INVITATION TO BID BID DUE DATE AND TIME

BOARD OF SUPERVISORS OF

LOUISIANA STATE UNIVERSITY

AND AGRICULTURAL & MECHANICAL COLLEGE

08/27/2026 11:00 AM CT

SOLICITATION RFQ-0000002891

SUPPLIER #

SUPPLIER NAME AND ADDRESS

RETURN BID TO

lsubids@lsu.edu

Buyer Sharday Warner Mckinley

Buyer Phone

Buyer Email swarner@lsu.edu

Issue Date 08/11/2026

TITLE: Supplemental Labor for Boiler Maintenance - Term Contract

To Be Completed By Supplier

1. _______"No Bid" (sign and return this page only).

2. _______My Company does not wish to receive future solicitations for this spend category.

3. Specify your Delivery: To be made within ____________________ days after receipt of order.

4. If applicable, Supplier's Addendum Acknowledgement/Response:

As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and _______submit no alterations/clarifications to our original bid.

_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.

General Instructions to Suppliers

1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at the "Return Bid To" address stated above, until the specified due date and time.

2. Read the entire solicitation, including all terms, conditions and specifications.

3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price are to be initialed by the supplier.

4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are subject to rejection and non-payment.

5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.

6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and specifications; and further certifies that this bid is made without collusion or fraud.

SUPPLIER NAME MAILING ADDRESS

AUTHORIZED SIGNATURE CITY, STATE ZIP

PRINTED NAME PHONE #

TITLE FAX #

E-MAIL FEDERAL TAX ID #

LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 2/25

SPECIAL TERMS & CONDITIONS INVITATION TO BID Page 2

SOLICITATION RFQ-0000002891 DUE DATE 08/27/2026 DUE TIME 11:00:00 AM

1. Bid Submission Information

All bids must be submitted electronically to LSU Procurement Services. Bids must be received at the "Return Bid To" email address no later than the due date and time specified herein. Bids must be emailed to lsubids@lsu.edu (This email address should be used for bid submissions only). Any bids sent directly to the Buyer of record will not be forwarded to the “Return Bid To” email.

When submitting electronically, the RFQ number and solicitation title should be listed in the subject line of the email. An original and redacted copy (if applicable) must be submitted electronically. Hard copies of bids will not be accepted; therefore, they will not be evaluated.

It is the responsibility of the Supplier to ensure the bid is received by LSU Procurement by the indicated due date and time. Any delays that may occur in transmission of the bid is the responsibility of the supplier. A bid will be considered late if it is not received at the “Return Bid To” email address by the indicated due date and time.

The maximum email attachment size accepted is 125 MB. It is the supplier’s responsibility to ensure bid submission is sized such that it is successfully transmitted and received by LSU. If the bid response is too large to be emailed as one document, the bid must be sent as separate documents. Each submittal should be labeled. (Example – Bid Submittal 1 out of 3 for RFQ-000000XXXX - Title; Bid Submittal 2 out of 3 for RFQ-000000XXXX - Title, etc.). If any submittal is received late, LSU will not consider the late submittal(s).

Only the submittal(s) received by the due date and time will be considered. Late bids will not be accepted per LAC 34:XIII.515.B.

2. Bid Opening Information

Bid openings are held electronically. There are no in-person bid openings. To electronically attend the bid opening, use the below link to register in advance:

https://lsu.zoom.us/meeting/register/QLfFfBZmRqio9DF9ESf0QA

After registering, a confirmation email will be provided containing information about joining the bid opening.

No information or opinions concerning the ultimate contract award will be given at bid opening or during the evaluation process.

If an unforeseen circumstance beyond LSU’s control prevents bid opening, the Bid will open at the next scheduled bid opening date.

3. Method of Award

All or None - Bid shall be awarded to the lowest responsible and responsive supplier for all items.

4. Insurance Requirements

Please note attached insurance requirements. Successful bidder will be required to furnish a certificate of insurance evidencing required coverages and naming the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College as an additional insured on all liability policies.

5. Bid prices are to be quoted FOB Destination and inclusive of any and all applicable charges.

6. All questions must be emailed to: swarner@lsu.edu mailto:lsubids@lsu.edu mailto:lsubids@lsu.edu

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 3

These standard terms and conditions shall apply to all LSU solicitations, unless otherwise specifically amended and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of conflict between the General Instructions to Suppliers or Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions shall govern.

Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the University Procurement Code (LAC 34:XIII. Chapters 3-25) and the terms, conditions, and specifications stated in this solicitation.

1. Supplier Enrollment Suppliers providing a bid/quote in response to a LSU solicitation must be setup in the University's new procurement system (Workday) for bid tabbing and award of a purchase order. Suppliers should complete the online supplier registration form prior to submitting a bid response and/or the bid due date and time to ensure bid tabbing can be done timely after the bid deadline.

