5-Attachment B Scope of Work - ADA Compliant.pdf

ATTACHMENT B: SCOPE OF WORK

Solicitation Bid: JH27-122

Prequalification Status: Yes – Use Prequalification (Participation is limited to pre-qualified contractors pursuant to the Utah Procurement Code. Bids or quotes submitted by a non-prequalified contractor will not be considered.)

Project: Strawberry Point Hand Cut and Pile

Location: Work under this contract is located at the end of Swains Creek adjacent to Strawberry Point in Kane County, Utah.

Introduction Forestry, Fire, and State Lands (FFSL) is acquiring services in this contract to provide for wildland fire hazardous fuels reduction by hand cutting and stacking live and dead mixed conifer trees, shrubs, and saplings.

The Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies, and incidentals. The project area totals approximately 98.13 acres, as identified on the attached site map.

Section I: Project Requirements

Site Specifics

• Location and Description: Work under this contract is located at the end of Swains Creek adjacent to Strawberry Point in Kane County, Utah. The project consists of hand cutting and piling trees and shrubs. No heavy equipment will be allowed on this project. Treatment boundaries are not flagged and must be located using an electronic device capable of reading geo-referenced maps. Work locations are indicated on the general location and site maps.

• Acreage: 98.13 Acres

• Access to Site: Access is provided by a combination of paved highways, Forest Service roads, county dirt roads, and jeep trails. Four-wheel-drive (4WD) vehicles are strongly recommended. The contractor is responsible for transporting all necessary equipment to the work site. Winter snow levels may restrict access during certain months.

Specific Tasks

1. Work Limits

Only areas indicated on the Project Map shall be treated. Boundaries are designated via geo-referenced maps. The contractor must provide an electronic device capable of loading geo-referenced map files received via email.

2. Cutting Specifications

All cut trees within designated areas must be cut with a chainsaw according to the following guidelines:

• Leave Trees (Do Not Cut): Ponderosa Pine, Douglas Fir, Limber Pine, and Spruce measuring 9 inches DBH (Diameter at Breast Height) and greater.

• Cut Trees: Ponderosa Pine, Douglas Fir, and Spruce measuring 9 inches DBH or less.

Cut trees must be spaced 20 feet apart, measured outside of crown to outside of crown.

• Protected Species (Do Not Cut): Bristlecone Pine and Aspen.

• Maximum Diameter Cut Limit: All White Fir and Subalpine Fir up to 14 inches DBH.

• Damaged or Unhealthy Trees: Unhealthy "leave trees" (e.g., broken tops, snow damage, mistletoe infestation, or twin tops) will be removed at the discretion of FFSL/SITLA staff.

• Standing Dead Trees: All standing dead trees must be cut and slash-piled, excluding wildlife trees marked in green.

• Stump Heights: Stumps and bases must be cut flat and within 4 inches of the ground. No live limbs (whips) may remain on the stump.

• Survey Monuments: Trees identified as bearing trees or blazed/tagged to mark Government survey lines must not be cut or destroyed under penalty of law.

• Slash Processing: All branches and stems must be removed from the trunk (bole) to meet piling specifications. No cut woody piece may exceed 4 feet in length.

• Spacing Adjustments: In areas where pile spacing cannot be met due to leave tree specifications, leave trees will be cut to achieve required pile spacing.

3. Piling Specifications

• Placement: Material must be piled tightly at least 15 feet away from the drip line of any leave tree. Deciduous shrubs must be cut and piled to meet burn pile standards.

• Spacing: Piles must be spaced 15 feet apart (measured from widest point to widest point) in a grid-like pattern.

• Biomass Clearance: A 5-foot perimeter around the outside edge of each pile must be kept entirely clear of biomass. Additional shagging of material may be required.

• Dimensions: Piles must measure 5 feet in diameter by 10 feet high (twice as high as wide). Additional bucking may be required to achieve target compactness.

• Burning: Piles will be burned at a later date by FFSL staff when conditions are safe and compliant with air quality regulations. The target consumption rate is 80 percent.

