MAS - Dependable On-Site Scan & Shred, Inc. - 47QSMA19D08QD

GENERAL SERVICES ADMINISTRATION

FEDERAL SUPPLY SERVICE

AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICELIST

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu-driven database system. The INTERNET address for GSA Advantage! is: GSAAdvantage.gov.

For more information on ordering from Federal Supply Schedules click on the GSA Schedules link www.gsa.gov.

MULTIPLE AWARD SCHEDULE (MAS)

Large Category – Office Management Subcategory – Document Services SIN 561990 Document Destruction Services; SIN 518210DC Document Conversion Services SIN 561410 Office Management – Media Services; SIN 493110RM Physical Records Management Services; SIN 518210ERM Electronic Records Management Solutions; SIN 541611O Office Management Needs Assessment and Analysis Services Large Category – Miscellaneous Subcategory – SIN OLM Order-Level Materials

CONTRACT NUMBER: 47QSMA19D08QD

CONTRACT PERIOD: July 8, 2019 through July 7, 2029 Pricelist current through: PS-0032, effective 8/25/2025

CONTRACTOR: Dependable On-Site Scan & Shred, Inc.

dba Document Security Solutions (DSS) 2105 Barrett Park Drive NW Dr. Suite 106 Kennesaw, GA 30144

Phone Number: (951) 928-3555 or 1-877-747-3313 E-mail: admin@documentsecuritysolutions.net Website: www.documentsecuritysolutions.net

CONTRACT ADMIN: Parish Morris admin@documentsecuritysolutions.net

BUSINESS SIZE: Small Business SOCIO-ECONOMIC: 8a certified, Service-Disabled Veteran-Owned (SDVOSB)

TABLE OF CONTENTS

Customer Information 2

About DSS 5

GSA Prices 7

SIN 561990 Document Destruction Services 7 Unclassified Prices 7 Classified Prices 15

SIN 518210DC Document Conversion Services 17

SIN 561410 Office Management – Media Services 19

SIN 518210ERM Electronic Records Management 19

SIN 493110RM Physical Records Management 21

SIN 541611O Office Management Needs Assessment and Analysis 21

Labor Categories - Services 22

Labor Category Descriptions 23

SCA Wage Determinations 28

SIN 518210ERM Vendor Certification 29

CUSTOMER INFORMATION (Ordering Guidance)

1a. Special Item Numbers:

SIN 561990 Document Destruction Services

Includes on-site and off-site destruction of classified, unclassified, or personal identifiable information. Types of documents include hard copy media, electronic media, and optical mass storage media.

Destruction techniques may include, but are not limited to, shredding, pulverization, disintegration, and incineration.

SIN 518210DC Document Conversion Services Includes scanning of the original document's text and images, converting the information to digital data, transferring the data to a new media file, and formatting the information for use in a document imaging and storage system. Customized coding and indexing options are also available as part of the document conversion process.

SIN 561410 Office Management – Media Services Editorial, Publishing, and Library Media Services - Includes the acquisition of professional support services in the publishing of print and electronically published media and communication documents, books, research studies, and general manuscript preparation but excluding any advertising, marketing or public relations materials;

document editing or proofreading; typing, word processing, or desktop publishing; and; specialized transcription services for medical billing, medical coding, medical transcription and voice recognition/transcription.

SIN 518210ERM Electronics Records Management Solutions Electronic Records Management Solutions (ERM) provide a comprehensive capability to solve the complex challenges posed by the movement, manipulation, archiving, security, and management of electronic records. The vendor provides professional management and administrative support personnel with the necessary skills to perform effective record management services for both classified and/or unclassified records. The services are provided using either Government or vendor equipment and facilities or a combination of both. The objective of electronic records management services is to permit the access, maintenance, control, storage, disposition, and transfer of electronic records. Includes any ancillary supplies and/or services necessary to provide a total electronic records management solution.

SIN 493110RM Physical Records Management Services Includes capabilities to manage the movement, manipulation, archiving, security, and management of physical records, including any ancillary supplies and/or services necessary to provide a total physical records management solution.

SIN 541611O Office Management Needs Assessment & Analysis Services Includes office equipment needs assessment and analysis services, which involves assessing various office management functions to identify improvement opportunities.

SIN OLM Order-Level Materials OLMs are supplies and/or services acquired in direct support of an individual task or delivery order placed against a Schedule contract or BPA. OLM pricing is not established at the Schedule contract or BPA level, but at the order level. Since OLMs are identified and acquired at the order level, the ordering contracting officer (OCO) is responsible for making a fair and reasonable price determination for all OLMs.

1b. Lowest Priced Item: see pricelist

2. Maximum Order: SIN 561990, SIN 518210DC, SIN 561410, SIN 493110RM, SIN 518210ERM, SIN 541611O $1,000,000;

SIN OLM $250,000

3. Minimum Order: $100

4. Geographic Coverage: Continental US (CONUS)

5. Points of Production: 2105 Barrett Park Drive NW Dr. S

Kennesaw, GA 30144

6. Statement on Net Price: Prices shown in pricelist are net (negotiated discount has been applied and the IFF has been added).

