50013-btb2933.pdf

SP 5331

LSU NEW ORLEANS

PROJECT MANUAL FOR

JOB ENTITLED

REPLACEMENT OF BOILER AND CHILLER

NET CHARTER SCHOOL (THE ATHLETIC CENTER)

EAST CAMPUS

SP#5331

Request for Quote: #BTB 2933

Quotes Due: OCTOBER 22, 2026

Delivered to Purchasing Office

Administration Annex, Room 1004-G

By 2:00 p.m.

Prequote Site Visit:

Date: OCTOBER 14, 2026

10:00 a.m. at the

Facility Services – Administration Building Room 112

SP 5331

PROJECT MANUAL FOR

JOB ENTITLED

REPLACEMENT OF BOILER AND CHILLER

PREPARED BY

FACILITY SERVICES

LAKEFRONT - NEW ORLEANS - LOUISIANA – 70148

Request for Quote: #BTB 2933

Quotes Due: OCTOBER 22, 2026

Delivered to Purchasing Office

Administration Annex, Room 1004-G

By 2:00 p.m.

Prequote Site Visit:

Date: OCTOBER 14, 2026

10:00 a.m. at the

Facility Services – Administration Building Room 112

PURCHASING REPRESENTATIVE: Troy Bacino, Assistant Director for Purchasing

(504)280-6172 FAX (504)280-6297 E-mail tabacino@lsuneworleans.edu

UNIVERSITY REPRESENTATIVE: Melanie Champagne; Robert Montgomery

(504)280-3237 E-mail: mmchamp2@lsuneworleans.edu;

rpmontgo@lsuneworleans.edu

Date: June 19, 2026

SP5331

INDEX

BID INFORMATION

INSTRUCTIONS TO BIDDERS

ARTICLE DESCRIPTION PAGES

1 Project Title and Bid Opening Date and Time 1

2 Bidder’s Representation 1

3 Bidding Documents 2

3.1 Copies 2

3.2 Interpretation or Correction of Bidding Documents 3

3.3 Substitutions 3

3.4 Addenda 3

4 Bidding Procedure 4

4.1 Form and Style of Bids 4

4.2 Bid Security 5

4.3 Submission of Bids 6

4.4 Modification or Withdrawal of Bid 6

5 Consideration of Bids 7

5.1 Opening of Bids 7

5.2 Rejection of Bids 7

5.3 Acceptance of Bid 8

6 Performance and Payment Bond 8

6.1 Bond Required 8

6.2 Time of Delivery and Form of Bond 9

7 Form of Agreement Between Owner and Contractor 9

7.1 Form to be Used 9

INDEX

INSTRUCTIONS TO BIDDERS (Continued)

ARTICLE DESCRIPTION PAGES

7.2 Award 9

7.3 Successful Bidder’s Deliver Schedule 9

7.4 Affirmative Action/Non-Discrimination 10

7.5 Compliance Agreement 10

7.6 Recording Contract 10

7.7 Payments 10

7.8 Termination of Contract for Convenience 11

7.9 Acceptance of Work 11

8 Completion Time and Liquidated Damages 11

8.1 Contract Time 11

8.2 Liquidated Damages 11

9 Pre-bid Conference 12

10 Insurance 13

11 Federal Clauses for Contracts 13

Insurance Requirements 1-9

Indemnification Agreement 10

FORMS

Bid Bond 1

Contract-Bond-Affidavit

Contract between University & Contractor 1-3 and Performance & Payment Bond

FORMS (Continued)

Affidavit 4

Attestations Affidavit 2

Bid Form 1-4

Payment Request 1

Schedule of Values 1

TECHNICAL SPECIFICATIONS

SECTION DESCRIPTION PAGES

01000 General Conditions 5

01040 Cutting and Patching 2

02221 Building Demolition 2

15050 General Mechanical 9

15250 Insulation 2

15800 Mechanical Systems and Piping 4

15850 Test and Balance 5

15950 Temperature Controls 23

16010 Electrical General 5

16050 Electrical Materials and Methods 6

16900 Electrical Equipment Connections 1

DRAWINGS

SHEET TITLE DATE

T1 Titlesheet 6-19-26

ME1 Partial Floor Plan – Mechanical & Electrical 6-19-26

ME2 Schedules and Details 6-19-26

END

Instructions To Bidders

Page 1 SP5331

INSTRUCTIONS TO BIDDERS

ARTICLE I

PROJECT TITLE AND BID OPENING DATE & TIME

1.1 Project Title: REPLACEMENT OF BOILER AND CHILLER

Bid Opening Date & Time: OCTOBER 22, 2026 at 2:00 p.m.

Location of Bid Opening:

LSU New Orleans – Main Campus

Purchasing Office

Administration Annex, Room 1004G

New Orleans, Louisiana 70148

1.2 DEFINITIONS

1.2.1 The Bidding Documents include the following

a. Bid Information & Forms dated 6-23-2026

b. Specifications Sections 01000 through 16900 dated 06/19/2026.

c. Drawings Sheets No. T1, ME1 and ME2.

d. Addenda issued during the bid period and acknowledged in the Bid Form

1.2.2 All definitions set forth in the General Conditions of the Contract for Construction, AIA Documents A201, or in other Contract Documents are applicable to the Bidding Documents.

