50001-2901.pdf

INVITATION TO BID BID DUE DATE AND TIME

BOARD OF SUPERVISORS OF

LOUISIANA STATE UNIVERSITY

AND AGRICULTURAL & MECHANICAL COLLEGE

09/22/2026 11:00 AM CT

SOLICITATION RFQ-0000002901

SUPPLIER #

SUPPLIER NAME AND ADDRESS

RETURN BID TO

lsubids@lsu.edu

Buyer Sharday Warner Mckinley

Buyer Phone

Buyer Email swarner@lsu.edu

Issue Date 08/21/2026

TITLE: LSU CAMPUS -WIDE BACKFLOW PREVENTER INSPECTION AND TESTING -Term Contract

To Be Completed By Supplier

1. _______"No Bid" (sign and return this page only).

2. _______My Company does not wish to receive future solicitations for this spend category.

3. Specify your Delivery: To be made within ____________________ days after receipt of order.

4. If applicable, Supplier's Addendum Acknowledgement/Response:

As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and _______submit no alterations/clarifications to our original bid.

_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.

General Instructions to Suppliers

1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at the "Return Bid To" address stated above, until the specified due date and time.

2. Read the entire solicitation, including all terms, conditions and specifications.

3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price are to be initialed by the supplier.

4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are subject to rejection and non-payment.

5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.

6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and specifications; and further certifies that this bid is made without collusion or fraud.

SUPPLIER NAME MAILING ADDRESS

AUTHORIZED SIGNATURE CITY, STATE ZIP

PRINTED NAME PHONE #

TITLE FAX #

E-MAIL FEDERAL TAX ID #

LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 2/25

SPECIAL TERMS & CONDITIONS INVITATION TO BID Page 2

SOLICITATION RFQ-0000002901 DUE DATE 09/22/2026 DUE TIME 11:00:00 AM

1. Bid Submission Information

All bids must be submitted electronically to LSU Procurement Services. Bids must be received at the "Return Bid To" email address no later than the due date and time specified herein. Bids must be emailed to lsubids@lsu.edu (This email address should be used for bid submissions only). Any bids sent directly to the Buyer of record will not be forwarded to the “Return Bid To” email.

When submitting electronically, the RFQ number and solicitation title should be listed in the subject line of the email. An original and redacted copy (if applicable) must be submitted electronically. Hard copies of bids will not be accepted; therefore, they will not be evaluated.

It is the responsibility of the Supplier to ensure the bid is received by LSU Procurement by the indicated due date and time. Any delays that may occur in transmission of the bid is the responsibility of the supplier. A bid will be considered late if it is not received at the “Return Bid To” email address by the indicated due date and time.

The maximum email attachment size accepted is 125 MB. It is the supplier’s responsibility to ensure bid submission is sized such that it is successfully transmitted and received by LSU. If the bid response is too large to be emailed as one document, the bid must be sent as separate documents. Each submittal should be labeled. (Example – Bid Submittal 1 out of 3 for RFQ-000000XXXX - Title; Bid Submittal 2 out of 3 for RFQ-000000XXXX - Title, etc.). If any submittal is received late, LSU will not consider the late submittal(s).

Only the submittal(s) received by the due date and time will be considered. Late bids will not be accepted per LAC 34:XIII.515.B.

2. Bid Opening Information

Bid openings are held electronically. There are no in-person bid openings. To electronically attend the bid opening, use the below link to register in advance:

https://lsu.zoom.us/meeting/register/QLfFfBZmRqio9DF9ESf0QA

After registering, a confirmation email will be provided containing information about joining the bid opening.

No information or opinions concerning the ultimate contract award will be given at bid opening or during the evaluation process.

If an unforeseen circumstance beyond LSU’s control prevents bid opening, the Bid will open at the next scheduled bid opening date.

3. Method of Award

All or None - Bid shall be awarded to the lowest responsible and responsive supplier for all items.

4. Insurance Requirements

Please note attached insurance requirements. Successful bidder will be required to furnish a certificate of insurance evidencing required coverages and naming the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College as an additional insured on all liability policies.

5. Bid prices are to be quoted FOB Destination and inclusive of any and all applicable charges.

6. All questions must be emailed to: swarner@lsu.edu mailto:lsubids@lsu.edu mailto:lsubids@lsu.edu

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 3

These standard terms and conditions shall apply to all LSU solicitations, unless otherwise specifically amended and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of conflict between the General Instructions to Suppliers or Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions shall govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the University Procurement Code (LAC 34:XIII. Chapters 3-25) and the terms, conditions, and specifications stated in this solicitation.

1. Supplier Enrollment Suppliers providing a bid/quote in response to a LSU solicitation must be setup in the University's new procurement system (Workday) for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior to submitting a bid response and/or the bid due date and time to ensure bid tabbing can be done timely after the bid deadline.

