49100423R0010 ARV INTEGRATOR (Draft as of 2023.09.28).docx

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49100423R0010

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49100423R0010

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49100423R0010

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

This Indefinite-Delivery Indefinite-Quantity (IDIQ) contract does not have a CLIN schedule at the base level – CLINs shall be captured on the orders, which may be task or delivery orders depending on the requirement. Orders will have their own CLIN schedules tailored to match the requirements of that order. Orders will be used to fulfill contractual requirements, generally captured as[footnoteRef:2]: [2: These categories are for illustrative purposes, the contractual requirement as it relates to the definition of the contract’s scope is captured in the ensuing contract sections. ]

1. Management/Integration Services

2. Final Design Phase

3. Construction Stage

a. Ship Builder Contract

b. Ship Builder Oversight

4. Transition to Operations

B.2 CONTRACT TYPE

This is a hybrid contract. NSF retains the ability to use the below contract types on subordinate orders. Line items on order schedules shall have their contract type identified.

1. Firm-Fixed-Price (FFP)

2. Fixed-Price with Economic Price Adjustment (FFP-EPA)

3. Cost Reimbursement (CR)

4. Cost-Plus-Fixed-Fee (CPFF)

5. Time & Materials (T&M)

B.3 IDIQ REQUIREMENTS

Per FAR 16.504, the following are required elements for an IDIQ contract:

[Dates TBD]

TBD – likely comprise first task order, anticipate less than $10M

B.4 ORDERING INSTRUCTIONS

The following is an overview of the ordering process for orders under this IDIQ.

1. NSF will prepare a requirement to be fulfilled via order, drafting the appropriate order documentation which is provided to the Integrator.

2. The Integrator will review the order documentation and provide the Government with the necessary technical, contractual, and pricing documentation to properly evaluate the order for award. Depending on the order’s requirement, offerors may be required to submit documentation including, but not limited to:

a. Technical documentation or substantiating evidence (not otherwise captured as a contract deliverable or requirement) which endorses or advocates for a particular solution to the requirement.

b. Other than Certified Cost or Pricing Data, such that the Government can assess the integrator’s cost or pricing as fair and reasonable[footnoteRef:4]. [4: Determination of fair and reasonable price, conforming to the requirements of FAR 15.4, is required at the order level due to the base IDIQ not having a priced schedule. ]

c. Small business subcontracting plans, with goals that may be recommended or required by the Government.

3. The Integrator and the Government will negotiate the order. Failure to arrive at a satisfactory negotiated agreement may result in the cancellation of the order.

4. Pending a satisfactory agreement between the Integrator and the Government, the order is awarded.

Once an order is provided to the Integrator to propose to, the Government retains the right to revoke the order until it is awarded (signed by both parties), at which point termination procedures would be followed.

All orders, once placed, will conform to the requirements of FAR 16.505(a)(7).

[Note for Industry: The solicitation is anticipated to be released alongside a CLIN schedule for the initial, minimum task order. This is not present for the draft release.]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

Project Title: Antarctic Research Vessel (ARV) Vessel Integrator for Final Design Phase and MREFC Construction Stage Purpose of the vessel and overall objective of the project. The U.S. maintains a world-class science program in Antarctica to advance the frontiers of knowledge and to ensure an active and influential role in the Antarctic Treaty System, now in force for over 50 years. By presidential mandate, the National Science Foundation (NSF) acts on behalf of the U.S. government as the single-point manager of the United States Antarctic Program (USAP). To carry out its responsibilities, NSF operates three year-round research stations in Antarctica, and two purpose-built research vessels. The current icebreaking research vessel, RVIB Nathaniel B. Palmer (NBP) is reaching the end of its service life and needs replacement. The Antarctic Research Vessel (ARV) project will design, construct, and deliver a new, more technologically advanced, and capable icebreaking research vessel that will replace the NBP and thus ensure the U.S. research community has a more viable, safe, and effective platform for supporting Antarctic science for up to 40 years beyond the retirement of the NBP.

History of requirements development Numerous reports developed by the science community over the last decade have strongly advocated for an Antarctic Research Vessel (ARV) with enhanced capabilities. These reports and relevant recommendations include:

· “Report of the Ad Hoc Subcommittee on the U.S. Antarctic Program’s Research Vessel Procurement”, Office of Polar Programs Advisory Committee, 2019.