1.2.3 Addenda are written or graphic instruments issued by the Architect prior to the opening of bids which modify or interpret the bidding documents by addition, deletions, clarifications, or corrections.

1.2.4 A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein supported by data called for by the Bidding Documents.

1.2.5 Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described as the base, to which work may be added for sums stated in Alternate Bids.

1.2.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to the amount of the Base Bid if the corresponding change in project scope or materials or methods of construction described in the Bidding Documents is accepted.

1.2.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials or services as described in the proposed Contract Documents.

1.2.8 A Bidder is one who submits a Bid for a prime contract with the Owner for the Work described in the proposed Contract Documents.

1.2.9 A Sub-bidder is one who submits a bid to a Bidder for materials or labor for a portion of the Work

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ARTICLE 2

BIDDER’S REPRESENTATION

2.1 Each Bidder by making his bid represents that:

2.1.1 He has read and understands the Bidding Documents and his bid is made in accordance therewith.

2.1.2 He has visited the site and familiarized himself with the local conditions under which the work is to be performed.

The Bidder is advised to carefully consider all University physical features and activities and occupancies by faculty, staff and students, and to plan construction activities so as not to disrupt the normal operations and activities of the University except as expressly permitted by the University in writing. The Bidder shall be especially aware of existing electric, gas, water, telephone and/or other utilities and facilities which may be in the way of or adjacent to the Work, and shall take appropriate action to protect these utilities during the Work.

Every effort has been made to accurately show all pertinent surface and subsurface features accurately. For self-assurance, the Bidder may examine available drawings and documents related to University premises. Such examinations may be made only in the offices of the University Facility Services as part of the Mandatory Pre-Bid Conference.

2.1.3 His bid is based solely upon the materials, systems and equipment described in the

Bidding Documents as advertised and as modified by addenda.

2.1.4 When a discrepancy or ambiguity arises between the written specifications and the drawings, the document which is more stringent, or which benefits the University more as determined by the Director, shall govern.

2.1.5 His bid is not based on any verbal instructions contrary to the Bidding Documents and addenda.

2.2 The Bidder must be fully qualified under any State or local licensing law for Contractors in effect at the time and at the location of the work before submitting his bid. In the State of

Louisiana, only the bids of Contractors and Subcontractors duly licensed under Louisiana

Revised Statutes 37:2150, et seq. will be considered, if applicable. The Contractor shall be responsible for determining that all of his Subbidders or prospective Subcontractors are duly licensed in accordance with law. (See paragraph 4.1.8)

2.3 The University reserves the right to examine the Successful Bidder’s past payroll records and those of any subcontractor to determine whether the employees being used on the contract are regularly employed. The University also reserves the right to question the use of an employee whom it feels is unskilled or untrained on a task that requires a skill. If the bidder intends to use laborers or unskilled workmen on any aspect of the contract, the bidder must furnish a list of the tasks to be performed by said laborers and unskilled workmen with their bid.

2.4 If the Contractor is required to replace any employees because of their failure to comply with these requirements, any time lost on the job shall be the responsibility of the

Contractor and shall not be an acceptable reason for requesting extensions of any

Page 3 SP5331 completion deadlines or waiver of any liquidated damages specified elsewhere in the bid specifications.

2.5 In the event of inconsistencies within or between parts of the Contract Documents, or between the Contract Documents and applicable standards, codes, and ordinances, the

Contractor shall: (1) Provide the better quality, upgrade, or quantity of Work, or (2) Comply with the more stringent requirement, either or both in accordance with the Architect=s interpretation.

ARTICLE 3

BIDDING DOCUMENTS

3.1 Copies

3.1.1 Complete bid documents may be obtained from the LSU New Orleans Purchasing

Office.

The Bidding Documents consist of the Drawings, the Bid Instructions and all

Addenda issued prior to bid opening. Changes to the work made after the contract signing shall be documented by Change Order.

These INSTRUCTIONS TO BIDDERS, including amendments and additions thereto, apply to each and every heading of the TECHNICAL SPECIFICATIONS with the same force as though repeated in full under each heading.

3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the

University nor the Consultant assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3.1.3 The University or Consultant in making copies of the Bidding Documents available on the above terms, do so only for the purpose of obtaining bids on the work and do not confer a license or grant for any other use.

3.2 Interpretation or Correction of Bidding Documents

3.2.1 Bidders shall promptly notify the Architect of any ambiguity, inconsistency, or error which they may discover upon examination of the Bidding Documents or of the site and local conditions

3.2.2 Bidders requiring clarification or interpretation of the Bidding Documents shall make a written request to the Architect, submitted through jcrumb@crumbengineering.com to reach him at least seven (7) days prior to the date for receipt of bids.

3.2.3 It shall be the Bidder’s responsibility to make inquiry as to addenda issued. All issued addenda shall be acknowledged on the Bid Form and shall become part of the Contract. Neither the University nor its Consultant(s) will be responsible for any explanation or interpretations of the Documents not covered by written, issued addenda.

3.2.4 Any interpretation, correction or change of the Bidding Documents will be made by addendum. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such

Page 4 SP5331 interpretations, corrections and changes.

