5-ITB-03-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 1 of 26 ITB Title: Bulk Chemicals

1.0 INTRODUCTION

1.1 The intention of this Invitation to Bid (ITB) is to select Vendors capable of providing Bulk Chemicals for the Water Department on an as-needed basis in accordance with the specifications. The successful bidder(s), known hereafter as “Contractor,” “Vendor” or “Supplier.”

1.2 SITE VISITS: Bidders are responsible for familiarizing themselves with the work to be performed. The City encourages prospective bidders to survey each site. However due to the number of locations, guided tours will not be available.

2.0 SPECIFICATIONS

2.1 The City of Fort Worth (City) seeks to finalize non-exclusive agreements for Bulk Chemicals for the Water Departments Prospective responding bidders should ensure they review all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation.

2.2 Unit prices shall include all associated costs, not limited to delivery, fuel and handling charges. No additional charges will be accepted or paid by the City.

2.3 All items supplied under the Agreement resulting from this bid shall be of recent production, unused, and suitable for their intended purpose.

2.3.1 Brand Name or Equal: The Bidder may offer an "equal" product of any brand name mentioned and must be prepared to demonstrate those features that render it equal. Final determination of a product as "equal" remains with the City.

2.4 The City reserves the right to award to multiple vendors and to adjust chemical usage based on operational needs.

3.0 VENDOR REQUIREMENTS

3.1 The Vendor shall have supplied water treatment chemicals for a minimum of five (5) years continuous experience related to the required items and services for this agreement.

Oakes, Heather Remove the word provide

Oakes, Heather Add Aviation

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 2 of 26

3.2 The Vendor shall have and operate a full-time, permanent business address with the ability to be reached by email and telephone.

3.3 The Vendor(s) shall be responsible for providing all goods, documentation, services, and support necessary to ensure safe, compliant, and uninterrupted delivery of water and wastewater treatment chemicals to City facilities.

3.3.1 The objective of this contract is to ensure:

3.3.2 Continuous and reliable chemical supply

3.3.3 Compliance with all regulatory requirements

3.3.4 Safe handling, delivery, and offloading

3.3.5 Cost-effective treatment operations

3.4 The City is not obligated to purchase any chemical should treatment conditions make its use uneconomical and ineffective.

4.0 SERVICE REQUIREMENTS

4.1 All equipment including compressors, pumps, hoses and quick connectors required for off-loading must be provided by the Vendor.

The City shall not pay any shipping, off- loading or handling charges.

4.2 For Anhydrous Ammonia, Bulk Liquid Chlorine, and Sulfur Dioxide the Vendor shall provide documentation of the driver(s) training records, materials of construction related to hoses used for off-loading, the most recent review of Vendors procedures for delivery, current safety program and the contact information for the company safety representative, in addition to other information needed in order to meet the federal regulatory requirements associated with the City's Risk Management Plan.

4.3 Before off-loading begins, truck hand brakes shall be set and wheels shall be chocked. The off-load setup must include two remote emergency stop switches located at least 100 feet apart that can be used to stop flow from the truck in the case of an emergency.

4.4 Vendor shall submit a statement for delivery quantity and packaging of each chemical shipment.

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 3 of 26

4.5 Vendor is responsible for unloading and transferring chemicals from truck to plant storage tanks.

4.5.1 Vendor shall adapt transferring device to that of the plant connections at no cost to the City;

4.5.2 Vendor shall clean up any spillage made during transfer and be responsible for the cleanup and damages, if any, sustained to the equipment and surrounding areas;

4.5.3 If pneumatic unloading is required, the Vendor shall provide a sufficient on- truck operational air compression unit to blow chemical into storage tanks.

4.6 Pallet Unloading - Chemicals specified for palletized deliveries shall be delivered on returnable pallets wrapped in plastic, which can be side loaded, lifted and moved by a standard pallet jack. Vendor’s bid price will include all costs associated with providing pallets and return service as specified.

4.7 All chemical shipments shall include a current Product Data Sheet (PDS), current Safety Data Sheet (SDS), and a Certificate of Analysis (COA) specific to the shipment or production lot. The Certificate of Analysis (COA) shall include, at a minimum, the product name, batch or lot number, date of manufacture, concentration and purity data, applicable analytical test results, verification of compliance with applicable American Water Works Association (AWWA) standards, and verification of compliance with applicable NSF/ANSI/CAN standards where required. Failure to provide required shipment documentation may result in rejection of the shipment by the City.

4.8 Vendor shall comply with all plant safety regulations when off-loading products and is responsible for equipping trucks and drivers with all equipment necessary to safely unload the chemicals and to respond to any emergency during unloading.

