506313 Exhibit B .docx

506313 Fire Alarm Inspections

Proposer’s Information

Proposer hereby acknowledges receipt of Addenda number(s) through .

To be considered for selection, a duly authorized agent of the Proposer must complete and sign this page and submit it with the Proposal. Signature below indicates that the Proposer has read and understands the requirements set forth in this Request for Proposals (RFP).

Signature:

Table of Contents

TAB 1: EXECUTIVE SUMMARY

Proposer will insert its executive summary in this section and limit it to one page. The executive summary must include:

· Summary of business

· Number of years in business

· Company size including number of employees

· Business portfolio

TAB 2: SUPPLEMENTAL QUESTIONS

All proposals must include a detailed response to all supplemental questions in this tab. The quality and detail of responses will figure significantly in the overall evaluation of proposals. Proposers are encouraged to provide additional information to support capabilities on each point. In an effort to standardize the format of all proposals, responses should be provided to all items in the order given. Please list each item number and restate the question before each individual response.

1) Methodology/Approach:

a) Describe your process for testing and inspecting fire alarms, sprinkler/suppression systems and performing maintenance.

b) Describe your reporting system and ability to track and provide testing and maintenance reports. Does your system have site map capabilities?

c) Explain how you meet the requirements of uploading reports into the Compliance Engine (TCE).

d) Describe how you communicate results of testing and inspections to customers and turnaround time for providing those results.

e) Provide a list of additional time, materials, or Work that you regularly use for inspections that was not included in the Scope of Work.

f) Provide a list of equipment and materials that are regularly stocked on your company vehicles.

g) Provide a list of equipment proposed to perform the fire alarm inspections and maintenance.

h) Include your methods for servicing difficult-to-access devices.

2) Qualifications:

a) Provide a list of the company’s qualifications and experience relating to the requirements of the RFP.

b) Describe your company’s ability to provide all repairs that may result from the inspection process.

3) Industry Experience and Expertise:

a) Provide a list and description of similar projects completed in the last three years.

b) What fire alarm panel systems are your organization and technicians versed in?

c) How do you comply with local, state and federal laws regarding the recycling or disposing of smoke detectors and their components? Include in your response any environmental sustainability practices or programs supported by your organization.

4) Staffing Plan:

a) Provide the key personnel information of who will be assigned to any resulting agreement, including name, number of years of experience, and relevant qualifications or certifications.

b) How do you stay up to date and track required Licenses and Certifications for your employees?

c) How will you orient new employees to ensure that they are aware of the performance requirements and standards of the contract?

d) Describe training that is provided to your employees.

e) How are employees assigned to a client’s account? Would Denver Water receive the same group of technicians for inspections?

5) Schedule:

a) Complete Exhibit E with proposed schedule.

b) Describe how you resolve conflicts in scheduling.

c) Describe your process for scheduling emergency work.

6) Safety:

a) What is your company’s OSHA Total Recordable Injury Rate (TRIR) for the last two years of reported data?

b) What is your Experience Modification Rate for the past three years?

c) What is your Days Away Restriction Transfer (DART) Rate for the previous two (2) years?

d) Does your company maintain an OSHA 300A Log of Injury and Illness? Please provide a copy

7) Supply Chain:

a) Describe how your company has overcome supply chain disruptions that directly affect your ability to fulfill contract obligations?

b) How have you worked with your suppliers to guarantee products essential to contract requirements are delivered in a timely manner?

c) Explain how your company has sourced material to avoid extended lead times for products.

d) Explain how your company would communicate supply chain shortages to the contract administrator in a timely manner.

e) Do you anticipate any supply chain constraints due to any existing or potential tariffs?

f) What is your company’s strategy to mitigate any possible impacts from tariffs?

RFP Response No. 506313 Fire Alarm Inspection

REV 3/16/22

TAB 3: PROFESSIONAL REFERENCES

Provide a minimum of three customer references that purchased services described in this RFP within the past five years.

REFERENCE 1

REFERENCE 2

REFERENCE 3

TAB 4: PROPOSAL RATES

Proposers must describe its rate structure and submit its comprehensive price in this section. Proposal pricing shall be submitted using the Excel spreadsheet titled “506313 Exhibit C” worksheet.

Please note the following items regarding completion of Exhibit C and Exhibit E:

· Complete and send Exhibit C to the Procurement Specialist as an Excel spreadsheet (e.g., do not complete and return as a PDF).

· Complete and send Exhibit E to the Procurement Specialist

Proposers must include a list of the subcontractors that will be used to perform the work, including subcontractor’s name, business address, contact name, contact phone number and contact e-mail address.

TAB 5: SUPPLIER DIVERSITY SURVEY

Section 2.13 of the RFP describes Denver Water’s Supplier Diversity Program: Small Business Enterprise (SBE) / Minority/Women Business Enterprise (MWBE). The data from this form is used for Denver Water’s records only. This data supports consolidated reporting for the Supplier Diversity Program and is used for the purpose of analyzing general business patterns such as representation and participation of small, minority, and/or women business enterprises within industries that do business with Denver Water.

1) The Proposer is a self-attested small business per Small Business Administration size standards criteria OR is certified as a Small Business Enterprise (SBE).

|_| Yes |_| No

2) The Proposer is a certified a Minority-owned Business Enterprise (MBE) and/or certified Women-owned Business Enterprise (WBE).

|_| Yes |_| No By answering “Yes”, the Proposer must submit a copy of its valid MBE and/or MWBE certification(s) in this tab.

TAB 6: REQUIRED SUBMISSION DOCUMENTS AND INFORMATION

Please confirm that you are submitting the following required submission documents and information in this tab.

1) Colorado Secretary of State Certificate of Good Standing or equivalent |_| Yes |_| No

2) W-9 |_| Yes |_| No

3) Sample Insurance Certificate: Proposer must provide a sample Acord™ 25 Certificate of Liability Insurance form indicating Proposer’s coverage and limits of the types specified in Exhibit A: Sample Agreement |_| Yes |_| No

4) Proposer acknowledges and has satisfied requirements of RFP Section 3.4 Designation of Any Proprietary and Confidential Information |_| Yes, Proposer clearly designated any sentences, pages or sections of the Proposal that the Proposer deems confidential or proprietary, and included it as a separate file on the same e-mail, marked “REDACTED ORIGINAL”.

|_| No, Proposer did not designate any sentences, pages or sections of the Proposal confidential or proprietary. Proposers acknowledge that Denver Water may be required to disclose any or all of the documents submitted with a Proposal, pursuant to the Colorado Open Records Act, C.R.S. § 24-72-201.1, et seq.

5) Sample invoice |_| Yes |_| No

6) Proposer prefers to receive payment via the payment method indicated by a “YES” response in the Preferred Payment Method column (select only one option):

TAB 7: PROPOSER’S TERMS AND CONDITIONS

Proposer must insert the following in this tab, if applicable:

|_| Exceptions and/or proposed modifications to Exhibit A: Sample Agreement in accordance with RFP Section 2.10 Sample Agreement.

image1.jpeg