3.3 Substitutions

3.3.1 The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. No substitutions shall be allowed after bid opening.

3.3.2 No substitution will be considered unless written request for approval has been submitted by the Proposer and has been received by the Architect at least seven (7) days prior to the date for receipt of bids. Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including model numbers, drawings, cuts, performance and test data and any other information necessary for an evaluation.

A statement setting forth any changes in other materials, equipment or work that incorporation of the substitute would require shall be included. It shall be the responsibility of the proposer to include in his proposal all changes required of the

Contract Documents if the proposed substitute is used. The burden of proof of the merit of the proposed substitute is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

Approval, if granted, is given contingent upon Contractor being responsible for any costs which may be necessary to modify the space or facilities needed to accommodate the materials and equipment approved.

3.3.3 If the Architect approves any proposed substitution, such approval will be set forth in an addendum. Bidders shall not rely upon approvals made in any other manner.

3.3.4 It is incumbent upon the bidder, once a substitution is accepted, to assure that the substitution will meet the requirements of the project as an acceptable and contributing operating component of the completed project. The bidder and proposer of the substation if used in the project shall provide all information, drawings and other necessary equipment, and coordination to ensure that the substitution will operate, fit and be able to be maintained as an acceptable operating component of the project.

3.4 Addenda

3.4.1 Addenda will be e-mailed or delivered to all Contractors in attendance at the mandatory Pre-Bid Conference or to all known bidders by the Purchasing

Department of the LSUNew Orleans to have received a complete set of bidding documents if no mandatory Pre-Bid Conference is scheduled.

3.4.2 Copies of addenda will be made available for inspection wherever Bidding

Documents are on file for that purpose.

3.4.3 Addenda shall not be issued within a period of seventy-two (72) hours prior to the time set for the opening of bids, excluding Saturdays, Sundays, and any other legal holidays; however, if the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour (72) period prior to the time for the opening of bids, then the opening of bids shall be extended exactly one week, without the requirement of re-advertising.

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3.4.4 The University shall have the right to extend the bid date by up to (30) thirty days without the requirement of re-advertising. Any such extension shall be made by addendum issued by the LSU New Orleans Purchasing Office.

3.4.5 Each Bidder shall ascertain from the LSU New Orleans Purchasing Office prior to submitting his bid that he has received all addenda issued, and he shall acknowledge their receipt on the Bid Form.

ARTICLE 4

BIDDING PROCEDURE

4.1 Form and Style of Bids

4.1.1 Bids shall be submitted on the forms provided by the University.

4.1.2 All blanks on the Bid Form shall be filled in by electronic means, typewriter or manually in ink. Signature is required manually by ink.

4.1.3 Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the written words shall govern.

4.1.4 Any interlineations, alteration or erasure must be initialed by the signer of the bid or his authorized representative.

4.1.5 Bidders are cautioned to complete all alternates and unit prices should such be required in the Bid Form. Failure to submit alternate and unit prices will render the proposal informal and shall cause its rejection.

4.1.6 Bidder shall make no additional stipulations on the Bid Form nor qualify his bid in any other manner.

4.1.7 The bid shall include the legal name of Bidder and the bid shall be signed by the person or persons legally authorized to bind the Bidder to a Contract. The authority of the signature of the person submitting the bid shall be deemed sufficient and acceptable under any of the following conditions:

a. Signature on bid is that of any corporate officer or member of a partnership or partnership in commendam listed on most current annual report on file with Secretary of State.

b. Signature on bid is that of authorized representative of corporation, partnership, or other legal entity and bid is accompanied by corporate resolution, certification as to the corporate principal, or other documents indicating authority which are acceptable to the University

c. Corporation, partnership, or other legal entity has filed in the records of the

Secretary of State, an affidavit, resolution or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts. A bid submitted by an agency shall have a current

Page 6 SP5331

Power of Attorney attached certifying agent’s authority to bind Bidder. The name and license number on the envelope shall be the same as the entity identified on the Bid Form

By signing this bid, the bidder certifies compliance with the above

4.1.8 On any bid of Ten Thousand Dollars ($10,000) or more, the Contractor shall certify that he is licensed under R. S. 37: 2150-2173 by placing his signature on the appropriate blank on the Bid Form.

The contractor shall place his Louisiana Contractor License Number on the appropriate blank on the Bid Form.

The Contractor shall be licensed by the Louisiana State Licensing Board for

Contractors under Category Mechanical Work.

Bids in excess of Ten Thousand Dollars ($10,000.00) received from contractors not licensed under the above classification will not be considered.

4.2 Bid Security

4.2.1 No bid shall be considered or accepted unless the bid is accompanied by bid security. Bid Security must accompany the bid in the sealed envelope. Bidders to attach a certified check, cashier’s check, or LSU New Orleans Bid Bond Form in the amount of five percent (5%) of the sum of the base bid and all alternates, as an evidence of good faith. Bidders are hereby notified that Bank Checks, Official Bank

Checks or similar are not acceptable as bid security. Certified or cashier’s checks to be drawn on a bank insured by the Federal Deposit Insurance Corporation in favor of The LSU New Orleans or the bid bond shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management

Service list of approved bonding companies which is published annually in the

Federal Register, or by a Louisiana-domiciled insurance company with at least an

A- rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent of policyholder’s surplus as shown in the A.M.