4.9 All spills or uncontained discharge during unloading are the primary responsibility of the Vendor including compliance with all Federal and State requirements.

4.10 The labeling of products must be in conformance with Occupational

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 4 of 26

Safety & Health Administration (OSHA) requirements and the Texas Hazardous Materials Communication Act.

5.0 REQUIRED CERTIFICATION

5.1 The Vendor shall supply a notarized statement proclaiming that each chemical meets the applicable American Water Works Association (AWWA) specifications.

5.2 Certification shall be included that shows the chemicals are suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with American National Standards Institute (ANSI) and National Sanitation Foundation Certification (NSF) for drinking water treatment chemicals for health effects.

5.3 It shall be documented in the bid package the water treatment chemicals are certified as meeting NSF Standard No. 60 – Drinking Water Treatment Chemical – Health Effects and No. 61 – Drinking Water Treatment Components – Health Effects.

5.4 Vendor shall provide current NSF/ANSI/CAN 60 certification documentation for all chemicals used in potable water treatment applications. Certification shall be maintained throughout the term of the Agreement and shall be issued by an accredited third-party certification organization acceptable to the City.

5.5 Per Texas Commission of Environmental Quality (TCEQ) Rules and Regulations for Public Water Systems, all water treatment chemicals (and media) must conform to the above standards. Non-certified water treatment chemicals will be rejected by the City as not to meet Texas Commission of Environmental Quality regulations.

5.6 Sampling and Analysis - Prospective Vendor shall submit a recent certified chemical analysis of their product with their bid to demonstrate compliance with these specifications. Vendor shall provide subsequent chemical analysis of solution as requested by the City of Fort Worth to verify continued compliance with specifications.

Certificates of Analysis (COAs) shall be provided with each shipment and upon request by the City. Analytical documentation shall verify

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 5 of 26 compliance with applicable AWWA standards, NSF/ANSI/CAN standards, and any additional requirements contained within these specifications.

6.0 DELIVERY REQUIREMENTS

6.1 Chemicals will be provided to the City and will be required on an as needed basis. Service, delivery time, and product are critical. The risk from any cause shall be borne by the Vendor until actual service and acceptance by the City. The City reserves the right to add or delete locations requiring services. Additions will be invoiced per contract pricing established in the bid. The City is obligated to pay only for service called in by any authorized City employee.

6.2 Vendor shall respond and supply requested materials or services required during regular business hours (Monday-Friday, 7am-5pm) within a maximum of five (5) business days or less including shipment by mutual agreement from the time original request is made.

If other delivery times are stated within the specifications, the strictest time shall be enforced.

6.3 Emergency deliveries may be required within 24 hours’ notice. An emergency situation shall be defined by the City, and shall include, but not be limited to: impending bad weather which may delay future deliveries; an unexpected demand for chemicals; loss of chemicals due to a leak; or any other situation where the plant has less than 3 days of chemical on hand.

6.4 There may be instances when the Vendor may be asked to accelerate delivery of order(s) due to extenuating circumstances. When this occurs, the Vendor will be expected to provide this service at no additional cost.

6.5 In the event the Vendor is unable to meet the original service date(s), the City must be contacted immediately, but prior to the due date, and seek an extension of delivery time. Failure to comply with the delivery terms may be legal grounds for canceling an order(s), or the entire agreement in accordance with the Termination Clause shown elsewhere in the solicitation.

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 6 of 26

6.6 The Vendor shall provide a maximum delivery schedule on units.

6.7 The Vendor shall submit Safety Data Sheets (SDS) for each chemical bid.

6.8 The following conditions may void the City’s sole option to order chemicals for non- delivery including failure to deliver chemicals on scheduled day, failure to deliver chemicals that meets specifications, failure to deliver chemicals in equipment suitable for unloading at site and failure to comply with any portion of these specifications.

6.9 The Vendor shall follow all City safety procedures and policies, including the use of proper PPE. PPE shall be provided by the Vendor.

7.0 SAFETY TRAINING AND TECHNICAL ASSISTANCE

7.1 The Vendor shall provide annual training for City employees who come in contact with their products. This training shall be in the form of seminars, videos, slides and/or written material. The employee training shall emphasize “employee right to know” as well as clarification and education on products and Safety Data Sheets (SDS).

7.2 If the Vendor provides technical assistance as a part of the bid price, please describe the level of assistance provided to City. If technical assistance is not available, then please state “TECHNICAL

ASSISTANCE IS NOT AVAILABLE.”

8.0 SECURITY REQUIREMENTS

8.1 Vendor shall send photos with names of the drivers making deliveries to the Water Department and the Vendor shall prior to the truck leaving the terminal provide the name of the driver. This information will allow Water Department personnel to match up the actual driver with his photo ID.