• Survey Protection: Upon entering the site, the contractor must locate control points and section corners and take action to prevent their destruction.

Contractor-Furnished Equipment

The Contractor must supply chainsaws on a fully operational basis along with competent, qualified operators. Equipment must meet the following criteria:

1. Condition: Equipment and vehicles must be in good operating condition and free of fluid leaks.

2. Wash Requirements: Equipment and vehicles must be thoroughly washed prior to entering and existing federal or state lands to remove soil and plant matter, preventing the spread of noxious weeds.

3. Navigation Device: Contractor must furnish a device with a PDF map application capable of viewing geo-referenced project boundaries.

Government-Furnished Property

No Government property will be furnished for this project.

Equipment and Workmanship

• Quality: All materials and equipment must be of suitable grade for the intended purpose.

All work must be completed in a skillful and workmanlike manner.

• Personnel Removal: The State reserves the right to request in writing the immediate removal of any contractor employee deemed incompetent, careless, or objectionable.

• Surface Disturbance: Public or private access roads damaged by the contractor must be restored at the contractor's expense to pre-work conditions. Vehicles and equipment must not be driven outside of designated roads or trails.

Contract Time

Project Completion Deadline: July 31, 2027

Section II: Bid Requirements & Information

Site Visit

A formal site visit will not be held prior to bidding. Bidders are strongly encouraged to inspect the site to understand local conditions affecting costs. Failure to inspect the site will not constitute grounds for a post-award claim.

Maps and Digital Files

The official PDF files provided with the bid document and the physical site location govern all contractual interpretations or disputes.

Questions

Questions regarding this solicitation, specifications, or bidding procedures must be submitted in writing on the Q&A board within the solicitation system. Site-specific questions may only be asked during official site visits (if held).

Bidding Format

• Bidding is on a per-acre price basis.

• Per-acre prices will be extended based on total project acreage to establish the total project cost.

• Total price must include all labor, equipment, materials, mobilization, and operating expenses.

• No fuel surcharges or price adjustments will be negotiated.

Contract Award

Contract award will be made to the lowest responsive and responsible bidder meeting all experience and equipment qualifications.

Use of Subcontractors

Subcontractors must be approved in writing by the Project Manager prior to performing work.

Any company or individual that submitted a bid, was awarded as low bidder and declined, or defaulted on the contract is ineligible to serve as a subcontractor or employee on this project.

Section III: Additional Requirements

Environmental Considerations

• Cleanup: Project sites must be cleaned, with all refuse removed and disposed of legally at the contractor's expense.

• Off-Road Vehicle Use: Two-wheel and four-wheel drive vehicles are permitted, but off-road driving is prohibited when soils are wet and rutting may occur.

• Hazardous Materials:

o Handling of petroleum and hazardous materials must comply with State and

Federal regulations, including having Safety Data Sheets (SDS) on site and using appropriate Personal Protective Equipment (PPE).

o On-site disposal of waste or hydrocarbons is strictly prohibited. Contamination will result in mandatory reclamation and soil disposal at contractor expense.

o Incidental leaks from hoses or fittings will not trigger remedial action, but ongoing leaks must be repaired immediately.

o Fluid draining or engine repairs on-site are permitted only if fluids are completely captured, containerized, and removed for proper off-site disposal.

Public Access

Public access through the project area must always remain open. Roads must be kept clear of contractor vehicles, tools, and debris.

Security of Property

The contractor may leave equipment on site but retains sole responsibility for loss, theft, or damage.

Crew Supervision

• The contractor must assign one English-literate supervisor on site during all operating hours.

• Supervisors must be designated at the pre-work conference. Written notification must be submitted 24 hours prior to changing supervisory personnel.

• The designated supervisor must remain with the crew to conduct regular quality inspections, correct improper methods, and provide operational direction.

• The contractor must always provide emergency transportation on site.

Work Camps

Camps may only be established in locations pre-authorized by the Project Manager and the Government. Authorized camps must be kept clean and sanitary. Before final payment, all refuse and signs of occupancy must be removed.

Work Hours

• Operating hours are restricted to between one-half hour before sunrise and one-half hour after sunset.

