47QMCA24R0034_Solicitation_Amendment_003_2025-01-29.pdf

Federal Acquisition Service

December 13, 2024

Amendment 001 - December 31, 2024

Amendment 003 - January 29, 2025

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number

47QMCA24R0034 for the 2025 Wheelchair Accessible Vehicle program. The subsequent contract(s) will have a base period of performance (PoP) of sixty (60) months. This requirement is a total small business set aside.

This solicitation is targeted to original equipment manufacturers (OEMs) and certified representatives that meet all trade, regulatory and other conditions required to sell vehicles to the

United States Government.

This solicitation is being released via the Government-wide Point of Entry (GPE) located via the

System for Award Management (SAM) at SAM.gov. In order to conduct this acquisition most effectively, all notices and postings will be made at this location. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

2025-01 effective November 12, 2024. Please be aware that the solicitation, questions and answers, comments or any other information will not be disseminated in any other format. It’s your responsibility to check the web site regularly for any amendments. We suggest you also bookmark GSA’s Automotive’s website as it contains information of interest associated with automotive programs at GSA.gov/Automotive.

Your company should propose its best price with its initial offer as GSA intends to award without discussions. Note that incomplete and/or late offers will be rejected.

Should you have any questions, please contact Karissa M. Dodier at karissa.dodier@gsa.gov.

Sincerely, Karissa M. Dodier

Contracting Officer

Light Vehicles Branch (QMAAA)

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov

Amendment 002 - January 16, 2025 http://sam.gov/ http://www.gsa.gov/automotive mailto:karissa.dodier@gsa.gov http://www.gsa.gov/

Solicitation 47QMCA24R0034

TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

A.2 ACQUISITION DETAILS

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

A.4 SOLICITATION COPIES

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS

B.2 ESTIMATED QUANTITIES

B.3 PRICING

B.4 GSA VEHICLE BUYING PROGRAM

B.5 DEFINITIONS

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

C.2 WEEKLY STATUS REPORTS

C.3 IDENTIFICATION OF VEHICLES

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT

C.6 SHIPMENT DELAYS

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

C.8 FUEL ECONOMY REQUIREMENTS

C.9 AVAILABILITY OF FUNDS

C.10 GUARANTEED MINIMUM QUANTITY

C.11 MAXIMUM QUANTITY OF SUPPLIES

C.12 CONTRACT ADMINISTRATION INFORMATION

C.13 VEHICLE AVAILABILITY LISTING (VAL)

C.14 OPEN SEASON

C.15 PRICE REDUCTIONS

C.16 NEW OPTIONAL EQUIPMENT CODES

C.17 U.S. FLAG VESSEL REQUIREMENTS

C.18 DAMAGE-IN-TRANSIT PROCEDURES

C.19 GSA FORM 1611

C.20 ADDENDA TO THE SOLICITATION

C.21 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs)

SECTION D – SOLICITATION CLAUSES

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2024)

D.2 52.216-18 ORDERING (AUG 2020)

D.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

D.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

D.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

D.6 552.211-81 TIME OF SHIPMENT (FEB 1996) (ALTERNATE I—FEB

1996)

D.7 552.211-88 VEHICLE EXPORT PREPARATION (JAN 2010)

D.8 552.211-91 VEHICLE DECALS, STICKERS, AND DATA PLATES (JAN

2010)

D.9 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO

GSA ACQUISITION OF COMMERCIAL ITEMS (OCT 2023)

D.10 552.216-72 PLACEMENT OF ORDERS (JAN 2016) (ALTERNATE I –

AUG 2010)

D.11 GSA FORM 1398 (AUG 1993)

D.12 552.246-71 SOURCE INSPECTION BY GOVERNMENT (JUN 2009)

D.13 SUBMISSION OF OFFERS—ADDITIONAL INSTRUCTIONS

D.14 INSPECTION AT DESTINATION

D.15 DELIVERY--F.O.B. DESTINATION

D.16 WAIVER OF DELIVERY SCHEDULE

D.17 DELIVERY HOURS

D.18 CONTACT FOR CONTRACT ADMINISTRATION

D.19 PRODUCTION AND INSPECTION POINT(S)

D.20 SCOPE OF CONTRACT

D.21 EXPORT TRAFFIC RELEASE

D.22 DEALERS AND SUPPLIERS

D.23 INTERPRETATION OF CONTRACT REQUIREMENTS

D.24 AUTHORIZED NEGOTIATORS

D.25 FIRST PRODUCTION VEHICLE

D.26 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

D.27 EXECUTIVE ORDERS

D.28 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS - PROHIBITION (DEC 2023)