This website is used in place of a paper form and must be accompanied with an IRS Request for Taxpayer Identification Number and Certification form (W-9 or W-8 if foreign) to collect the required business and tax information that support the University's reporting and compliance requirements. To inquire if you or your company is setup or for questions regarding setup, email suppliers@lsu.edu. The supplier enrollment form can be located at: http://www.lsu.edu/administration/ofa/procurement/ supplier_registration.php

2. Bid Delivery and Receipt Bids must be received and time-stamped at the "Return Bid To" address no later than the due date and time specified herein.

To assure consideration, your bid must be submited in a sealed envelope or package and should be clearly and prominently marked with the solicitation number and bid due date, or may be submitted in the special bid return envelope if one was furnished for that purpose.

Supplier are advised that the U.S. Postal Service does not make deliveries to our physical location. USPS mail is delivered to the University's mail center and is redelivered using internal resources. Suppliers may deliver bids by hand or by a courier service to the Procurement Office. The University shall not be responsible for any delays caused by the supplier's chosen means of bid delivery. Supplier is solely responsible for the timely delivery of its bid, and failure to meet the bid due date and time shall result in rejection of the bid. Late bids cannot be accepted per LAC 34:XIII.515.B.

3. Bid Forms Bids are to be submitted on the LSU solicitation forms provided, and must be signed by an authorized agent of the supplier in accordance with LAC 34:XIII.517. Bids submitted on other forms or in other price formats may be considered informal and may be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no original signature indicating the supplier's intent to be bound will not be accepted. Bid submissions should not be spiral bound.

4. Interpretation of Solicitation/Supplier Inquiries If supplier is in doubt as to the meaning of any part or requirement of this solicitation, supplier may submit a written request for interpretation to the Buyer-of-Record at the address and/or fax number shown above. Written inquiries must be received in the Procurement Office no later than 4:30 pm CST four (4) business days prior to the opening of bids, and shall be clearly crossreferenced to the relevant solicitation/specification in question.

No decisions or actions shall be executed by any supplier as a result of oral discussions with any LSU employee or consultant.

Any interpretation of the documents will be made by formal addendum only, issued by the Procurement Office, and mailed or delivered to all suppliers known to have received the solicitation. LSU shall not be responsible for any other interpretations or assumptions made by supplier.

5. Bid Addenda Bid Addendum is to be signed and returned with your bid. If you have already submitted your bid, and this Addendum creates a need to revise/clarify your original response in any way, you are required to submit such in writing. To be considered, your addendum response must be submitted to and received by LSU Procurement at the “Return Bid To” address stated above.

Submittals for price alterations and addenda to bids must be clearly marked with the solicitation number and the bid due date/ time and returned via fax, email, courier service, hand delivery, or USPS mail. Bid revisions received after bid opening cannot be considered, whereupon the supplier must either honor or withdraw its original bid.

6. Bid Opening Suppliers may attend the public bid opening of sealed bids. No information or opinions concerning the ultimate contract award will be given at bid opening or during the evaluation process. Written bid tabulations will not be furnished.

7. Special Accommodations Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has submitted a bid and desires to attend the public bid opening, must notify the Procurement Office in writing not later than seven days prior to the bid opening date of their need for special accommodations. If the request cannot be reasonably provided, the individual will be informed prior to the bid opening.

Rev. 2/25 mailto:suppliers@lsu.edu mailto:suppliers@lsu.edu http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 4

8. Standards of Quality Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and the specifications contained in the solicitation. Any manufacturer’s name, trade name, brand name, or catalog number used in the specification is for the purpose of describing the standard of quality, performance, and characteristics desired; and is not intended to limit or restrict competition. Supplier must specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact product specified in the solicitation.

9. New Products/Warranty/Patents All products bid for purchase must be new, never previously used, of the manufacturer’s current model and/or packaging, and of best quality as measured by acceptable trade standards. No remanufactured, demonstrator, used or irregular products will be considered for purchase unless otherwise specified.

The manufacturer’s standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by LSU and specified in the solicitation. In such cases, the supplier and/or manufacturer shall honor the specified warranty requirements, and bid prices shall include any premium costs of such coverage.

Supplier guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and shall, at its own expense, defend any and all actions or suits charging such infringement, and shall save LSU harmless.

10. Descriptive Information Suppliers proposing an equivalent brand or model are to submit with the bid descriptive information (such as literature, technical data, illustrations, etc) sufficient for LSU to evaluate quality, suitability, and compliance with the specifications. Failure to submit descriptive information may cause bid to be rejected. Any changes made by supplier to a manufacturer's published specifications shall be verifiable by the manufacturer. If items bid do not fully comply with specifications, supplier must state in what respect items deviate. Supplier’s failure to note exceptions in its bid will not relieve the supplier from supplying the actual products requested.

11. Bids/Prices/F.O.B. Point

• The bid price for each item is to be quoted on a “net” basis and F.O.B. LSU Destination, i.e. title passing upon receipt and inclusive of all delivery charges, any item discounts, etc.

• Bids other than F.O.B. LSU Destination may be rejected.