This website is used in place of a paper form and must be accompanied with an IRS Request for Taxpayer Identification Number and Certification form (W-9 or W-8 if foreign) to collect the required business and tax information that support the University's reporting and compliance requirements. To inquire if you or your company is setup or for questions regarding setup, email suppliers@lsu.edu. The supplier enrollment form can be located at: http://www.lsu.edu/administration/ofa/procurement/ supplier_registration.php

2. Bid Delivery and Receipt Bids must be received and time-stamped at the "Return Bid To" address no later than the due date and time specified herein.

To assure consideration, your bid must be submited in a sealed envelope or package and should be clearly and prominently marked with the solicitation number and bid due date, or may be submitted in the special bid return envelope if one was furnished for that purpose.

Supplier are advised that the U.S. Postal Service does not make deliveries to our physical location. USPS mail is delivered to the University's mail center and is redelivered using internal resources. Suppliers may deliver bids by hand or by a courier service to the Procurement Office. The University shall not be responsible for any delays caused by the supplier's chosen means of bid delivery. Supplier is solely responsible for the timely delivery of its bid, and failure to meet the bid due date and time shall result in rejection of the bid. Late bids cannot be accepted per LAC 34:XIII.515.B.

3. Bid Forms Bids are to be submitted on the LSU solicitation forms provided, and must be signed by an authorized agent of the supplier in accordance with LAC 34:XIII.517. Bids submitted on other forms or in other price formats may be considered informal and may be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no original signature indicating the supplier's intent to be bound will not be accepted. Bid submissions should not be spiral bound.

4. Interpretation of Solicitation/Supplier Inquiries If supplier is in doubt as to the meaning of any part or requirement of this solicitation, supplier may submit a written request for interpretation to the Buyer-of-Record at the address and/or fax number shown above. Written inquiries must be received in the Procurement Office no later than 4:30 pm CST four (4) business days prior to the opening of bids, and shall be clearly crossreferenced to the relevant solicitation/specification in question.

No decisions or actions shall be executed by any supplier as a result of oral discussions with any LSU employee or consultant.

Any interpretation of the documents will be made by formal addendum only, issued by the Procurement Office, and mailed or delivered to all suppliers known to have received the solicitation. LSU shall not be responsible for any other interpretations or assumptions made by supplier.

5. Bid Addenda Bid Addendum is to be signed and returned with your bid. If you have already submitted your bid, and this Addendum creates a need to revise/clarify your original response in any way, you are required to submit such in writing. To be considered, your addendum response must be submitted to and received by LSU Procurement at the “Return Bid To” address stated above.

Submittals for price alterations and addenda to bids must be clearly marked with the solicitation number and the bid due date/ time and returned via fax, email, courier service, hand delivery, or USPS mail. Bid revisions received after bid opening cannot be considered, whereupon the supplier must either honor or withdraw its original bid.

6. Bid Opening Suppliers may attend the public bid opening of sealed bids. No information or opinions concerning the ultimate contract award will be given at bid opening or during the evaluation process. Written bid tabulations will not be furnished.

7. Special Accommodations Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has submitted a bid and desires to attend the public bid opening, must notify the Procurement Office in writing not later than seven days prior to the bid opening date of their need for special accommodations. If the request cannot be reasonably provided, the individual will be informed prior to the bid opening.

Rev. 2/25 mailto:suppliers@lsu.edu mailto:suppliers@lsu.edu http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php http://www.lsu.edu/administration/ofa/procurement/supplier_registration.php

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 4

8. Standards of Quality Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and the specifications contained in the solicitation. Any manufacturer’s name, trade name, brand name, or catalog number used in the specification is for the purpose of describing the standard of quality, performance, and characteristics desired; and is not intended to limit or restrict competition. Supplier must specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact product specified in the solicitation.

9. New Products/Warranty/Patents All products bid for purchase must be new, never previously used, of the manufacturer’s current model and/or packaging, and of best quality as measured by acceptable trade standards. No remanufactured, demonstrator, used or irregular products will be considered for purchase unless otherwise specified.

The manufacturer’s standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by LSU and specified in the solicitation. In such cases, the supplier and/or manufacturer shall honor the specified warranty requirements, and bid prices shall include any premium costs of such coverage.

Supplier guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and shall, at its own expense, defend any and all actions or suits charging such infringement, and shall save LSU harmless.

10. Descriptive Information Suppliers proposing an equivalent brand or model are to submit with the bid descriptive information (such as literature, technical data, illustrations, etc) sufficient for LSU to evaluate quality, suitability, and compliance with the specifications. Failure to submit descriptive information may cause bid to be rejected. Any changes made by supplier to a manufacturer's published specifications shall be verifiable by the manufacturer. If items bid do not fully comply with specifications, supplier must state in what respect items deviate. Supplier’s failure to note exceptions in its bid will not relieve the supplier from supplying the actual products requested.

11. Bids/Prices/F.O.B. Point

• The bid price for each item is to be quoted on a “net” basis and F.O.B. LSU Destination, i.e. title passing upon receipt and inclusive of all delivery charges, any item discounts, etc.

• Bids other than F.O.B. LSU Destination may be rejected.