Best’s Key Rating Guide. If the bid security for this project is a Bond, then such

Bond shall be submitted on the Bid Bond Form included in the specifications. Any

Bond submitted other than on this bond form shall cause the bid to be rejected.

Bid Security furnished by the Contractor shall guarantee that the Contractor will, if awarded the work according to the terms of his proposal, enter into the Contract and furnish Performance and Payment Bonds as required by these Bidding

Documents, within ten (10) days after written notice that the instrument is ready for his signature.

Should the Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the University as liquidated damages, not as penalty.

4.2.2 The University will have the right to retain the bid security of Bidders until either (a) the Contract has been executed and bonds have been furnished, or (b) the specified

Page 7 SP5331 time has elapsed so that bids may be withdrawn, or (c) all bids have been rejected.

4.3 Submission of Bids

4.3.1 Bids shall be sealed in the envelope furnished with bid documents and will be received until the time specified and at the place specified in these bid documents.

It shall be the specific responsibility of the Bidder to deliver his sealed bid to the

LSU New Orleans Purchasing Office at the appointed place and prior to the announced time for the opening of bids. Late delivery of a bid for any reason, including late delivery by United States Mail, or express delivery, shall disqualify the bid. The bid envelope shall be identified legibly on the outside with the following:

a. Project Name and Owner

b. Architect

c. Date

d. Name , Address, and license number of the Bidder.

If the bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “Bid Enclosed” on the face thereof. Such bids shall be sent by Registered or Certified Mail, Return Receipt Requested, addressed to: LSU New Orleans, Purchasing Office, Administration Annex Building, Room

1004-G, New Orleans, Louisiana 70148. Bids sent by express delivery shall be delivered to: LSU New Orleans, Purchasing Office, Administration Annex Building, Room 1004-G, Lakefront, New Orleans, Louisiana 70148.

4.3.2 Bids shall be deposited at the designated location prior to the time on the date for receipt of bids indicated in these Bid documents, or any extension thereof made by addendum. Bids received after the time and date for receipt of bids will be returned unopened.

4.3.3 Bidder shall assume full responsibility for timely delivery at location designated for receipt of bids.

4.3.4 Oral, telephonic, telegraphic, or faxed bids are invalid and shall not receive consideration.

4.3.5 The University shall not consider notations written on outside of bid envelope which have the effect of amending the bid. Written modifications enclosed in the bid envelope, and signed or initialed by the Contractor or his representative, shall be accepted.

4.36 The bid submission shall include the following documents:

a. Bid Form and Unit Price Form if unit prices are included.

b. Bid Security

c. Document authorizing execution of signature on Bid Form if not submitting as a sole proprietor.

4.4 Modification or Withdrawal of Bid

4.4.1 A bid may not be modified, withdrawn, or canceled by the Bidder for a period of thirty (30) calendar days for the period following the time and bid date designated for the receipt of bids, and Bidder so agrees in submitting his bid, except in accordance with R.S. 38:2214 which states, in part, “Bids containing patently obvious, unintentional, and substantial mechanical, clerical, or mathematical

Page 8 SP5331 errors, or errors of unintentional omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid, may be withdrawn by the contractor if clear and convincing sworn, written evidence of such errors is furnished to the LSU New Orleans Purchasing Office within forty-eight hours of the bid opening excluding Saturdays, Sundays, and legal holidays. Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers, documents, or materials used in the preparation of the bid sought to be withdrawn. If the LSU New Orleans Purchasing Office determines that the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a substantial quantity of work, labor, material, or services, as opposed to a judgment error, and the bid was submitted in good faith it shall accept the withdrawal and return the bid security to the contractor.”

4.4.2 Prior to the time and date designated for receipt of bids, bids submitted early may be modified or withdrawn by notice to the LSU New Orleans Purchasing Office at the place and prior to the time designated for receipt of bids.

4.4.3 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids provided that they are then fully in conformance with these Instructions to

Bidders.

4.4.4 Bid Security shall be in an amount sufficient for the bid as modified or resubmitted.

ARTICLE 5

CONSIDERATION OF BIDS

5.1 Opening of Bids

5.1.1 The properly identified Bids received on time will be opened publicly and will be read aloud, and a tabulation abstract of the amounts of the base bids and alternates, if any, will be made available to Bidders.

5.2 Rejection of Bids

5.2.1 The University shall have the right to reject any or all bids and in particular to reject a bid not accompanied by any required bid security or data required by the Bidding

Documents or a bid in any way incomplete or irregular. The provisions and requirements of the Instructions to Bidders, the Advertisement for bids, and those required on the bid form shall not be considered as informalities and shall not be waived.

5.2.2 The University reserves the right to reject any and all bids at its discretion.

5.3 Acceptance of Bid

5.3.1 It is the intent of the University, if any alternates are accepted, to accept them in the order in which they are listed in the Bid Form. Determination of the Low Bidder shall be on the basis of the sum of the base bid and the alternates accepted.

However, the University shall reserve the right to accept alternates in any order which does not affect determination of the Low Bidder.