• Bids indicating estimated freight charges may be rejected.

• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.

• Suppliers who do not quote “net” item prices and who separately quote an overall “lump sum” freight cost or discount for all items shall be considered as submitting an “all-or-none” bid for evaluation and award purposes; and risk rejection if award is made on an item or grouped basis.

• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter acceptance periods may be rejected.

• Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.

• In the event of extension errors, the unit price bid shall prevail.

12. Taxes Supplier is responsible for including all applicable taxes in the bid price. LSU is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to:

franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

13. Terms and Conditions This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein.

Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, supplier agrees that contrary terms and conditions which may be included in its bid are nullified.

14. Supplier Forms/LSU Signature Authority The terms and conditions of the LSU solicitation and purchase order/contract shall solely govern the purchase agreement, and shall not be amended by any supplier contract, form, etc.

The University’s chief procurement officer, or authorized designee, is delegated sole authority to execute/sign any supplier contracts, forms, etc, on behalf of LSU. Departments are expressly prohibited from signing any supplier forms. Any such supplier contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom. Suppliers who present any such forms to department users for signature without regard to this strict LSU policy may face contract cancellation, suspension, and/or debarment.

15. Awards Award will be made to the lowest responsible and responsive supplier. LSU reserves the right: (1) to award items separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items; and (3) to waive any informalities.

All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and included therein, unless specifically amended in the formal contract.

Rev. 2/25

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 5

16. Acceptance of Bid Only the issuance of an official LSU purchase order/contract, a Notification of Award letter, or a Notification of Intent to Award letter shall constitute the University’s acceptance of a bid. LSU shall not be responsible in any way to a supplier for goods delivered or services rendered without an official purchase order/contract or award letter. Bid tabulations may be requested after acceptance of bid.

17. Applicable Law All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

18. Awarded Products/Unauthorized Substitutions Only those awarded brands and numbers stated in the LSU contract are approved for delivery, acceptance, and payment purposes. Any substitutions require prior approval of the Procurement Office. Unauthorized product substitutions are subject to rejection at time of delivery, post-return at supplier's expense, and non-payment.

19. Testing/Rejected Goods Supplier warrants that the products furnished will be in full conformity with the specification, drawing or sample, and agrees that this warranty shall survive delivery, acceptance, and use. Any defect in any product may cause its rejection. LSU reserves the right to test products for conformance to specifications both prior to and after any award. Supplier shall bear the cost of testing if product is found to be non-compliant. All rejected goods will be held at supplier's risk and expense, and subject to supplier's prompt disposition. Unless otherwise arranged, rejected goods will be returned to the supplier freight collect.

20. Delivery Supplier is responsible for making timely delivery in accordance with its quoted delivery terms. Supplier shall promptly notify the LSU Department and/or Procurement Office of any unforeseen delays beyond its control. In such cases, LSU reserves the right to cancel the order and to make alternative arrangements to meet its needs.

21. Default of Supplier Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation.

Where the University has determined the supplier to be in default, LSU reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price.

Until such assessed surcharges have been paid, no subsequent bids from the defaulting supplier will be considered for award.

22. Supplier Invoices Invoices shall reference the LSU purchase order number, supplier's packing list/delivery ticket number, shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the order, and submitted on the supplier's own invoice form.

Invoices submitted by the supplier's third party supplier are not acceptable.

23. Delinquent Payment Penalties Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. Supplier penalties to the contrary shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom.

24. Assignment of Contract/Contract Proceeds Supplier shall not assign, sublet or transfer its contractual responsibilities, or payment proceeds thereof, to another party without the prior written consent and approval of the Procurement Office. Unauthorized assignments of contract or assignments of contract proceeds shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom.

25. Right to Piggyback Where this solicitation may name one department as the primary contract user, LSU reserves the right to authorize additional departments/campuses to use the contract as their needs arise; and Vendor shall honor all such purchase orders.

26. Contract Cancellation LSU has the right to cancel any contract for cause, in accordance with procurement rules and regulations, including but not limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition; (3) misrepresentation by the supplier; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the University; (5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract. LSU has the right to cancel any contract for convenience at any time by giving thirty (30) days written notice to the supplier. In such cases, the supplier shall be entitled to payment for compliant deliverables in progress.

27. Prohibited Contractual Arrangements Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant’s immediate family, or legal entity in which he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under the supervision or jurisdiction of the agency of such public servant. See statute for complete law, exclusions, and provisions.

Rev. 2/25

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 6

28. Equal Employment Opportunity Compliance By submitting and signing this bid, supplier agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972; federal Executive Order 11246; federal Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran’s Readjustment Assistance Act of 1974; Title IX of the Education Amendments of 1972; the Age Act of 1975; the Americans with Disabilities Act of 1990. Supplier agrees not to discriminate in its employment practices, and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sex, age, national origin, veteran status, political affiliation, handicap, disability, or other non-merit factor. Any act of discrimination committed by supplier, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

29. Mutual Indemnification Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees harmless from and against any and all losses, liabilities, and claims, including reasonable attorney’s fees arising out of or resulting from the willful act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in performing its obligations under this agreement, provided however, that neither party hereto shall be liable to the other for any consequential damages arising out of its willful act, fault, omission, or negligence.