• Bids indicating estimated freight charges may be rejected.

• Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.

• Suppliers who do not quote “net” item prices and who separately quote an overall “lump sum” freight cost or discount for all items shall be considered as submitting an “all-or-none” bid for evaluation and award purposes; and risk rejection if award is made on an item or grouped basis.

• Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter acceptance periods may be rejected.

• Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.

• In the event of extension errors, the unit price bid shall prevail.

12. Taxes Supplier is responsible for including all applicable taxes in the bid price. LSU is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to:

franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

13. Terms and Conditions This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein.

Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, supplier agrees that contrary terms and conditions which may be included in its bid are nullified.

14. Supplier Forms/LSU Signature Authority The terms and conditions of the LSU solicitation and purchase order/contract shall solely govern the purchase agreement, and shall not be amended by any supplier contract, form, etc.

The University’s chief procurement officer, or authorized designee, is delegated sole authority to execute/sign any supplier contracts, forms, etc, on behalf of LSU. Departments are expressly prohibited from signing any supplier forms. Any such supplier contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom. Suppliers who present any such forms to department users for signature without regard to this strict LSU policy may face contract cancellation, suspension, and/or debarment.

15. Awards Award will be made to the lowest responsible and responsive supplier. LSU reserves the right: (1) to award items separately, grouped, or on an all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items; and (3) to waive any informalities.

All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and included therein, unless specifically amended in the formal contract.

Rev. 2/25

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 5

16. Acceptance of Bid Only the issuance of an official LSU purchase order/contract, a Notification of Award letter, or a Notification of Intent to Award letter shall constitute the University’s acceptance of a bid. LSU shall not be responsible in any way to a supplier for goods delivered or services rendered without an official purchase order/contract or award letter. Bid tabulations may be requested after acceptance of bid.

17. Applicable Law All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

18. Awarded Products/Unauthorized Substitutions Only those awarded brands and numbers stated in the LSU contract are approved for delivery, acceptance, and payment purposes. Any substitutions require prior approval of the Procurement Office. Unauthorized product substitutions are subject to rejection at time of delivery, post-return at supplier's expense, and non-payment.

19. Testing/Rejected Goods Supplier warrants that the products furnished will be in full conformity with the specification, drawing or sample, and agrees that this warranty shall survive delivery, acceptance, and use. Any defect in any product may cause its rejection. LSU reserves the right to test products for conformance to specifications both prior to and after any award. Supplier shall bear the cost of testing if product is found to be non-compliant. All rejected goods will be held at supplier's risk and expense, and subject to supplier's prompt disposition. Unless otherwise arranged, rejected goods will be returned to the supplier freight collect.

20. Delivery Supplier is responsible for making timely delivery in accordance with its quoted delivery terms. Supplier shall promptly notify the LSU Department and/or Procurement Office of any unforeseen delays beyond its control. In such cases, LSU reserves the right to cancel the order and to make alternative arrangements to meet its needs.

21. Default of Supplier Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for contract cancellation.

Where the University has determined the supplier to be in default, LSU reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price.

Until such assessed surcharges have been paid, no subsequent bids from the defaulting supplier will be considered for award.

22. Supplier Invoices Invoices shall reference the LSU purchase order number, supplier's packing list/delivery ticket number, shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the order, and submitted on the supplier's own invoice form.

Invoices submitted by the supplier's third party supplier are not acceptable.

23. Delinquent Payment Penalties Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. Supplier penalties to the contrary shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom.

24. Assignment of Contract/Contract Proceeds Supplier shall not assign, sublet or transfer its contractual responsibilities, or payment proceeds thereof, to another party without the prior written consent and approval of the Procurement Office. Unauthorized assignments of contract or assignments of contract proceeds shall be null and void, shall have no legal force, and shall not be recognized by LSU in any dispute arising therefrom.

25. Right to Piggyback Where this solicitation may name one department as the primary contract user, LSU reserves the right to authorize additional departments/campuses to use the contract as their needs arise; and Vendor shall honor all such purchase orders.

26. Contract Cancellation LSU has the right to cancel any contract for cause, in accordance with procurement rules and regulations, including but not limited to: (1) failure to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition; (3) misrepresentation by the supplier; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the University; (5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract. LSU has the right to cancel any contract for convenience at any time by giving thirty (30) days written notice to the supplier. In such cases, the supplier shall be entitled to payment for compliant deliverables in progress.

27. Prohibited Contractual Arrangements Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant’s immediate family, or legal entity in which he has a controlling interest shall bid on or enter into any contract, subcontract, or other transaction that is under the supervision or jurisdiction of the agency of such public servant. See statute for complete law, exclusions, and provisions.

