512th VTC Solicitation (1).pdf

This is a solicitation for commercial items prepared in accordance with the format in FAR Subparts 12.6, 13.5, and 15 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. This is 100% set aside for a Small Business. The solicitation number is FA449720R0036 512th TECH REFRESH and this solicitation is being issued as a Request for Proposal. The Government intends to award a Firm-Fixed Price Contract. The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2020-05 and DFARS Publication Notice 2020324.

Class Deviation 2020-00013. The North American Industry Classification System Code (NAICS) is 334111 and the size standard is 1,500, Product Service Code 7021.

The contractor shall provide the following services: Remove all Video Teleconferencing (VTC) equipment to include supporting rack mounted equipment which is no longer used. Remove and replace all video projectors, video displays, audio sound systems, audio microphones, wireless touch control tablets and supporting rack mounted equipment with high quality, state of the art equipment. All functionality and operation of new components to be integrated and controlled via wireless touch control tablets in each room. This work to be performed in accordance with the attached Performance Work Statement (PWS). The contractor shall remove existing and furnish and install new audio and video equipment in 512th AW Wing Conference Room VTC. Contractor shall repair/replace/paint any damage to walls and ceiling panels resulting from removal of equipment and cabling. Replacement ceiling panels and paint shall be congruent with existing décor. The requirement is for a Base Period.

The performance is as follows: Period of Performance: 31 Aug 2020 – 30 Sep 2020

1: Performance Work Statement Attachment

2: Bid Schedule Attachment

3: Wage Determination The price for the base period must be provided for CLIN 0001 on the bid schedule.

Contractors are encouraged to offer their most advantageous/best quote. The contractor shall submit their quote by 21 August 2020, 3:00 p.m. (EST) to the contracting office by email in order to be considered. Quote is on an all or none basis and must be valid through thirty (30) days. All questions must be submitted by 14 August 2020 at 3:00 p.m.

EST. The government will not accommodate any questions after 14 August at 3:00 p.m.

EST.

A site visit will be held at the 512th Airlift Wing, building 202, Wing Conference Room on 13 August 2020, at 9:00 a.m. (EST). Point of contact (POC) from the 512th will meet prospective offerors at the 436th Contractor gate parking lot not later than (NLT) 0845 am.

Please send me the individuals name, phone number, driver license number and date of birth for base access. Please have information to me for base access NLT 11 August 2020.

ITEM(S) REQUIRED:

ITEM # DESCRIPTION QTY UNIT UNIT PRICE TOTAL COST

0001 512th AW Wing Conference Room VTC Modernization. 1 LO

*Additional Instructions:

The following provisions and clauses apply to this acquisition and can be viewed through internet access at the Air Force FAR Site, www.acquisition.gov in accordance with 52.252-1, Solicitation Provisions Incorporate by Reference and 52.252-2, Clauses Incorporated by Reference.

The provisions at 52.212-1, Instruction to Offerors-Commercial Items.

Addendum to 52.212-1: Proposal Preparation Instructions

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall consist of three separate parts; Part I – Price Proposal, Part II – Technical Proposal (technical meaning Capability Statement reflecting that the contractor are able to meet the requirements in the PWS) and Part III – Past Performance.

B. The contractor agrees to hold the prices in its proposal firm for at least 30 days from the date specified for receipt of proposal unless another time period is specified.

C. The contractor shall include the provisions at 52.212-3, Representation and Certifications- Commercial Items. And shall be registered in System for Award Management (SAM) Registration: https://www.sam.gov/portal/public/SAM/

Evaluation Factors: Price, Technical Experience and Past Performance.

PART I – PRICE PROPOSAL

Insert proposed unit and extended prices in the Bid Schedule. The extended amount must equal the whole dollar unit price multiplied by the quantity per month. The proposal must be submitted for a Base Period plus Four (4) Option Years with pricing submitted for each year.

PART II – TECHNICAL CAPABILITY

The technical approach shall, at a minimum, be prepared in a format consistent with the evaluation criteria for award set forth in the addendum to FAR clause 52.212-2, of this http://www.acquisition.gov/ https://www.sam.gov/portal/public/SAM/ solicitation. The Offeror shall provide sufficient detail (Capability Statement) to substantiate the validity of all stated assertions. To facilitate evaluation, the information contained in Part II should be specific, detailed, and clearly demonstrate that the Offeror has a thorough understanding of the requirement for the accomplishment of this offer. The Technical Proposal shall be a stand-alone document containing all information necessary for the Government to perform a complete technical evaluation.