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5.3.2 LSU New Orleans upon receipt of bids, shall act within thirty calendar days of such receipt to award contract to the lowest responsible bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents is judged to be reasonable and does not exceed the funds available or reject all bids.

However, LSU New Orleans, by mutually written consent, may agree to extend the deadline of award by one or more extensions of thirty calendar days.

ARTICLE 6

PERFORMANCE AND PAYMENT BOND

6.1 Bond Required

6.1.1 The Contractor shall pay for and provide a Performance and Labor and Material

Payment Bond in the full amount of the bid within ten (10) days after written notice from the University or its Consultant that the work has been awarded to him. Bond furnished shall be a statutory bond and no modification, omissions, additions in or to the terms of the contract, in the plans and specifications or in the manner and mode of payment shall in any manner diminish, enlarge, or otherwise modify the obligations of the bond. Surety bond shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management

Service list of approved bonding companies which is published annually in the

Federal Register or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds. For any public works project, no surety or insurance company shall write a bond which is in excess of the amount indicated as approved by the U.S. Department of the

Treasury Financial Management Service list; companies authorized by this paragraph who are not on the treasury list shall not write a bond when the penalty exceeds fifteen percent of its capital and surplus, such capital and surplus being the amount by which the company’s assets exceed its liabilities as reflected by the most recent financial statements filed by the company with the Department of

Insurance. In addition, any surety bond written for a public works project shall be written by a surety or insurance company that is currently licensed to do business in the State of Louisiana. Bond shall be in favor of The LSU New Orleans.

6.2 Time of Delivery and Form of Bond

6.2.1 The Bidder shall deliver the required bond to the University simultaneous with the execution of the Contract.

6.2.2 Bond shall be in the form furnished by LSU New Orleans Purchasing Office, entitled

CONTRACT BETWEEN OWNER AND CONTRACTOR AND PERFORMANCE AND

PAYMENT BOND, a copy of which is included in the Contract Documents.

6.2.3 The Bidder shall require the Attorney-in-Fact who executes the required bond on behalf of the surety to affix thereto a certified and current copy of his power of

Attorney.

ARTICLE 7

FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

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7.1 Form to be Used

7.1.1 Form of the Contract to be used shall be furnished by the LSU New Orleans

Purchasing Office, a copy of which is bound in the Bidding Documents.

7.2 Post Bid Information & Award

7.2.1 Submissions: Within ten (10) days after the Bid, the following documents shall be submitted to the Owner. Failure to submit these documents within the specified time frame will result in disqualification of the Bidder.

a. Attestation Affidavit (Past Criminal Convictions of Bidders and Verification of

Employees) form found within this bid package, in accordance with La. R.S.

38:2227 and LA. R.S. 38:2212.10.

b. Non-Collusion Affidavit form bound within this bid package, in accordance with La. R.S. 38:2224

7.2.2 The Bidder shall, prior to the award of a Contract for the Work, submit the following information to the Architect.

a. A designation of the work to be performed by the Bidder with his own forces.

b. The proprietary names and the suppliers of principal items or systems of material and equipment proposed for the work.

c. A list of names of the subcontractors or other persons or organizations

(including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the work.

d. A Schedule of Values set up by trade item with labor and material separated for each phase of work.

e. The name of the proposed superintendent along with a resume of same.

The resume shall cover biographical data, past experience, and references.

7.2.3 The Bidder will be required to establish to the satisfaction of the Architect and the

Owner the reliability and responsibility of the proposed Subcontractors to furnish and perform the work described in the Sections of the Specifications pertaining to such proposed Subcontractors’ respective trades.

7.2.4 Prior to the award of the Contract, the Architect will notify the Bidder if either the

Owner or the Architect, after due investigation, has reasonable and substantial objection to any person or organization on the Contractor’s list of proposed

Subcontractors.

7.2.5 Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the Architect must be used on the work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and the Architect.

7.2.6 As soon as the contract has been fully awarded according to law, certified checks will be returned to all bidders other than the successful Bidder; the latter’s check will be returned on the signing of the Contract.

7.2.7 Upon the execution of the contract, LSU New Orleans, within thirty days thereafter, shall issue to the contractor a Notice to Proceed with the project. However, upon mutual consent by both parties, the Notice to Proceed may be extended.

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7.2.8 After the purchase order has been awarded, no changes will be made to any part without written approval from the Director of the Department issuing these bid documents. The proposed change will be submitted in writing, with a complete breakdown of all material and labor, and the individual cost of each.

7.3 Successful Bidder’s Delivery Schedule

7.3.1 The Successful Bidder will provide a delivery construction schedule. Submit within fifteen (15) days after the date established “Commencement of the Work”.

7.3.2 Schedule Updating: Revise the schedule after each meeting, event, or activity where schedule revisions have been recognized or made. Distribute updated schedule with in seventy-two (72) hours to Project Manager for review.

7.4 Affirmative Action/Non-Discrimination

7.4.1 If the amount of the Contract is over $10,000, the successful Bidder shall be required to execute the Equal Employment Opportunity Clause and Assurance of non-discrimination prior to the University entering into a contract. These documents will be in accordance with Chapter 60 of the rules and regulations, Office of Federal Contract Compliance, Equal Opportunity, U.S. Department of

Labor.