30. Certification of No Suspension or Debarment By signing and submitting this bid, supplier certifies that its company, any subcontractors, or principals thereof, are not suspended or debarred under federal or state laws or regulations. A list of parties who have been suspended or debarred by federal agencies is maintained by the General Services Administration and can be viewed on the internet at www.sam.gov.

31. Right to Audit The University shall be entitled to audit the books and records of a supplier or any subcontractor under any negotiated contract or subcontract to the extent that such books and records relate to the performance of such contract or subcontract. Such books and records shall be maintained by the supplier for a period of five (5) years from the date of final payment under the prime contract and by the subcontractor for a period of five (5) years from the date of final payment under the subcontract, pursuant to

LAC 34:XIII.1603.

32. Data Privacy By signing and submitting this bid, I hereby authorize that all information provided in this solicitation, including any and all personal or company data may be shared with LSU departments, suppliers and other governmental agencies to facilitate procurement transactions. This data will be retained according to LSU’s retention schedule. To learn more about privacy at LSU, please see the LSU Privacy Statement.

Rev. 2/25 https://www.sam.gov https://www.sam.gov http://www.lsu.edu/privacy/ http://www.lsu.edu/privacy/

PRICE SHEET INVITATION TO BID Page 7

ITEM

NO.

ITEM DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED

AMOUNT

UNLESS SPECIFIED ELSEWHERE, SHIP ALL ITEMS TO:

Facility Srvcs 70 Engineering Ln Baton Rouge, LA 70803

1 All or None

Annual Re-inspections/Retest (Following Failed Inspection).Unit Price per Backflow per Location (approximate quantity, service to be provided on an as needed basis) 25 Each $____________ $_____________

2 All or None

Annual Backflow Preventer Inspections - Campus Wide - Unit Price per Backflow per Location (approximately 206 backflows) 206 Each $____________ $_____________

LSU Backflow Preventer Inspection & Testing Specifications | Page 1

LSU CAMPUS-WIDE

BACKFLOW PREVENTER INSPECTION AND TESTING

SPECIFICATIONS

1. SCOPE OF WORK

Louisiana State University (LSU) Facilities is soliciting bids from qualified Suppliers to provide all labor, supervision, tools, test equipment, transportation, documentation, and incidental materials necessary to inspect, test, certify, tag, document, and report on backflow prevention assemblies serving LSU campus buildings and infrastructure.

The work includes, but is not limited to:

• Inspection and annual performance testing of domestic, fire protection, irrigation, and other testable backflow prevention assemblies identified by LSU.

• Testing after authorized repair, replacement, or relocation when required by applicable code or regulation.

• Identification and documentation of deficiencies, inaccessible devices, missing components, leaks, corrosion, improper installation, or other conditions affecting safe operation or testability.

• Coordination of testing and required shutdowns with LSU Facilities and, when applicable, the serving water utility or other authority having jurisdiction.

• Tagging of each tested assembly and submission of an individual test report for each device.

• Maintenance and reconciliation of LSU's device inventory, including reporting devices encountered during performance of the work that are not listed in LSU's provided inventory.

Submission of summary reports and deficiency logs required by these specifications. LSU does not guarantee that its existing inventory is complete (it is as accurate as can be with current resources).

The Supplier shall report unlisted devices encountered or reasonably discoverable while performing the scheduled work. This requirement does not obligate the Supplier to perform destructive investigation or an undefined campus-wide concealed-system survey unless separately authorized in writing.

2. APPLICABLE CODES, RULES, AND STANDARDS

All work shall comply with the editions of applicable laws, codes, rules, regulations, and manufacturer instructions in effect at the time the work is performed, including, as applicable:

• Louisiana Administrative Code, Title 51, Public Health - Sanitary Code, including applicable cross-connection control and backflow protection requirements.

• Louisiana State Plumbing Code and applicable Louisiana State Uniform Construction Code provisions.

• Louisiana Department of Health (LDH) cross-connection control and backflow prevention requirements.

• State Plumbing Board of Louisiana (SPBLA) licensing and Water Supply Protection Specialist

(WSPS) endorsement requirements.

• Applicable ASSE Series 5000 testing procedures and/or other testing procedures recognized by the

Louisiana State Plumbing Code or authority having jurisdiction.

• Manufacturer instructions for the specific assembly being tested.

LSU Backflow Preventer Inspection & Testing Specifications | Page 2

• Applicable requirements of the serving water purveyor and LSU Facilities.

Where requirements conflict, the more stringent legally applicable requirement shall govern unless LSU provides written direction based on clarification from the authority having jurisdiction.