Offerors shall provide information within their technical proposal that covers the following areas:

i. The offer must be able to integrate an existing Cisco SX80 Codex into the current VTC suite

ii. The offer must be able to integrate an existing Cisco SX80 Codex into the current VTC suite

iii. The offer must install three confidence monitors (1) one on the desk and (2) on podiums.

PART III - PAST PERFORMANCE: The contractor shall provide a list of no more than five

(5) of the most recent and relevant contracts performed for Government agencies and commercial customers demonstrating that they have performed similar work in the past (within the last 3 years). The Past Performance will have the following information:

1. Contractor’s Name

2. Contractor’s point of Contact ( email & phone number)

3. Project Title

4. Detailed Description of Work ( Performed by the offeror)

5. Contract Number

6. Contract Dollar Value

7. Period of Performance

8. Name of Contracting Officer or POC including information (email & phone number)

GENERAL PROPOSAL INFORMATION

Offerors are hereby notified that initial proposals which are found incomplete may be rejected without affording the offeror an opportunity to satisfy the requirement of the Government.

Notwithstanding the information included in support of the offeror’s technical capability, the contractor must meet all requirements of this request for quote.

The provision at 52.212-2, Evaluation – Commercial Items.

The Government will award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

End of Addendum

BASIS FOR CONTRACT AWARD:

1. Past Performance Tradeoff - This is a competitive selection in which competing offerors will be evaluated using price, technical acceptability, past performance factors. The Contracting Officer reserves the right to tradeoff higher price for higher-ranked Past Performance if the proposal is determined to be the Best Value to the Government. When combined, past performance and technical acceptability will be considered equal to price.

Price. Government will first rank quotes according to price with the base year all option years combined, from lowest to highest. The offeror’s quote will be evaluated for Reasonableness and Total Evaluated Price.

The Government will evaluate Part II, Technical Specifications on an Acceptable/Unacceptable basis. The Government will evaluate the five (5) lowest-priced quotes as either technically acceptable or unacceptable, reserving the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. After an offeror has received an overall acceptable rating on the Technical, the Government will then evaluate the offeror’s past performance. Offerors receiving an unacceptable rating for Technical will not receive further consideration. The solicitation requirements include all stated terms, conditions, representations, certifications, and other information required by 52.212-1 of this solicitation.

The Government will evaluate Part III, Past Performance by assigning a Confidence Rating as shown in the table on pages 6-7.

The contracting officer shall seek recent, relevant, and quality of performance information on all offerors based on (1) the past efforts provided by the offeror and (2) data independently obtained from other Government and commercial sources. Relevant performance includes performance of efforts involved similar scope and magnitude of effort and complexities this solicitation requires.

The purpose of the past performance evaluation is to allow the government to assess the offeror’s probability of meeting the solicitation requirements based on the offeror’s demonstrated past performance.

The information gathered will be rated in two parts. First, the relevancy of the information will be rated as either Relevant or Not Relevant. If the information is determined to be Relevant, the assessment process will determine a Confidence Rating of Substantial, Satisfactory, Neutral, or Limited Confidence.

Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will be rated as highly as past performance information for the principal offeror. Offerors with no recent/relevant performance history or if the offeror’s performance record is so sparse that no meaningful confidence rating can be reasonably assigned shall receive the rating "Neutral Confidence," meaning the rating is treated neither favorable nor unfavorable.

In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most recent and relevant to the effort described in this Request for Proposal (RFP.)

Offerors are cautioned to submit sufficient information instructed above. Offeror’s may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports an unacceptable rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

Price/Past Perfomance Tradeoff Analysis: In determining the awardee for this RFP, the past performance ratings will be used during the price/past performance analysis. After price analysis of the Bid Schedule and the non-price/quality evaluations are completed, the Government will then consider the prices in connection with the non-price ratings, comparing the relative advantages and disadvantages of the non-price factors and prices. If the Contracting Officer determines discussions are not required, the Contracting Officer, relying on the non-priced factors evaluation and independent business judgment, will decide which Offeror is to be awarded the task order. This decision will be based on the proposal that offers the best value to the Government in terms of their combined non-priced factor ratings and price. This may result in award being made to a higher rated, yet higher priced Offeror where the decision is consistent with the solicitation's evaluation factors and the Contracting Officer reasonably determines that the superiority of the higher priced Offeror’s proposal justifies the additional costs.