7. Quantity Discounts: >200k, 1%

8. Prompt Payment Terms: Net 30 days, 0 %.

9a. Government purchase cards at/below micro-purchase threshold: Accepted at or below the micro-purchase threshold

9b. Government purchase cards above micro-purchase threshold: Yes. Please contact contractor.

10. Foreign Items: None

11a. Time of Delivery: 7-14 days ARO. However, delivery dates will be negotiated with each order for service.

11b. Expedited Delivery: Consult with Contractor. Expedited delivery of services is predicated on size and complexity of the individual job being ordered.

11c. Overnight and Two-day Delivery: Consult with Contractor.

11d. Urgent Requirements: Consult with Contractor. DSS will work with ordering agencies to meet bona fide urgent delivery requirement when possible.

12. F.O.B Points: FOB Destination for geographic scope of this contract: 48 Contiguous States and DC

13a. Ordering Address: Same as Contractor’s Address

13b. Ordering procedures: For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA’s) are found in FAR 8.405-3

14. Payment Address: Same as Contractor’s Address

15. Warranty Provision: As stipulated by Inspection and acceptance requirements of individual orders.

16. Export Packing Charges: N/A

17. Terms and conditions of

Government commercial credit card acceptance: None

18. Terms and conditions of

Government rental, maintenance, and repair: None

19. Terms and conditions of Installation N/A

20. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices N/A

20a. Terms and conditions for any other services N/A

21. List of service and distribution points N/A

22. List of participating dealers: N/A

23. Preventive Maintenance: N/A

24a. Environmental Attributes: N/A

24b. Section 508 Compliance: As Applicable

25. SAM UEI: CY6LH9W1GMC5

26. CCR (SAM) Registration: SAM Registration valid and current.

DSS is an 8(a) certified service-disabled veteran owned small business (SDVOSB).

Based in Southern California with an office in Atlanta, GA and staff representation in Washington, DC and

Oakland, NJ, Document Security Solutions (DSS) provides the expertise and services required to transition

Federal agencies business processes and recordkeeping to a fully electronic environment as mandated by memo OMB/NARA M-19-21 jointly issued by the Office of Management and Budget and NARA.

Founder, Parish Morris, is a service-disabled veteran with over 20 years of experience in the government records management industry.

DSS partners with a nationwide team currently operating in 41 metropolitan markets in 25 states.

DSS Service Offerings

Our fully compliant and secure content management services are offered both on-site and off-site and include:

Collection | Inventory | Indexing | Records Review | Scanning/Digitization | Shredding | Incineration |

Records Retrieval Management | Records Transportation | NARA Compliant Storage Facility |

DSS Qualifications

- Relevant Past Performance - Responsive On-Site/Off-Site Support Network

- Proven Project Management Approach - Customized Document Destruction programs

- Fully vetted, experienced & well-trained employees - Reliable Management & Operations oversight

- Strict Control over chain of custody - Direct-line client relationship management

- Highest quality of service at competitive pricing - Compliance with all federal & agency regulations

GSA Contract: 47QSMA19D08QD Duns: 556683501 Cage: 4BD91 NAICS Codes:

561410: Document Preparation Services

518210: Data Processing, Hosting, and

Related Services

561990: All Other Support Services

561210: Facility Support Services

493110: Records Management Services

Parish Morris, President & Founder

Tel: 877-747-3313 parish@documentsecuritysolutions.net

GSA PRICES – SIN 561990 Document Destruction Services-

UNCLASSIFIED

Area 1 - Continental USA Excluding NYC, Atlanta, Chicago, LA, San Diego, San Francisco, DC

Metropolitan Area (DC, MD, VA)

SIN

PROVIDER

SERVICE

SERVICE DESCRIPTION

UOI

GSA

OFFSITE

RATES

ONSITE

RATES

Paper Destruction

561990

Document

Security Solutions

Delivery Pickup -

Minimum Stop Fee

Incudes first 10 boxes

(regular or large) (or) 2-

Executive consoles (or) 2–

64-gallon totes (or) 1–96-gallon tote

$106.83

$154.94

Per Box

561990

Document Security

Solutions Purge Minimum

Includes first 10 boxes

(additional boxes see below)

$106.83

$154.94

561990

Document Security

Solutions

Banker's Box Paper

Destruction

Banker box size 15l x 12w x

10h Box

$4.41

$6.38

Document Security

Solutions

Banker's Box Paper

Destruction

Banker box size 15l x 24w x

$5.42

$7.86

Document Security

Solutions

Removal of empty boxes after destruction 1-100 boxes fee

$182.28

Document Security

Solutions

Removal of empty destruction 101-200 boxes fee

$303.79

Document Security

Solutions

Removal of empty destruction 201+ boxes fee

$425.31

Per Bin

561990

Document Security

Solutions

Bin Paper

Destruction

Executive Console

Executive Console: holds approx 3 banker boxes or

75 pounds console

$41.20

$59.75

Document Security

Solutions

Bin Paper

Destruction 64-gallon Tote

64-gallon Tote: holds approx 5 banker boxes or

175 pounds Bin

Document Security

Solutions

Bin Paper

Destruction 96-

Gallon Tote

96-Gallon Tote: holds approx 7 banker boxes or

250 pounds Bin

Bulk Shredding

561990

Document Security

Solutions

Bulk Paper

Shredding

Per pound of paper to be shredded lb.