3. SUPPLIER AND PERSONNEL QUALIFICATIONS

The Supplier shall maintain all licenses, registrations, certifications, endorsements, and insurance required by Louisiana law for the work performed under this contract.

At a minimum:

• Personnel performing regulated testing shall hold the Louisiana credential or approval required for the specific testing activity. For plumbing-system backflow assemblies, LSU requires testing to be performed by a properly licensed Louisiana plumber holding a current SPBLA Water Supply Protection Specialist (WSPS) endorsement, unless a different tester category is expressly permitted by LDH for the specific assembly and application.

• Any installation, repair, replacement, relocation, modification, or maintenance of a plumbing-system backflow assembly shall be performed by personnel properly licensed by the State Plumbing Board of Louisiana and holding the endorsement(s) required for that work.

• A WSPS endorsement used to qualify a plumber shall be current for the entire period in which that individual performs work for LSU.

• Backflow tester training/certification supporting WSPS endorsement shall be from a provider accepted by SPBLA. SPBLA currently recognizes ASSE and ABPA testing certifications for this purpose.

• If the value or nature of authorized plumbing work triggers Louisiana State Licensing Board for Contractors (LSLBC) licensure, the Supplier shall possess the required commercial contractor license/classification, Plumbing, before performing work.

The following items must be submitted prior to bid award or with Supplier’s bid:

• State Plumbing Board of Louisiana - WSPS Certification.

• Louisiana State Licensing Board for Contractors – Plumbing Classification.

(License must be active at the time of bid submission)

4. SUBMITTALS

The Supplier shall submit the following as applicable:

• Prior to bid award : current evidence of required company licenses and the credential(s) of proposed testing personnel, including applicable SPBLA license and WSPS endorsement information.

• Prior to bid award any LSLBC commercial plumbing license required by the bid scope or anticipated value of regulated plumbing work.

• Before field work: test kit calibration certificates showing calibration within the preceding 12 months, or a more frequent interval if required by the manufacturer or authority having jurisdiction.

• Before field work: proposed testing schedule for LSU approval.

• Before field work: list of primary testing personnel and contact information.

• Before use: identification of any proposed subcontractor and evidence that the subcontractor meets all applicable qualification requirements.

LSU Backflow Preventer Inspection & Testing Specifications | Page 3

5. SCHEDULING AND COORDINATION

LSU Facilities will coordinate the overall work sequence with the Supplier. The Supplier shall comply with approved schedules and promptly notify LSU of any condition that could affect completion.

• Normal working hours are 7:30 a.m. to 4:00 p.m., Monday through Friday, unless LSU approves otherwise.

• No shutdown or interruption affecting a campus building, utility, fire protection system, laboratory, residence hall, food service operation, medical/veterinary operation, athletic facility, or other critical function may occur without prior LSU approval.

• Planned outages shall be coordinated with LSU at least 72 hours in advance unless LSU authorizes a shorter period in writing.

• After-hours or overtime work must be approved in writing before the work is performed. LSU will not pay unauthorized overtime premiums.

• The Supplier shall sequence work to minimize disruption and shall follow LSU direction regarding priority facilities.

6. TEST EQUIPMENT

The Supplier shall furnish all test equipment, hoses, fittings, adapters, gauges, and accessories necessary to test each assembly at no additional cost unless a separate bid item expressly provides otherwise.

• Differential pressure gauges and manufacturer-approved test equipment appropriate for the assembly type.

• Hoses, fittings, and adapters suitable for the device sizes and configurations included in the contract.

• Equipment is maintained clean, calibrated, and in proper working conditions.

• Current calibration documentation available to LSU upon request.

7. FIELD INSPECTION AND DEVICE IDENTIFICATION

Before testing, the Supplier shall verify and document the following for each assembly:

• LSU building name and building number.

• Exact device location, including room, mechanical space, exterior location, vault, or other identifying information.

• Device type, size, manufacturer, model (when visible), and serial number.

• Service/application, such as domestic water, fire protection, or irrigation.

• Accessibility and condition of surrounding area.

• Visible leaks, corrosion, damage, missing components, improper orientation or installation, and other observable deficiencies.

• Whether the device appears in LSU's provided inventory.

8. TESTING PROCEDURES

Testing shall be performed using procedures required by applicable Louisiana regulations, the authority having jurisdiction, accepted tester training standards, and the assembly manufacturer.

Testing shall include all functions applicable to the specific assembly type, including:

• Shutoff valve condition and integrity.

• Check Valve Performance.

• Relief valve operation for reduced-pressure-principal assemblies.

LSU Backflow Preventer Inspection & Testing Specifications | Page 4

• Required pressure differential measurements.

• Verification of pass/fail status against applicable performance criteria.

The Supplier shall not operate valves or initiate shutdowns until required coordination and written authorization have been completed.

9. ACCEPTANCE CRITERIA AND FAILED DEVICES

An assembly shall be reported as passing only when it satisfies the applicable performance requirements for its type and operates without a condition that causes the test to fail.

