6-Addendum 1 QA RFP-2025-668-HRM-CG Group Benefits Consultant 7.24.25.pdf
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- Attached to
- Group Benefits Consultant
- Solicitation number
- RFP-2025-668-HRM-CG
- Issued by
- Bernalillo County, Albuquerque City, New Mexico
About this file
This document is Addendum #1 for a Request for Proposal (RFP-2025-668-HRM-CG) issued by the City of Albuquerque's Department of Finance and Administrative Services Purchasing Division for a Group Benefits Consultant. The RFP is seeking a consultant to support the city's benefits programs, with proposals due on August 9, 2025, at 4:00 p.m. Mountain Time. The contract is set to be effective January 1, 2026, and will focus primarily on medical and pharmacy benefits, which represent 90% of the city's benefits budget.
The addendum provides detailed insights into the city's current benefits environment, including a self-funded medical and pharmacy program through a Health Trust coalition involving 15 government agencies. The city currently uses Innovu for health data analytics and has a comprehensive wellness program with subsidized gym memberships, onsite and mobile health clinics, and a full-time Wellness Coordinator. The current benefits consultant is McGriff (recently acquired by Marsh and McLennan), who has worked with the city for over five years. The city seeks to acquire "world class consulting services" and is transitioning its medical, pharmacy, and dental benefit programs with a focus on stabilizing employee awareness, education, and cost efficiency.
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RFP-2025-668-HRM-CG “Group Benefits Consultant”
City of Albuquerque
Addendum #1 Issued July 29, 2025
Solicitation Number: RFP-2025-668-HRM-CG
Group Benefits Consultant
Deadline for Receipt of Proposals: August, 9, 2025: 4:00 p.m. (Mountain Time)
The City eProcurement System will not allow Proposals to be submitted after this date and time.
City of Albuquerque Department of Finance and Administrative Services
Purchasing Division
The purpose of this Addendum is to answer questions received that were timely submitted.
A. Questions Received:
1. QUESTION: In appendix C, question 1, we want to confirm our understanding.
Is the intent of this provision to ensure that the selected firm will act solely in a consulting capacity, and therefore not receive any commission or compensation tied to the sale or placement of insurance products, with all compensation to be received directly from the City? Please confirm that this interpretation aligns with the City’s expectations.
ANSWER: Confirmed.
2. QUESTION: On average, how many in-person meetings take place each year, in which the benefits consultant would participate?
ANSWER: Weekly 30-60 minutes virtual meeting with CABQ, quarterly in-person meetings with CABQ and it’s vendors (Medical, Pharmacy, Dental), Ad-Hoc as needed.
3. QUESTION: Does the City currently have a formal communications strategy in place that supports the benefits overall and encourages wellness activities?
ANSWER: Yes.
4. QUESTION: What wellness programs does the City of offer? How have these programs impacted your medical costs?
ANSWER: We have subsidized gym memberships, onsite and mobile health clinics, please see our website for complete wellness program details:
https://www.cabq.gov/humanresources/employee-benefits/better-health-program. The Wellness program has been in place for nearly 20 years and has been evolving during that time, any estimated cost savings have already occurred. Our Clinic vendor is a year old due to restructure of the clinics and a cost analysis is currently being conducted.
5. QUESTION: Does the City have a Wellness Committee? If so, how long has it been in place?
ANSWER: We have a full time Wellness Coordinator and BetterHealth Ambassadors in each department who meet quarterly.
6. QUESTION: Are there any services that the current benefits consultant pays for on behalf of the City? If so, please provide a list of the services covered and the cost associated.
ANSWER: No.
https://www.cabq.gov/humanresources/employee-benefits/better-health-program https://www.cabq.gov/humanresources/employee-benefits/better-health-program
7. QUESTION: Are there any issues or concerns that the City is experiencing with current benefits consultant?
ANSWER: None.
8. QUESTION: How long has the City worked with their current benefits consultant?
ANSWER: Five plus years.
9. QUESTION: What is their current consultant’s compensation? How is the consultant paid? Direct with the City, commissions from the carriers, or both?
ANSWER: The Consultant fees are primarily a fixed cost. The service of placing our Stop Loss has a small commission which we are changing. Please see the RFP for the full not to exceed cost required by this RFP with no future commissions.
10. QUESTION: Who is the City’s current benefits consultant?
ANSWER: McGriff, recently acquired by Marsh and McLennan.
11. QUESTION: What are the major areas of focus in the City benefits programs in the next 3-5 years?
ANSWER: Please see the scope of the RFP. Medical and Pharmacy represent 90% of the budget.
12. QUESTION: What goal(s) is the City hoping to achieve through this RFP?
ANSWER: Acquiring world class consulting services.
13. QUESTION: Are there any issues the City is experiencing with any of its incumbent insurance carriers?
ANSWER: We are currently in transition with our medical, pharmacy and dental benefit programs and are looking to stabilize employee awareness and education as well as becoming as cost efficient as possible.
14. QUESTION: Are any of the current lines of coverage in a pool? If so, what lines of coverage and what pool?
ANSWER: We do purchase pharmacy benefits through a coalition named Health Trust. Our self-funded program for Medical and Pharmacy allows the participating entities to pool their risk with the City.
15. QUESTION: The due date of the RFP is listed as August 9th, which falls on a Saturday. Is this accurate?
ANSWER: Yes, this due date is correct.
16. QUESTION: Are the other 15 government agencies that participate in the City’s benefits self-funded on medical and pharmacy as well or are they fully-insured?
What about dental and vision?
ANSWER: Currently, the medical and pharmacy programs are self-funded and the participating agencies receive the benefit of the self-funded program, however their risk is limited to the City’s management of the self-funded pool.
17. QUESTION: What would be the effective date of the contract?
ANSWER: 01/01/26
18. QUESTION: Does the City currently utilize a health data analytics system? If so, what system?
ANSWER: Currently utilizing Innovu.
19. QUESTION: Does the City currently utilize a health data analytics system? If so, what system?
ANSWER: See above
20. QUESTION: Can the City provide any claims experience for its medical and pharmacy plans?
ANSWER: This information will be furnished upon award.
21. QUESTION: In various places of the RFP, the City requests pricing to be broken out by categories, hourly rates, and labor. The can all vary drastically dependent on the needs of the City; therefore, is this required if we provide a cost proposal that is all encompassing of said categories, rates, labor, overhead, and profit?
ANSWER: The City’s preference is a single fee that encompasses all services with the not to exceed.
END OF ADDENDUM
Please incorporate the change in this Addendum into the original Proposal document. Offeror must acknowledge receipt of this addendum in the City’s eProcurement system. Failure to acknowledge an Addendum may result in your response being deemed non-responsive.
The purpose of this Addendum is to answer questions received that were timely submitted.
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