Rev. 2/25

STANDARD TERMS & CONDITIONS INVITATION TO BID Page 6

28. Equal Employment Opportunity Compliance By submitting and signing this bid, supplier agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972; federal Executive Order 11246; federal Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran’s Readjustment Assistance Act of 1974; Title IX of the Education Amendments of 1972; the Age Act of 1975; the Americans with Disabilities Act of 1990. Supplier agrees not to discriminate in its employment practices, and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sex, age, national origin, veteran status, political affiliation, handicap, disability, or other non-merit factor. Any act of discrimination committed by supplier, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

29. Mutual Indemnification Each party hereto agrees to indemnify, defend, and hold the other, its officers, directors, agents and employees harmless from and against any and all losses, liabilities, and claims, including reasonable attorney’s fees arising out of or resulting from the willful act, fault, omission, or negligence of the indemnifying party or of its employees, contractors, or agents in performing its obligations under this agreement, provided however, that neither party hereto shall be liable to the other for any consequential damages arising out of its willful act, fault, omission, or negligence.

30. Certification of No Suspension or Debarment By signing and submitting this bid, supplier certifies that its company, any subcontractors, or principals thereof, are not suspended or debarred under federal or state laws or regulations. A list of parties who have been suspended or debarred by federal agencies is maintained by the General Services Administration and can be viewed on the internet at www.sam.gov.

31. Right to Audit The University shall be entitled to audit the books and records of a supplier or any subcontractor under any negotiated contract or subcontract to the extent that such books and records relate to the performance of such contract or subcontract. Such books and records shall be maintained by the supplier for a period of five (5) years from the date of final payment under the prime contract and by the subcontractor for a period of five (5) years from the date of final payment under the subcontract, pursuant to

LAC 34:XIII.1603.

32. Data Privacy By signing and submitting this bid, I hereby authorize that all information provided in this solicitation, including any and all personal or company data may be shared with LSU departments, suppliers and other governmental agencies to facilitate procurement transactions. This data will be retained according to LSU’s retention schedule. To learn more about privacy at LSU, please see the LSU Privacy Statement.

Rev. 2/25 https://www.sam.gov https://www.sam.gov http://www.lsu.edu/privacy/ http://www.lsu.edu/privacy/

PRICE SHEET INVITATION TO BID Page 7

ITEM

NO.

ITEM DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED

AMOUNT

UNLESS SPECIFIED ELSEWHERE, SHIP ALL ITEMS TO:

Facility Srvcs 70 Engineering Ln Baton Rouge, LA 70803

1 All or None

Service Technician - Standard Labor Rate

5000 Hour $____________ $_____________

2 All or None

Pipe Fitter - Standard Labor Rate

25 Hour $____________ $_____________

3 All or None

Welder - Standard Labor Rate

210 Hour $____________ $_____________

4 All or None

Welder - Overtime Labor Rate

25 Hour $____________ $_____________

PRICE SHEET INVITATION TO BID Page 8

ITEM

NO.

ITEM DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED

AMOUNT

5 All or None

Pipe Fitter - Overtime Labor Rate

25 Hour $____________ $_____________

6 All or None

Service Technician - Overtime Labor Rate

100 Hour $____________ $_____________

Supplemental Labor for Boiler Maintenance Specifications

SCOPE OF WORK

LSU Facilities is soliciting bids from qualified, competent, certified, and licensed suppliers to assist with the maintenance of boilers and water heaters across all LSU campus buildings. Boiler inspections and maintenance requirements are regulated by the Office of State Fire Marshal (LAC Title 55, Part V, Chapter 50). All work performed shall generally align with the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code and the National Board guidelines for boilers. This contract is expected to be all inclusive of all necessary items, equipment, tools, etc. required to perform annual preventative maintenance on boilers and to satisfy the requirements set forth below. The Facilities designated personnel will make work assignments and delegate tasks to the supplier using work orders.

Any overtime or change order request must be approved in writing prior to the start of work. Work assignments include but are not limited to annual external inspections, internal inspections, service calls, troubleshooting, maintenance, and installation.

REQUIRED SERVICES

Supplemental labor, technical support, maintenance, and installation of fire tube and water tube water boilers and steam boilers. Supplemental labor must be furnished on an as needed basis at the request of LSU Facilities to include, but not limited to the following tasks:

Preventive Maintenance and Testing shall include the following:

• Operator Monitoring: Combustion testing, and comprehensive annual teardown.

• Safety Controls: Routine PM must ensure the functionality of operating controls, limit controls, and critical safety devices like the Low Water Cut-Off (LWCO).

• Testing: Hydrostatic tests can be ordered at the discretion of the State's assistant secretary or inspector if the safety of the boiler is in question.

• Blowdown Operations: Conduct blowdowns and water column blowdowns to clear sediment and sludge.

• Emissions & Operation: Industrial boilers with particulate matter (PM) or air permit requirements require an approved maintenance and repair plan, with annual inspection and repair logs kept on-site for review.

Facilities shall have the right to request specific types of workers to perform all work within this contract which shall meet the compliance of state-licensed inspectors who hold valid commissions issued by the National Board of Boiler and Pressure Vessel Inspectors. All workers supplied under this contract shall meet the standards outlined below and regulated by the Office of State Fire Marshal. Facilities shall have the right to request specific types of workers based upon assignment needs. Any welder supplied must be certified with “R” stamp from National Board of Boiler and Pressure Vessel Inspectors. Welds must meet the specifications of Facilities.

