BIDDER UPDATE

Per Ordinance 2052-2023, Columbus City Code is updated effective January 1, 2024, as follows:

https://library.municode.com/oh/columbus/codes/code_of_ordinances

Please read this before submitting a bid. Failure to comply with these changes, which are also included in the solicitation, shall result in the bid being deemed non-responsive.

329.18 – Competitive Sealed Bidding

(b) The procurement of all service contracts except construction shall be conducted under this section as follows:

(8) In determining the responsibility of a bidder, for purposes of this section only, to be considered responsible, a bidder must demonstrate that the bidder will pay a responsible wage and provide a health insurance benefit, as defined in Section 329.01, to all employees proposed to directly perform the work specified in the city bid solicitation response. Additionally, consideration shall be given to the following:

(a) Bidder's record of unsatisfactory judgments, as defined in Section

329.01, with any applicable federal, state or local laws or regulations;

affirmative action or diversity and inclusion programs which the city is required by law to enforce in connection with funds to be spent under the procurement contract; whether the bidder is a local bidder; and the bidder's compliance with any minority business enterprise program, women business enterprise program or good faith efforts to comply with such programs adopted by the city; and

(b) Whether the bidder employs a local workforce, as defined in Section 329.01.

329.01 – Definitions

(x) Health Insurance. An adequate and affordable health insurance benefit provided by an employer to an employee. The employer must provide the benefit as part of an overall compensation plan and the benefit cannot be limited to a specific project.

A health insurance benefit is "adequate and affordable" if it meets both the minimum value and affordability requirements established in rules promulgated pursuant to Public Law 111-148, The Patient Protection and Affordable Care Act or a successor to that law. The benefit must otherwise meet the requirements of a "bona fide" fringe benefit, as defined in 29 CFR 4.171 or a successor to that section. An employer may provide a health insurance benefit through the Small Business Health Options Program, pursuant to Public Law 111-148, so long as it otherwise meets the criteria of this definition. For the purposes of construction prequalification, the foregoing shall apply only to those persons performing construction service work, as defined by rule of the director of finance and management or designee.

(bb) Local Bidder. A bidder or offeror who meets the definition of a local business, as determined by the director of finance and management or his/her designee.

(dd) Local Workforce. A workforce whereby at least fifteen (15) percent of the business entity's full-time equivalent employees in Ohio reside in the city of Columbus, as determined by the finance and management director or designee.

(rr) Responsible Wage. The wage paid to a bidder's employees for services, cleaning and recycling services rendered to any city agency, which shall be equal to or better than the wage actually paid to the lowest paid city full-time employee per the city's effective contracts with its bargaining units.

Contractor shall pay a responsible wage to all employees directly performing the work specified in this contract. The responsible wage for 2026 is $21.33 per hour.

(yy) Unsatisfactory Judgment. A final decision, order, or verdict in a judicial, quasi-judicial or administrative proceeding, after all available appeals have either been exhausted or waived, in which a determination of civil liability, criminal conviction, or administrative penalty was imposed upon the individual or entity for violating any applicable federal, state, or local laws, rules, or regulations.

Below is a FAQ to address most questions. If you have additional questions not addressed here, see the section in the ITB about how to submit questions for this solicitation.

What does responsible wage mean?

It is the wage that must be paid by a City contractor on any service contract awarded pursuant to the competitive bidding section of the Columbus City Codes.

Who determines what that wage is?

The Director of the Department of Finance and Management will annually set the responsible wage for each calendar year. This decision will be made by July 31 of the previous year.

How is it calculated?

The responsible wage must be equal to or greater than the amount paid to the lowest paid full-time City employee as of July 1.

Do contractors have to pay this on every contract?

Contractors must pay this wage only on service contracts that are awarded under the competitive bidding provisions of Columbus City Codes 329.18.

Q 5. Is there an exemption for small companies?

There is no longer an exemption for smaller companies. All contractors must pay at least the responsible wage on City service contracts.

Q 6. Can a contractor pay its employees more than the responsible wage?

Yes. The responsible wage is a minimum.

Q 7. Does this apply to professional service and construction contracts?

No.

Q 8. Must the contractor pay the responsible wage to all its employees?

No. The responsible wage only applies to the employees directly performing the work specified in the bid solicitation.

Q 9. How do I apply the responsible wage for contract renewals?

The contractor must pay its employees the responsible wage in effect at the time the contract or renewal is established and for the duration of the contract/renewal, even if the contract/renewal extends into another calendar year. This example might help.

A city department has established a contract to clean office space. It is a one-year contract, with three one-year renewal options. The contract starts on March 1, 2026. The responsible wage for the first year of the contract is $21.33. The department is happy with the work and exercises the option to renew it for one more year, starting on March 1, 2027. From January 1, 2027, to February 28, 2027, the 2026 wage is paid. When the contract is renewed for 2027, the contractor must pay its employees the 2027 responsible wage.