· “A Strategic Vision for NSF Investments in Antarctic and Southern Ocean Research”, National Academy of Sciences, 2015. Committee recommended:

· “Prioritize the acquisition of a next-generation research icebreaker”

· “Ship support for research in ice-covered Southern Ocean coastal areas”

· “To support the science priorities recommended by this Committee, and to retain a leadership role in both Antarctic and Arctic research, NSF will need to prioritize the acquisition of a next-generation research icebreaker… to provide critically needed field opportunities for U.S. scientists.”

· “To maintain operations at U.S. Antarctic research stations and support all U.S. research carried out on the continent, progress must be made in acquiring one or more new polar class icebreakers.”

· “More and Better Science in Antarctica Through Increased Logistical Effectiveness”, Blue Ribbon Panel Report, 2012. Second of the top ten BRP recommendations: “Restore the U.S. polar ocean fleet to support science, logistics, and national security in both polar regions over the long term.”

· “Polar Research Vessel Science Mission Requirements Refresh Project” University National Oceanographic Laboratory System (UNOLS), 2012 (https://www.unols.org/polar-research-vessel-science-mission-requirements-smr-refresh-project).

· “Future Science Opportunities in Antarctica and the Southern Ocean”, National Academy of Sciences, 2011. “Maintain and enhance the unique logistical assets of the United States, including research stations, aircraft and research vessels…”

· “Critical Infrastructure for Ocean Research and Societal Needs in 2030”, National Academy of Science, 2011. The committee concluded that “Recover[ing] U.S. capability to access full and partially ice-covered seas” would help ensure that the U.S. has the capacity in 2030 to undertake and benefit from knowledge and innovations possible with oceanographic research.

C.2 STATEMENT OF WORK

The following sections describe the necessary components feeding into the development, design, construction, and delivery of the next generation Antarctic Research Vessel. Where possible, to avoid duplications references are made to the ARV’s Project Execution Plan (PEP) and other documents to assist offerors in understanding and responding to project task elements.

C.2.1 DESCRIPTION OF THE MREFC PROCESS

A reference document[footnoteRef:5] for completing the ARV project is the National Science Foundation Research Infrastructure Guide (RIG), Document Number: nsf21107, and subsequent revisions. [5: The RIG shall be last in preference when compared to the items established in FAR clause 52.215-8, which is incorporated by reference.]

The following figure taken from the RIG shows the overall life cycle of an NSF Major Facilities project.

Figure 2.1.3-1 Progressive steps in the facility life cycle, showing the high-level review and decision points for exit and entry into each stage. The Design Stage is further broken down into phases.

The ARV project has completed the Development Stage and is currently in the Preliminary Design Phase of the Design Stage.

The Scope of Work for this contract includes the Final Design Phase and the Construction Stage, which is dependent on successful completion of the Final Design Review (FDR), NSF approvals, Congressional funding for construction, and issuance of the appropriate task order.

The Construction Stage consists of a Detail Design Phase, the Ship Construction Phase, and a Transition to Operations/Warranty Period Phase, described in more detail below.

C.2.2 MREFC PHASES

C.2.2.1 Design Process through Preliminary Design Phase The ARV project successfully completed the Conceptual Design Phase and is in the process of completing the Preliminary Design Phase and related documents. The Preliminary Design Review (PDR) was successfully completed in February 2023. The finalized Preliminary Design documents are Government-provided.

C.2.2.2 Description of the Final Design Phase The Final Design Phase further refines the project definition and the Project Execution Plan and demonstrates that project planning and management meet requirements for readiness to receive funding and begin construction. This phase can also incorporate events or conditions that were unforeseen when the PDR was conducted. Final Design Phase ends with a Final Design Review (FDR) and an obligation of construction funds following internal approvals. See RIG Section 2.3.3.

C.2.2.2.1 Project Execution Plan (PEP) Update the Project Execution Plan based on the expectations in NSF RIG Sections 2.3.3 and 3.4 and associated RIG Sections. Carry out project management controls in accordance with the PEP. This includes preparation for and support for the FDR.