$.12

$.18

Document Security

Solutions Shred Day

A Community Shred Event allowing government, customers, or the general public to bring paper items for shredding. DSS provides mobile truck and staff. Hour

$161.85

Per Bin Shredding

561990

Document Security

Solutions

Per Bin Shredding -

Agency delivers

FULL Bins to Shred

Truck

Agency representative brings a FULL 64 gallon or

96-gallon bin(s) out to shred truck. Agency will be provided with up to 15

(64's or 96's) to collect paper from the facility -dropped off in advance. Each

First bin is

$144.15. All other FULL bins delivered to truck for shredding

$11.49 each

561990

Document Security

Solutions

(1-15 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

First bin is

$187.22 All other FULL bins delivered to truck for shredding

$14.36 each

561990

Document Security

Solutions

(16-50 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

First bin is

$183.28 All other FULL bins delivered to truck for shredding

$13.40 each

561990

Document Security

Solutions

(51-75 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

First bin is

$179.35. All other FULL bins delivered to truck for shredding

$12.44 each

Document Security

Solutions

(>75 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

No first bin fee. All other FULL bins delivered to truck for shredding

$10.76 each

Maximum Security Paper Destruction

561990

Document Security

Solutions

Maximum Security

Paper Destruction

Service Fee

Minimum

Fee can be waived depending on Contracting area based on geographic location.

$3,645.47

Document Security

Solutions

Max Security Paper

Destruction 96-

Gallon Tote

Department of Defense

(DOD), NIST and NSA controlled destruction.

Documents will be rendered unreadable and unreconstructable. Bin

$121.51

Non-Paper Destruction

561990

Document Security

Solutions

Non-Paper

Destruction

Minimum charge per task order to shred non-paper items. Task

$1,737.09

Document Security

Solutions Products

Bottles, textiles, leather goods, plastics, synthetic materials, etc lb.

$.84

Document Security

Solutions Hard Drives

Hard Drives are shredded with a 5/8-inch cutters and all scrap is recycled. Each

$12.64

Document Security

Solutions Media Tapes

DLT Tape, LTO, 4mm, PDA’s, Cell Phones, Card

Readers, Network Cards, SIM Cards, Thumb Drives, Fax Machines, VHS, CD's, DVD's Each

$5.16

Document Security

Solutions

Degaussing &

Shredding

Degauss and then shred on-site Each

$10.78

Document Security

Solutions Inventory Validation

Each device (hard drive, data tape, etc) is barcoded and scanned into a spreadsheet to produce a list documenting each device that was destroyed. Each

$1.53

Incineration

561990

Document Security

Solutions Minimum Charge

Minimum charge per task order to incinerate confidential material.

Incineration is an alternative method to shredding and shredding is optional if this method is selected. Task

$1286.85

Document Security

Solutions

Any paper or non-paper item Per Pound Pricing per visit. lb.

$.51

Distance Trip Charge (for purge/bulk shredding)

561990

Document Security

Solutions

0-20 Miles Trip

Charge

Pickup/Delivery for locations within a 0–20-mile radius of Client

Services Facility Per Mile

No fee

0-20 miles

561990

Document Security

Solutions

20+ Miles Trip

Charge

Pickup/Delivery for locations exceeding a 20-mile radius of Shredders

Facility Per Mile

$.48

AREA 2 - NYC, Atlanta, Chicago, LA, San Diego, San Francisco, DC Metropolitan Area (DC, MD, VA)

PROVIDER

SERVICE

SERVICE DESCRIPTION

UOI

OFFSITE

RATES

ONSITE

RATES

Paper Destruction

561990

Document

Security Solutions

Delivery Pickup -

Minimum Stop Fee

Incudes first 10 boxes

(regular or large) (or) 2-

Executive consoles (or) 2–

64-gallon totes (or) 1–96-gallon tote

$128.19

$185.91

Per Box

561990

Document

Security Solutions Purge Minimum

Includes first 10 boxes

(additional boxes see below)

