and any times during Saturdays, Sundays, and County holidays.

21. Pre-priced Task: A task described in, and for which a Unit Price is set forth in, the Construction Task Catalog®.

22. Project: The Work to be performed by Contractor on behalf of County pursuant to this Contract as described in individual JOC Task Orders.

23. Request for Proposal (RFP): The County’s written Request for Proposal to the Contractor for a specific JOC Task Order.

24. Secured Facilities: Inside one of the five OCSD, jail facilities: Intake Release Center (IRC), Theo Lacy Facility (TLF), James A. Musick Facility (JAMF), Central Men’s Jail (CMJ), and/or Central Women’s Jail (CWJ). Note: when selecting an adjustment factor, the Secured Facilities factor may only be applied after approval by the Orange County Sheriff’s Department Project Manager.

25. Storm water Permit: The Santa Ana and San Diego Regional Water Quality Control Boards have issued National Pollutant Discharge Elimination System permits ("Stormwater Permits") to the County of Orange, the Orange County Flood Control District and cities within Orange County, as co-permittees (hereinafter collectively referred to as "County Parties") which regulate the discharge of urban runoff from areas within the County of Orange, including from all County facilities on which Work within Contract is being performed. These permits are referred to as Stormwater Permits.

26. Supplemental JOC Task Order: A secondary JOC Task Order developed after the initial JOC Task Order has been issued for the purpose of changing, deleting, or adding work to the initial Detailed Scope of Work, or changing the JOC Task Order Completion Time.

27. Technical Specifications: The written requirements for materials, equipment, systems, standards and workmanship for the Work, and performance of related services.

28. Unit Price: The price published in the Construction Task Catalog® for a specific construction or construction related work task. Unit Prices for new Pre-priced Tasks can be established during the course of the Contract and added to the Construction Task Catalogs®. Each Unit Price is comprised of labor, equipment, and material costs to accomplish that specific Pre-priced Task.

29. Work: The Work shall include, without limitation, all labor, materials, apparatus, supplies, services, facilities, utilities, transportation, manuals, warranties, training, and the like, necessary for the Contractor to faithfully perform and complete all of its obligations under the Contract.

Orange County Sheriff-Coroner Department MA-060-________

ARTICLES

1. Scope of Contract: This Contract, including Attachments, specifies the contractual terms and conditions by which the Contractor will provide Structured Cabling and Installation Services under a Usage Contract, as set forth in the Scope of Work identified as Attachment A to this Contract.

2. Term: This Contract shall become effective October 28, 2026 if all necessary signatures have been executed by that date, or upon execution of all necessary signatures if execution occurs after October 28, 2026, and shall continue for one (1) year from said date or execution, whichever is later, or until the total Contract amount is reached, or unless otherwise terminated as provided herein.

3. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be contingent upon state budget approval; receipt of funds from, and/or obligation of funds by, the state of California to County; and inclusion of sufficient funding for the services hereunder in the budget approved by County’s Board of Supervisors for each fiscal year covered by this Contract. If such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty.

4. County's Representatives:

A. The Contract will be under the general direction of the Board of Supervisors. Orange County Sheriff-Coroner Department (OCSD) is the authorized representative of the Board of Supervisors and, under the Board of Supervisors, has complete charge of the Contract, and shall exercise full control of the Contract, so far as it affects the interest of the County.

B. The provisions in this Article or elsewhere in this Contract regarding approval or direction by the County, Board of Supervisors, or OCSD, or action taken pursuant thereto are not intended to and shall not relieve the Contractor of responsibility for the accomplishment of the Work, either as regards sufficiency or the time of performance, except as expressly otherwise provided herein.

C. County’s Contract Administrator is the County's exclusive contact agent to the Contractor with respect to this Contract during construction and until the completion of the Contract.

The County will assign Project Managers for individual JOC Task Orders. The County may utilize the services of an Architect in relation to some, but not all JOC Task Orders.

D. The County's communications with the Contractor and Architect shall be exclusively through the County's Project Manager.

E. County Project Manager shall at all times have access to the Work whenever it is in preparation or progress. The Contractor shall provide safe facilities for such access.

F. The County and County Project Manager shall not be responsible for or have control or charge of the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, and will not be responsible for the Contractor's failure to carry out the Work in accordance with the Contract documents.

