5-Appendix C - Insurance Requirements.pdf

On-Call Project Management and Technical Consulting Services For the LAVTA Atlantis Facility Construction Project

RFP #2026-04

INSURANCE REQUIREMENTS

APPENDIX C

Page C-1 of C-5

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APPENDIX C: INSURANCE REQUIREMENTS

The insurance requirements specified in this section shall apply to Consultant and any subcontractors, suppliers, temporary workers, independent contractors, leased employees, or any other persons, firms, or corporations that Consultant authorizes to work under this Agreement (hereinafter collectively referred to as “Agents”). Consultant and all Agents are required to procure and maintain at their sole cost and expense the insurance coverages subject to all of the requirements set forth below. Such insurance shall remain in full force and effect throughout the term of this Agreement. To the extent that any Agent does not procure and maintain such insurance coverage, Consultant shall be responsible for said coverage and assume any and all costs and expenses that may be incurred in securing said coverage or in fulfilling Consultant’s indemnity obligation as to itself or any of its Agents in the absence of coverage. In the event Consultant or its Agents procure excess or umbrella coverage to maintain certain requirements outlined below, these policies shall also satisfy all specified endorsements and stipulations, including provisions that the Consultant’s insurance be primary without any right of contribution from the Authority. Prior to beginning work under this contract, Consultant shall provide the Authority with satisfactory evidence of compliance with the insurance requirements of this section.

A. Minimum Types and Scope of Insurance

1.) Workers’ Compensation and Employers’ Liability Insurance

a. Workers’ Compensation with Statutory Limits, as required by Section 3700 et seq of the California Labor Code, or any subsequent amendments or successor acts thereto governing the liability of employers to their employees.

b. Employers’ Liability coverage with minimum limits of $1 million.

c. Such insurance shall include the following endorsement as further detailed in the Endorsements Section below:

- Waiver of Subrogation.

2.) Commercial General Liability Insurance

Commercial General Liability insurance for bodily injury and property damage coverage with a combined single limit for bodily injury and property damage of at least $2 million per occurrence or claim and a general aggregate limit of at least $4 million. Such insurance shall cover all of Consultant’s operations both at and away from the project site.

a. This insurance shall include coverage for, but not be limited to:

- Premises and operations.

- Products and completed operations.

RFP #2026-04

INSURANCE REQUIREMENTS

APPENDIX C

Page C-2 of C-5

- Contractual liability.

- Personal injury.

- Advertising injury.

b. Such insurance shall include the following endorsements as further detailed in the Endorsements Section below:

- Additional Insured.

- Cross Liability or Severability of Interests Clause.

- Primary and Non-Contributory wording.

- Waiver of Subrogation.

Products and completed operations insurance shall be maintained for three (3) years following termination of this Agreement.

3.) Business Automobile Liability Insurance

Business Automobile Liability insurance providing bodily injury and property damage with a combined single limit of at least $1 million per occurrence.

a. This insurance shall include coverage for, but not be limited to:

- All Owned vehicles.

- Non-owned vehicles.

- Hired or rental vehicles.

b. Such insurance shall include the following endorsements as further detailed in the Endorsements Section below:

- Additional Insured.

- Primary and Non-Contributory wording.

- Waiver of Subrogation.

4.) Professional Liability Insurance

A Professional Liability insurance policy covering errors and omissions and the resulting damages including, but not limited to, economic loss to the Livermore Amador Valley Transit Authority and having minimum limits of liability of $2 million per claim or occurrence and $2 million annual aggregate. The policy shall include coverage for all services and work performed under this Agreement.

5.) Umbrella or Excess Liability Insurance

Umbrella or Excess Liability insurance on an occurrence basis providing coverage at least as broad as the underlying Commercial General Liability, Business Automobile Liability, and Employers’

RFP #2026-04

INSURANCE REQUIREMENTS

APPENDIX C

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Liability policies, with minimum limits of $10 million per occurrence and aggregate.

a. Such insurance shall:

- - Apply on a follow-form basis over the primary policies listed above.

- - Be primary and non-contributory with any insurance maintained by the Livermore Amador Valley Transit Authority.

- - Include a Waiver of Subrogation in favor of the Authority.

b. The Umbrella or Excess policy limits may be used to satisfy a portion of the minimum limits required under the primary policies, provided that the retained limits are not less than the required primary limits.