$128.19

$185.91

Document

Security Solutions

Banker's Box Paper

Destruction

Banker box size 15l x 12w x

$5.29

$7.68

Document

Security Solutions

Banker's Box Paper

Destruction

Banker box size 15l x 24w x

$6.51

$9.43

Document

Security Solutions

Removal of empty destruction 1-100 boxes Fee

$182.28

Document

Security Solutions

Removal of empty destruction 101-200 boxes Fee

$303.79

Document

Security Solutions

Removal of empty destruction 201+ boxes Fee

$425.31

Per Bin

561990

Document

Security Solutions

Bin Paper

Destruction

Executive Console

Executive Console: holds approx 3 banker boxes or

75 pounds console

$49.44

$71.69

Document

Security Solutions

Bin Paper

Destruction 64-gallon Tote

64-gallon Tote: holds approx 5 banker boxes or

175 pounds Bin

Document

Security Solutions

Bin Paper

Destruction 96-

Gallon Tote

96-Gallon Tote: holds approx 7 banker boxes or

250 pounds Bin

Bulk Shredding

Document Security

Solutions

Bulk Paper

Shredding

Per pound of paper to be shredded lb.

$.14

$.22

Document Security

Solutions Shred Day

A Community Shred Event allowing government, customers or the general public to bring paper items for shredding. DSS provides mobile truck and staff. Hour

$194.22

Per Bin Shredding

561990

Document Security

Solutions

Per Bin Shredding -

Agency delivers

FULL Bins to Shred

Truck

Agency representative brings a FULL 64 gallon or

96-gallon bin(s) out to shred truck. Agency will be provided with up to 15

(64's or 96's) to collect paper from the facility -dropped off in advance. Each

First bin is

$172.97

All other

FULL bins delivered to truck for shredding

$11.49 each

561990

Document Security

Solutions

(1-15 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

First bin is

$224.66

All other

FULL bins deliverd to truck for shredding

$14.36 each

561990

Document Security

Solutions

(16-50 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

First bin is

$219.93.

All other

FULL bins deliverd to truck for shredding

$13.12 each

561990

Document Security

Solutions

(51-75 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

First bin is

$215.20.

All other

FULL bins deliverd to truck for shredding

$11.92 each

561990

Document Security

Solutions

(>75 BINS) Per Bin

Shredding –

Contractor Team picks up FULL Bins

Contractor Team will walk through the facility and collect material from each stationary executive console, 64-gal or 96-gal bins and bring it to the truck for on-site destruction. Each

No first bin fee.

All other

FULL bins delivered to truck for shredding

$10.76 each

Maximum Security Paper Destruction

561990

Document Security

Solutions

Maximum Security

Paper Destruction

Service Fee

Minimum

Fee can be waived depending on Contracting area based on geographic location.

$4,734.57

61990

Document Security

Solutions

Max Security Paper

Destruction 96-

Gallon Tote

Department of Defense

(DOD), NIST and NSA controlled destruction.

Documents will be rendered unreadable and unreconstructable. Bin

$145.82

Non-Paper Destruction

561990

Document Security

Solutions

Non-Paper

Destruction

Minimum charge per task order to shred non-paper items. Task

$2,084.50

Document Security

Solutions Products

Bottles, textiles, leather goods, plastics, synthetic materials, etc lb.

$.84

Document Security

Solutions Hard Drives

Hard Drives are shredded with a 5/8-inch cutters and all scrap is recycled. Each

$15.17

Document Security

Solutions Media Tapes

DLT Tape, LTO, 4mm, PDA’s, Cell Phones, Card

Readers, Network Cards, SIM Cards, Thumb Drives, Fax Machines, VHS, CD's, DVD's Each

$6.18

Document Security

Solutions

Degaussing &

Shredding

Degauss and then shred on-site Each

$12.93

Document Security

Solutions Inventory Validation

Each device (hard drive, data tape, etc) is barcoded and scanned into a spreadsheet to produce a list documenting each device that was destroyed. Each

$1.84

Incineration

561990

Document Security

Solutions Minimum Charge

Minimum charge per task order to incinerate confidential material.

Incineration is an alternative method to shredding and shredding is optional if this method is selected. Task

$1,544.22

Document Security

Solutions

Any paper or non-paper item Per Pound Pricing per visit. lb.

$.61

Distance Trip Charge (for purge/bulk shredding)