2. REJECTION OF UNREALISTIC OFFERS:

Any proposal which is unrealistic will be judged either as exhibiting a lack of competence or failure to comprehend the Government's requirements and may be so evaluated and rated, or rejected for such reasons. Furthermore, any significant inconsistency between the Technical Proposal and Price Proposal, if unexplained, may be grounds for rejection of the proposal. The Government will evaluate each proposal strictly in accordance with it’s content and will not assume that performance will include areas not specified in the Offeror's proposal.

PART I - PRICE: The Government will evaluate offers based on prices proposed for all CLINs and any other price-related factors required by the solicitation. The offeror’s quote will be evaluated for Reasonableness and Total Evaluated Price.

1. Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis, other techniques will be used.

2. Total Evaluated Price (TEP): The Government will utilize the following methodology to determine the TEP of each proposal. The TEP will be calculated for evaluation purposes only.

The TEP will be calculated as follows:

i. CLINs will be calculated by multiplying the proposed unit price by the corresponding quantity.

ii. The sum of all the CLINs evaluated prices will represent the total evaluated price

iii. Award will be made to the responsible offeror that represents the best value to the US Government.

PART II - TECHNICAL CAPABILITY: The following technical capability will be evaluated on an acceptable/unacceptable basis. If paragraph I through VI are not submitted with the proposal, the proposal shall be considered failed and shall be removed from consideration.

The following ratings will be used in rating technical capability:

Acceptable: Proposed clearly meets the minimum requirements of the solicitation Unacceptable: Proposed does not clearly meet the minimum requirements of the solicitation

PART III - PAST PERFORMANCE: Recent and relevant past performance is defined as past performance having occurred in the last 3 years preceding the date of the solicitation issuance.

Relevant past performance is defined as past performance providing candidates for services similar in scope to this requirement and complexity. The Government will consider relevancy and recency of the past performance, as well as any information gathered by the Contracting Officer. The following ratings will be used to rate the relevance of Past Performance provided:

Relevant Present/past performance effort involved essentially the same or similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The third aspect of the past performance evaluation is to establish the overall quality of the offeror’s past performance. The past performance evaluation process gathers information on how well the offeror performed those past contracts. Past performance information will be collected and reviewed to determine the quality of the offeror’s performance, general trends, and usefulness of the information, and incorporate these into the performance confidence assessment.

The past performance confidence assessment rating will based on the offeror’s overall record of recency, relevancy, and quality of performance.

Offerors that have no relevant past performance history will be assigned a Neutral Confidence rating.

The following ratings will be used in rating past performance:

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence performance record, the Government has a reasonable expectation that the offeror will

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence performance record, the Government has a low expectation that the offeror will

End of Addendum

OMBUDSMAN (JUL 2017)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-6668, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through mailto:susan.madison@us.af.mil

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice & Receiving Report (COMBO)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F1QTMS

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4497 Admin DoDAAC FA4497 Inspect By DoDAAC F1QTMS Ship To Code F1QTMS Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) F1QTMS Service Acceptor (DoDAAC) F1QTMS Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

steven.miller.102@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

steven.miller.102@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Additional Information:

POCs information:

Ronald Price, CIV, USAF 436th CONTRACTING SQ/PKB

639 ATLANTIC STREET

DOVER AFB, DE 19902-5639

(302) 677-3744 Voice

(302) 677-5217 Fax Ronald.price.16@us.af.mil

Samuel McKenzie 436th CONTRACTING SQ/PKB

639 ATLANTIC STREET

DOVER AFB, DE 19902-5639

(302) 677- 4978

(302) 677-5217 Fax samuel.mckenzie.1@us.af.mil mailto:steven.miller.102@us.af.mil mailto:steven.miller.102@us.af.mil mailto:steven.audinet@us.af.mil mailto:samuel.mckenzie.1@us.af.mil