6-544306 RFQ Title Services for properties that apply to BN Home Swap Home Repair Programs--.pdf

Revised 9/29/2025

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ NO. 544306

Title Services

Buyer: Shekia Sewell

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE Wednesday February 18, 2026

QUESTIONS DUE Wednesday February 25, 2026, by 3:00PM EST

All questions must be submitted online in the

Supplier Portal

QUOTES DUE DATE * Wednesday March 4, 2026 @ 3:00 PM EST In the

Supplier Portal as specified in this RFQ.

* Respondents must register in Oracle to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Oracle, and bids submitted outside of Oracle will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Oracle Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Oracle on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

http://www.detroitmi.gov/suppliersupport

1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) requests for quotes from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide a variety of title services to the Bridging Neighborhoods (BN) on an “as needed” basis.

2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services

Contract (Attachment E). The term of the contract will be for two (2) years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFQ.

4. STATEMENT OF WORK

Overview

The City of Detroit, acting by and through the Bridging Neighborhoods subdivision of the Housing and

Revitalization Department (“the City”), and through the Office of Contracting and Procurement (“OCP”), requests bids from qualified firms (“Respondents”) to provide a variety of title services to the Bridging

Neighborhoods (“BN”) on an “as needed” basis, through this Request for Quotation (this “RFQ”).

BN’s Home Swap Program (the “Home Swap Program”) provides optional relocation services to residents of the Delray neighborhood. The Home Swap Program renovates blighted Detroit Land Bank Authority

(“DLBA”) residential properties across Detroit, which the participants of the Home Swap Program (the

“Participants”) will move in to once they leave Delray. Once construction is complete on a home that a

Participant will be moving into, a closing date is set. At closing, the Participants sign the deed to their

Delray home (the “Delray Property”) over to the City, and the City executes and records a deed to the

Participant for their newly renovated DLBA home. BN also operates a second home swap program in the

City that is similar to the program in Delray.

Respondents must be able to provide title search services related to the conveyance of the Participant’s

Delray Property to the City. These services include preparing a title commitment including the legal descriptions for property and performing title and tax checks, through a title commitment update. At this time, approximately 7 homes are anticipated to need these services in the first year though additional homes may be added over time.

In some instances, a rehabbed home may be sold on the open market. In these cases, a check is needed to determine whether the prospective buyer owns property in Wayne County and if delinquent taxes are owed and whether there are unpaid blight tickets in Detroit. It is unknown if any homes will be sold in the future.

BN also implements or collaborates with other home repair or home improvements programs in Detroit.

For these programs, BN seeks to confirm that program applicants are the owner of the home. It is anticipated that new programs will be begin or be added in the future. Up to 200 applications are anticipated in 2026 though more may be requested as programs are added or expanded.

Minimum Qualifications:

Respondents must:

1. Demonstrate a minimum of three (3) years of experience providing services of the same type as the

Services, for projects similar in scope and size;

2. Submit three (3) references of similar projects completed by the Respondent, including the dates of the projects, contact persons, phone numbers and a brief description of each project;

3. Identify the Respondent’s key personnel on the projects identified in #2 above;

4. Have the ability to determine if title has been sufficiently cleared to render a property clear to close.

Services to be Performed

The City of Detroit seeks to engage independent title insurance services to provide title services associated with current or future programs providing home rehabs, home swaps, home repairs, and/or home improvements. The term of this contract shall be for 2 years.

Title commitments will be requested for properties intended for a real estate transaction, but title insurance is not anticipated as part of this contract.

Any data or information provided to the City pursuant to this Scope of Work and RFP will become the property of the City. As such, the data and information may be shared across multiple data systems, databases and possibly considered "public information" pursuant to the Michigan Freedom of Information

Act.

Specifically, the Scope of Work and services the City is seeking from a Title Insurance Agency are:

1. Ownership Report:

Identify Current Owner(s) of record and secured parties according to recorded instruments. Provide historical abstract of ownership and secured parties' interests, including current owner and secured parties

(if any).

2. Title Commitment:

Provide a title commitment and historical abstract of ownership and secured parties' interests, including current owner and secured parties (if any), in anticipation of current or future transaction or disposition of the respective property.

3. Title Commitment Update:

An update to a previously requested title commitment typically requested within the week prior to the schedule real estate closing.

4. Tax, Blight and Property Report:

Identify properties owned by named prospective buyers within Wayne County and report if any property taxes are delinquent on such properties or if properties have been lost to tax foreclosure and if there are any unpaid blight tickets in the owner’s name in the City of Detroit.

For the services above, if there is a question of whether a lien is attributable to a named homeowner, the

Title Insurance Agency will work with the City to find a resolution.

Method and Timeline for Deliverables:

Requests for deliverables will be sent via email.

The ownership reports and title commitments shall be provided electronically as .pdf files, typically uploaded to a secure space as designated by the City of Detroit, such as a shared Smartsheet or Sharepoint folder.