Bidders shall submit firm and fixed prices for the duration of the contract. The duration of the contract is listed in the solicitation and will be included in the contract. If a contract is renewed, and the responsible wage will increase the price for the renewal year, the Contractor may request a price increase by following the procedures included in the solicitation (which will be included in the contract).

Q 10. Must a service contractor provide a health insurance benefit?

Yes, a contractor must provide health insurance benefits to its employees. It must meet the minimum requirements of the Patient Protection and Affordable Care Act.

INVITATION TO BID

City of Columbus Department of Development

Division of Real Estate and Land Redevelopment Demolition and Abatement Services

This solicitation is being advertised under the competitive bidding provisions of Columbus City Code 329.18.

The City of Columbus Department of Development (hereinafter “City”) is seeking Demolition and Abatement Services to demolish a structure and finish the property as required in this solicitation. The Contractor shall be registered with the city of Columbus as a demolition contractor and either possess a State of Ohio Asbestos Contractor License or subcontract with a company possessing such license, as necessary.

The City acquires residential properties throughout the city and holds the properties in the City’s Land Bank. The City is responsible for maintaining the structure and property, including, when necessary, the removal of nuisance or uninhabitable structures.

The Contractor shall provide all labor, material, and equipment necessary to perform the work at the site listed in this solicitation. The Contractor shall comply with all applicable codes, standards, regulations, and worker safety rules that are administered by federal, state, and local agencies.

The City seeks to hire one Contractor to perform the designated services. The property listed in the specification may have multiple structures requiring demolition and may need asbestos abatement services for each. Attached to this solicitation is the asbestos survey report.

Interested bidders shall respond to this solicitation by submitting a bid through the City of Columbus’ Vendor Services Portal. If additional assistance is necessary, please click on the link below for detailed instructions.

https://columbusvendorservices.powerappsportals.com/Help/

The City’s Purchasing Office Help Desk is available to speak with any vendors to provide technical assistance. Please contact Vendor Services at (614) 645-8315 if you need any help with the online bidding process, including how to submit questions during the bidding process.

The bid will be awarded to the lowest, responsive, responsible, and best bidder per the provisions of Chapter 329 of Columbus City Code and the provisions listed in this solicitation.

SECTION 1: SCOPE OF SERVICES

1. Contract Administration

1) The Contractor will work with the designated Site Coordinator for all communication and issues related to this contract.

a) The Site Coordinator, as of the publication of this solicitation is:

Marty Majka Division of Real Estate and Land Redevelopment 845 Parsons Avenue Columbus, Ohio 43206 614-645-6430 mpmajka@columbus.gov

2. Services

1) The Contractor shall provide the services at the site listed on the Demolition and Abatement Services Bid Form (“Bid Form”) attached to this solicitation. Work shall adhere to the standards and specifications listed herein.

2) Demolition and Backfill Finishing

a) Contractor shall, using standard accepted industry practices to demolish, completely remove, and properly dispose of all structures, basements, foundations, private sidewalks, steps, drives, debris, trash, and rubble from the property.

b) Structures (including primary structures and all ancillary structures identified on the Bid Form)

1. Demolition on Site: No structure shall be removed as a whole or in substantially whole condition. Unless otherwise instructed in this bid document, all structures must be demolished on property.

3) Basements/Crawlspaces and Foundations

a) All basement walls and floors, footings, and foundations shall be excavated, demolished, and completely removed from the property.

b) Contractor shall contact the Site Coordinator when removal is complete and prior to backfill to schedule an inspection. Contractors’ failure to contact the Site Coordinator and receive inspection before backfilling shall result in re-excavation of the backfilled area at Contractor's expense.

c) Contractor shall backfill all excavations by the end of each work day unless: (i) Contractor notifies and receives written approval from the Site Coordinator that backfill is not needed per that request, and (ii) Contractor appropriately secures the property in a manner that prevents access to the property or excavation or otherwise eliminates and safety hazards.

d) If the Contractor receives written approval to not backfill, the

Contractor shall backfill all excavations not later than twenty-four (24) hours after the original excavation, unless the Site Coordinator provides written extension of this period.

4) Adjacent Structures

a) Contractor shall shore up, brace, underpin, secure and protect, as may be necessary, all walls and other parts of existing structures adjacent to, adjoining, or in the vicinity of the property which may be in any way affected by the demolition operation.

5) Cisterns, Tanks, Wells

a) Upon approval by the Site Coordinator, cisterns, storage tanks, and wells shall be excavated, demolished and completely removed, excluding tanks subject to Ohio Bureau of Underground Storage Tank Regulation (BUSTR). If a tank subject to BUSTR is discovered, the Contractor shall notify the Site Coordinator. Wells shall be sealed in compliance with the Ohio Administrative Code section 3701-28-17.

b) Contractor shall contact the Site Coordinator when removal is complete to schedule and inspection. Contractor’s failure to contact the Site Coordinator and receive inspection before backfilling shall result in re-excavation of the backfilled area at Contractor’s expense.

c) Contractor shall backfill all excavations by the end of each work day unless: (i) Contractor notifies and receives written approval from the Site Coordinator that backfill is not needed per that request, and (ii) Contractor appropriately secures the property in a manner that prevents access to the property or excavation or otherwise eliminates and safety hazards.