Document Security

Solutions

0-20 Miles Trip

Charge

Pickup/Delivery for locations within a 0–20-mile radius of Client

Services Facility Per Mile no fee

0-20 miles

561990

Document Security

Solutions

20+ Miles Trip

Charge

Pickup/Delivery for locations exceeding a 20-mile radius of Shredders

Facility Per Mile

$.58

GSA PRICES – SIN 561990 Document Destruction Services -

CLASSIFIED

NOTES: Locations are: Perris CA, Bristol PA, Port Saint Lucie FL, Portsmouth VA

PROVIDER SERVICE OFFERING UOI

GSA PRICE

Document Security

Solutions Drive or tape inventory Degaussing Each

$.90

Document Security

Solutions Hard Drive Degaussing and Destruction 1-

Each

$10.80

Document Security

Solutions Hard Drive Degaussing and Destruction 250-

$9.00

Document Security

Solutions Hard Drive Degaussing and Destruction 500-

$7.20

Document Security

Solutions Hard Drive Degaussing and Destruction 1000-1999

$5.40

Solutions Hard Drive Degaussing & Destruction

$3.60

Document Security

Solutions Solid State Driver (SSD) 2mm Destruction 1-

$11.37

Document Security

Solutions Solid State Driver (SSD) 2mm Destruction 250-499

$9.48

Document Security

Solutions

500-999

$7.58

Document Security

Solutions Solid State Driver (SSD) 2mm Destruction 1000-1999

$5.69

Document Security

Solutions

2000+

$3.79

Solutions CD Destruction

$.10

Solutions BD / DVD Destruction 2mm

$.47

Solutions Tape Degaussing

$.47

Solutions Flash Drive/Memory 2mm Destruction

$3.79

Document Security

Solutions Built in Battery removal from any sealed device

$9.98

Solutions Hazardous waste disposal fee per battery

$9.98

Document Security

Solutions Cell Phone, PDA, Blackberry 2mm Destruction

$7.58

Document Security

Solutions Network Card/Daughter Card 2mm Destruction

$9.48

Solutions Motherboard 2mm Destruction

$18.95

Solutions Tablet 2mm Destruction

$23.69

Solutions Classified/Top Secret Paper Shredding per lb. lb.

$.60

Document Security

Solutions Classified/Top Secret Paper Shredding per bin bin

$47.38

Solutions

Fast throughput 700 lbs. per hour Classified paper destruction. Subject to minimums and mileage charges lb.

$1.25

Off Site DCSA Approved Incineration Within 8 hour Driving Distance from Lanacaster, PA Location (1,000 lb minimum). Subject to minimums and mileage charges lb.

$.32

Mileage charge billable on actual milage from nearest DSS facility to customer location subject to fuel surcharge for diesel in excess of $5.50 per gal. Locations are:

Perris CA, Bristol PA, Port Saint Lucie FL, Portsmouth VA mile

$2.00

GSA PRICES – SIN 518210DC Document Conversion Services

SIN SERVICE SERVICE DESCRIPTION GSA PRICE UOI

518210DC

Standard Retrieval/Return Per

Box Standard Retrieval/Return Per Box $9.24 per cubic foot

Standard Retrieval/Return Per

File Standard Retrieval/Return Per File $9.35 each

Standard Box Handling Fee Standard Box Handling Fee $3.97 per cubic foot

518210DC Standard Transport Standard Transport $2.64 per mile

Document

Preparation

Physical preparation of records. This includes removing all binding from documents and files, such as paper clips, staples, binder clips, etcetera. Separator sheets inserted in to keep track of pages that go together in a document or file. It also includes activities such as moving “post-it” notes and other items that affixed to the page. If such notes are a part of the record scan separately. $0.018 Per Image

518210DC Indexing

A data entry person manually indexes documents. Key from index fields (document type, date, customer name).

Auto-indexing with barcodes – By storing form information on a barcode before scanning a batch of documents.

Ingest from other applications – Email, word processing, metadata from the document (subject line, sender) become the index fields. $0.009 Per Keystroke

Document

Classification

Standard 2-5 Doc Types Includes additional services for Standard Scanning of separation within files at a document level in which each file contains 2-5 data classification levels, by labeling documents with various levels of confidentiality. $0.003 Per Image

518210DC Barcode Label

Assign numbers that go inside the barcode, identification keys. Barcodes allows you to show data in a visual format that can easily be ready by machines. $0.10 each

518210DC Standard Scanning

Price per image for standard scanning of up to 8.5 x 14 standard paper for a volume of 20,000,000 images or more. Features black & white scanning, a scan resolution of 300 dpi, image quality review, PDF, or PDF/A Format image $0.10 Per Page

Medical

Transcription Services

Transcribes voice-recorded medical reports that are dictated by physicians, nurses, and other healthcare practitioners. Medical reports can be voice files, notes taken during a lecture, or other spoken material.

Use electronic devices to convert voice recordings from physicians and other healthcare workers into formal reports.

Transcriptionists also may edit medical records for accuracy and return documents for review and approval. Based on 65 VBC (character) per line including spaces. .12 Per line

518210DC Medical Indexing Services

Documents patient care including charting by exception, focused DAR notes, narrative notes, SAPIE progress notes, patient discharge summaries, and Minimum Data Set (MDS) charting. Organizes documents with proper naming conventions while searching or retrieving documents in the future.

Indexes PDF, Word, Image, Excel. Monitors the fax and email folders task list.