C.2.2.2.2 Final Design Development

a. Design Agent: Propose and engage a design agent to complete the Final Design (Bid Design) and supporting documentation.

b. Design Development: Continue development of ARV design to the Final Design (Bid Design) level based on design drawings and reports delivered for the Preliminary Design Phase. These deliverables are described below and included as part of this solicitation.

c. Model Testing: The Model Testing program will be continued as needed based on results during the Preliminary Design Phase.

d. Shipbuilder Selection: The Vessel Integrator will conduct a solicitation and selection of a prospective Shipbuilder to be engaged for value engineering prior to FDR. Shipbuilder award may be phased such that this subaward has distinct option periods allowing for value-engineering development prior to option periods for construction.

e. Shipbuilder’s Contract Specification: As part of design development (with value-engineering revisions), a Shipbuilder’s Specification that defines the requirements to build the vessel will be updated and finalized by the Design Agent and Vessel Integrator. An initial version will be used as part of the Shipbuilder solicitation by the Vessel Integrator. The initial version of the Shipbuilder’s Specification is a deliverable during the Preliminary Design Phase and will be included with this solicitation.

C.2.2.3 Description of the Construction[footnoteRef:6] Stage [6: Construction, as referenced by this requirement, is used in a colloquial or conventional means, and not to be misconstrued as the FAR 2.101 definition of “Construction”, which specifically prohibits “[…] the manufacture, production, furnishing, construction, alteration, repair, processing, or assembling of vessels[.]”]

C.2.2.3.1 Detail Design Phase: Engineering completion including completion of Detailed Design, production engineering and submittal of the Class Design for Regulatory Body approvals. Some long lead time purchases can take place during this phase as needed and approved by NSF.

C.2.2.3.2 Construction Phase: Construction, outfitting, testing, trials and inspections resulting in delivery of ARV that meets all performance specifications and preliminary acceptance by NSF.

C.2.2.3.3 Transition to Operations Phase: A one year Shipbuilder’s Warranty period with outfitting, science and ice trials and a Post-Shakedown Availability to complete all Shipbuilder Warranty work. This phase ends with ARV delivery to its home port in Punta Arenas, Chile, ready to support science and final NSF acceptance.

C.2.3 FINAL DESIGN PHASE

This section and the following sections describe what work the Vessel Integrator will perform during the Final Design Phase and the Construction Stage of the ARV project. This scope of work includes all major tasks, work elements and objectives and acceptance criteria. The ARV PEP provides details of the organization and tasks necessary for successful conduct of the Final Design Phase with Sections 2, 3, 5, 7 & 14 being especially pertinent to this phase. A nominal timeline for completion of the major elements of the project are included in Section C.2.7 of this Statement of Work.

C.2.3.1 Project Execution Plan The RIG and the PEP at the end of the Final Design Phase are incorporated as part of the construction award through reference to define the award scope, cost, schedule, risk register, and related contingencies, as well as configuration and contingency control, earned value management system, and project governance.

Some key project management elements of the PEP include:

· A deliverable-based Work Breakdown Structure (WBS) as described in RIG Section 4.2.2.7.

· A Cost Estimating Plan and Cost Estimate, including a Cost Book and well-documented Basis of Estimate (BOE), in accordance with FAR, RIG Section 4.2, and the GAO Cost Estimating and Assessment Guide (GAO-20-195G, March 2020) that follows the GAO’s twelve steps and best practices to meet the four characteristics of a high-quality estimate (well-documented, comprehensive, accurate, and credible).

· A Schedule Basis Document and Integrated Master Schedule in accordance with RIG Section 4.3 and the GAO Schedule Assessment Guide (GAO-16-89G, December 2015) that follows GAO’s ten steps and best practices to meet the four characteristics of a reliable schedule (comprehensive, well-constructed, credible, and controlled).

· Budget and Schedule Contingency calculations via probabilistic risk analysis (Monte Carlo) that are based on a risk register and uncertainties, in accordance with RIG Sections 4.2.5 and 6.2, and the GAO Cost and Schedule Guides.

· An Earned Value Management System (EVMS) plan in accordance with RIG Section 6.8 and the NSF EVM Gold Card that meets the intent of the 32 guidelines in the Electronic Industries Alliance standard (EIA-748) for EVMS.

· A Scope Management Plan in accordance with RIG Sections 3.4.1 and 4.2.5.1

· Project personnel and competencies in accordance with RIG Section 4.6.6.