8.2 Delivery trucks will be sealed with security tag(s). The serial numbers of the security tags and the tanker number will be faxed to the appropriate Water Department personnel after the truck has been loaded and ready for shipping.

8.3 The manifests will contain all the same information along with the

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 7 of 26 serial numbers, and tanker numbers.

8.4 Discrepancies in delivery of chemicals could result in the refusal of load(s) and delay of chemical reception. Chemicals will not be unloaded until discrepancies are satisfactorily resolved.

8.5 During the hours of 7:00 AM to 5:00 PM, Vendor shall fax

information requested to Village Creek Facility (Attention: Kimberly Pool) at (817) 392-4957.

8.6 If information is faxed after 5:00 PM or on the weekends the Vendor shall call and fax information to the following locations:

8.6.1 City of Fort Worth SCADA (North and South Holly Complex)

Office Phone: (817) 392-8280 Fax: (817) 392-8410

8.6.2 City of Fort Worth Rolling Hills Plant

Office Phone: (817) 293-5036

(817) 392-5939

8.6.3 Eagle Mountain Plant

Office Phone: (817) 392-2190 Fax: (817) 392-2195

8.6.4 Village Creek Water Reclamation Facility (VCWRF)

Office Phone: (817) 392-4900 Fax: (817) 392-4957

9.0 NEW LOCATIONS

9.1 Should the City desire to add new locations, the Vendor shall accept these additions at the same rate per gallon for existing delivery locations which is comparable to existing requirements. The new locations shall be mutually agreed upon by all parties to the contract and incorporated by amendment to the agreement.

10.0 SERVICE LOCATIONS

10.1 City of Fort Worth Eagle Mountain Water Treatment Plant (WTP)

6801 Bowman Roberts Roa Fort Worth, Texas 79179

10.2 City of Fort Worth Rolling Hills WTP

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 8 of 26

2500 SE Loop 820 Fort Worth, Texas 76140

10.3 City of Fort Worth North & South Holly WTP

1500 11th Avenue Fort Worth, Texas 76120

10.4 City of Fort Worth VCWRF

4500 Wilma Lane Arlington, TX 76012

10.5 City of Fort Worth Westside WTP

12200 Old Weatherford Road Fort Worth, 76108

11.0 CHEMICAL SPECIFICATIONS

11.1 ANHYDROUS AMMONIA

11.1.1 Bulk anhydrous ammonia shall meet the requirements of

ANSI/AWWA B305-22, “Standard for Anhydrous Ammonia,” and shall be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with NSF/ANSI/CAN 60, Drinking Water Treatment Chemicals – Health Effects.

11.1.2 The material should be commercial grade and contain not less than 99.5% ammonia, furnished in bulk. Water content shall not exceed 5,000 Parts per Million (ppm) by weight; oil content shall not exceed 10 ppm by weight.

11.1.3 The anhydrous ammonia is to be delivered in tank trucks owned and operated by the supplier which have been constructed in accordance with Interstate Commerce Commission Specification MC330 and registered with the Bureau of Explosives, A.A.R. (Association of American Railroads) Individual deliveries shall be 2,000 pounds or more, but tanks shall not be filled to exceed 82% of tank capacity.

11.1.4 After loading ammonia into the tanks, the fill lines must be purged with nitrogen gas. The Vendor is responsible for purging the ammonia fill lines. In order to purge the fill lines, ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 9 of 26 the Vendor shall supply the nitrogen and all necessary equipment for the task.

11.1.5 Except in emergency, the Vendor will be notified seventy-two

(72) hours in advance of required delivery. Vendor shall make a delivery within 24 hours during an emergency situation, as defined by the City.

11.1.6 Payment will be made on the weight of material delivered.

11.1.7 A certified weight ticket with each load will be required.

11.2 HYDROFLUOSILICIC ACID

11.2.1 The hydrofluosilicic acid shall conform to ANSI/AWWA

B703-24 for hydrofluosilicic acid with the following additional requirements:

11.2.1.1 Hydrofluosilicic acid supplied under this Agreement

shall comply with the impurity limitations established under NSF/ANSI/CAN 60. Upon request by the City, the Vendor shall provide analytical data identifying regulated trace contaminants and demonstrating compliance with applicable maximum allowable levels.

11.2.2 The Hydrogen Titration Method shall be used to determine the percentage of hydrofluosilicic acid in the shipment and will be used to determine if the acid meets minimum Agreement specifications.