All work performed under this contract must meet the requirements of:

- ASME Code and National Board Standards - Section VIII

- ASME Boiler and Pressure Vessel Code (BPVC) - Section VII

- Louisiana Administrative Code (LAC) 55:V. Chapter 50

- Louisiana R.S. 23:531 – R.S. 23:546

The supplier must will be involved in routine inspection and maintenance of the following boiler components:

1. Steam Drum

a. Manway gasket faces

b. Steam drum separation systems

c. Piping

d. Tube ends and ID of tubes

e. ID of drum

f. OD of drum

2. Mud Drum

a. Manway gasket faces

b. Mud drum internal system

c. Piping

d. Tube ends and ID of tubes

e. ID of drum

f. OD of drum

3. Burners

a. Burner Tips

b. Dampers

c. Linkage

d. Igniter

e. Diffuser

f. Motor

4. Tubes-bulges, hotspots, scaling

a. Furnace tubes

b. Generating tubes

c. Super heater tubes

d. Wetback tubes

e. Dryback tubes

5. Refractory

a. Burner refractory

b. Convection seals

c. Seals around doors and ports

d. Rear wall

6. Ductwork, Expansion Joints and Dampers

a. Stack

b. Cold air from fan to wind box Air preheater

c. Hot air duct from boiler outlet to APH or Economizer

d. Hot air duct from APH or economizer to stack

e. Flue Gas Recovery

7. Economizer- check for bulges, hot spots, pits, scaling

a. Tubes

b. Fins

8. Piping and Valves

a. Feed water

b. Steam outlet

c. Fuel

d. Blowdown

e. Relief Valves

9. Control Systems

a. Analyzers

b. Sensors

c. Control valves

d. PLC

e. Wiring

1. CONTRACTOR QUALIFICATIONS

It is preferred that the supplier has a minimum of 10 years of experience as a licensed commercial contractor in the state of Louisiana. Suppliers should be proficient in working on the following systems:

Aerco, LAARS, Weil Mcclain, Lochinvar, Fulton, Hurst, and Cleaver Brooks.

All suppliers should provide a minimum of three customer references of commercial/industrial experience with their bid. The University may contact the references to determine the supplier’s qualifications, experience, past and present performance, and ability to meet contract obligations. Information received from the references shall be evaluated. LSU will make every attempt to successfully verify references, but it is the responsibility of the supplier to verify that the referenced contact will be available to speak to LSU if needed. If additional references are given, LSU reserves the right to pick another reference at random and that reference is subject to the same verification. See (Appendix A) for the reference form which must be utilized . If not submitted with bid, it must be submitted upon request within the requested timeframe by LSU Procurement. Failure to provide this evidence is grounds for rejection of your bid.

The following licenses and/or certifications are required under this contract:

1. The Supplier shall possess a Louisiana State Licensing Board for Contractors - Louisiana Commercial License Certificate with the following classification types:

Mechanical or Limited Specialty Services

Louisiana State Contractor’s License Number: ______________________

• License must be active at the time of bid submission.

2. The Supplier must possess a license to Install, Move, and Reinstall Boiler issued by the Louisiana State Fire Marshal’s Office (RS 23:543 and RS 23:544).

3. National Board of Boiler & Pressure Vessel Inspectors “R” symbol as authorized by the National Board Inspection Code and NB-415, Accreditation of “R” Repair Organizations.

4. Certificate of Authorization from The American Society of Mechanical Engineers for Boiler and Pressure Vessel Code.

5. Certificate of Authorization from The American Society of Mechanical Engineers for Boiler and Pressure Vessel Code.

6. The Supplier must possess a State Specialty Subclassification for Steam and Hot Water Heating in Buildings or Plants (RS 37:2156.2).

7. The Supplier must possess a master plumber license with the state Plumbing Board of Louisiana.

8. Suppliers are encouraged to provide copies of their current licenses and certifications with their bid (these will be verified prior to award). If licenses and certifications are not submitted with the bid, this may result in a bid rejection. Proof of licensure may be requested by LSU at any time during the contract duration. Failure to provide valid licensure may result in termination of this contract.

2. SUBCONTRACTORS

The entirety of the contract shall not be subcontracted but a portion or portion(s) of the work may be subcontracted. Subcontractor must be identified prior to award of the contract. After the bid is awarded, if the primary supplier needs to replace a subcontractor(s) during the term of the contract, the primary supplier must notify LSU Facilities. The supplier shall not subcontract any work of this contract without the prior written consent of Facilities. Such consent shall be granted at the discretion of Facilities. If subcontractor is approved, supplier shall serve as the primary supplier for all correspondence and work performed pursuant to its contract. The primary supplier shall be responsible for all deliverables referenced in this solicitation. If a subcontractor fails to meet minimum requirements (such as showing up to the job site and performing work), LSU will require the primary supplier to remedy the issue within 24 hours. If such failures occur on the part of the primary supplier, LSU may have the option to cancel the contract.