For a failed assembly, the Supplier shall:

• Immediately notify the designated LSU representative when the failure creates or may create an immediate water-quality, life-safety, or service-continuity concern.

• Clearly identify the device as failed on the test tag and test report.

• Document the failed component or test point, measured values, and recommended corrective action.

• Not perform repairs unless LSU has issued written authorization or an emergency authorization under the contract.

• Retest the assembly after an authorized repair when required and submit the retest results.

The Supplier shall not use wording such as 'DO NOT USE' on a device unless that wording is required by applicable regulation, the authority having jurisdiction, or specifically directed by LSU, because shutting down or removing a backflow assembly from service may affect critical campus systems.

10. DEFICIENCIES AND CORRECTIVE ACTION

The Supplier shall provide a deficiency entry for each failed or deficient device. At a minimum, the entry shall include:

• Device identification and exact location.

• Description of the deficiency or failed test condition.

• Measured test values associated with failure, when applicable.

• Recommended repair, replacement, or further investigation.

• Recommended urgency: Emergency, High, Routine, or Monitor.

• Photographs when they materially aid identification or repair planning.

Repairs are not included in the routine testing scope unless authorized in writing. Any repair proposal shall clearly identify labor, materials, equipment, and other charges and shall refer to the applicable LSU work order or authorization.

11. DEVICE INVENTORY, MAPPING, AND TAGGING

The Supplier shall maintain and update a device inventory for LSU during performance of the contract.

• Each tested assembly shall be tagged with the test date, pass/fail status, tester identification, and

Supplier name.

• The Supplier shall record geographic coordinates for exterior devices and other devices for which coordinates are meaningful and obtainable without specialized survey work.

• When requested by LSU, the Supplier shall provide a Google Earth-compatible KML/KMZ file or other LSU-approved mapping file showing device locations.

• Inventory changes shall identify new, removed, relocated, inaccessible, duplicate, or unlisted devices.

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12. DOCUMENTATION AND REPORTING

All required documentation shall be submitted electronically in a format acceptable to LSU. Each individual test report shall include, at minimum:

• Building name/number and exact location of the device.

• Device type, size, manufacturer, model when available, and serial number.

• Service/application.

• Test date.

• Tester name and applicable license/credential number.

• Test kit identification or serial number when applicable.

• Required test measurements and test results.

• Pass/fail status.

• Observed deficiencies and corrective-action recommendation, if applicable.

The Supplier shall also provide:

• A summary spreadsheet of all devices tested during the billing period.

• A deficiency log for all failed or deficient devices.

• Updated inventory/mapping information as required by Section 11.

• A final contract-period summary report when requested by LSU.

Individual test reports and supporting documentation shall be submitted within five (5) business days after testing unless LSU approves another schedule. Documentation required to support an invoice must be submitted no later than the corresponding invoice.

13. SUBCONTRACTORS

The Supplier may not subcontract the entire contract. Any subcontractor proposed to perform a portion of the work shall be identified to LSU and must meet the same licensing, certification, insurance, safety, and documentation requirements applicable to that portion of the work.

No subcontractor may perform work without LSU's prior written approval. The awarded Supplier remains fully responsible for all work, communications, schedules, quality, and deliverables furnished by any subcontractor.

14. WORKING HOURS AND COMPENSABLE TIME

Payment will be made only in accordance with the pricing basis established in the bid form and for work that is properly authorized, completed, and documented.

• LSU will not pay for ordinary travel time to or from campus, mobilization that is included in the bid price, personal breaks, or unapproved standby time.

• Where the bid includes hourly labor rates for separately authorized repair work, only verified on-site labor hours associated with the authorized work are billable unless the written authorization expressly states otherwise.

• Overtime premiums are not billable unless approved in writing before the overtime work is performed.

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15. EMERGENCY CONDITIONS

If the Supplier discovers a condition during testing that presents an immediate risk of contamination, uncontrolled water discharge, loss of required backflow protection, or significant interruption to a critical campus system, the Supplier shall immediately notify LSU Facilities and secure the immediate work area when it is safe to do so.

The Supplier shall not perform emergency repair work beyond actions necessary to prevent immediate damage or protect safety unless authorized by LSU. Emergency response and repair pricing shall follow the applicable bid schedule or written authorization.

16. PAYMENT AND INVOICING

Routine inspection and testing shall be paid using the unit prices or other pricing method established in this bid. A routine test is considered complete for invoicing purposes only after the field work is complete and LSU has received the required supporting test report.

Separately authorized repair work shall be invoiced using the applicable contract labor/material rates or the separately approved proposal, as directed by LSU.

Invoices shall include:

• Invoice number and invoice date.

• LSU purchase order/contract number.

• LSU work order number or other authorization reference, when provided.

• Building/location and device identification.

• Applicable bid line item or unit price.

• Quantity, unit cost, and extended total.

• For hourly authorized work, labor classification, verified hours, rate, and total.

• A clear description of the work performed.

LSU may withhold payment for undocumented, unverified, unauthorized, duplicate, or incomplete work.