G. The County and County Project Manager shall not be responsible for the failure of the Contractor to plan, schedule, and execute the Work in accordance with the approved schedule or the failure of the Contractor to meet the Contract completion dates or the failure of the Contractor to schedule and coordinate the Work of his own trades and Subcontractors or to coordinate with others separate Contractors.

Orange County Sheriff-Coroner Department MA-060-________

H. The County will not be responsible for the acts or omissions of the Contractor, or any Subcontractor, or any Contractor's or Subcontractor's agents or employees, or any other persons performing any of the Work.

I. County Project Manager has the authority to disapprove or reject Work on behalf of the County when, in the County Project Manager’s opinion, the Work does not conform to the Contract documents.

Whenever, in County Project Manager’s reasonable opinion, it is considered necessary or advisable to insure the proper implementation of the intent of the Contract documents, County Project Manager has the authority to require special inspection or testing of any Work in accordance with the provisions of the Contract documents whether or not such Work shall then be fabricated, installed or completed.

J. County Project Manager has the authority to require special inspection or testing of the Work. However, neither County Project Manager’s authority nor any decision made by the Project Manager in good faith whether to exercise or not to exercise such authority shall give rise to any duty or responsibility of the County to the Contractor, or any Subcontractor, or any of their agents, or employees, or any other person performing any portion of the Work.

K. County Project Manager has the authority and discretion to call, schedule, and conduct job meetings to be attended by the Contractor, representatives of his Subcontractors and the Architect and his consultants, to discuss such matters as procedures, progress, problems, and scheduling.

L. County Contract Administrator will establish procedures to be followed for processing all submittals, Change Orders, Invoices, other project reports, documentation and test reports.

M. County Project Manager will issue JOC Task Order if required.

N. County Project Manager will review and process all Invoices by the Contractor.

5. Architect-Engineer status (A-E)

A. If an A-E is hired by the County to provide any design services for a specific JOC Task Order as indicated in the JOC Task Order, the A-E is responsible to the County for the preparation of adequate drawings, specifications, cost estimates, and reports within the scope of the A-E contract. The services normally include checking of shop drawings and material lists; recommendations to the County regarding proposed The A-E does not have the authority to act for the County or the County’s Project Manager, or to stop the work.

6. Contractor:

A. Composition: If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

B. Review Documents: For project archival purposes, OCSD utilizes a 3rd-party Construction Project Management software Platform, Procore (“Platform”). The Platform is used to manage design document packages, construction documents (change orders, ASIs, RFIs, RFPs, field orders, field reports, consultant reports, etc.) and other project-related documents. The Contractor shall use the Platform, as directed by County’s Project Manager, and will be provided access and training to accomplish certain tasks, including but not limited to document posting, distribution, and archiving for the purposes of review, comments, approval, periodic billings, and other project processes involving multiple parties (e.g. A/E team, Owner stakeholders and departments, 3rd party consultants, etc.). The contractor shall carefully study and compare all drawings, specifications, and other

Orange County Sheriff-Coroner Department MA-060-________ instructions to identify any errors, inconsistencies, omissions, ambiguities, interference, etc., and shall, at once, report to the County’s Project Manager any and all errors, inconsistencies, omissions, ambiguities, interference, etc., in a timely manner, before it is a problem. The contractor is responsible for all such problems, which are known or should have discovered by a reasonably diligent review, and performance, which are known or should have known is inconsistent with the general design concept or with industry standards. Except as otherwise specifically provided hereinafter under warranties, Contractor shall not be an agent for the County.

C. Superintendence: The Contractor shall maintain on site, at all times during the construction activities, a dedicated competent Superintendent. This person shall be acceptable to the County and shall have a cell phone at which he or she can be reached at all times. In addition to a General Superintendent and other administrative and supervisory personnel required for the performance of the Work, the Contractor shall provide specific coordinating personnel as reasonably required for interfacing of all the Work required for the total project, all satisfactory to County Project Manager.

The superintendent shall not be changed except with consent of County Project Manager, unless the superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ, in which case he shall be replaced within twenty-four (24) hours by a superintendent acceptable to County Project Manager. The superintendent shall represent the Contractor in his absence and all directions given to him shall be binding as if given to the Contractor.