3. WORKING HOURS

Work shall be performed within the normal hours of LSU Facilities, unless otherwise specified. These hours are from 7:30 am to 4:00 pm, Monday through Friday. Payment will only be made for hours worked on LSU’s campus. Regular scheduled work will be based upon an eight-hour day. LSU shall not pay for travel time. Some locations may require work to be performed before or after hours due to the operation hours of the buildings.

Any work outside of normal hours must be coordinated in advance and considered overtime hours.

Overtime hours must be approved in writing by LSU Facilities prior to the start of any work outside of normal hours. LSU is not responsible for paying for unapproved/unauthorized overtime work.

4. SCHEDULING OF WORK

LSU Facilities personnel will make work orders based on schedules for boiler preventative maintenance to be performed within the state boiler guidelines and requirements. These schedules will be made with input from the supplier. It is imperative that the provided schedule be followed by the supplier. Failure to follow these pre-approved schedules by the supplier could result in termination of this contract. The supplier must send qualified workers immediately to call outs requested by Facilities during normal working hours.

In the event of an emergency, the supplier must be able to have appropriate personnel respond on-site, within 2 hours of receiving the call. Any supplies and materials needed for emergency repairs must be coordinated with the Facilities supervisor. An emergency event would consist of any faults in the boiler or water heater systems requiring repairs that would cause an environmental impact or prompt a visit from the Fire Marshal.

If, in the opinion of the University, the supplier’s performance of the required work is unsatisfactory and attempts to remedy have proven unsuccessful, the University may cancel the remaining portion of this contract in accordance with the Term Contract Special Terms and Conditions. Where the University has determined the supplier to be in default, LSU reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the supplier with costs in excess of the contract price. See #21 in Standard Terms and Conditions.

5. PAYMENT

Payment will be made based on verified time worked on site upon completion of work. LSU reserves the right to withhold payment for any unverified hours, incomplete invoices, failure to respond to requests, or time not spent performing work on site. Travel time, preparation, and standby periods are not billable.

Invoice payments are based on hours verified by the LSU Manpower Time Sheet (Appendix B). This time sheet must be signed by Facilities personnel each week for the days worked on site. The signed LSU Manpower Time Sheet must be submitted with the corresponding invoice. Failure to submit all required documentation with the invoice, including the LSU Manpower Time Sheet (must be signed by Facilities personnel), invoice, and description of work, may result in nonpayment. Invoices must be emailed to accounts payable at aptravel@lsu.edu upon completion of work with the required support documentation;

mailto:aptravel@lsu.edu invoices sent by any other means will not be accepted. All work invoiced against this labor contract, shall fit within the listed line-item descriptions and only these descriptions may be billed against this contract.

Labor for estimating other bid work not associated with this labor contract may not be billed to this contract purchase order (PO) and will require a separate PO.

Invoices must include the following:

- Invoice number

- Date

- Work order number (provided by LSU)

- Contract PO number (issued upon award)

- State ID of the boiler work was performed

- Well defined description of the work that was performed (include employee’s full name and title

-tradesman type

- Quantity of hours per unit cost and totals for each line item

- LSU Manpower Time Sheet (must be signed by Facilities)

6. TOOLS, EQUIPMENT, & TRANSPORTATON

The supplier must furnish all necessary tools (hand and specialty), testing and inspection devices necessary to fulfill the requirements of this bid, at no additional cost to the University. This includes, but is not limited to, any transportation to and from the job site. LSU is not responsible for supplying items required to perform inspections or installation of boilers.

The supplier shall submit a list of materials requested for specific scopes of work to the Facilities supervisor for approval, prior to any workers being sent to a job site. The University will not be responsible for paying “standby” labor rates for suppliers due to personnel waiting for materials/supplies.

The Facilities supervisor will notify the contractor when the requested materials are on site.

Supplier shall provide an itemized invoice for all materials requested. The itemized invoice must match the agreed upon materials that were to be purchased.

*Any surplus materials/supplies shall become the property of the University. *

7. CLEAN UP & PROTECTION

Upon arrival at the site, if any area or conditions of the work environment are found to be insufficient and unsafe, the supplier must notify LSU Facilities in writing, prior to any work being performed. It is the supplier’s responsibility to protect the job site during work times and correct any damage caused by the supplier while on site. The supplier is responsible for removal of all discarded materials from the work site at the end of each day worked. The use of University dumpsters is strictly prohibited without prior written approval. Any costs associated with clean up shall be the responsibility of the supplier.

8. IDENTIFICAITON & CRIMINAL HISTORY CHECKS

All personnel of the Supplier will be required to wear, at all times on the premises, a uniform with identification badges stating company name and worker's name. Due to the diverse workforce, faculty and students at the University, there are many vulnerable populations in the campus community. In an effort to ensure their safety, the Supplier must provide a letter certifying that criminal history checks have been conducted on all personnel providing service to the University. Said letter shall be provided upon request from Facilities contract manager. As supplier adds employees throughout the contract period, an updated letter must be provided. An updated letter will be required every year, upon request, for all employees, and any additional employees that may be used. The criminal history check information must be maintained on file by the Supplier, and LSU reserves the right to request copies of the criminal history checks at any time. The Supplier shall be required to adhere to all University policies.