11.2.3 Payment shall be made upon the basis of an equivalent 23% solution delivered. For example, if 25% solution is supplied instead of 23%, the weight supplied will be multiplied by 25% / 23% to determine the equivalent amount of 23% solution.

11.2.3.1 Each shipment shall be weighed on certified scales

and a weight certificate will accompany the shipment.

11.2.4 The City reserves the right to verify the Vendor’s analysis of hydrofluosilicic acid content and make payment based on the City’s analysis.

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 10 of 26

11.2.5 The unit price shall be per ton for material meeting AWWA specifications and meeting the 23% acid content requirement.

11.2.6 The Vendor is required to submit an affidavit of Compliance and a certified copy of the analysis of each shipment or of the lot from which the shipment was made.

11.2.7 If delivery truck tank is rubber lined then tank shall be in such good condition so that no rubber particle matter shall be suspended in the acid. Particulate matter will cause diaphragm pump failure. Vendor will be required to pay for repair to City owned chemical feed pumps.

11.3 LIQUID OXYGEN

11.3.1 Liquid Oxygen shall contain no soluble inorganic or organic particulate matter or other impurities which could result in a violation of any present Federal drinking water standard.

11.3.2 Liquid oxygen for ozone generation shall meet the

requirements of ANSI/AWWA B304-21, including the following physical and chemical properties:

11.3.3 Oxygen > 99.5% by weight

11.3.4 Dew point (atm. pressure) < -80 deg. F at time of delivery

11.3.5 Total hydrocarbon content 15 ppm or less at time of delivery

11.3.6 Particulate size < 10 micron (filtered)

11.3.7 The liquid oxygen supplied shall be approved for use in the treatment of potable drinking water. Upon request by the City, Vendor shall submit an affidavit of compliance with ANSI/AWWA B304-21 and provide documentation demonstrating compliance with NSF/ANSI/CAN 60 requirements.

11.3.8 Sampling and testing of product for compliance with physical and chemical property requirements shall be performed in accordance with ANSI/AWWA B304-21.

11.3.9 The analysis of percent oxygen content and total hydrocarbon shall be submitted with each shipment invoice. The invoice will

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 11 of 26 indicate payment based on cost per ton.

11.4 POLYMER, CATIONIC

11.4.1 The City is not obligated to purchase any coagulant aid should treatment conditions make its use uneconomical and ineffective.

The City reserves the right at any time during the period of this Agreement to substitute other certified polymers manufactured by any certified Vendor, to discontinue polymer feeding, or to vary the dosage rates on the basis of tests for the most cost-effective results.

11.4.1.1 Chemical characteristics

11.4.1.1.1 The cationic polymer is a poly

Diallyldimethylammonium chloride (poly- DADMAC) solution polymer. The polymer must be in only liquid solution form. Dry polymer or emulsion polymer is not acceptable.

The viscosity of the polymer at 40 degrees F ambient shall be sufficiently fluid to be pumped by a diaphragm pump at a maximum head of 40 feet.

11.4.1.1.2 The polymer solution shall contain 40%

acceptable active solids. If acrylamide or epichlorohydrin are present in the polymer, then the Vendor must certify that the combination (or product) of dose and monomer level does not exceed 0.05% dosed at 1 mg/L (or equivalent) for acrylamide and 0.01% dosed at 20 mg/L (or equivalent) for epichlorohydrin.

Acceptable Active Solids percentage range shall be plus or minus 1% of requested product.

Monomer content must be less than 1.0 percent.

11.4.1.2 Affidavit of Compliance

11.4.1.2.1 The Vendor must submit, with the bid

proposal, an affidavit confirming that the 40%

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 12 of 26 poly (DADMAC) solution to be furnished complies with all applicable requirements of ANSI/AWWA B451-23 and the specifications stated herein.

11.4.1.3 The polymer shall possess charge density, molecular

weight characteristics, and performance properties suitable for the City’s treatment processes and existing feed equipment. The City reserves the right to require bench-scale testing, jar testing, pilot testing, or field performance testing to verify acceptable treatment performance prior to approval or continued use.

11.4.1.4 Sampling

11.4.1.4.1 The City will collect representative samples of

each shipment in accordance with Section 5 of ANSI/AWWA B451-23 and may, at its discretion, conduct testing of shipments in accordance with the stated standard.

11.4.1.4.2 A polymer sample may be taken during

product unloading or while in the storage tank(s) for analysis of Brookfield viscosity and active solids to a laboratory of the City’s choice. The sample will besplit for Laboratory and one sample retained as reference.

Laboratory results will be considered final. If the analysis does not meet these specifications, the Vendor will pay the cost of the laboratory fees and polymer product will be removed from the storage tank(s) at no cost to the City.

