5-01. IW263958.pdf

PCHBPROFl JT00120 Page_1_of_.s._

REQUEST FOR OFFER

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT RESPONDING TO OFFER

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

DESTl-lATION OF GOOOSIF OlffERENT THAN ABOVE

SEE BELOW

OEtrlERY RI_ DAYS, CASH DfSCOONT_ %_DAY$ OR NU 30 Check below if preference claimed under 34 TAC Rute 20,306 U Goods produced or off.red by a Texas biclder th al is owned by a Texas resident servlcHsabled veteran U Goods produced in Texas or offered by a Texas bidder that is not owned by a Texas residont service-disabled veteran

(_) Agrlculture products produced or grown in T x U Agriculture producls and services offered by TX bidders (_) Services offered by a Texas bidder lhal is owned by a

Texas resident serv�e--di$abfed veteran U Services offered by a Texas bidder that Is not owned by a Texas resident service.disabled veteran U Texas veg-etalion nalive to the region U USA produced supplies, malelials, equipment or agricultural products U Products of persons with mental or physical disabilities U Products made of recycled, remanufactured, or environmentally sensitive materials including recycled sleel

U Energy efficient producls U Rubberized asphall paving material U Recycled motor oB and IUbricants U Products produced at faciHties located on formerty contaminated property U Products and serv'ices from economically depressed or blighled areas U Vendors that meet or exceed air qually slandards U Recycled or reused computer equipment of other manufacturers U Foods ol tigher nulrilional value (for coosumptlon In a public carete<ia only) U Commercial production company or advertising agency localed In Texas

IF OFFERING

Each offer must be pieced in a separate envelope with RFO opening date. RFO number, and purehaser name annotated immediately below return address on SEALED

ENVELOPE

ISSUE DATE:

RFO NO.

RFO OPENING 10 AM

PURCHASER:

PHONE:

SEPTEMBER 08, 2026

IW263958

SEPTEMBER 15, 2026

JACOBS, THRESSA

936-437-3837

.,.. FAILURE TO SIGN WILL DISQUALIFY OFFER .,..

AVTHORIZEO OONATURE DATE

TYPED 1.W.£ Of SIGNER

IF OFFERING, RETURN SEALED OFFER TO:

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS ANO PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TEXAS 77340

.,.. VENDOR ADDRESS AND IDENTIFICATION NUMBER.,..

Olferor

Must

FIii

In

VENDOR 10 NUMBER

set � Re(IU'r4menl 1.7 tCf VfncJor 1D tlufaler ino•ue1ions

Name of Firm

Slreet Address

City, Stale, Zip

By signing lh$ offet, ofr8tor eMifies that if a Texas address is shcwm as lhe addres5: of the offer or, offel'Of qtJalifie, as a T e)(.t'l'S- Offe<or � dell Ped In SecOon 215S.44◄(e) of the Texas Oovernmenl Code.

Offer or ag,_ 10 <0m1>1Y vnlh oil lerrro end condition• below •nd on att..,h<NI P81)8$.

QUOTE F.O.B. DESTINATION PREPAID AND ALLOWED

THE TDCJ BELIEVES THAT THE REQUESTED ITEMS IN THIS SOLICITATION

MAY BE PROPRIETARY TO ONE VENDOR UNDER SECTION 2155.067 OF GOVERNMENT

CODE; HOWEVER, THE TDCJ STRONGLY ENCOURAGES RESPONSES FROM ALL

QUALIFIED RESPONDENTS THAT MAY BE ABLE TO PROVIDE THE REQUESTED ITEMS.

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

CONTINUED ON NEXT PAGE

B0•70.1A (Rev. 10/17)RFO

PCHBPROF2 JT00120

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page �2�_of s

Offer Opening Date: 10 AM HUNTSVILLE, TX 77340 Oller Number:

SEPTEMBER 15, 2026

IW263958

OFFEROR MUST FILL IN -. Name of Offeror. _________ _

REQUESTING RESPONSES TO ESTABLISH A PURCHASE ORDER FOR THE

PROCUREMENT OF MAINTENANCE AND SUPPORT FOR TMW.SUITE TRANSPORTATION

SYSTEM SOFTWARE.

RESPONSE SUBMISSION REQUIREMENTS:

***ALL RESPONSES MUST BE SUBMITTED VIA EUNA PROCUREMENT PORTAL***

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

ARE SECURITY SOFTWARE. THE RESPONDENT IS SOLELY RESPONSIBLE FOR

ENSURING DOCUMENTATION IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE.