9. PARKING

All suppliers performing work on the university campus are required to obtain proper parking credentials through the Parking & Transportation Services office. LSU will not be responsible for providing or paying for parking. If a supplier would like to request access to a specific lot and/or space within a given lot, they must coordinate with their LSU Project Manager or point of contact, and Parking & Transportation Services. All supplier vehicles on campus must be registered with Parking & Transportation Services and must provide an up-to-date vehicle make, model, color, and license plate number. Suppliers with a valid parking pass must request access to a specific lot. Suppliers will be granted access only to their approved lot.

Suppliers requesting to purchase a permit must officially submit a Contractor Staging & Contractor Parking Permit Request Form. For questions regarding this policy, see LSU Parking and Transportation Services website at www.lsu.edu/parking.

PERIOD

The contract period is to be effective from the date of award and continue until June 30, 2027, for a one (1) year period. If mutually agreed, the contract may be extended for two (2) additional 1-year periods under the same terms and conditions.

https://lsu.edu/parking/forms/contractor-staging.php https://lsu.edu/parking/forms/contractor-staging.php https://lsu.edu/parking/forms/contractor.php http://www.lsu.edu/parking

QUALITY OF WORK

LSU shall be the sole judge of performance under the terms of this contract. Where work does not conform to the above standards, the supplier will be notified in writing. Satisfactory corrections will be made within five (5) working days after notification at no cost to the University. If satisfactory corrections are not made within the five (5) working day timeframe, a Deficiency Complaint Report will be issued. The University may cancel this contract in accordance with the Term Contract Special Terms and Conditions and proceed to award to the next qualified supplier or rebid at its option.

EXECUTION OF WORK

The supplier shall provide a sufficient number of personnel who possess the vital experience and skills necessary to perform the contracted work and shall not arbitrarily remove skilled and experienced personnel from any University project during the term of the contract and any renewals. Supplier personnel changes that adversely impact the work in any manner may result in a Deficiency Complaint Report. See the Term Contract Special Terms & Conditions document for information on Deficiency Complaint Reports.

The Supplier shall adhere to Louisiana State University policy statements and guiding documents set forth by the University Environmental, Health, and Safety Program, University Safety Policy, and University Safety Manual.

Links are listed below.

https://www.lsu.edu/ehs/ https://www.lsu.edu/policies/ps/ps_19.pdf https://www.lsu.edu/ehs/about/references-and-forms/university-safety-manual.php

LSU reserves the right to demand the removal/replacement of any employee who is deemed by Office of Facility Services to have inadequate training and experience to perform the task to which he or she is assigned.

AWARDING OF BID

All or None- Award will be made to the lowest responsible and responsive supplier for all items.

https://www.lsu.edu/ehs/ https://www.lsu.edu/policies/ps/ps_19.pdf https://www.lsu.edu/ehs/about/references-and-forms/university-safety-manual.php

Appendix A Contractor References

Provide a minimum of three (3) references for projects completed within the last ten (10) years that are similar in scope, size, and complexity to the work being solicited. LSU reserves the right to contact any or all references provided.

Reference #1

Company Name:

Project Name:

Owner Contact Name:

Title:

Phone:

Email:

Contract Amount:

Project Completion Date:

Brief Description of Work:

Reference #2

Reference #3

Certification by Bidder

I certify that the information provided is accurate and complete. I understand that Louisiana State University may contact any reference listed and may verify any information provided. Providing false or misleading information may result in rejection of the bid or termination of any resulting contract.

Authorized Representative: __________________________________

Title: __________________________________

Company: __________________________________

Signature: __________________________________

Date: ______________________

Appendix B

Boiler List Asset Name Asset Number Manufacturer Model Building Floor Space Room/Area

459 B-459-178248 Fulton 459 General General O/S Mechanicalroom 459 B-459-178248 Fulton 459 General General O/S Mechanicalroom 459 B-459-178248 Intellihot 459 General General O/S Mechanicalroom 459 B-459-178248 Intellihot 459 General General O/S Mechanicalroom

Acadian Hall *New* (Ruud) water heater B-463-157850 (19556) RUUD G65-400A Acadian Hall - Dormitory (17-0084) General General (New Section) Boiler Wtr Htr Room (outside).

Acadian Hall *Old* (Ruud) water heater B-463-157850 State Acadian Hall - Dormitory (17-0084E) General General (Old Section) Boiler Wtr Htr Room (outside).

Agriculture Chemistry (Sellers) HVAC B-335-215016 Sellers Engineering S-175-W Agricultural Chemistry (For Telecom Use) (17- 0832) General General Boiler Room-rear of building.