11.4.1.5 Removal of polymer that fails to meet these

specifications and the receiving of replacement polymer that meet specifications will occur within five (5) calendar days. If the Vendor fails to remove polymer in the specified time frame, City will remove

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 13 of 26 the material and all associated costs, together with storage, if required, will be charged to the Vendor. If the material still does not meet specifications a second time, then the City may terminate the agreement. If the cost of polymer from a replacement Vendor exceeds the cost of the under this agreement, the Vendor will be liable for the additional cost.

11.4.1.6 Required data furnished by Vendor

11.4.1.6.1 A certified analysis of the product will

accompany each shipment. A certificate of analysis will include the name of the product, appearance, ionic charge, pH, molecular weight, specific gravity at 25 degrees centigrade, percent active solids, percent active poly (DADMAC) polymer, percent DADMAC monomer, and Brookfield viscosity in centipoises at 25 degrees centigrade with spindle number, revolutions per minute (rpm) and multiplier factor. The printed name and signature of the analyst must be written on the certificate of analysis.

11.4.1.6.2 In addition to a certificate of analysis, the

delivery forms will include the polymer’s safety data sheet, a copy of the certified weight ticket (no plant scales), a packing slip, and a bill of lading.

11.4.1.6.3 A laboratory procedure will be submitted from

the successful Vendor, detailing how Brookfield viscosities and active solids are determined for all polymers that are approved in the price agreement before the first shipment is delivered.

11.4.1.6.4 The City will conduct a test to determine if the

polymer is acceptable and notify the Vendor

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 14 of 26 accordingly. It is the Vendor’s sole responsibility to submit the polymer, NSF certification, and Material Safety Data Sheet and test report from an approved Laboratory.

11.5 POLYMER, HIGH CHARGE LIQUID CATIONIC POLYMER

11.5.1 Appropriate for use in the Village Creek Gravity Belt

Thickener polymer feed systems.

11.5.2 Approved for use in Wastewater (i.e., Non-Toxic).

11.5.3 No accumulations in mix tanks or day tanks (scale or globs).

11.5.4 If scale formation becomes a problem in the polymer handling system or distribution system the successful Vendor will take appropriate action at no additional cost to the City. This may include cleaning or replacement of piping, pumps, static mixers, and other parts and materials. (Previous chemical suppliers have found it necessary to add special scale inhibitors.)

Corrective action by the Vendor will be completed within 30 days. If corrections are not completed within 30 days, the City may accomplish all or part of the required corrective actions on a time and materials basis (by City forces or by contract), with a multiplier of 250%, and deduct costs from bills for polymer. In addition, the City may cancel this contract and seek other suppliers.

11.5.5 Polymer Characteristics:

11.5.5.1 Jar testing was conducted, and it was determined that the optimal polymer for the sludge at Village Creek is Clarifloc C-6266. If another polymer is proposed, it must be approved by the City.

11.5.5.1.1 Proposed equivalent products shall

demonstrate comparable charge characteristics, molecular weight range, solids content, viscosity characteristics, and treatment performance to the specified reference product.

The City reserves the right to require

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 15 of 26 performance testing prior to approval.

Polymer Type

Cationic water-soluble polymer in emulsion

Cationicity High

Total Solids (neat) 47.5% - 54.5%

Molecular Weight Medium pH 4 – 7 at 5 grams per liter

Viscosity (neat) 300 – 2,000 centipoises

Flash Point >200° F (93° C)

11.5.5.2 Shelf life must be greater than six (6) months in

unopened containers under ambient conditions of 50º F (10º C) to 80º F (27º C).

11.5.5.3 If crosslinking or other physical changes occur to the point that the polymer is not handleable through normal feeding procedures, and these changes are not caused by the City, the Vendor will remove and dispose of the affected polymer at no cost to the City.

The tanks must be cleaned and fit to use within seven

(7) calendar days of notification.

11.5.6 Delivery will be made to the onsite plant warehouse. The City will not be obligated to pay demurrage or delay time.

11.5.7 High Charge Liquid Cationic Polymer price must be quoted for 40,000-45,000 pound truck delivery F.O.B. our plant to storage area provided by the City.

11.5.8 A certified weight certificate shall accompany shipments.

11.5.9 Each shipment will be accompanied with a copy of the

Vendor’s normal Certificate of Analysis or other QC Test report including: date of manufacture, batch identification

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 16 of 26 number, and normal analytical information (as a minimum, percent active solids and viscosity). Viscosity data will include the test procedure, spindle, and RPM used.