All reports and title commitments are to be provided within 7 days of request. Title commitment updates should be provided within 48 hours of request.

Pricing

Respondent must fill out the rates for the Services, as described below.

Product / Service Description Price Per Unit

Ownership Report (Identify current owner and historical abstract) per property

Title Commitment per property

Title Commitment Update per property

Tax and Property Ownership Review per buyer

Other Project Services Upon request

5. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

OPERATING TRAINING SERVICE

The vendor shall be capable of providing Operator training classes/courses to ensure that operators

(Auto Mechanics, Supervisors, etc.) are certified as required and according to MIOHSA approved standards.

The operator training shall be facility/location specific and include a Train the Trainer program.

The vendor shall provide, upon completion of the training sessions, individual picture I.D. cards, group and individual certificates for each successful participant.

SUSTAINABLE PRACTICES

In accordance with City Code §17-5-14, the City of Detroit encourages the use of environmentally preferable services for fleet repair contracts. Vendors shall provide all the ways they minimize environmental impacts, including use of recycled, remanufactured, or durable parts; energy-efficient maintenance methods; responsible disposal and recycling of fluids, tires, batteries, and vehicle components; and systems for tracking and minimizing fleet-related waste.

6. MINIMUM QUALIFICATIONS

Respondents must:

1. Demonstrate a minimum of three (3) years of experience providing services of the same type as the Services, for projects similar in scope and size;

2. Submit three (3) references of similar projects completed by the Respondent, including the dates of the projects, contact persons, phone numbers and a brief description of each project;

3. Identify the Respondent’s key personnel on the projects identified in #2 above;

4. Have the ability to determine if title has been sufficiently cleared to render a property clear to close.

7. OPERATIONAL INFORMATION

The vendor shall own and provide the usual tools and equipment associated with the inspections, maintenance, and repairs. All tools, equipment and devices owned and used by the vendor in the performance of these services shall be provided without additional charge, shall remain the property of the vendor and shall be removed from the worksite upon completion of the services. Purchases of any such tools and equipment shall not be charged to the City of Detroit.

The loss or damage of any tools, equipment or materials from theft or other casualty or circumstance, shall not be charged to the City of Detroit.

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

8. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

9. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all quotes received;

2) waive any non-conformity;

3) re-advertise for quotes;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for quotes, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.

10. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer

2 Woodward Avenue, Suite 1008

Detroit, MI 48226

“Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

11. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the

City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from

Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non-

Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Vendors should submit their invoices via City of Detroit Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date http://www.detroitmi.gov/Supplier

• Date of service/delivery

• Contract number

• Purchase order number

• Total Invoice amount

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

• Vendor must submit a detailed estimate of total repair cost on each job to the Fleet

Management Division for evaluation before it’s released for repair.

• Vendor will be held to estimates, unless additional work is discovered and authorized by the using Department.

• Vendor’s final invoice must itemize number of hours of labor required on each job and shall clearly detail parts and material furnished indicating part number, make, and price.

• Price on invoices must correspond to the pricing listed on purchase order and/or contract

• All invoices submitted against the contract must include part or item numbers and item description, list price, and applicable discount.

• Items not properly invoiced will not be paid.

• It is the vendor’s responsibility to ensure delivery of invoice(s) to the proper City Dept.

• Original invoice must be submitted to the appropriate City of Detroit Supplier Portal.

• Copy of invoice must be submitted to the department personnel identified on the purchase order as being responsible for processing payment.

• If a department contact person is not listed on the purchase order the vendor shall request in writing from the Office of Contracts and Procurement the name and phone number of the contact person responsible for processing payment.

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313- 410-7804.

12. PREVIOUS EXPERIENCE

The City’s experience with the bidder on previous contracts will be considered in determining the award.

13. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At

Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

http://www.detroitatwork.com/

14. GENERAL CONDITIONS:

It is the responsibility of the Bidder to review General Conditions located on the City of

Detroit’s website.

1. GENERAL CONDITIONS

It is the responsibility of the Bidder to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid.

CORRECTION FLUID IS NOT ACCEPTABLE.

2. LOCAL PREFERENCE CONDITIONS

It is the responsibility of the Bidder to review the Local Preference Conditions attached to this bid and comply with all requirements therein.

3. MINOR DEVIATIONS

Specifications referred to herein are used to indicate desired type, and/or construction, and/or operation. Other products and/or services may be may be offered if deviations from specifications are minor and if all deviations are properly outlined and stated in the bid document. Failure to outline all deviations will be grounds for rejection of your bid.

The decision of the City of Detroit, acting through the Chief Procurement Officer, shall be final as to what constitutes acceptable deviations from specifications.

4. RENEWAL

The proposed agreement may be renewed per contract terms. Both parties must agree to an extension under the same terms and conditions as exist in the then current contract.