7.5 Compliance Agreement

7.5.1 If the amount of the contract is $50,000 or more, the successful Bidder shall be required to execute the Affirmative Action Compliance agreement prior to the

University entering into a contract.

7.6 Recording Contract

7.6.1 The Contractor at his own expense, shall record the original executed Contract and the Performance and Labor and Material Bond with the Recorder of Mortgages, Orleans Parish, within five (5) working days of Contract signing. A NOTICE OF THIS

RECORDING SHALL BE SENT TO THE PURCHASING OFFICE BEFORE PURCHASE

ORDER AND NOTICE TO PROCEED ARE ISSUED.

7.6.2 Recordation of certain Change Orders, see General Conditions 1.16 CHANGES TO

THE WORK.

7.7 Payments

7.7.1 The Contract shall provide payment equal to not more than ninety per cent (90%) of the total contract amount upon completion of the work. The remaining ten per cent

(10%) shall be paid forty-five (45) days after the acceptance of the work by the

University, provided a clear lien certificate is provided by the Contractor.

7.7.2 University standard forms for “Schedule of Values” and “Payment Request” will be provided to the Contractor at the Pre-Construction Conference. An original invoice must accompany the LSU pay request forms. ONLY PAYMENT REQUESTS

SUBMITTED ON THE UNIVERSITY FORM WILL BE PROCESSED FOR PAYMENT.

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ALL OTHERS WILL BE RETURNED FOR COMPLIANCE TO THIS REQUIREMENT.

7.7.3 When an engineer, designer, or architect is involved with the project, all pay requests must have his or her original signature on the original pay request forms before they are submitted to the University for processing.

7.7.4 No notice of completion, delivery memo, invoice, or other document will be signed, or approvals of any type given for any part of the job or delivery of any equipment or materials, except by the Director of the Department issuing these bidding documents, or his designee, such designation to be made in writing and signed by the Director. All work will be done during normal working hours unless the Director grants prior written approval, or the scope of Work requires that the work be done after hours.

7.8 Termination of Contract for Convenience

7.8.1 The University may, at any time, terminate the Contract for the University’s convenience and without cause. Upon receipt of written notice from the University of such termination for the University’s convenience, the Contractor shall: cease operations as directed by the University in the notice; take actions necessary, or that the University may direct, for the protection and preservation of the Material, terminate all existing subcontracts and purchase orders and enter into no further subcontracts and purchase orders.

7.8.2 In case of such termination for the University’s convenience, Contractor shall be entitled to receive payment for Work executed along with reasonable overhead and profit.

7.8.3 University shall not be responsible or otherwise liable for any demobilization costs or Incidental or consequential damages resulting from such termination.

7.9 Acceptance of the Work

7.9.1 Upon substantial completion of the Work, the University shall execute a certificate that the whole work provided for in this agreement has been completed and approved under the terms and conditions thereof.

The Contractor shall then file the acceptance of the whole work at his expense with the Recorder of Mortgage of the Parish of Orleans.

ARTICLE 8

COMPLETION TIME AND LIQUIDATED DAMAGES

8.1 Contract Time:

8.1.1 The Bidder agrees to guarantee completion of the work within One Hundred and

Eighty (180) calendar days starting from the Notice to Proceed, subject to extensions as may be granted or the Contractor will be subject to pay to the

University liquidated damages in the amount stated on this document. The

Bidder’s attention is especially directed to the urgency of this work and that time is of the essence.

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a. Extensions for weather conditions shall not be given unless weather conditions prevailing are deemed by the Architect to be abnormal.

8.2 Liquidated Damages

8.2.1 Time is of the essence and completion of the work must be within the Contract

Time for Completion-stated in Paragraph 8.1.1, subject to such extensions as may be granted by the University for delays identified as beyond the Contractor's control.

The Contractor will be assessed Three Hundred Dollars ($300.00) for each consecutive calendar day during which the work remains incomplete beyond the

Contract Completion date stated on the “Notice to Proceed” or as amended by

Change order, Sundays and holidays included. This amount is agreed upon as the proper measure of liquidated damages which the University will sustain per day by the failure of the undersigned to complete the work at the stipulated time and is not to be construed in any sense as a penalty.

ARTICLE 9

PRE-BID CONFERENCE

9.1 A Pre-Bid Conference shall be held at the project site. Provisions for the site inspection are included as part of the Pre-Bid Conference to be held in Facility Services Office, Administration Bldg, Suite 112 at 10:00 A.M. on OCTOBER 14, 2026. The Pre-Bid

Conference shall also provide opportunity for a review of the Bid Documents. The purpose of the Pre-Bid Conference is to familiarize Bidders with the requirements of the Project and the intent of the Bidding Documents, and to receive comments and information from interested Bidders.

9.2 Any revision of the Bidding Documents made as a result of the Pre-Bid Conference shall not be valid unless included in an addendum issued in accordance with Paragraph 3.4.1 of the Instructions to Bidders.