11.6 POLYMER, LOW CHARGE POWDER ANIONIC POLYMER

11.6.1 Appropriate for the Village Creek High Rate Clarification polymer feed systems.

11.6.2 Approved for use in Wastewater (i.e., Non-Toxic).

11.6.3 No accumulations in mix tanks or day tanks (No scale or globs).

11.6.4 If scale formation becomes a problem in the polymer handling system or distribution system the Vendor will take appropriate action at no additional cost to the City. This may include cleaning or replacement of piping, pumps, static mixers, etc.

(Previous chemical suppliers have found it necessary to add special scale inhibitors.) Corrective action by the Vendor will be completed within 30 days. If corrections are not completed within 30 days, the City may accomplish all or part of the required corrective actions on a time and materials basis (by City forces or by contract), with a multiplier of 250%, and deduct costs from bills for polymer. In addition, the City may cancel this contract and seek other suppliers.

11.6.5 Polymer Characteristics:

11.6.5.1 Testing was conducted, and it was determined that the optimal polymer for this application is Clarifloc A- 3310. If another polymer is proposed, it must be approved by the City.

11.6.5.2 Proposed equivalent products shall demonstrate

comparable charge characteristics, molecular weight range, solids content, viscosity characteristics, and treatment performance to the specified reference product. The City reserves the right to require performance testing prior to approval.

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 17 of 26

11.6.5.3 Shelf life must be greater than 12 months in unopened containers under ambient conditions of 32º F (0º C) to 95º F (35º C).

11.6.5.4 If crosslinking or other physical changes occur to the point that the polymer is not handleable through normal feeding procedures, and these changes are not caused by the City, the Vendor will remove and dispose of the affected polymer at no cost to the City.

The tanks must be cleaned and fit to use within seven

(7) calendar days of notification.

11.6.6 Delivery will be made to the onsite plant warehouse. The City will not be obligated to pay demurrage or delay time.

11.6.7 Low Charge Powder Anionic Polymer price must be quoted for 1650 pound bag truck delivery F.O.B. our plant to storage area provided by the City.

11.6.8 A certified weight certificate shall accompany shipments.

11.6.9 Each shipment will be accompanied with a copy of the

Vendor’s normal Certificate of Analysis or other QC (Quality Control) Test report including: date of manufacture, batch identification number, and normal analytical information (as a minimum, percent active solids and viscosity). Viscosity data will include test procedure, spindle, and RPM used.

11.7 FERRIC CHLORIDE (LIQUID)

Polymer Type Anionic water-soluble polymer

Anionicity 10%

% Moisture (neat) < 12%

% Insolubles (neat) < 3.5% pH 7 – 9 at 0.25% solution

UL Viscosity (neat) 4.6 – 5.6 centipoises

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 18 of 26

11.7.1 Liquid ferric chloride supplied by the Vendor shall conform to ANSI/AWWA B407-24 for ferric chloride, with the requirements stated below.

11.7.2 Payment will be made based on the weight of material

delivered.

11.7.3 Vendor shall provide a certified weight ticket with each load.

11.7.4 The Vendor shall furnish a certified laboratory analysis of each shipment of ferric chloride as proof that the shipment meets AWWA specifications. The City reserves the right to independently verify the analysis.

11.7.5 The ferric chloride supplied shall typically meet the following characteristics (unless otherwise specified):

11.7.5.1 Ferric chloride supplied for potable water treatment applications shall comply with the impurity limitations established under NSF/ANSI/CAN 60.

Vendor shall provide documentation upon request identifying concentrations of regulated trace metals and other contaminants, including but not limited to arsenic, lead, mercury, cadmium, and chromium.

11.7.5.2 Ferric Chloride (FeCl₃): Minimum 37% by weight

(solution basis)

11.7.5.3 Ferrous Iron (Fe²⁺): Maximum 1.0%

11.7.5.4 Insoluble Matter: Maximum 0.5%

11.7.5.5 Free Acidity (as HCl): Within AWWA limits

11.7.6 Vendor shall quote the cost per dry ton (or wet ton, as specified by the City). Pricing shall be net for materials meeting AWWA specifications.

11.7.7 Product shall be suitable for use in potable water and wastewater treatment applications, including coagulation, phosphorus removal, and odor control.

11.8 CLARIFLOC CE-2961 (LIQUID POLYMER)

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 19 of 26

11.8.1 The liquid polymer supplied shall be Clarifloc CE-2961 or approved equal, a cationic emulsion polymer used for water and wastewater treatment applications, including sludge dewatering, clarification, and solids separation.

11.8.2 The product shall be furnished as a stable water-in-oil emulsion and shall be suitable for use with standard polymer feed and activation systems currently in operation at the City’s facilities.