5. ITEMS FOR EVALUATION

For bids based on a discount from Published Price List, quantities listed on the attached sheet entitled “ITEMS FOR EVALUATION” will be used for determining award of contract only and are not guaranteed. These items are not to be considered as the only items to be purchased. Evaluation will be made in the Office of Contracting and Procurement by multiplying the quantity indicated in this bid form for each item by the Catalog Price less Discount. Enter the gross price of the items for evaluation. City of Detroit will compute net price. DO

NOT QUOTE PRICES FOR ITEMS NOT LISTED OR REQUESTED IN BID.

6. CONTRACT ACCEPTANCE

The successful bidder shall be notified of the execution of a contract by the City of Detroit upon issuance of a "Contract Award Notice" or a Purchase Order. The

"Contract Award Notice" shall contain the date the contract award was approved.

The signed, accepted bid of the successful bidder will be the contract between the bidder and the City of Detroit, containing the full description of all contractual terms and conditions. A copy of your signed bid will not be mailed to you. Each bidder shall keep a copy of his/her signed bid form for future reference.

7. INSURANCE

7.01 The Contractor shall maintain at its expense during the term of this contract, the following insurance:

7.01.1 Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training

Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

7.01.2 Commercial General Liability insurance with a combined single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

7.01.3 Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan

No-Fault Insurance Act, including residual liability insurance with a minimum combined single limit of $1,000,000.00. Include

MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of

$1,000,000.00 each occurrence.

7.02 If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Contractor will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the contractor's expense, under valid and enforceable policies.

7.03 All policies shall name the Contractor as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (30) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured.

Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Office of Contracting and

Procurement, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

8. BID WITHDRAWAL

No bid shall be withdrawn for 90 days from submission deadline. Bidders may reduce this period if stated on bid, but such bids may be rejected on the basis of the reduced time period.

This paragraph supersedes paragraph 14 of the General Conditions.

9. EQUALIZATION FACTOR

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

The firm making the lowest responsive, responsible bid evaluated according to the

Equalization Allowance Table* shall be deemed the lowest bidder. (see

Equalization Credit Statement).

Vendors who wish to receive Equalization credit for bids submitted must submit their CRIO-issued Detroit Based Business certificate with their bid document to substantiate eligibility. The CRIO certificate must be submitted with each and every bid response submitted by the vendor. Failure to submit the CRIO certificate will result in equalization credit not being applied to your bid.

10. CLEANLINESS OF THE WORK AND STREETS

The work itself, and all property used therewith, shall be kept in a neat and orderly condition at all times. Excess waste and rejected materials, rubbish and debris shall not be allowed to accumulate. Construction equipment, and excess materials shall be promptly removed from site when no longer needed for the progress of the work. Upon completion of the work, the contractor shall restore the site to original condition.

11. AWARD

One award will be made on a low total net bid basis. Bidders shall quote on all items, leave no blanks and state "No Charge" where applicable. Blank spaces are considered to be no offer. The City of Detroit reserves the right to delete any item(s) from the award.

All awards are subject to Ordinance No. 15-00.

11.01 STANDBY AWARD

The City of Detroit reserves the right to make an award to the second low bidder, on a standby basis. This vendor will be used in the event the successful bidder cannot furnish the quantities and /or services needed in accordance with the delivery requirements of the City of Detroit.

All awards are subject to Ordinance No. 15-00.

12. TERMINATION OF CONTRACT

At any time during the contract the City may terminate the agreement for reason of poor or deficient work performance, inability of the Contractor to reason of poor or deficient work performance, inability of the Contractor to supply trained competent technicians, or lack of service as described in this agreement by giving a 10-calendar day notice in writing. EITHER party may terminate the agreement by giving a 30-calendar day written notice to terminate.

13. SPECIFICATION CHECK

We have read the specifications thoroughly and we:

( ) Are able to meet specifications without deviation.

( ) All deviations are properly outlined on an attached sheet marked for identification.

SIGNED:

TITLE:

14. EXPERIENCE AND REFERENCES:

Past performance and experience may be factors in making the award.

We have furnished goods and or services of a similar nature, as follows

(Complete in entirety):

Name of Organization

Date Furnished Description of Item

Contact Person Telephone Number

15. BIDDERS QUALIFICATION CRITERIA

Bidders offering proposals on equipment and/or supplies must be on an authorized Original Equipment Manufacturer's Agency List, authorized and capable, under explicit contractual agreement, to enforce the manufacturer's warranty, as well as repair (should it become necessary) without the necessity of outsourcing for unauthorized repair.

We are in compliance with the Bidders Qualification Criteria as stated above:

[ ] Yes [ ] No

(Signature)

Prior to award, verification of the above may be required in the form of a letter from the manufacturer stating confirmation of your compliance with the Bidders

Qualification Criteria. Failure to provide written confirmation from the manufacturer may result in the rejection of your bid.