The Vessel Integrator is responsible for ensuring the overall project meets RIG and PEP guidance. Specific data and documentation requirements should flow down to subcontractors to ensure sufficient supporting information is provided to the Vessel Integrator to meet the overall project requirements.

The following is an excerpt from the NSF RIG that describes the purpose and scope of the PEP.

Typical components of a construction-ready Project Execution Plan (PEP) are listed in Table 3.4.1-1 of the RIG as an example of the extensive nature of the pre-construction planning that should be conducted prior to expending construction funds to execute the project. Some topics will continue to be refined during the Construction Stage, for example, Commissioning Plans and related sub-plans.

The PEP should ideally contain or reference all project related documents and be the standalone source explaining how and why the project meets all requirements and should proceed as planned. Various components of the PEP may often be detailed in separate documents or as appendices, especially, living documents for future operations such as cybersecurity and data management plans. The PEP should reference these separate documents to summarize the complete scope of the pre-construction planning. In addition to referencing these separate plans, the PEP should provide a high-level summary, outline the associated goals, and/or identified responsibility for the specific plan.

It is important for the PEP to document all assumptions and boundary conditions driving project design and implementation. Additions or alterations to the typical PEP components listed below are likely, due to the unique nature of each specific project. Any special construction elements should be identified and addressed in the PEP or a separate document such as the work breakdown structure dictionary or design requirements, drawings, and specification documents.

C.2.3.2 Final Design Development

a. Preliminary Design and Performance Specifications The Final Design (Bid Design) will be completed based on the Preliminary Design documentation and the ARV Performance Specifications. Prior to the FDR, a series of Interim Design Reviews will be held with the NSF as described in ARV PEP Section 3.3. The following tables define the drawings, reports and documents that are part of the Preliminary Design deliverables and that will be finalized and delivered to NSF for FDR and at the conclusion of the Final Design Phase as a minimum.

Table 1 - Drawings

Table 2 - Analyses / Technical Documents

Ship Builder’s Contract Specifications

b. System Engineering In conjunction with vessel design activities, a robust system engineering process is required to ensure proper requirements tracking and configuration control as defined in the System Engineering Plan (PEP Appendix 13). The Vessel Integrator will be responsible to ensure the Vessel Designer and the System Engineering Team coordinate their work to produce a verifiable engineering product that aligns to the Science Mission Requirements (PEP Appendix 01) and the Performance Specifications.

c. Model Testing The Model Test Program Plan (open water and ice) and Model Test Report (open water and ice) from the Preliminary Design Phase will be provided as part of this solicitation. A stage 4 model test campaign discussed in the Model Test Program Plan will need to be conducted if not completed during Preliminary Design. This will include physical model testing of an evolved propeller design with inputs from Stage 3B testing and further testing and optimization of maneuverability and seakeeping performance.

Any Model testing for the Final Design Phase will be proposed by the Vessel Integrator and their design agent and will be included in the scope of work if approved by NSF.

d. Shipbuilder Selection Shipbuilder source selection will be completed during the Final Design Phase based on the Bid Design Package defined in Table 1 above and selected documents from Table 2 along with contract documentation developed by the Vessel Integrator.

Shipbuilder contract terms shall be developed by the Vessel Integrator, incorporating flow-down requirements from NSF.

Shipbuilder award will be phased to allow for initial value-engineering development during the Final Design Phase with an option for the Construction Stage that would be contingent on successful completion of the FDR and Congressional appropriation of the MREFC Construction funding.

Shipbuilder selection criteria will be approved by NSF and will be based on a best value evaluation of Shipbuilder qualifications and proposed cost for value engineering and a preliminary not-to-exceed cost for the Construction Stage. Exercising the Construction Stage option for the Shipbuilder contract will be contingent on the continued qualification of the Shipbuilder and agreement to a final accepted price by all parties. Additional requirements concerning shipbuilder selection are in contract section H.14.

e. Value Engineering The Vessel Integrator and Design Agent will engage in Value Engineering with the selected Shipbuilder during the Final Design Phase to help ensure the buildability of the design and specifications. Value Engineering will also help to define the basis for a final negotiated Construction Stage cost.

f. Shipbuilder’s Contract Specification A draft Shipbuilder’s Contract Specification was developed during the Preliminary Design Phase and will be provided as part of this solicitation. The Design Agent and Vessel Integrator will update and further refine the Shipbuilder’s Contract Specification at the beginning of the Final Design Phase for use in the Shipbuilder solicitation. The Shipbuilder’s Contract Specification will continue to be updated and finalized based on continued design development and value engineering for inclusion in the final shipbuilder’s construction contract.

