43220000-NASPO-19-ACS - Data Communications Products and Services - How To Use This Contract.pdf
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- Attached to
- Data Communications Products and Services
- Contract number
- 43220000-NASPO-19-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for the Data Communications Products and Services contract (43220000-NASPO-19-ACS) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is designed for state agencies in Florida, with specific provisions for using the SUNCOM Network for telecommunications services. Eligible users are defined by Rule 60A-1.001 of the Florida Administrative Code, and the contract is accessible through the state's online procurement system, MyFloridaMarketPlace (MFMP).
The contract covers data communications products and services, with requirements for state agencies to issue requests for quotes (RFQs) to a minimum of 25 contracted vendors. Contractors may not provide all services, categories, job titles, products, or regions, so agencies must carefully review the contract's pricing sheet. The document outlines specific ordering procedures, including using MFMP catalogs, creating requisitions, and selecting appropriate commodity codes. Notably, Hewlett Packard Enterprise Company has a punchout catalog option, while other contractors require non-catalog item requisitions. The contract provides guidance on payment methods, vendor performance management, and additional approvals needed for equipment leases exceeding $35,000.
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Text version
9/3/2024
How to Use This Contract Data Communications Products and Services (43220000-NASPO-19-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/data_communications_products_and_services2.
SUNCOM
• In accordance with subsection 282.703(5), Florida Statutes, “All state agencies shall use the SUNCOM Network for agency telecommunications services as the services become available.”
Services available from SUNCOM can be found at https://www.dms.myflorida.com/suncom. If you have any questions regarding the services that are available through SUNCOM, please contact the Division of Telecommunications at 888-478-6266, then press 3 for assistance.
State Agencies
• Agencies must ensure that an RFQ is issued to a minimum of 25 contracted vendors on contract for Data Communications Products and Services(or all vendors, if less than 25)… Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc.
requested in the RFQ. Please refer to the contract web-page Pricing sheet to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE:
▪ Hewlett Packard Enterprise Company: Punchout - Search the catalog by supplier name or contract number; click the ‘Buy from Supplier’ button.
Locate and select the item(s) on the contractor’s website, then checkout; the item(s) will be added to the requisition.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/data_communications_products_and_services2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/data_communications_products_and_services2 https://www.dms.myflorida.com/suncom http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/data_communications_products_and_services/pricing
9/3/2024
All other contractors: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 43220000, 43230000, 81111500, 81111700, 81111800, 81112000, 83111500, or 83112200; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamark etplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Additional Information
• Equipment leases that have an annual cost anticipated to exceed the purchasing Category Two threshold (i.e. $35,000) require prior approval from the Department of Financial Services (DFS);
please refer to the Checklist for Requesting DFS Approval to Lease Equipment located at https://www.myfloridacfo.com/Division/AA/Forms.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.myfloridacfo.com/Division/AA/Forms https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
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