6) Sidewalks and Sidewalk Structures in the Right of Way

a) All coal covers, trap doors, gratings, or other structures installed in the sidewalk area shall be removed if they are part of the structure being demolished. Any resulting openings in the sidewalk shall be filled and finished in compliance with the City of Columbus department of Public Service requirements as specified by Columbus

Code Chapter 905.

7) Driveways and Concrete Pads

a) Driveways and concrete pads shall be removed, and the openings shall be backfilled and leveled.

8) Fences

a) Holes created by such removal of fences or posts shall be backfilled and leveled.

9) Backfill and Finishing

a) All excavations shall be filled with clean backfill, defined as soil free of rubble, garbage, lumber, wood, paper, trash, and any other combustible or perishable matter, and containing 2%-5% organic material.

b) Contractor shall compact the backfill by mechanical means, such as a compactor.

c) Contractor shall place a minimum depth of 3 inches of topsoil over excavated and backfilled areas.

d) Grading: The property shall be brought to a finished level continuous with the abutting properties and shall be graded and drained such that run-off is not directed to abutting property and that standing pools of water cannot form on the property.

e) Seeding: All areas on the property disturbed by the demolition shall be seeded using a combination of grass seed and covered with straw.

10) Asbestos Abatement Requirements and Specifications

a) License and Certification: Contractor shall hold a valid Asbestos

Hazard Abatement Contractors License from the Ohio Department of Health or have engaged a subcontractor, holding such license.

Every Contractor, or subcontractor, employee involved in the abatement activities shall be trained, authorized, and properly certified by the Ohio Department of Health to perform such abatement activities.

b) Notices, Permits and Laws: Contractor shall give all notices, make all filings, obtain all permits, pay all associated fees and charges, and comply with all laws, ordinances, codes, rules and regulations of the Ohio Environmental Protection Agency, the City of

Columbus, or any other local, state or federal governmental agency having jurisdiction, that apply to the removal and disposal of asbestos containing materials (ACM) from the property. Further, Contractor shall maintain for one (1) year after completion of abatement activities, a record of all such notices, filings, permits and any variances or waivers with respect to the same and, upon request by the City, provide a copy of the same at no cost to the City.

c) Asbestos Survey Report: The City shall provide the Contractor a copy of the Asbestos Survey report for the associated property.

d) Abatement Services: Contractor, or its subcontractor, shall, using standard industry practices, remove from the property and properly dispose of, all ACM described on the Asbestos Survey Report and, specifically:

1. Work Area: Prepare the work area, construct isolation barriers and install decontamination facilities, to the extent required or necessary

2. Removal: Remove all ACM, asbestos contaminated building components and decontaminate all surfaces

3. Transportation and Disposal: Transport all ACM and other asbestos waste by an approved method and dispose of the same at an approved disposal site

4. Documentation: Contractor shall, for each load of ACM and other asbestos waste, submit a manifest or dump ticket, duly executed, as supporting documentation for Contractor’s invoice

e) Unsafe Structures: Bid Form may identify certain structures as too unsafe for abatement (identified as “Hot Demolition”). All demolition work is to be monitored by properly licensed abatement contractor and all materials leaving the site shall be contained as required by the asbestos abatement contractor in compliance with Ohio Environmental Protection Agency requirements.

11) Miscellaneous

a) Personal Property: Personal property of third persons or of occupants of structures on the property shall be reported to the Site Coordinator and shall not become the property of Contractor.

b) Water: Some properties may not have access to water provided by water hydrants. Contractors shall provide the water necessary to perform the demolition, using water trucks if necessary. If a Contractor elects to use an available hydrant, the Contractor shall contact the city of Columbus Department of Public Utilities and secure a permit for hydrant use.

c) Recycling: The city of Columbus encourages the recycling and reuse of building components, fixtures, mechanicals, and similar items. The Contractor may retain any funds received from recycling materials.

d) Property Cleanup: Contractor shall remove and dispose of all debris, trash, and rubble on the property, regardless of its source daily.

e) Utility Disconnects: Contractor shall not commence demolition until utilities to the property are disconnected. Contractor shall comply with all disconnect requirements of the City of Columbus and other utility providers, including, without limitation, the removal of abandoned water taps, the sealing of sewer connections and the cutting and repaving of sidewalks and streets. Contractor shall secure all necessary utility disconnect permits from the appropriate utility.

f) Contractor shall contact OUPS to have all pertinent areas marked prior to excavation of the site. Contractor shall be responsible for establishing where any utility easements may be located on the site and shall, prior to commencing work, coordinate with the associated utility company in such easement if necessary.

g) Storm Water Control: Contractor shall comply with the city of

Columbus, the Storm Water Erosion Control Manual, and other applicable rules established by the city of Columbus Department of Public Utilities and install storm sewer inlet protection where water runoff may enter storm water inlets.