C.2.3.3 Preparation for Final Design Review Prepare a complete Final Design Review package that meets the requirements of the NSF Research Infrastructure Guide, Document Number: nsf21107. The FDR package will include, but is not limited to, the following:

· Project Execution Plan.

· Final Design (Bid Design) for the proposed ARV including Shipbuilder’s Specification.

· Updated risk register and probabilistic risk analysis (Monte Carlo) with defined mitigation strategies for construction, identifying enabling technologies, high-risk or long-lead items, and research and development (R&D) needed to reduce project risk to acceptable levels.

· Description of the proposed construction performance baseline (scope of work, budget, and schedule) needed to evaluate readiness for the Construction Stage.

· A bottom-up Total Project Cost for the Construction Stage C.2.3.4 Conduct of the Final Design Review The Vessel Integrator shall assist NSF in planning and managing the FDR. Activities to plan and manage the FDR include, but are not limited to, the following:

· Developing the FDR Panel’s charter,

· Preparing briefing materials for presentations to the FDR Panel,

· Presenting multiple briefing packages to the FDR Panel,

· Answering questions posed by the FDR Panel,

· Attending the FDR, which is anticipated to be three or four days and held at NSF’s headquarters building in Alexandria, Virginia,

· Managing the day-to-day activities of the FDR Panel, and

· Taking meeting minutes for each session

C.2.4 CONSTRUCTION STAGE

C.2.4.1 Detail Design (Engineering) Phase

a. Shipbuilder Contract The Vessel Integrator will enter into a contract with the Shipbuilder to deliver the ARV in accordance with the Shipbuilder’s Contract Specification and the finalized Bid Contract Design. The terms of the contract and final negotiated cost will be approved by NSF prior to award.

b. Regulatory Design Submittal The Vessel Integrator will ensure that with continued detailed design and engineering with the Shipbuilder, the Design Agent and/or Shipbuilder will submit all required drawings, reports, and specifications to regulatory bodies for review and approval. All comments and questions from regulatory bodies will be adjudicated and resolved so that the ARV will meet all requirements for USCG COI and ABS Notations per the Performance and Shipbuilder’s Contract Specifications. If regulatory bodies other than the U.S. Coast Guard (USCG) and the American Bureau of Shipping (ABS) are proposed, the Vessel Integrator will provide justification and must be approved by NSF.

Class Design approvals will be complete or pending final approvals with minimal risk to production before the start of actual construction. This will be reviewed and approved during the Production Readiness Review (PRR) described below. Any risk to production based on pending regulatory body approvals is the responsibility of the Vessel Integrator and Shipbuilder.

The Vessel Integrator will ensure that appropriate contracts are in place to support the regulatory review and approvals. A plan and appropriate contracts should be completed to support all required inspections and surveys necessary to meet all regulatory requirements during construction, tests, trials and at delivery.

c. Construction Detail Design and Production Engineering The Vessel Integrator will ensure that the Design Agent and Shipbuilder complete all required detailed design and production engineering required to successfully construct the ARV. This includes 3-D modeling, production engineering and construction drawings, spooling diagrams and others as required to support actual construction. It also includes all Class Design documentation to be submitted and reviewed by regulatory bodies (ABS, USCG).

This documentation will be reviewed and approved during the Production Readiness Review described below.

d. Long lead time equipment ordering The Vessel Integrator and Shipbuilder will develop a plan for long lead-time equipment and material ordering. The plan and actual ordering of equipment and materials will ensure that the production schedule can be maintained.

e. Production Readiness Review (PRR) A Production Readiness Review will be conducted prior to the start of actual steel cutting and fabrication. Any exceptions will be proposed by the Vessel Integrator and approved by NSF. The PRR will review the status of design development including regulatory review and approvals, detailed design including 3-D modeling and production engineering. Approval to begin fabrication will be made by the Vessel Integrator and NSF based on evidence that risks related to regulatory body approval are eliminated or minimal and the production engineering is sufficiently complete to support at least six months of construction.