Annie Boyd (PVI) Domestic hot water heater #1 B-505-200243 PVI 1000-1200 P 225A-TPQS Annie Boyd Hall - Dormitory (17-0062) General General Mechanical Room Annie Boyd (PVI) Domestic hot water heater #2 B-505-200244 PVI 1000-1200 P 225A-TPQS Annie Boyd Hall - Dormitory (17-0062) General General Mechanical Room Aqua Culture (Rite Eng.) boiler B-862-210849 Rite Eng 150 W Aquaculture Headquarters (17-0391) General General O/S mech room.

BEC-Business Education Complex (Fulton) HVAC heating boiler B-214-193650 (24487) Fulton VIG-4000 BEC Business Education Rotunda (17-1154) 1 1000 O/S Building C Mech room.

Blake Hall (PVI) Domestic hot water heater #1 B-461-160064 PVI 1000-1200 P400A TPQS Emily H. Blake Hall - Dormitory (17-0215) General General Water heater room Blake Hall (PVI) Domestic hot water heater #2 B-461-160065 PVI 1000-1200 P400A TPQS Emily H. Blake Hall - Dormitory (17-0215) General General Water heater room Broussard Hall (State) DHW B-98-795555 (03263) State R72-360A J.F. Broussard Hall - Dormitory (17-0240) General General Mech. Room 175 Broussard Hall (State) DHW B-98-193615 State SBD85365NEA J.F. Broussard Hall - Dormitory (17-0240) General General Rm. 142/1st. Floor CAMD (Burnham) boiler #1 B-5005-111406 Burnham 806B-WI CAMD Office Building #1 (17-0890) General General Rm 113 (2nd floor).

CAMD (Burnham) boiler #2 B-5005-111407 Burnham 806B-WI CAMD Office Building #1 (17-0890) General General Rm 113 (2nd floor).

CAMD (Burnham) boiler #3 B-5005-111408 Burnham 806B-WI CAMD Office Building #1 (17-0890) General General Rm 113 (2nd floor).

CAMD (Burnham) boiler #4 B-5005-111409 Burnham 806B-WI CAMD Office Building #1 (17-0890) General General Rm 113 (2nd floor).

CAMD (Burnham) boiler #5 B-5005-111410 Burnham 806B-WI CAMD Office Building #1 (17-0890) General General Rm 113 (2nd floor).

CAMD (Burnham) boiler #6 B-5005-111411 Burnham 806B-WI CAMD Office Building #1 (17-0890) General General Rm 113 (2nd floor).

Campus Public Safety (Laars) HVAC B-211-127630 (10671) LAARS HH0715LN09K1ACX University Public Safety Building (17-0830) General General Left side of LSUPD bldg. (outside blrm) Carl Maddox Field House (Bryan) HVAC boiler B-121-154167 (19518) Bryan RV300-W-FDG-LX Carl Maddox Field House (17-0321) General General Mech Rm 111 (outside) near tennis court.

Carl Maddox Field House (State) HVAC boiler B-121-154167 (19518) State RV300-W-FDG-LX Carl Maddox Field House (17-0321) General General Mech Rm 111 (outside) near tennis court.

Carl Maddox Field House (State) HVAC boiler B-121-154167 (19518) State RV300-W-FDG-LX Carl Maddox Field House (17-0321) General General Mech Rm 111 (outside) near tennis court.

Cedar hall (Aerco) HVAC boiler #1 B-85-209751 Aerco/Benchmark BMK 2000 Cedar Hall - Dormitory (17-1299) General General Mechanical Room 1418( rear of building).

Cedar hall (Aerco) HVAC boiler #2 B-85-209752 Aerco/Benchmark BMK 2000 Cedar Hall - Dormitory (17-1299) General General Mechanical Room 1418( rear of building).

Cedar hall (Aerco) HVAC boiler #3 B-85-209753 Aerco/Benchmark BMK 2000 Cedar Hall - Dormitory (17-1299) General General Mechanical Room 1418( rear of building).

Cedar hall (Bock) domestic water heater #1 B-85-209754 Bock OT500N-A Cedar Hall - Dormitory (17-1299) General General Mechanical Room 1418( rear of building).

Cedar hall (Bock) domestic water heater #2 B-85-209755 Bock OT500N-A Cedar Hall - Dormitory (17-1299) General General Mechanical Room 1418( rear of building).

Cedar Hall (Bock) domestic water heater #3 B-85-209756 Bock OT500N-A Cedar Hall - Dormitory (17-1299) General General Mechanical Room 1418( rear of building).

Chancellor Residence (Laars) HVAC heating boiler B-2959-140596-(10354) LAARS PW0500IN09K1A System Presidents Residence (17-0522) General General Boiler room outside (rear)-near pool.

Chancellor Residence (Raypak) Pool Heating B-2959-154155 (18918) Raypak P-0724 System Presidents Residence (17-0522) General General O/S-Pool Chemistry & Material Building/ChoppinAnnex (PVI) DHW B-484-209813 PVI 1100-750P225A-QSDTP A.R. Choppin Hall - Chemistry (17-0352) General General Chem.