12) Job Site:

a) During the performance of the Scope of Services, Contractor shall confine all activities to the property and adjacent public right of way and not trespass on any other public or private property. The Contractor shall conduct all activities free from any unsafe condition and not cause or permit any unsafe condition to exist.

b) The work area shall be restricted only to authorized, trained, and protected personnel.

c) Entry into the work area by unauthorized individuals shall be reported immediately to the Site Coordinator by the Contractor.

These events shall be clearly detailed in writing.

13) Contractor shall give all notices, make all filings, obtain all permits, pay all associated fees and charges, and comply with all laws, ordinances, codes, rules and regulations of the city of Columbus or any other local, state or federal governmental body having jurisdiction, that apply to the performance of the activities in the Scope of Services, including, without limitation, those applying to the disconnect of utilities, the cutting and repaving of streets and sidewalks, the disconnect, removal and seal of utility lines, the demolition of structures and the disposal of materials, debris, trash and rubble from the property.

14) Emergencies: If the Site Coordinator or other regulatory official gives Contractor written notice, either verbally (phone call or in person visit) or in writing (including email), that a described condition at a property has been deemed as an emergency, then, with respect to that condition and that property, Contractor shall:

a) Address the described condition immediately or as soon as practical, but no later than 24 hours after notice has been provided by the Site Coordinator or regulatory official.

b) Immediately notify utility providers and work to disconnect the utilities as soon as possible, if necessary.

c) Submit a proper application for a demolition permit within 24 hours of commencing demolition work at the site, if necessary.

15) The Contractor acknowledges and fully understands that the City does not make any warranties or representations as to the physical conditions of the City’s real property or the property included in the Scope of Work. The City owes no duty of care to the Contractor. The Contractors and its employees enter the real property and buildings at his/her/their/its own risk and assumes all risk of injury to person or property resulting from this contract.

16) The Contractor may not sub-contract any of the work to be performed under this contract without having first received written permission from the City of Columbus.

3. Process

1) Schedule

a) Within 10 business days after the effective date of the Contract (receipt of a purchase order from the City), Contractor shall submit to the City of Columbus Building and Zoning Department the application for demolition permit, if one has not already been provided by the City.

b) At least 10 days prior to beginning demolition, Contractor shall notify, in writing, the customer service departments of Columbia Gas Company, the City of Columbus Division of Water, and American Electric Power or the City of Columbus Division of Electricity to disconnect utilities. Utilities shall be disconnected following the rules and requirements of each utility provider. Contractor is required to establish the location of all utility lines (above and underground) and take necessary precautions to ensure any active utilities, including those that serve adjacent properties, are not damaged.

c) Contractor shall promptly commence demolition 14 calendar days after the issuance of the demolition permit and disconnection of utilities. The Commencement Date of Work shall be the last date when the demolition permit is issued or when the utility disconnects occur.

d) Contractor shall notify the Site Coordinator upon completion of all work. The Site Coordinator shall conduct a final inspection of the site and provide written approval of the work or require corrections prior to final approval.

e) The Scope of Work for each property shall be completed within 90 calendar days from the Commencement Date of Work. The Contractor may request a time extension in writing from the City, however the City is not under any obligation to grant a time extension. If a time extension is granted, it shall be in writing.

2) Photographs

a) Contractor shall take before, during, and after pictures of the services performed from the same angle at the street, at the front of the property, for all pictures. Pictures of the services performed should include at least one of the adjacent parcels and not be taken from the top of contractor's equipment or the back of the property. Use a digital camera of at least 5 megapixels.

3) Change Orders

a) This is a lump sum contract so Change Orders will be considered and approved only under limited circumstances. A Change Order will be considered for an expense that is not foreseeable (e.g. a cistern is discovered and not included in the original Scope of Services) or a regulator agency directs the City and/or Contractor to perform work to a standard significantly different than what is typically expected for a similar project.

b) If the Contractor discovers an unforeseeable condition, the

Contractor shall contact the Site Coordinator.

c) Upon direction from the Site Coordinator, the Contractor shall prepare and submit a written description of the scope of work and price to address the condition. Include an analysis of the impact on the schedule.

d) Upon written approval of the Change Order by the City, the Contractor shall commence work.

e) The contract Contingency shall only be used for Change Orders, and the Contractor is not entitled to this amount if no Change Orders are approved.

4) Authority to Stop Work

a) The City of Columbus shall have the authority to stop work at any time when conditions are not within the Scope of Service requirements or applicable regulations. The stoppage of work shall continue until conditions have been corrected to the satisfaction of the City or other authorized representative. Standby time required to resolve violations shall be at the Contractor's expense.

b) After the commencement of the contract, the City may, in its sole discretion, issue a Stop Work Notice and remove a structure from the contract. The Contractor shall be reimbursed for all expenses and work performed up to the date of the Stop Work Notice. Contractor shall provide the City a list of itemized expenses for expenses and work performed to date to determine the amount to be paid under this section for the work stopped before completion. The City shall make a final determination as to a reasonable amount.