C.2.4.2 Construction Phase

a. Keel Laying and Fabrication The Vessel Integrator will manage and oversee all sub-contracts and consultants to ensure high quality construction and outfitting of the ARV takes place within schedule, cost and scope baseline unless modified through approved change and configuration control process.

The Vessel Integrator and Shipbuilder will document Keel Laying per regulatory requirements. They will also schedule and carry out a Keel Laying Ceremony according to maritime traditions and NSF requirements.

The Vessel Integrator will ensure an appropriate onsite team is located at the Shipbuilder’s facility to provide direct oversight and inspection of the entire construction process.

b. Vessel Launch The Vessel Integrator will coordinate with the Shipbuilder to schedule the launch of the ARV in accordance with the Shipbuilder’s construction schedule. The Vessel Integrator and Shipbuilder will conduct an appropriate Launch and Christening Ceremony according to maritime traditions and NSF requirements.

c. Outfitting The Vessel Integrator will coordinate with and oversee outfitting of the ARV in accordance with the Shipbuilder’s Specifications.

d. Integration The Vessel Integrator will ensure that the Ship Builder assigns appropriate responsibility for integration of power, propulsion, monitoring, and alarm systems. In addition, an integrator for over-the-side handling systems and other systems may be required as specified in the Shipbuilder’s Specification.

e. Test and Trials The Vessel Integrator will coordinate with the Ship Builder to produce and execute a verifiable Test and Trials plan, schedule, and documentation in accordance with the Shipbuilder’s Specifications and ARV PEP sections 15.1 and ARV PEP Appendix 17.

f. Delivery The Vessel Integrator will ensure that the ARV is fully tested, has passed all regulatory inspections, and meets all Performance Specifications prior to initial acceptance by NSF before delivering the vessel to NSF and the NSF assigned Vessel Operator. Criteria for initial acceptance will be included in the final Shipbuilder’s Specification.

C.2.4.3 Transition to Operations Phase The Vessel Integrator will assign responsibility for planning, scheduling, executing, monitoring, and verifying all required tasks to complete a one-year period after delivery to ensure a smooth and effective transition to full operations and to ensure that all Shipbuilder and Vendor Warranty issues are identified, tracked, and resolved. The ARV PEP section 15.2 and ARV PEP Appendix 18 contain the requirements for the Operational Readiness Plan that will guide the project from Delivery until full operational readiness and final acceptance by NSF.

a. Outfitting The Vessel Integrator will ensure that all project provided outfitting is ordered and installed within one week after delivery unless otherwise proposed and approved by NSF.

b. Crew training The Vessel Integrator will coordinate with the Shipbuilder and select vendors to provide training to ARV Crew and engineering management personnel on the proper operation and maintenance of key systems. A training plan, syllabus and schedule will be provided by the Vessel Integrator no later than six months prior to delivery. Key systems will include electrical generation and distribution, propulsion, select auxiliary systems, alarm and monitoring system, safety systems, HVAC, over-the-side handling systems including cranes and others as determined by NSF. The Total hours of training and number of attendees will be negotiated and approved by NSF based on the final suite of installed equipment.

c. Science Trials The Vessel Integrator will ensure appropriate access to vendors and integrators to resolve issues during the period of time that the NSF and Vessel Operator will be conducting trials of installed science systems and over-the-side handling systems in open water as detailed in the ARV PEP Appendix 18. An open water multi-disciplinary science verification cruise planned in coordination with the NSF Science Advisory Subcommittee will be conducted.

d. Ice Trials The Vessel Integrator will ensure appropriate experts are assigned to plan, conduct and report on ice trials and ice science trials per PEP Appendix 18. A multi-disciplinary science verification cruise in ice will be planned in coordination with the NSF Science Advisory Subcommittee and carried out after the completion of ice performance trials.

e. Warranty Period & Post Shakedown Availability (PSA) The Vessel Integrator will manage the warranty period and ensure that the Shipbuilder and associated vendors have the opportunity and assume the responsibility for addressing warranty issues that arise post-delivery until the end of the warranty period.