• Night operations are permitted only if equipment is equipped with adequate exterior lighting and pre-approved by the Project Manager.

• Weekend and holiday work is permitted upon mutual agreement between the Contractor and Project Manager.

Delays and Excusable Performance

Contract performance must occur in a timely manner regardless of other contractor workloads.

Excusable delays are limited to non-negligent causes beyond the contractor's control, including:

1. Acts of God or the public enemy

2. Acts of the State in its sovereign or contractual capacity

3. Fires, floods, epidemics, or quarantine restrictions

4. Strikes or freight embargoes

5. Unusually severe weather (defined as weather exceeding historic seasonal extremes)

Contract time extension requests will be evaluated by the Contracting Officer upon formal request.

Project Meetings

Pre-Work Conference

• Location: Project site or as determined by the Project Manager.

• Notification: Contractor will be notified of date, time, and location prior to starting work.

• Topics: Review of required work, specifications, schedules, payroll, and administrative procedures.

• Attendance: Mandatory for Contractor, key subcontractors, and coordination leads.

• Presentation: Contractor must present planned procedures and operational schedules.

Progress Meetings

• Meetings may be requested by either the Project Manager or Contractor as needed.

Fire Danger Season & Prevention Guidelines

During declared fire danger periods, the contractor must comply with state laws and special restrictions. Contractors are liable for costs associated with suppression, stabilization, and rehabilitation for fires caused by operations.

Required Fire Equipment & Procedures:

• Spark Arrestors: All chainsaws must be equipped with approved, unmodified, and fully operational spark arrestors.

• Fire Tools: All equipment, vehicles, and saw refueling areas must be equipped with shovels and a 2A:10B:C (10 lb) fire extinguisher.

• Suppression Action: Contractor must initiate immediate suppression for small fires. If containment fails, workers must evacuate immediately via designated escape routes.

• Emergency Contacts: Report all fires immediately to 911, the local Project Leader, and:

o Richfield Interagency Fire Center: 435-896-8404 (After hours: 435-979-8404) o Color Country Interagency Fire Center: 435-865-4600

• Red Flag Warnings: All operations must shut down immediately during Red Flag conditions.

Cultural & Historical Resource Protection

• Discovery Reporting: If potential scientific, pre-historic, historic, or archeological data is discovered, operations must cease immediately in that vicinity, and the Project Manager must be notified.

• Contract Adjustments: Work stoppage and schedule adjustments resulting from cultural discoveries will be handled via formal contract adjustments.

• Protected Resources: Known historic or prehistoric sites protected under the American Antiquities Act, National Historic Preservation Act, and Archaeological Resources Protection Act will be flagged by the Government.

• Damage Liability: Contractors causing unauthorized disturbance to protected sites will bear full costs of cultural evaluation and restoration.

• Subcontract Inclusion: The contractor must include cultural protection clauses in all subcontracts involving terrain disturbance.

Notice to Proceed & Work Schedule

• Receipt of the contract or purchase order via email constitutes official Notice to Proceed, unless otherwise notified.

• A detailed work plan must be submitted within seven (7) calendar days of Notice to Proceed.

• Work must proceed continuously and diligently once initiated on site.

Inspection & Acceptance

• In-Progress Surveillance: The Government will inspect ongoing work to evaluate quality and provide operational feedback. The contractor remains responsible for quality control.

• Final Inspection: The contractor must request final inspection at least three (3) working days before expected project completion.

• Deficiencies: Unsatisfactory work must be reworked by the contractor until specification standards are fully met.

• Stop Work Orders: Continued poor quality may result in a formal suspension order while contract time continues to elapse.

Payment Terms

• Payment is structured as one lump-sum final payment based on actual acres completed and accepted following final inspection.

• Partial payments are generally not granted. Any partial payment request requires advance written approval prior to invoice submission.

Winter Stoppage

The State reserves the right to halt work at its discretion due to frozen soil or severe winter weather. The State may choose to pay for completed work and terminate remaining acres, or issue a resumption order in spring. Contractors must work continuously until a formal stop-work order is issued.