4. Compensation and Payment

1) The City shall compensate the Contractor for services provided under this contract, at minimum, upon completion of each phase of the Scope of Services and final inspection of that phase for each property, or at maximum upon completion of all phases for each property. Invoice shall itemize work as contain in the Bid Form.

2) Invoices and Payment

a) A separate invoice shall be submitted for each property to landbank@columbus.gov or mail it to:

Attn: Audrea E. Hickman City of Columbus Land Redevelopment Division 845 Parsons Avenue Columbus, Ohio 43206

b) The invoice shall be on Company letter head with "remit to" address and include the following:

1. Purchase order number

2. Invoice number

3. Date of invoice

4. Demolition Property Address and Parcel ID

5. Amount of Invoice

6. Approval signature

7. The following documentation shall be attached to each invoice:

(a) Photographs (before, during, and after)

(b) Lien waiver

(c) Manifests or dump tickets, duly executed, showing the disposal of asbestos waste at approved sites

(d) Copies of all permits issued

c) Subcontracting:

1. Any Subcontractor working under this Contract shall be approved in writing by the City. Invoices for work performed by a Subcontractor under this Contract shall be submitted to the City as part of the Contractor’s invoice. The City shall pay the Contractor for work performed by a Contractor as a direct expense (without markup by the Contractor).

2. The Contractor shall dismiss from the premises any individual employed by the Subcontractor who the City finds, in its sole discretion, to be incompetent, guilty of misconduct, or detrimental to the work being performed.

3. Upon the request of the City, and at to no cost to the City, the Contractor shall submit to the City a copy of the agreement between the Contractor and each Subcontractor.

4. The Contractor shall not employ any Subcontractor against whom the City has a reasonable objection. The City’s approval or disapproval of any Subcontractor, however, will not relieve the Contractor of the Contractor’s full responsibility for performance of the services.

5. The City may communicate with any Subcontractor either through the Contractor or directly with the Subcontractor, but the City may not modify the agreement between the Contractor and the Subcontractor. The City shall advise the Contractor with reasonable promptness of direct communication with any Subcontractor.

3) Responsible Wage:

a) Per Columbus City Code 329.18, the Contractor must pay a responsible wage and provide a health insurance benefit, as defined in Section 329.01, to all employees who directly perform the work specified in the Contract.

b) The responsible wage for this Contract is: $21.33/hour.

c) No price adjustment for responsible wage shall be granted for the term of the Contract.

d) The responsible wage will be determined by the City by July 31 of each year and is effective January 1 of the following calendar year.

e) The responsible wage in effect on the date of the start of the Contract term shall remain in effect for the duration of the original Contract period. If a contract modification or renewal is executed, the responsible wage for that modification or renewal is the wage in effect at the time the Purchase Order for the modification or renewal is approved by the City.

f) It is the Contractor’s responsibility for requesting a price adjustment to compensate for an increase in responsible wage for a Contract modification or renewal. If there is not an increase in the responsible wage, a price adjustment shall not be granted for responsible wage for a Contract modification or renewal.

g) The request for a price adjustment for a Contract modification or renewal due to responsible wage increase shall be in writing and emailed to: landbank@columbus.gov. Submission for this price increase shall be submitted to the City no later than 60 calendar days before the end of the Contract term. Submittals after this date may not be reviewed.

h) Documentation for price adjustment due to an increase in responsible wage shall include:

1. Names and hourly rate of all employees as of the start date of the Contract term who are directly performing the work specified in the Contract. If a new employee was hired, or an existing employee begins performing work specified in the Contract, provide the employee’s staring hourly rate or rate in effect at the time they started working on the contract, respectively.

2. Attach a copy of the certified payroll in effect the start date of the Contract Term (and/or start date of working on the contract) and the most recent certified payroll at the time of the request for all employees on the list.

3. Of the employees on the list that are to be paid the responsible wage under the renewal/modification, approximate the percentage of work they perform of this Contract.

4. The City will only allow a price increase for responsible wage only for those who are not paid the responsible wage at the time of renewal/modification.

5. Proof that the Contractor provides a health insurance benefit, as defined in Columbus City Code Section 329.01, to all employees who directly perform the work specified in the Contract.

i) Within 30 calendar days of receipt of a complete responsible wage price adjustment request, the City shall notify the Contractor in writing of the status of the request. The City may approve the increase as requested, approve a portion of the increase requested, or not approve the request. If the request is not approved as submitted, the City shall provide a written explanation to the Contractor. The Contractor shall have the ability to appeal the City’s decision one time. After one appeal, the City’s decision is final.

j) The Contractor is responsible for following the requirements of the responsible wage for the term of the Contract and for any contract modifications or renewals to the Contract. Failure to do so may result in Contract termination.