ARTICLE 10

INSURANCE

10.1 The Contractor, prior to commencing work, shall provide at his expense, proof of insurance coverage with insurance companies licensed in the State of Louisiana. Insurance shall be placed with insurers with an A.M. Best's rating of no less than A-:VI.

10.2 Insurance requirements are set forth in "Supplement I" of these documents.

ARTICLE 11

FEDERAL & STATE CLAUSES FOR CONTRACTS

11.1 Federal clauses, if applicable

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11.1.1 Anti-Kickback Clause: The contractor hereby agrees to adhere to the mandate dictated by the Copeland “Anti-Kickback” Act which provides that each contractor or subgrantee shall be prohibited from inducing, by any means, any person employed in the completion of work, to give up any part of the compensation to which he is otherwise entitled.

11.1.2 Clean Air Act: For contracts over $150,000, the contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act which prohibits the use under non-exempt federal contracts, grants, or loans of facilities included on the

EPA list of violating facilities.

11.1.3 Energy Policy and Conservation Act: The contractor hereby recognizes the mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issues in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

11.1.4 Clean Water Act: For contracts over $150,000, the contractor herby agrees to adhere to the provisions which require compliance with all applicable standards, orders or requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt federal contracts, grants or loans of facilities included on the EPA list of violating facilities.

11.1.5 Anti-Lobbying and Debarment Act: The contractor will be expected to comply with federal statutes in the Anti-Lobbying Act and the Debarment Act.

11.2 Prohibition of discriminatory boycotts of Israel in accordance with LA R.S. 39:1602.1 the following applies to any bid with a value of $100,000 or more and to vendors with five or more employees: by submitting a response to this solicitation, the bidder or proposer certifies and agrees that the following information is correct: in preparing its response, the bidder or proposer has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity that is engaging in commercial transactions in Israel or

Israel-controlled territories, with the specific intent to accomplish a boycott or divestment of Israel. The bidder has also not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. The state reserves the right to reject the response of the bidder or proposer if this certification is subsequently determined to be false, and to terminate any contract awarded based on such a false response.

11.3 Certification of no federal suspension or debarment: By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the General Services Administration (GSA) in accordance with the requirements in “audit requirements in subpart F of the Office of

Management and Budget’s Uniform Administrative Requirements, Cost Principles, and

Audit Requirements for federal awards” (formerly OMB Circular A-133).

A list of parties who have been suspended or debarred can be viewed via the internet at https://www.sam.gov.

http://www.sam.gov./

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11.4 In accordance with Louisiana law, all corporations (see LA R.S. 12:262.1) and limited liability companies (see LA R.S. 12:1308.2) must be registered and in good standing with the Louisiana Secretary of State in order to hold a purchase order and/or contract over$25,000.

SUPPLEMENT I

INSURANCE REQUIREMENTS

*** INSURANCE ***

Insurance and Indemnification

STANDARDIZED INSURANCE REQUIREMENTS FOR ALL AGENCY CONTRACTS

I. The following Indemnification Agreement shall be, and is hereby, a provision of the contract:

The other party agrees to protect, defend, indemnify, save and hold harmless the State of Louisiana, all State Departments, Agencies, Boards and Commissions, its officers, agents, servants and employees, including volunteers, from and against any and all claims, demands, expense and liability arising out of injury or death to any person or the damage, loss or destruction of any property which may occur or in any way grow out of any act or omission of the other party, its agents, servants, and employees, or any and all costs, expense and/or attorney fees incurred by the other party as a result of any claim, demands, and/or causes of action except of those claims, demands, and/or causes of action arising out of the negligence of the State of Louisiana, all State Departments, Agencies, Boards, Commissions, its agents, representatives, and/or employees. The other party agrees to investigate, handle, respond to, provide defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent.

II. All policies and certificates of insurance of the Contractor/Subcontractor shall contain the following clauses:

A. The Contractor/Subcontractor's insurer will have no right of recovery or subrogation against the Agency, it being the intention of the parties that the insurance policies so affected shall protect both parties and the primary coverage for any and all losses covered by the below described insurance.

B. The Agency shall be named as an additional insured as regards negligence by the contractor (ISO Form CG 20 10 – current form approved for use in Louisiana).

C. The insurance companies issuing the policy or policies shall have no recourse against the Agency for payment of any premiums or for assessments under any form of policy.

D. Any and all deductibles in the below described insurance policies shall be assumed by and be for the amount of, and at the sole risk of the Contractor/Subcontractor.

III. INSURANCE: The Contractor/Subcontractor, prior to commencing work, shall provide at his own expense, proof of the following insurance coverages required by the contract to the Agency in insurance companies authorized in the State of Louisiana. Insurance is to be placed with insurers with an A. M. Best's rating of A-:VI or higher. This rating requirement may be waived for workers' compensation coverage only.

Thirty days prior notice of cancellation shall be given to the Agency by registered mail, return receipt requested, on all of the required coverage provided to the Agency. All notices will name the Contractor/Subcontractor and identify the contract number.

Insurance coverage specified in the GENERAL CONDITIONS (AIA Document A 201, 1997

Edition) to be provided by the Contractor, and any other insurance described below shall be furnished with the following minimum limits:

A. Workers' Compensation - Statutory - in compliance with the Compensation Law of the

State. Exception: Employers liability to be $1,000,000 when work is to be over water and involves maritime exposures.

