50-U6900-25-CP064_021125 TRAC Media SS.pdf.PDF

UNM Proposed Sole Source Form – Rev 04/07/2021

Proposed Sole Source Purchase Form Pursuant to New Mexico Procurement law, the UNM Purchasing Department will post your completed form on the UNM Sunshine

Portal and the State of New Mexico Procurement website for 30 days prior to purchase of the goods/services.

I. GENERAL INFORMATION. PLEASE PROVIDE THE FOLLOWING:

Date of Request Requisition Number (If Applicable) Request Submitted by: Title

Department Email Phone Proposed Vendor Amount

Vendor Address Term of Purchase

Buyer Team - See Commodity list at http://purchase.unm.edu/department-information/comm-code-listing.pdf Provide a basic description of goods/services to be provided:

Why is this purchase needed?

II. BASIS FOR SOLE SOURCE PROCUREMENT. CHOOSE APPLICABLE BOX(ES) AND

PROVIDE ADDITIONAL INFORMATION, AS REQUESTED:

☐ Proprietary item, technology or service only available from the proposed vendor. (Check box and describe proprietary component)

1/22/2025 Suzanne Kembel

NMPBS/KNME-TV skembel@nmpbs.org 505-277-4426 TRAC Media

PO Box 65120, Tucson AZ 85728

TRAC Media has the professional experience to interact with the NMPBS traffic system Myers Protrack.

Protrack is highly customized broadcast software utilized by PBS stations. TRAC media professionals are former public station employees who utilized the software at their own PBS stations.

NMPBS longtime program traffic person retired from their position. Utilizing contract services for this function allows program channels to play programming for broadcast air and live streaming.

Provide daily program logs for automation playback and recordings for five NMPBS broadcast channels.

$60,000.00

3/5-25-3/4-26 http://purchase.unm.edu/department-information/comm-code-listing.pdf

☐ Compatibility requirement with existing item, technology or service. (Check box and describe compatibility requirement)

☐ Renewal of support/maintenance/subscription of software, technology or other intellectual property. (Check box and describe)

☐ Other Basis for Sole Source: Please describe below:

III. SUPPLEMENTAL DETAILS. PLEASE PROVIDE ADDITIONAL INFORMATION AS

REQUESTED BELOW:

Describe in detail the unique capabilities of the proposed vendor’s goods/service and/or personnel performing the work and why this constitutes the only source. Focus on what is unique about the goods/service and why no other vendor could meet your needs.

NMPBS has had a working relationship with TRAC Media for many years. Trac supported the transition of the retirement of our full time Traffic manager by contracting to provide those services. Contracting services for broadcast logs also required access and software integration into NMPBS Traffic system.

Broadcast program logs are required to keep all five NMPBS channel running 24 hours per day, 365 days per year. Any loss of continuity of log delivery to NMPBS automation would prevent our ability to broadcast television programming to our viewers.

TRAC Media contractors are former PBS station employees who have experience using Protrack Traffic software. The software was created for public television stations, no one outside public television has any experience working in this platform.

Describe the due diligence made to locate other possible sources including communications with other universities, communications with similar providers, web searches, yellow page searches, review of advertisements and trade publications, etc.

List the other vendors who were contacted. Please describe the specs/qualifications/criteria that the other vendors were unable to satisfy.

There are no alternate comparable sources.