11.8.3 Payment will be made based on the weight (or volume, if specified) of material delivered.

11.8.4 Vendor shall provide a certified weight ticket or bill of lading with each shipment.

11.8.5 The Vendor shall furnish a certified laboratory analysis or product data sheet for each shipment, confirming compliance with manufacturer specifications. The City reserves the right to independently verify product quality.

11.8.6 Typical product characteristics shall include:

11.8.6.1 Type: Cationic emulsion polymer

11.8.6.2 Physical Form: Liquid emulsion

11.8.6.3 Charge: Cationic

11.8.6.4 Activity: ~30–40% (typical range, confirm with

manufacturer)

11.8.6.5 Viscosity: Manufacturer standard range

11.8.6.6 Shelf Life: Minimum 6 months when stored per

manufacturer recommendations

11.8.7 The product shall be compatible with existing feed systems and shall not cause fouling, plugging, or excessive maintenance issues when applied per recommended dosing practices.

11.8.8 Vendor shall provide handling, storage, and safety data, including Safety Data Sheets (SDS), with initial shipment and upon request.

11.8.9 Pricing shall be quoted per pound, gallon, or dry ton (as

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 20 of 26 specified by the City), net delivered, for material meeting all specifications.

11.9 BULK LIQUID CHLORINE

11.9.1 The chlorine furnished under these specifications shall comply with ANSI/AWWA B301-24 for liquid chlorine and shall meet the following requirements:

11.9.1.1 The Vendor shall furnish bulk chlorine into tanks

owned by the City or railcars as ordered.19.1.2 Vendor shall have sole responsibility for all operations required in transferring bulk chlorine from the transport truck to the bulk chlorine storage tanks.

11.9.1.2 If conditions and/or emergency require the qunloading of a storage tank due to contaminated product supplied by the Vendor and/or supplier, then, when notified, the Vendor shall promptly remove all chlorine from the storage tank at the Vendor’s sole expense.

11.9.2 The Vendor shall provide delivery of chemical within three (3) days of phone order, email, or facsimile order by the City.

11.9.2.1 If the Vendor fails or refuses to make such delivery shipment(s) to specified site(s), the Vendor shall be liable for all costs associated with obtaining liquid chlorine from an alternate source.

11.9.2.2 The risk from any cause shall be borne by the Vendor until delivery and acceptance by the City. Delivery shall be made within seventy-two (72) hours, seven

(7) days a week, as specified.

11.9.3 Successful bidder shall carry a minimum of Five Million Dollars ($5,000,000) Public Liability and Property Damage Insurance to ensure the delivery of chlorine and chlorine storage tank inventory loss. The City will be named as an additional insured on the Vendor’s insurance policy.

11.9.4 Certified weight receipts showing weight of trailer immediately

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 21 of 26 prior to and after unloading shall be furnished with each delivery.

11.10 CALCIUM HYPOCHLORITE

11.10.1 Calcium hypochlorite shall be utilized in potable water systems to add chlorine to potable water or disinfect new water mains being brought into service.

11.10.2 Calcium hypochlorite shall meet the latest AWWA Standard B300 (latest revision) for calcium hypochlorite.

11.10.3 Calcium hypochlorite shall be delivered in twenty-five (25) pound pails.

11.10.4 Calcium hypochlorite shall contain a minimum of sixty-five percent (65%) available chlorine by weight in granular form.

11.11 HYDRATED LIME

11.11.1 Hydrated lime shall meet the requirements of ANSI/AWWA

B202-19 except as modified herein and shall be certified in accordance with NSF/ANSI/CAN 60, where applicable.

11.11.2 The City shall require a signed affidavit from each

manufacturer or Vendor certifying that the hydrated lime furnished complies with all applicable requirements of this specification.

11.11.3 The hydrated lime supplied shall contain a minimum of seventy percent (70.0%) available calcium oxide content.

Payment for hydrated lime with available calcium oxide content between seventy percent (70%) and seventy-two percent (72%) will be based on the bid price.

11.11.4 The basis for rejection shall be an available calcium oxide content of less than seventy percent (70.0%). Should the available calcium oxide content of any representative sample of a shipment be less than seventy percent (70.0%), the City will reject the shipment and notify the Vendor. The Vendor shall be responsible for removal and replacement of the rejected shipment at no cost to the City within ten (10) working days.

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 22 of 26

11.11.5 Foreign material, including objects larger than one-sixteenth inch (1/16”), such as unslaked carbonate rocks, shall not be present. Any damage to feed equipment caused by such materials shall be the sole responsibility of the Vendor.

11.11.6 The hydrated lime shall not contain mineral or organic substances in quantities capable of producing deleterious effects on public health. Magnesium oxide content shall not exceed one and three-tenths percent (1.3%).