B. Commercial General Liability Insurance with a combined single limit per occurrence for bodily injury and property damage. This insurance shall include coverage for bodily injury and property damage, and include the following coverages:

1. Premises - Operations;

2. Broad Form Contractual Liability;

3. Products and Completed Operations;

4. Use of Contractors and Subcontractors;

5. Personal Injury;

6. Broad Form Property Damage;

7. Explosion, Collapse and Underground (XCU) Coverage.

NOTE: On the certificate of insurance, under the description of operations, the following wording is required: THE AGGREGATE LOSS LIMIT APPLIES TO EACH PROJECT, or a copy of ISO form CG 25-03 (current form approved for use in Louisiana) shall be submitted.

COMBINED SINGLE LIMIT (CSL) - AMOUNT OF INSURANCE REQUIRED

Type of

Construction

Projects under

$100,000

Projects $100,001 up to $1,000,000

Projects over

$1,000,000

New Buildings:

Each Occurrence/

Minimum Limit $500,000 $1,000,000 $3,000,000

Aggregate

(Applicable to this contract ONLY) $500,000 $1,000,000 $3,000,000

Renovations: The building(s) value for this project is : $681,353

Each Occurrence/

Minimum Limit $500,000** $1,000,000** $3,000,000**

Aggregate

(Applicable to this contract ONLY) $500,000** $1,000,000** $3,000,000**

While the minimum combined single limit of $500,000 is required for all renovations, the value of a building shall be multiplied by 10% and insurance requirements will be increased at $1,000,000 intervals and rounded to the nearest $1,000,000. Example:

Renovation on $33,000,000 building would require $3,000,000 minimum combined single limit of coverage. Maximum limit required is $5,000,000 regardless of building value.

C. Business Automobile Liability Insurance with a combined single limit of $1,000,000 per occurrence for bodily injury and property damage, unless otherwise indicated. This insurance shall include for bodily injury and property damage the following coverages:

1. Owned automobiles;

2. Hired automobiles;

3. Non-owned automobiles.

D. An Umbrella Policy may be used to meet minimum requirements.

IV. All property losses shall be made payable to and adjusted with the Agency.

V. All policies of insurance shall be approved by the contracting Agency prior to the inception of any work.

VI. Other insurance required is as follows:

Owner's Protective Liability (OPL) Insurance shall be furnished by the Contractor and naming the State of Louisiana as the Named Insured for projects over $50,000.

Projects under

$100,000

Projects $100,001 up to $1,000,000

Projects over

$1,000,000

CSL – Each Occurrence: $500,000 $1,000,000 $3,000,000

VII. Property Insurance

The General Contractor shall purchase and maintain property insurance upon the entire work included in the contract for an amount equal to the greater of the full-completed value or the amount of the construction contract including any amendments thereto. The general contractor’s policy shall provide “ALL RISK” Builder’s Risk insurance (Extended to include the perils of wind, collapse, vandalism/malicious mischief, and theft, including theft of materials whether or not attached to any structure). The “All Risk” Builder’s Risk insurance must also cover architect’s and engineer’s fees that may be necessary to provide plans and specifications and supervision of work for the repair and/or replacement of property damage caused by a covered peril not to exceed 10% of the cost of those repair and/or replacements

Flood coverage shall be provided by the Contractor on the first floor and below for projects North of the Interstate Corridor beginning at the Texas – Louisiana border at

Interstate 10 east to the Baton Rouge junction of Interstate 12, East to Slidell junction with Interstate 10 to the Louisiana – Mississippi border. Flood sub-limit shall equal an amount no lower than 10% of the total contract cost per occurrence. Coverage for roofing projects shall not require flood coverage.

On projects south of this corridor, flood coverage shall be provided by the State of

Louisiana, as the owner, through the National Flood Insurance Program (NFIP). The

Contractor will be liable for the $5,000 deductible on the NFIP policy from the Notice to

Proceed date through the Notice of Final Acceptance date of the project.

A specialty contractor shall purchase and maintain property insurance upon the system to be installed for an amount equal to the greater of the full-completed value or the amount of the contract including any amendments thereto. The specialty contractor may provide an installation floater with the same coverage as the “ALL RISK” Builder’s Risk insurance policy.

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The policy must include the interest of the Owner, Contractor, and Subcontractors as their interest may appear. The contractor has the right to purchase coverage or self-insure any exposures not required by the bid specifications, but shall be held liable for all losses, deductibles, self-insurance for coverage not required.

Policies insuring projects involving additions, alterations or repairs to existing buildings or structures must include an endorsement providing the following:

In the event of a disagreement regarding a loss covered by this policy which may also be covered by the State of Louisiana, Policy of self-insurance or any commercial property insurance policy purchased by the State of Louisiana, Office of Risk Management (ORM) covering in excess of the State of Louisiana, policy of self-insurance, this company agrees to the following procedure to establish coverage and/or the amount of loss:

Any party to a loss may make a written demand for an appraisal of the matter in disagreement. Within 20 days of receipt of written demand, this company and either

ORM or its commercial insurance company shall each select a competent and impartial appraiser and notify the other of the…