Missing required testing documentation may delay payment until the documentation is received and accepted.

Routine inspection/testing and separately authorized repair work shall be clearly separated on invoices when different pricing methods apply.

17. TOOLS, EQUIPMENT, MATERIALS, AND TRANSPORTATION

The Supplier shall furnish all ordinary tools, testing devices, consumables, hoses, fittings, safety equipment, transportation, and incidental items necessary to perform the routine inspection and testing scope unless a specific bid item states otherwise.

LSU will not pay standby labor caused by the Supplier's failure to provide ordinary tools, test equipment, or materials reasonably necessary for the scheduled work.

18. CLEANUP, PROTECTION, AND DAMAGE

Before beginning work, the Supplier shall notify LSU of any observed unsafe or unsuitable site condition that prevents the work from being performed safely.

The Supplier is responsible for protecting the work area and adjacent LSU property, correcting damage caused by its personnel or subcontractors, and removing discarded materials and debris generated by its work. University dumpsters may not be used without prior written approval.

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19. IDENTIFICATION AND CRIMINAL HISTORY CHECKS

Supplier personnel shall comply with LSU identification, access, conduct, and security requirements.

Personnel shall wear company identification while working on campus unless LSU approves another form of identification.

When required by LSU policy or the solicitation terms, the Supplier shall certify that required criminal history checks have been completed for personnel providing services on campus and shall maintain supporting records as required by law and LSU policy.

20. PARKING AND CAMPUS ACCESS

The Supplier is responsible for obtaining and paying for required parking credentials and complying with LSU Parking & Transportation Services rules. Parking access does not authorize staging, storage, lane closures, utility shutdowns, or access to restricted areas. Those activities require separate LSU coordination and approval.

Suppliers requesting to purchase a permit must officially submit a Contractor Staging & Contractor Parking Permit Request Form. For questions regarding this policy, see LSU Parking and Transportation Services website at www.lsu.edu/parking.

21. LSU-PROVIDED INFORMATION / APPENDIX A

LSU may provide an initial device inventory such as Appendix A or through an electronic file. The inventory is provided to assist with scheduling and bidding and may be updated during the contract term. The Supplier shall reconcile field conditions against the provided inventory and report discrepancies in accordance with these specifications.

22. PERIOD

The contract period is to be effective from the date of award and continue until June 30, 2027, for a one

(1) year period. If mutually agreed, the contract may be extended for two (2) additional 1-year periods under the same terms and conditions.

23. QUALITY OF WORK

LSU shall be the sole judge of performance under the terms of this contract. Where work does not conform to the above standards, the supplier will be notified in writing. Satisfactory corrections will be made within five (5) working days after notification at no cost to the University. If satisfactory corrections are not made within the five (5) working day timeframe, a Deficiency Complaint Report will be issued. The University may cancel this contract in accordance with the Term Contract Special Terms and Conditions and proceed to award to the next qualified supplier or rebid at its option.

https://lsu.edu/parking/forms/contractor-staging.php https://lsu.edu/parking/forms/contractor-staging.php https://lsu.edu/parking/forms/contractor.php http://www.lsu.edu/parking

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24. EXECUTION OF WORK

The supplier shall provide a sufficient number of personnel who possess the vital experience and skills necessary to perform the contracted work and shall not arbitrarily remove skilled and experienced personnel from any University project during the term of the contract and any renewals. Supplier personnel changes that adversely impact the work in any manner may result in a Deficiency Complaint Report. See the Term Contract Special Terms & Conditions document for information on Deficiency Complaint Reports.

The Supplier shall adhere to Louisiana State University policy statements and guiding documents set forth by the University Environmental, Health, and Safety Program, University Safety Policy, and University Safety Manual.

Links are listed below.

https://www.lsu.edu/ehs/ https://www.lsu.edu/policies/ps/ps_19.pdf https://www.lsu.edu/ehs/about/references-and-forms/university-safety-manual.php

LSU reserves the right to demand the removal/replacement of any employee who is deemed by Office of Facility Services to have inadequate training and experience to perform the task to which he or she is assigned.

25. AWARDING OF BID

All or None- Award will be made to the lowest responsible and responsive supplier for all items.

https://www.lsu.edu/ehs/ https://www.lsu.edu/policies/ps/ps_19.pdf https://www.lsu.edu/ehs/about/references-and-forms/university-safety-manual.php

Appendix A - Backflow Preventer Devise Listing ID Number Building Name Inspection Date Location Manufacturer Type Size Model Number