4) Escalator Clause:

a) This section does not apply to price increases due to responsible wage.

b) No price adjustment shall be granted during the first six (6) months after the bid opening date. Thereafter, in the event the Contractor receives a general price increase in the cost of the finished product contracted for, due to an increase in the cost of raw materials, labor, freight, etc., upon giving thirty (30) days prior notice and if proper documentation is submitted as proof, said increase in addition to the unit price bid herein may be permitted, subject to the sole discretion of the City of Columbus Development Director. The invoice shall indicate the bid price and the escalated/deescalated price difference.

c) No more than three (3) price schedule changes for each item will be permitted during the duration of the Contract. Any approved price increase will be applied to the Contract year in which the increase is enacted and to all remaining years of the Contract and any subsequent modifications or renewals. In the event any such increase is granted, no price adjustment will be permitted prior to the effective date of the increase and any work write ups that have been issues may not be adjusted.

d) The written notice and following documentation shall be in writing and emailed to: landbank@columbus.gov

e) The Contractor shall submit the following documentation with each request for a price increase:

1. Copies of the prior and new price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase; and

2. Copies of correspondence sent by the Contractor’s supplier on the supplier's letterhead, which contains the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.; and

3. Copies of excerpts from business publications, market quotations, or trade journals recognized as being representative of their trade or industry that indicate a trend toward an increase in the current market for commodities under the awarded Contract.

5) De-Escalator Clause:

a) Should there be any decrease in the cost of the finished product due to a general decline in the market or some other factor, the City shall be notified immediately, and the resulting adjustment will be incorporated into the awarded Contract and made a part thereof in the same manner as a price decrease.

6) Right of Cancellation:

a) If at any time during the term of the Contract the supplier's total request(s) for a price increase(s) are greater than fifteen percent (15%), the City of Columbus may cancel this Contract with thirty (30) days written notification.

7) Authority to Stop Work:

a) The City of Columbus shall have the authority to stop work at any time when conditions are not within the Scope of Service requirements or applicable regulations. The stoppage of work shall continue until conditions have been corrected to the satisfaction of the City or other authorized representative. Standby time required to resolve violations shall be at the Contractor's expense.

b) After the commencement of the contract, the City may, in its sole discretion, issue a Stop Work Notice and remove a structure from the contract. The Contractor shall be reimbursed for all expenses and work performed up to the date of the Stop Work Notice.

Contractor shall provide the City a list of itemized expenses for expenses and work performed to date to determine the amount to be paid under this section for the work stopped before completion.

The City shall make a final determination as to a reasonable amount.

8) Termination:

a) This section is in addition to the Termination section included in the Terms and Conditions of the Contract and this section applies only to the situations listed herein.

b) The City reserves the right to terminate this Contract based on the best interests of the City by providing a seven (7) day notice of termination to Contractor. The following shall be grounds for immediate termination:

1. Failure to comply with all necessary legal and regulatory requirements, including, but not limited to, obtaining a demolition permit prior to commencing demolition work and adhering to rules established by the Ohio EPA.

2. Failure to provide safe work practices and take all necessary safety precautions, including, but not limited to, leaving an excavation site in an unfilled and unfenced condition.

3. Failure to meet the schedule provided or any failure, as determined by the City, to adhere to the Scope of Services.

4. Contractor's failure to fence or otherwise eliminate safety hazards at an unfilled excavation at the end of a workday, shall be cause for expedited termination of the Contract.

5. Records, Audits and Inspections:

At any time during normal business hours with at least ten (10) days prior written notice, and as often as City may deem necessary, and in such a manner as not to interfere with the normal business operations, the Contractor shall make available to City and to appropriate federal or state agencies or officials, and at no cost to the City or appropriate federal or state agencies or officials, all of its records with respect to matters covered by this Contract including without limitation, records of personnel and conditions of employment. Contractor shall permit City or such federal or state agencies to audit, examine, and make excerpts or transcripts from such records. Any deficiencies noted in audit reports shall be fully cleared by Contractor within thirty (30) days after receipt thereof of such reports by Contractor from the City or appropriate federal or state agencies or officials. Failure to comply with this provision shall be deemed a material breach of this Contract, for which City may withhold future payments, terminate this Agreement, or pursue such legal or equitable remedies to which it may be entitled.

Contractor shall maintain for one year after completion of the contract a record of all notices, filings, permits and any variances or waivers with respect to the same.

Upon request by the City or designee, and at no request to the City or designee, the Contractor shall provide copies of all records related to the Scope of Services of this contract.

Bidder shall maintain payroll records, documents and other evidence directly pertinent to employment and/or payment to workers carrying out the services contracted with the City. The City, or its duly authorized representative, shall have access to such payroll records, documents, and other evidence for the purpose of verification, audit, inspection, and copying within seven (7) days of receiving written request from the City to view such documentation, at no cost to the City.