Documents are uploaded into the appropriate locations, including but not limited to; Epsi, Electronic Health Records (HSRM), VistA Imagining, Health Share Referral, and Scheduling/ authorization folders to process consults, close consults promptly and expedite referrals and perform quality review. $6.01 Per Page

GSA PRICES – SIN 561410 Office Management – Media Services

561410 Medical Transcription

Transcribes voice-recorded medical reports that are dictated by physicians, nurses, and other healthcare practitioners. Medical reports can be voice files, notes taken during a lecture, or other spoken material. Use electronic devices to convert voice recordings from physicians and other healthcare workers into formal reports.

Transcriptionists also may edit medical records for accuracy and return documents for review and approval. Based on 65 VBC (character) per line including spaces. $0.12 Per Line

561410 Medical Indexing Services

Documents patient care including charting by exception, focused DAR notes, narrative notes, SAPIE progress notes, patient discharge summaries, and Minimum Data Set (MDS) charting. Organizes documents with proper naming conventions while searching or retrieving documents in the future. $6.01 Per Page

GSA PRICES – SIN 518210ERM Electronic Records Management

518210ERM

Tiered Storage Megabytes Per Month (0-

5,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility Standards of 36 CFR Subpart B. $0.045

Per Megabyte Per Month

Megabytes Per Month

(5,001- 10,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility Standards of 36 CFR Subpart B. $0.034

Megabytes Per Month

(10,001-30,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility Standards of 36 CFR Subpart B. $0.023

Megabytes Per Month

(30,001-60,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility Standards of 36 CFR Subpart B. $0.019

Megabytes Per Month

(60,001and beyond megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility Standards of 36 CFR Subpart B. $0.012

GSA PRICES – SIN 493110RM Physical Records Management

493110RM Minimum Monthly Storage Minimum Monthly Storage $25.01 per month

493110RM Storage Storage $.35 per cubic foot

493110RM File Storage File Storage $0.12 per month

493110RM Box Barcode Label Box Barcode Label $0.48 each

493110RM Add New Box Add New Box $6.80 per cubic foot

493110RM Add Index Item File Add Index Item File $1.25 each

493110RM

Standard Retrieval/Return Per Box

Standard Retrieval/Return Per Box $8.05 per cubic foot/month

Standard Retrieval/Return Per File

Standard Retrieval/Return Per File $8.05 each

493110RM Standard Box Handling Fee Standard Box Handling Fee $3.91 per cubic foot/month

493110RM Standard Transport Standard Transport $2.60 per mile

493110RM Copy/Fax/Email Copy/Fax/Email $0.726 per page

Single Site License for Records Management

Single Site License for Records Management $2,734.34 per year

Additional Site License for Records Management

Additional Site License for Records Management $2,597.62 per year

Analytics Per Custom Application

Analytics Per Custom Application $198.00 per month

Analytics Subscription Fee (Per User)

Analytics Subscription Fee (Per User) $99.00 per month

493110RM Digital E-Form Digital E-Form $13.20 per form

GSA PRICES – Labor Categories for Services under SINs 561990, 518210DC, 493110RM, 541611O, 518210ERM

LABOR CATEGORY TITLE GSA PRICE (Hourly Rate) Warehouse Clerk $37.33

Records Technician $44.96

Scanning Specialist $60.25

Customer Service Manager $99.69

Customer Service Assistant $67.44

Program Control Analyst $81.12

Transportation Supervisor $71.35

Transportation Coordinator $58.64

Digital Imaging Specialist $101.64

Program Manager $172.69

Senior Project Manager $165.67

Project Manager $150.77

Technical Analyst $138.50

Records Analyst IV $165.17

Records Analyst III $131.03

Records Analyst II $108.77

Subject Matter Expert $240.08

Labor Categories - Descriptions SINs 561990, 518210DC, 493110RM, 541611O, 518210ERM

Labor Category Description Education (degree)

Experience (years)

**Warehouse Clerk

Performs a variety of order fulfillment and warehouse functions including shipping, receiving, stocking, storing, and inventory of materials. Receives material and verifies count against accompanying documents. Process requests for items, pulls, and assembles kits for shipping, prepares and packs items for shipment. May assist in loading shipments.

While performing the duties of this job, the employee is frequently required to handle; reach with hands and arms;

stoop, kneel, bend, crouch or crawl. The employee must also occasionally lift and/or move up to 50 pounds or more. High School 0

**Records Technician

Prepares files for closure and shipment, organizes files by category and chronological date and packages files in appropriate folders and boxes. Receives disposition or closure forms, stamps them as received, and routes them to appropriate locations. Reviews, identifies, and routes materials to appropriate locations. Identifies special media that needs conversion, labels and sends media to conversion staff or outside vendor, and tracks receipt of converted and source media. Ability to identify and distinguish different kinds of documents and to organize large masses of materials according to a logical scheme or established procedure. High School 1

**Scanning Specialist

Operates digital image scanning equipment to capture images and generate associated OCR text. Follows established scanning and quality control procedures in producing digital files in specified format for further processing. May be required to prepare documents for scanning by disassembling prior to scanning and reassembling afterward. May be required to scan microfilm, microfiche, aperture cards and other media. May be required to record file level information and physical attachment information during the scanning process. Must be able to set up, operate and perform routine maintenance on equipment. Maintains production logs and equipment maintenance logs. Attention to detail extremely important. High School 3

Customer Service

Manager

Primary responsibilities include managing facility tasks, production, support and management of staff and quality control of all tasks. Acts as the primary representative with agency management, oversees and ensures daily duties, schedules, procedures, and services are performed in a quality manner by the team, coordinates workflow for maximum efficiency, performs all necessary front end system tasks.