2000349 459 Commons 6/1/2024 Wilkins DC 1" 950 2000529 459 Commons 7/1/2024 Equip Room Wilkins DC 3/4" 950 2000193 459 Commons 7/1/2024 S Side of BLDG Watts DC 3" 757 2000194 459 Commons 5/1/2024 Outside Wilkins DC 6" 350A 2000348 459 Commons 5/10/2024 Equip Room Watts RP 3" 009M1QT 2000369 4S9 Commons 5/1/2024 0/5 Equip Room Wilkins DC 1" 950 2000460 459 Commons 5/1/2024 Equip-Coll Tower Wilkins DC 2" 950 2000381 Agricultural Chemistry Building 9/1/2024 2nd Floor Watts RP 1" 009M1QT 2000131 Alex Box Stadium 4/1/2024 Baseball Fence Wilkins DC 8" 450-VUVD 2000172 Alex Box Stadium 3/1/2024 Batting Cage Watts RP 11/2" 009M1QT 2000393 Alex Box Stadium 5/3/2024 IRR - Inside Building Wilkins RP 4" 2000465 Alex Box Stadium 4/1/2024 Equip Room Wilkins RP 2" 975 2000505 Alex Box Stadium 7/31/2024 Batting Cage Wilkins RP 2" 975 2000171 Alex Box Stadium 7/31/2024 Elevator Wilkins PVB 2" 720A-VUH 2000010 Allen Hall 8/1/2024 Front Parking Lot FEBCO PVB 11/2" 765-VUH 2000148 Alpha Delta Pi 8/31/2024 Back South Wilkins RP 3/4" 975 2000520 Alpha Delta Pi 8/31/2024 Side Gray Box FEBCO PVB 1" 765-VUH 2000146 Alpha Delta Pi 8/31/2024 South Side Wilkins RP 6" 475-VUVD 2000147 Alpha Delta Pi 8/31/2024 South Side Wilkins RP 2" 975 2000267 Alpha Phi 8/31/2024 Outside of Fence Wilkins DC 6" 450-VUVD 2000418 Alpha Phi 8/31/2024 Outside of Fence Watts RP 3/4" 009M1PCQT 2000419 Alpha Phi 8/31/2024 Outside of Fence Wilkins PVB 11/2" 720A-VUH 2000513 Alpha Tau Omega 6/30/2024 FEBCO PVB 1" 765-VUH 2000514 Alpha Tau Omega 6/30/2024 Next to Fence FEBCO PVB 2" 765-VUH 2000211 Animal and Food Science BLDG 5/1/2024 Outside Wilkins RP 8" 375 2000201 Animal and Food Science BLDG 5/1/2024 O/S East Side Wilkins RP 3" 375A 2000530 Animal and Food Science BLDG 7/1/2024 Wilkins RP 3/4" 975 2000541 Animal and Food Science BLDG 9/1/2024 O/S NE Side Watts RP 4" 957 2000342 Animal and Food Science BLDG 9/7/2024 Equip Room Wilkins RP 2" 975 2000343 Animal and Food Science BLDG 9/1/2024 Equip Room Wilkins RP 2" 975 2000370 Annie Boyd Hall 8/1/2024 Mech Room 505 Watts RP 1" 009M1QT 2000336 Athletic Administration BLDG 8/1/2024 Attic Watts DC 11/4" 7 2000235 Athletic Administration BLDG 8/1/2024 Inside Wilkins RP 2" 2000235 Athletic Administration BLDG 8/1/2024 Inside Wilkins RP 2" 2000336 Athletic Administration BLDG 8/1/2024 Attic Watts DC 11/4" 7 2000012 Audubon Hall 6/1/2024 NW Corner FEBCO PVB 2" 765-VUH 2000042 Bernie Moore Track Stadium 5/1/2024 Green Box FEBCO PVB 2" 765-VUH 2000212 Blake Hall 6/1/2024 Basement Wilkins DC 6" 350 2000536 Blake Hall 8/1/2024 Gray Box Wilkins DC 6" 350 2000351 Blake Hall 6/1/2024 DC 8" 2000536 Blake Hall 8/1/2024 Gray Box Wilkins DC 6" 350 2000351 Blake Hall 6/1/2024 DC 8" 2000127 Blowout School Rotary Kiln Structure 6/9/2024 North side FEBCO PVB 1" 765-VUH 2000174 Blowout School Rotary Kiln Structure 4/29/2024 Pertt lab RP 1" 2000040 Broussard Hall - Athletic Dorm 8/1/2024 INT Courtyard Wilkins PVB 3/4" 720A-VUH 2000256 Broussard Hall -Athletic Dorm 8/1/2024 Inside Watts RP 3/4" 009M1QT 2000041 Broussard Hall - Athletic Dorm 8/1/2024 Gray Box FEBCO DC 6" 870-VUVD 2000378 Business School Complex 8/1/2023 Inside RP 1" 2000378 Business School Complex 8/1/2023 Inside RP 1" 2000076 Campus Federal Credit Union 7/31/2024 Front by Road Wilkins PVB 1" 720A-VUH 2000365 Catholic Student Center 7/31/2024 Inside Apollo/Conbraco RP 1" 4020002 2000275 Catholic Student Center 6/1/2024 Equip Room Apollo/Conbraco RP 1" 2000120 Catholic Student Center 7/31/2024 Wood Fence SW Watts RP 6" 909 2000273 Cedar Hall…