6. Damage to Sidewalks:

Contractor shall avoid damage to existing public sidewalks, streets, curbs, pavements, utilities, adjoining property, personal injury, etc. Should damage occur, Contractor shall promptly and completely repair any damage to the specifications of the owner thereto caused by its operations at its sole expense.

7. Minimum Requirements:

a) At the time of the contract, the Contractor must possess insurance and workers compensation insurance as described below, Do not submit this with the bid.

Worker’s Compensation:

The Contractor shall comply with all Workers’ Compensation laws of the State of Ohio.

Insurance:

Contractor shall carry at least the minimum amounts listed below of Commercial Liability Insurance (Bodily Injury and Property Damage) naming the City as an additional insured.

Bodily Injury Liability: Property Damage Liability:

Each Person $500,000 Each Accident $500,000 Each Accident $1,000,000 All Accidents $1,000,000

b) At the time of contract, Contractors shall have a valid City of Columbus contract compliance number. If you have not completed the application process to obtain certification in your Vendor Services account, please do so or contact the City of Columbus, Office of Diversity and Inclusion at 614- 645-4764, 1111 East Broad St. Suite 203 Columbus, OH 43205.

c) Bidders must provide no less than three references showing experience in providing similar, scattered site lawn maintenance over the past two years in the name of the company submitting the proposal. This shall be submitted with the bid.

1. Bidder must be able to provide complete contact information for no less than three (3) verifiable references for which bidder has provided similar services.

d) Bidder must have an active email account and access to Microsoft Excel.

e) The bidder and Contractor shall not subcontract any part of the contract without the written approval of the City.

f) The bidder shall maintain payroll records, documents, and other evidence directly pertinent to employment and/or payment to workers carrying out the services contracted with the City. The City, or its duly authorized representative, shall have access to such payroll records, documents, and other evidence for the purpose of verification, audit, inspection, and copying within seven (7) days of receiving written request from the City to view such documentation, at no cost to the City.

SECTION 2: QUALIFICATION TO BID – By submitting a bid, the bidder is attesting all the following are true:

1. Bidder affirmatively acknowledges that they are in compliance with the Responsible Wage Provisions of Columbus City Code, as described herein.

2. Bidder possesses the previous experience, current capability, staff, and equipment necessary to perform the Scope of Services in a timely manner and to invoice for the services performed with the required supporting documentation.

3. Bidder possesses all licenses, permits, and credentials necessary to perform the services listed in the Scope of Services.

4. Bidder meets all Minimum Requirements as identified in the Scope of Services.

5. Bidder has not submitted more than one (1) bid for the same work from an individual or entity under the same or different name, or corporation under the same name, or corporations with one (1) or more of the same persons as officers or directors of such corporations, or corporations which are holding companies, parent companies or holding companies that are subsidiaries of such corporations.

The City may request a list of company officers or any other information to make this determination and failure to provide such information may result in disqualification.

6. Bidder has not previously breached a City contract or had inferior or substandard performance on City projects.

7. Bidder must not have open or active violations of Columbus City Code at the time of the bid.

SECTION 3: EVALUATION CRITERIA – Bidders are to quote firm, fixed prices for the duration of the contract which may result from this solicitation. Bids shall be awarded to the lowest, responsive, responsible, and best bidder per Columbus City Code Chapter

329. The factors used to determine the lowest, responsive, responsible, and best bidder are as follows:

1. Lowest Price

a) The lowest price will be determined by total contract amount.

2. Responsive

a) A bidder who has submitted a bid which conforms in all material respects to the requirements set forth in an invitation for bids. The City reserves the right to seek clarification of a bid and still deem it responsive.

3. Responsible

a) Per Columbus City Code Section 329.18(b)(8), the City shall consider the responsibility of a bidder as follows:

(8) In determining the responsibility of a bidder, for purposes of this section only, to be considered responsible, a bidder must demonstrate that the bidder will pay a responsible wage and provide a health insurance benefit, as defined in Section 329.01, to all employees proposed to directly perform the work specified in the city bid solicitation response. Additionally, consideration shall be given to the following:

Bidder's record of unsatisfactory judgments, as defined in Section 329.01, with any applicable federal, state or local laws or regulations; affirmative action programs which the city is required by law to enforce in connection with funds to be spent under the procurement contract; whether the bidder is a local bidder; and the bidder's compliance with any minority business enterprise, female business enterprise or equal business opportunity programs or good faith efforts to comply with such programs adopted by the city.

The 2026 responsible wage is $21.33 per hour. Contractor shall pay at least the responsible wage to all employees directly performing the work specified in this Contract.