Ensures all document production and conversion machines are operating at rated speeds, manages the maintenance process with equipment vendors as needed and ensures accurate documentation through reporting systems. Implements best cost minimization practices for physical and electronic records management, document production and conversion, mail room administrative, and miscellaneous mail services. Bachelors 4

**Customer Service

Assistant

Assists the Customer Service Manager in completing a variety of functions such as fulfilling task requirements; receiving and outsourcing job requisitions; reviewing job specifications; and aiding in resolving customer issues. Organizes paper or electronic files and tracks them electronically. Indexes information and documents; scans, labels, files, and barcodes documents; and methodically stores and retrieves documents. Produces documents using customer requirements. Scans original documents into digital data for use in a document imaging and storage system. Performs daily mail room tasks including preparing mail, distributing office mail, and processing outgoing mail. High School 2

Program Control Analyst

Assists in providing on-site project management/ administrative support and coordination to a complex contract, project task(s) or business unit. Duties may include contract accounting and reporting, project schedule focus to management, tracking annual fiscal plans and monthly updates, payroll/personnel processing, maintenance and reporting, contract administration, purchasing, facility leasing and service administration. Maintains contract budgets, prepares contract billing, estimates materials, equipment, production costs and delivery schedules. Oversees personnel records, facility administration and purchases equipment and supplies. Communicates with clients and gathers information as required to meet project objectives and desired business outcomes. Bachelors 4

Transportation Supervisor

Supervises day-to-day transportation operations and courier workforce. Manages all aspects of transportation discipline to include safety and security compliances, route structures and development, personnel scheduling, workload assignments, cost control, and metric-driven performance. Tracks progress of routes daily. Ensures routing technology is used and routes are executed as designed. Manages scanning platform to include proper usage, route ID configurations, exception code usage, and proper care of equipment. Accountable for variances to plan for all route performance. Establishes and manages proper workflow to ensure daily, weekly, and monthly DOT / IFTA reporting, and requirements are met.

Performs other duties as assigned. Bachelors 4

**Transportation Coordinator

Responsible for driving vehicles and coordinating the delivery / pick-up of critical customer media. Provides support to the Transportation Department in a lead capacity by answering questions raised by Transportation Service Specialists and employees, assisting in benchmarking all routes, and assisting in coordinating the fleet maintenance program. Primary and back-up driving responsibilities on all routes providing delivery / pick-up of media in agreement with company policy and customer requirements. Completes internal garage, vehicle, and vault tasks as required. Responsible for organizing, loading, and unloading media as required at both company and customer locations. Performs other duties as assigned. High School 2

Program Manager

Provides both technical and administrative project/task management. Plans, directs, and coordinates project/task activities to ensure that goals and objectives are accomplished in accordance with prescribed priorities, time limitations, and funding constraints. Supports scoping of program and projects, including plan execution strategy. May manage one large, complex program or several smaller ones. Recommends strategies and develops plans that satisfy customer needs.

Manages all aspects of an assignment, either directly or through subordinate professionals. Bachelors 10

Senior Project Manager

Responsible for the performance of technical projects or a definable portion of a larger technical program in accordance with contract requirements and company policies, procedures, and guidelines. Directs and supervises all support resources for the performance of project assignments and activities. Manages the technical direction of a project through the design, implementation, and testing in accordance with project objectives. Provides strong senior-level management. Responsible for project delivery and oversight of key business enablers on projects and identification of needs for new tools. Assumes regular interaction and communications with the delegated Client representatives. Bachelors 8

Project Manager

Provides strong senior-level management. Responsible for project delivery and oversight of key business enablers on projects and identification of needs for new tools. Assumes regular interaction and communications with the delegated Client representatives. Maintains responsibility for managing business solutions, delegating appropriate resources, and fostering quality assurance principles across projects and deliverables. Performs day-to-day management of contract support operations, possibly involving multiple tasks and groups of personnel at multiple locations, on a single project.

Provides technical guidance to the project team on performance of the work; and reviews the quality of all work products. Organizes, directs, and coordinates the planning and production of contract support activities. Responsible for staffing, project planning, project financials, and staff direction and oversight. Bachelors 5

Records Analyst IV

Develops retention schedules, incorporating regulatory and operational requirements. Monitors and interprets changes in retention requirements to ensure consistent application.

Recommends media format and storage requirements of records to be used throughout life cycle. Educates clients and monitors client adherence to established schedules.