B. ENDORSEMENTS

1.) Additional Insured The referenced policies and any Excess or Umbrella policies shall include as Additional Insureds the Livermore Amador Valley Transit Authority and its directors, officers, employees, volunteers and agents while acting in such capacity, and their successors or assignees, as they now, or as they may hereafter be constituted, singly, jointly or severally.

2.) Waiver of Subrogation contain a waiver of subrogation in favor of the Livermore Amador Valley Transit Authority and its officers, directors, employees, volunteers and agents while acting in such capacity, and their successors and assignees, as they now, or as they may hereafter be constituted, singly, jointly or severally.

3.) Primary Insurance

The referenced policies and any Excess and Umbrella policies shall indicate that they are primary to any other insurance and the insurance company(ies) providing such policy(ies) shall be liable thereunder for the full amount of any loss or claim, up to and including the total limit of liability, without right of contribution from any of the insurance effected or which may be effected by the Livermore Amador Valley Transit Authority.

4.) Severability of Interests or Cross Liability contain either a Cross Liability endorsement or Severability of Interests Clause and stipulate that inclusion of the Livermore

RFP #2026-04

INSURANCE REQUIREMENTS

APPENDIX C

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Amador Valley Transit Authority as an Additional Insured shall not in any way affect Authority’s rights either as respects any claim, demand, suit or judgment made, brought or recovered against the Consultant. Said policy shall protect Consultant and the Livermore Amador Valley Transit Authority in the same manner as though a separate policy had been issued to each, but nothing in said policy shall operate to increase the insurance company's liability as set forth in its policy beyond the amount or amounts shown or to which the insurance company would have been liable if only one interest had been named as an insured.

C. EVIDENCE OF INSURANCE

All Coverages Prior to commencing work or entering onto the Property, Consultant shall provide the Director, Contracts and Procurement of the Authority with a certificate evidencing coverage, and upon request, a certified duplicate original of the policy. The certificate shall also show that the Consultant’s policy(ies) will not be cancelled or coverage altered without 30 days prior written notice to the Authority’s Executive Director.

D. GENERAL PROVISIONS

1.) Notice of Cancellation

The policies shall provide that the Consultant’s policies will not be cancelled or have limits reduced or coverage altered without 30 days prior written notice to the Authority’s Executive Director.

2.) Acceptable Insurers

All policies will be issued by insurers acceptable to the Authority (generally with a Best’s Rating of A-10 or better).

3.) Self-insurance

Upon evidence of financial capacity satisfactory to the Authority and Consultant’s agreement to waive subrogation against the Authority respecting any and all claims that may arise, Consultant's obligation hereunder may be satisfied in whole or in part by adequately funded self-insurance.

4.) Failure to Maintain Insurance All insurance specified above shall remain in force until all work to be performed is satisfactorily completed, all of Consultant's personnel and equipment have been removed from the Authority property, and the work has been formally accepted. The failure to procure or maintain required insurance and/or an adequately funded self-insurance program will constitute a material breach of this Agreement.

5.) Claims Made Coverage

If any insurance specified above shall be provided on a claim-made basis, then in addition to coverage requirements above, RFP #2026-04

INSURANCE REQUIREMENTS

APPENDIX C

Page C-5 of C-5 such policy shall provide that:

a. Policy retroactive date coincides with or precedes the Consultant's start of work (including subsequent policies purchased as renewals or replacements).

b. Consultant shall make every effort to maintain similar insurance for at least three (3) years following project completion, including the requirement of adding all named insureds.

c. If insurance is terminated for any reason, Consultant agrees to purchase an extended reporting provision of at least three (3) years to report claims arising from work performed in connection with this Agreement.

d. Policy allows for reporting of circumstances or incidents that might give rise to future claims.

6.) Deductibles and Retentions Consultant shall be responsible for payment of any deductible or retention on Consultant’s policies without right of contribution from the Authority.

In the event that the policy of the Consultant or any subcontractor contains a deductible or self-insured retention, and in the event that LAVTA seeks coverage under such policy as an additional insured, Consultant shall satisfy such deductible or self-insured retention to the extent of loss covered by such policy for a lawsuit arising from or connected with any alleged act or omission of Consultant, subcontractor, or any of their officers, directors, employees, agents, or suppliers, even if Consultant or subcontractor is not a named defendant in the lawsuit.