Contractor shall provide an adequate and affordable health insurance benefit to its employees. The benefit must be provided as part of an overall compensation plan and the benefit cannot be limited to a specific project. The health insurance benefit is "adequate and affordable" if it meets both the minimum value and affordability requirements established in rules promulgated pursuant to Public Law 111-148, The Patient Protection and Affordable Care Act or a successor to that law. The benefit must otherwise meet the requirements of a "bona fide" fringe benefit, as defined in 29 CFR

4.171 or a successor to that section. An employer may provide a health insurance benefit through the Small Business Health Options

Program, pursuant to Public Law 111-148, so long as it otherwise meets the criteria of this definition.

b) For more information about Columbus City Code, go to:

https://library.municode.com/oh/columbus/codes/code_of_ordinances

4. Best

a) Contractor has the capacity, equipment, and personnel needed to fully perform the contract requirements.

b) Contractor is experienced and reliable to perform the work.

SECTION 4: DOCUMENTS TO BE SUBMITTED WITH BID

1. Demolition and Abatement Services Bid Form

2. Experience References Form

3. Copy of current City of Columbus demolition contractor registration

4. Copy of State of Ohio Asbestos Abatement license for the person/company performing the abatement work

SECTION 5: PRE-BID MEETING

1. A pre-bid meeting shall be at the property, 940-952 East Whittier Street, Columbus, Ohio 43206 on Wednesday, August 5th at 10:00 a.m. (local time). The purpose of the pre-bid meeting is to allow potential contractors to view the property/project, answer any questions about the solicitation, and the bidding process. Attendance is not mandatory but encouraged.

Interested bidders are strongly encouraged to attend. Bidders are advised that this will be the only time bidders may view this site prior to the bid opening.

Failure to attend the Pre-Bid Walk-through will not disqualify a bidder; however, bidders shall comply and be responsible for the bid specifications and information discussed at the Pre-Bid Walk-Through Meeting.

SECTION 6: BIDDING INSTRUCTIONS

Interested Contractors shall respond to this solicitation by submitting a bid through the City of Columbus’ Vendor Services Portal. Bids submitted outside of Vendor Services shall not be accepted. If you have questions about the solicitation, please see page 48 of the Vender Portal User Guide for detailed instructions on how to add a vendor question to this solicitation. If you should need assistance with the submittal process in general, please click on one of the links below for a video that provides detailed instructions.

Register or Re-register Register As A New Business With City Of Columbus Vendor Services - 01/24/2021 - YouTube

Login:

How To Login To Columbus Vendor Services - 01/24/2021 - YouTube

Overview:

Vendor Services Overview - YouTube

Register additional contacts:

Register As Additional Contact For Business Currently Listed In Columbus Vendor Services 1/24/2021 - YouTube

The City’s Purchasing Office Help Desk is available to speak with any vendors to provide technical assistance. Please contact Vendor Services at (614) 645-8315 if you need any help with the online bidding process, including how to submit questions during the bidding process.

Questions regarding this bid must be submitted on the Vendor Services portal by 1:00 p.m. (local time) on Friday, August 7, 2026. Phone calls will not be accepted, and no contact shall be made with the City about this solicitation outside of the Vendor Services Portal. Responses and any necessary addenda will be posted as an amendment to this solicitation on the City’s Vendor Services portal no later than 1:00 p.m.

(local time) on Monday, August 10th. Bids are due on Thursday, August 20th at 1:00 p.m. (local time). Bidders are to quote firm and fixed prices on the bid.

Line 10 – enter $0 as your bid price and scan as an attachment on Line 10 the documents listed in Section 4. These scanned documents are your bid and will be included in the contract that will be provided by the City.

SECTION 7: CONTRACT

Upon evaluation of the bids, the City shall notify the Contractors of the status of the bid.

The vendor awarded the contract will be asked to submit a current copy of their Workers’ Compensation certificate and insurance certificate, as required in the terms and conditions on the Vendor Services Portal. The City shall prepare a contract for the Contractor’s signature, email the contract to the Contractor for signature, and the Contractor shall return the Workers’ Compensation and insurance certificates with the signed contract.

Demolition and Abatement Services Bid Form

1. Company Information

Company Name:___________________________________________________

Address: ___________________________________________________

Contact Person:___________________________________________________

Title: ___________________________________________________

Phone: ___________________________________________________

Email: ____________________________________________________

This page, signed by an officer of the company or a designated agent empowered to bind that entity in a contract with the Department of Development, is required to accompany the bid submitted for consideration. If signed by someone other than an officer, complete and submit the Proposal Signature Affidavit along with this form.

By my signature below, I attest that I have read, understand, and agree to the terms, conditions, and requirements set forth in the solicitation, including, but not limited to the Department’s standard contract terms and conditions (Appendix A) and Columbus City Code 329.18 requirement of responsible wage and health insurance benefit, as defined herein and available at https://library.municode.com/oh/columbus/codes/code_of_ordinances

Signature (Manually signed in ink) Date

Name (print) Title

Pricing Schedule per Scope of Work:

Experience References Form

Company Name _______________________________

Provide contact information for similar contract the company has had in the past three years.

The City may verify contacts and use information obtained in our decision to award a contract.

Reference #1

Bu…