12.0 METHOD OF AWARD

12.1 This section supersedes ITB-01 Instructions to Bidders document, Section 18.0 Evaluation Factors and Award

12.2 Bids will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

12.2.1 A responsive bidder is defined to be one who submits a completed quote packet within the stated time deadline and in accordance with the specification.

12.2.2 A responsible bidder is defined to be one who demonstrates via responses to the selection criteria his/her ability to successfully deliver the supplies, equipment, or services being procured.

12.3 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

12.4 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

12.5 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 23 of 26

13.0 BRAND NAME OR EQUAL

13.1 Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in this specification are for information and not intended to limit competition unless otherwise indicated.

Bidders may offer any brand for which he/she is an authorized representative, which meets or exceeds the bid specification for any item(s). If bids are based on equivalent products, indicate on the bid solicitation the manufacturer’s product name and reference number.

13.2 Bidders shall submit proposal, cuts, sketches, and descriptive literature, and/or complete specifications. Reference to literature submitted with a previous bid will not satisfy this provision. Bidders shall explain the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids which do not comply with these requirements are subject to rejection. Bids lacking any written indication of intent to bid an alternate brand will be received and considered incomplete.

13.3 The Senior Purchasing Manager or designee will evaluate “equal” products on the basis of information furnished by the bidder or identified in the bid and reasonably available to the Senior Purchasing Manager. The Senior Purchasing Manager or designee is not responsible for locating or obtaining any information not identified in the offer.

13.4 Unless the bidder clearly indicates in its bid that the product being offered is an “equal” product, the bidder shall provide the brand name product referenced in the bid.

13.5 The City shall have the sole right to determine equal products

14.0 PRICE ADJUSTMENTS

14.1 This section supersedes ITB-01 Instructions to Bidders document, Section 21.0 Unit Price Adjustment.

14.2 Vendors that require that unit prices be adjusted for increases or decreases in Vendor’s cost during the contract period shall use the procedure listed below. Price adjustments may only be requested on an annual basis in conjunction with the contract’s renewal.

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 24 of 26

14.2.1 The Vendor must submit its price adjustment request, in writing, at least 90 days before the requested effective period.

The Vendor shall provide written proof of cost increases with the price adjustment request and updated pricing per line item.

14.2.2 If the City concludes that the rate increase being requested is unacceptable, the City reserves the right to adjust the rate request or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division reserves the right to issue a new solicitation or procure the goods or services by any other allowable means.

14.2.3 Prices shall remain firm for the term of the Agreement and shall include all associated freight and delivery costs, unless otherwise specifically stated in writing and agreed to by City.

14.2.4 Upon expiration of the contract term, the successful Vendor agrees to hold over under the same terms and conditions of the contract for a reasonable period of time to allow the city to re-solicitate an agreement, not to exceed ninety (90) days.

14.2.5 The provision of goods and/or services shall not be suspended by the Vendor except as expressly allowed by the contract’s terms and conditions.

15.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

16.0 INVOICES AND PAYMENTS

16.1 This section supersedes ITB-01 Instructions to Bidders document, Section 15.0 Invoice and Payment.

16.2 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/registe https://www.fortworthtexas.gov/departments/finance/purchasing/register

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 25 of 26 r

16.3 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

16.4 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234)

This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817-392-2451 or by email at:

Zz_FIN_AccountsPayable@fortworthtexas.gov

17.0 BID SUBMISSION INSTRUCTIONS

A bid may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

17.1 Bidder shall submit the following items:

17.1.1 Completed ITB-04-Authorized Signature and Questionnaire

17.1.2 Completed ITB-05 Forms

17.1.3 Completed ITB-06-Reference Sheet

17.1.4 Signed Addendum(s) acknowledging receipt. Note: If no

addendum issued, please attach a page stating "No Addendum Issued"

17.1.5 Item Manufacturer Specifications and/or Documentation to Determine Equivalency

17.1.6 SAM Registration

17.1.7 Completed Bid Table BT-16BE

18.0 SMALL BUSINESS PROGRAM – This solicitation does not include a

Small Business participation goal. While no specific goal has been established for this project, Bidders are strongly encouraged to make good faith efforts to utilize certified Small Business Firms whenever possible.

https://www.fortworthtexas.gov/departments/finance/purchasing/register mailto:supplierinvoices@fortworthtexas.gov mailto:Zz_FIN_AccountsPayable@fortworthtexas.gov

ITB Ref. #: 26-0231 Doc. Ref#: ITB-03 Page 26 of 26

This section supersedes ITB-01 Instructions to Bidders document, Section

14.8 Business Equity Division (M/WBE) Documents.