RESPONDENTS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC BETWEEN

THE HOURS OF 6:00 AM THROUGH 3:00 PM, MONDAY THROUGH FRIDAY, EITHER

BY EMAIL OR TELEPHONE. PLEASE CONTACT THRESSA JACOBS AS THE PRIMARY

CONTACT. ALL CONTACT INFORMATION IS ON THE LAST PAGE OF THIS

SOLICITATION.

RESPONDENT IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, AND EMAIL

OF A POINT OF CONTACT FOR THE SUBMITTED RESPONSE HOWEVER, RESPONDENT

IS HEREBY ADVISED THAT THIS POINT OF CONTACT WILL NOT BE RECOGNIZED AS

OR ACCEPTED IN LIEU OF THE 'AUTHORIZED SIGNATURE' REQUIREMENTS OF THIS

SOLICITATION.

NAME:

PHONE:

EMAIL:

ALL DOCUMENTS REQUIRING TDCJ SIGNATURES INCLUDING, BUT NOT LIMITED TO,

WARRANTIES, MAINTENANCE AGREEMENTS, LICENSE AGREEMENTS, AND SOFTWARE

ACCESS AGREEMENTS SHALL BE SUBMITTED WITH RESPONSES. SUBMISSION

AFTER AWARD MAY RESULT IN CANCELLATION OF AWARD OR REFUSAL TO SIGN.

********DELIVERY MAY BE A FACTOR IN THIS AWARD********

THE PARTIES MAY AGREE TO ADJUST PRICES PERIODICALLY TO REFLECT CHANGES

IN TARIFFS IMPLEMENTED AFTER THE RESPONSE DUE DATE THAT AFFECT THE

COST OF SUPPLYING GOODS UNDER THIS CONTRACT. ANY EXISTING TARIFFS AT

THE TIME OF THE RESPONSE SHOULD BE CONSIDERED AS PART OF THE RESPONSE

PRICE. TO REQUEST A PRICE INCREASE RELATED TO TARIFFS, CONTRACTOR MUST

PROVIDE DOCUMENTATION THAT INCLUDES THE EFFECTIVE DATE, AMOUNT, AND

SCOPE OF THE TARIFFS. CONTRACTOR MUST DEMONSTRATE WITH SPECIFICITY THE

EFFECT OF TARIFFS ON ITS NECESSARY AND REASONABLE COST OF SUPPLYING

GOODS UNDER THIS CONTRACT, INCLUDING ITS COMMERCIAL REASONS FOR

USING A SOURCE SUBJECT TO TARIFFS. ANY ADJUSTMENT IS AT TDCJ'S SOLE

DISCRETION. IF TDCJ GRANTS AN ADJUSTMENT RELATED TO TARIFFS,

CONTRACTOR SHALL MONITOR TARIFF LEVELS AND NOTIFY TDCJ WITHIN FIVE

BUSINESS DAYS ANY REDUCTION OR REPEAL. TDCJ MAY REDUCE OR RETRACT A

80,70. lA (Rov. 04!03)RF02a

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _3�_of 5

HUNTSVILLE, TX 77340

OFFEROR MUST FILL IN

Offer Opening Date: 10 AM Oller Number:

SEPTEMBER 15, 2026

IW263958

-. Name of Offeror. _________ _

TARIFF ADJUSTMENT IT HAS GRANTED AT ANY TIME BY NOTIFYING THE

CONTRACTOR OF THE NEW PRICE.

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE EXTENSIONS

1 920-45 1.0000 EA

MAINTENANCE AND SUPPORT FOR TMW.SUITE TRANSPORTATION SYSTEM SOFTWARE

TO INCLUDE:

- ALL UPDATES AND RELEASES

- TRACKING FOR 200 TRUCKS

SERVICE DATES: DATE OF AWARD THROUGH AUGUST 31, 2027

DELIVER TO:

TDCJ - TRANSPORTATION & SUPPLY

861 I.H. 45 NORTH

P.O. BOX 99

HUNTSVILLE, TX 77320

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _4�_of s

Offer Opening Date: 10 AM HUNTSVILLE, TX 77340 Oller Number:

SEPTEMBER 15, 2026

IW263958

OFFEROR MUST FILL IN -. Name of Offeror. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _5�_of 5

HUNTSVILLE, TX 77340

Offer Opening Date: 10 AM

Oller Number:

SEPTEMBER 15, 2026

IW263958

OFFEROR MUST FILL IN -. Name of Offeror. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN $35.00

IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

THRESSA JACOBS, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3837

EMAIL: THRESSA.JACOBS@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

HAILEY JOHNSON, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3822

EMAIL: HAILEY.JOHNSON@TDCJ.TEXAS.GOV

EXTENSIONS