Conducts records management activities, applying advanced methods, techniques, and technologies to problems of increasing difficulty. Operates and maintains records system, including receipt, storage, retrieval, and disposition. Adheres to documented legal requirements and government regulations affecting retention, dissemination, access, and storage of information. Verifies authenticity of supporting documents; clarifies discrepancies. Bachelors 7

Records Analyst II

Conducts records management activities, applying advanced methods, techniques, and technologies to problems of increasing difficulty. Operates and maintains records system, including receipt, storage, retrieval, and disposition. Adheres to documented legal requirements and government regulations affecting retention, dissemination, access, and storage of information. Verifies authenticity of supporting documents; clarifies discrepancies. Bachelors 3

Subject Matter Expert

Provides mission-critical subject matter support for complex records management, data conversion and storage system initiatives. Has demonstrated expertise in participating successfully on similar initiatives of comparable complexity. Has clinical domain knowledge and expert technical knowledge of functional areas and programmatic knowledge across the broad range of records information and data management and informatics. Provides industry-leading insight into complex, cutting-edge endeavors. Participates on cross-cutting panels and committees to provide transfer of knowledge and expertise to project stakeholders. Serves as principal/senior source of information for all relevant domain activities as required. Member of NAGARA Member, Institute of Certified Records Managers – ICRM, AIIM-certified Electronic Records Management Practitioner Continuing Education in Records and Information Management through professional workshops and conferences Bachelors 12

SCA Matrix

Labor Category SCA Equivalent Code

Occupation Code

WD Number County

Warehouse Clerk

Warehouse Specialist

21410 2015-4281 District of Columbia, Maryland, Virginia

Records Technician Media Specialist II 13062 2015-4281

Scanning Specialist Media Specialist III 13063

2015-4281

2015-4471

Georgia

Customer Service Assistant

Customer Service Representative III

1043 2015-4281

Transportation Coordinator

Truck Driver - Medium

31362 2015-4281

The Service Contract Act (SCA) is applicable to this contract, and it includes SCA applicable labor categories.

The prices for the indicated (**) SCA labor categories are based on the U.S. Department of Labor Wage

Determination Number(s) identified in the SCA matrix. The prices awarded are in line with the geographic scope of the contract (i.e. nationwide).

SIN 518210ERM Vendor Certification for Electronic Records

Management Solutions

Version 3.0 (As of MAS Refresh 18)

Proposed Elements of Electronic Records Management Services:

By selecting the below Elements, Document Security Solutions, Inc is self-certifying we meet

NARA’s Universal ERM Requirements for that Element. Select all Elements that apply.

Element 1 - Office Management Applications

☐ Element 2 - Electronic Messages

☐ Element 3 - Social Media

☐ Element 4 - Websites

☐ Element 5 - Photographs (Born-Digital and Scanned Images)

☐ Element 6 - Digital Audio and Video

Element 7 - Structured Data

Element 8 - Shared Drives

Element 1 - Office Management Applications Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 1. Some example questions to consider are: Which office management applications does your service/solution manage (e.g. Microsoft 365, Google Workspace, etc.)? How do you associate Office

Management documents with a records schedule? How do you apply metadata to Office Management documents?

Element 2 - Electronic Messages Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 2. Some example questions to consider are: Which electronic messages does your service/solution manage (e.g. SMS/MMS, iMessage, WhatsApp, social media messages, voicemail, etc.)? Are you able to capture SMS/MMS at the carrier-level? How do you apply metadata to electronic messages? Where are records stored (e.g. managed in the system in which they were created or in a dedicated recordkeeping system)?

Not Applicable

Element 3 - Social Media Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 3. Some example questions to consider are: Which social media platforms does your solution/services capture and manage (e.g. Facebook, YouTube, Instagram, WordPress)? What technology is used to capture social media records? What frequency can your solution/services capture? How do you address changes in what social media platforms allow for capture?

Questions for Element 4 - Websites Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 4. Some example questions to consider are: What technology do you use to crawl websites? Do you have the capability to capture internal and external sites? What formats do you use for web captures? Can you capture websites in NARA-acceptable formats? What quality assurance processes/tools do you offer?

Questions for Element 5 - Photographs (Born-Digital and Scanned Images) Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 5. Some example questions to consider are: How do you associate Photographs with a records schedule? How do you apply metadata for categorization and searchability to Photographs?

Questions for Element 6 - Digital Audio and Video Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 6. Some example questions to consider are: How do you associate Digital Audio and

Video files with a records schedule? How do you apply metadata for categorization and searchability to Digital Audio and Video?

Questions for Element 7 - Structured Data Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 7. Some example questions to consider are: What is your approach to managing structured data? Do you offer solutions additional to what the agency uses, work with their current systems, or both?

Questions for Element 8 - Shared Drives Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 8. Some example questions to consider are: What capabilities does your solution/services provide for identifying duplicates? What other organizational methods do you employ for managing shared drives?