The Vessel Integrator in coordination with the Vessel Operator engineering staff will develop the specifications to conduct a drydock of the vessel shortly before the expiration of the Shipbuilder warranty period. The Vessel Integrator will work with the Shipbuilder to coordinate the scope of what the Shipbuilder is responsible for under warranty versus work the Vessel Integrator will have done based on lessons learned from operating the ship. It will also allow for inspection on the underwater hull and propulsion components prior to expiration of the warranty period.

C.2.5 PROJECT CLOSEOUT

Project closeout will be completed in accordance with section 16 of the ARV PEP and procedures associated with the NSF Project Award documents.

C.2.6 DOCUMENTATION FOR ACCEPTANCE

The following is the list of documents to be used by NSF to determine acceptance of the services and/or deliverables provided under the SOW.

C.2.6.1 Final Design Phase – Successful Final Design Review of:

a. ARV PEP

· Baseline Scope, Cost & Schedule

· Risk Register, Contingencies

b. Performance Specifications

c. Ship Builder’s Contract Specifications

d. Final Design Drawings (Table 1 above)

e. Final Design Analysis and Technical Documents (Table 2 above) C.2.6.2 Construction Stage:

a. Detail Design Phase

· ABS/USCG approved design documents

· Sufficient construction detail drawings to support 6 months of fabrication work.

· Successful PRR

b. Construction Stage

· Completed vessel in accordance with Ship Builder’s Specification and Contract.

· Successful Acceptance Trials

· Successful certification by ABS and USCG

· Conditional Acceptance by NSF

· Delivery of vessel to NSF & Ship Operator

c. Transition to Operations

· Successful Open Water Science and Ice Trials

· Satisfactory resolution of all Warranty Items

· Completion of the Post Shipyard Availability (PSA)

· Transit of vessel to homeport (Punta Arenas)

· Final Acceptance by NSF

C.2.7 TIMELINE [Dates are placeholders] Final Design Phase: Start approximately March 1, 2024, and end approximately February 28, 2026 Construction Stage: Start approximately March 1, 2026, and end approximately June 30, 2031, not including schedule contingency for delays and project closeout.

C.2.8 PLACE OF PERFORMANCE

· Contractor and Sub-Contractor sites

· Construction Shipyard Site

· At Sea for open water trials and warranty period operations

· Ice covered waters of the Arctic or Antarctic for ice trials

· Post Shakedown Availability Shipyard C.2.9 VESSEL HOMEPORT AND PORTS OF OPPORTUNITY DURING TRANSITION TO OPERATIONS PHASE & SPECIAL REQUIREMENTS c.2.9.1 Regulatory Requirements Vessel must meet or exceed all regulatory requirements and receive all regulatory certifications and notations as detailed in the ARV Performance Specifications and Ship Builder’s Specification valid at the time of entering Ship Builder’s Construction Contract.

c.2.9.2 Special Skills [Reserved for future use] c.2.9.3 Knowledge Requirements [Reserved for future use]

C.2.10 CONTRACTOR STAFF, ROLES, AND RESPONSIBILITIES

Key Vessel Integrator Staff[footnoteRef:7] are detailed in the ARV PEP section 5. The expected Project Personnel and Competencies are included in RIG Section 4.6.6. Vessel Integrator is to provide planned staff organization, position description summary including roles and responsibilities, and names of planned key staff with a short biographical summary. [7: Key Personnel, for the purposes of adherence to clause NSF120, will be identified on the relevant contract action (IE, the base IDIQ or appropriate task order). ] c.2.10.1 Final Design Phase:

a. Program Manager

b. Project Manager

c. Project Engineer

d. Science Mission Coordinator

e. Design Agent

f. Marine Engineering Consultant

g. Model Test Basin

h. System Engineering Lead

i. Cyber Infrastructure Lead

j. Program Consultants – EVM, Scheduling, Cost Estimating c.2.10.2 Construction Stage – Project Management Office

a. Program Manager

b. Project Manager

c. Project Engineer

d. Science Mission Coordinator c.2.10.3 Construction Stage – Project Field Office

a. Shipyard Onsite Representative

b. Assistant Contract Manager

c. Field Inspectors c.2.10.4 Construction Stage – Transition to Operations

a. Warranty Manager

b. Transition Team Manager

C.2.11 GOVERNMENT FURNISHED PROPERTY

Government Furnished Property (GFP) – This section is reserved for future use on the contract, as applicable.