D.30 COMMERCIAL WARRANTIES

D.31 TECHNICAL SUPPORT/INFORMATION FOR VEHICLE MODIFICATIONS

D.32 EXPORT PROVISIONS

SECTION E – SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

E.4 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE

(APR 1991)

E.5 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991)

E.6 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

E.7 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA

AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA (NOV 2021)

(ALTERNATE III - OCT 1997 AND ALTERNATE IV - OCT 2010)

E.8 52.216-1 TYPE OF CONTRACT (APR 1984)

E.9 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

E.10 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS — NOTICE

AND REPRESENTATION (JUN 2020)

E.11 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.12 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

E.13 552.216-73 ORDERING INFORMATION (AUG 2010) (ALTERNATE

I—SEP 1999)

E.14 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

SECTION F – INSTRUCTIONS TO OFFERORS

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS

F.2 PERIOD FOR ACCEPTANCE OF OFFERS

F.3 UNSOLICITED SAMPLES, DESCRIPTIVE LITERATURE, OR BRAND NAME

REFERENCES

F.4 AWARD

SECTION G – EVALUATION

G.1 EVALUATION

G.2 ADJECTIVAL RATING

G.3 OPEN SEASON PROPOSAL EVALUATION METHOD

G.4 METHOD OF AWARD FOR THE MASTER CONTRACT

G.5 METHOD OF AWARD FOR DELIVERY ORDERS PLACED AGAINST THE

MASTER CONTRACT

G.6 CHANGES TO REQUISITIONS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors must submit electronic versions of proposals as instructed below:

Electronic copies of proposals must be submitted through FedConnect (refer to Attachment 4 - FedConnect

Resources) and pricing must be submitted through the GSAFleet.gov system by the date and time specified in

Section F.1 of this solicitation document. Please review FAR 52.212-1 – Instructions to Offerors – Commercial

Items (SEP 2023) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated

Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

Complete electronic file formatting instructions and FedConnect submission requirements are located in

Section F.1.

This solicitation will remain open beyond the close date of this solicitation, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals at any time after award, for Standard Item 888E only, and will evaluate proposals received for

Standard Item 888E in the order in which they are received.

New offerors may also submit proposals under this solicitation during the “open season” periods each year during the sixty-month period of performance – please see Section C.14 for further details on open seasons.

https://www.fedconnect.net/FedConnect/Default.htm http://gsafleet.gov/ https://www.acquisition.gov/far/52.212-1

Standard Item 888E proposals from existing contractors received after the close date of the solicitation, should be submitted electronically via FedConnect. Due to system constraints within FedConnect, Standard Item 888E proposals as well as open season proposals from new offerors should be sent to the following email addresses:

karissa.dodier@gsa.gov and james.purdy@gsa.gov. Should FedConnect functionality be added for new offerors during the contract period of performance, GSA will issue submission instructions via special notice under this solicitation.

GSAFleet.gov WILL NOT open for pricing submission during the supplemental evaluation periods for Standard

Item 888E. Pricing information should be included on the mandatory 888E submission template using

Attachment 8 along with all other required technical data (see Attachment 7).

Any models submitted under Standard Item 888E or during open season periods and approved by GSA are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be executed either by modification to the contractor’s contract or new contract award.

SMALL BUSINESS SIZE STANDARD (SF1449 BLOCK 10): This acquisition is classified under NAICS code 336211– Motor Vehicle Body Manufacturing. Per the SBA size standards located at https://www.sba.gov/document/support--table-size-standards, effective March 17, 2023, the small business size standard for NAICS 336211 is 1,000 employees. However, per FAR 52.212-1(a):

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees.

Non-OEM offerors will be measured against the 500-employee small business size standard prescribed in FAR

52.212-1(a).

A.2 ACQUISITION DETAILS

FSC CLASS: 2310

COMMODITY: Wheelchair Accessible Vehicles

NAICS: 336211 - Motor Vehicle Body Manufacturing

PERIOD: The period of performance shall be 60 months from the date of award.

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

Oral or written requests for explanation or information regarding this solicitation should be directed to:

U.S. General Services Administration, Light Vehicles Branch (QMAAA), karissa.dodier@gsa.gov

A.4 SOLICITATION COPIES

In order to conduct this procurement most effectively and at the lowest costs, all information – including the solicitation, solicitation amendments, and any comments will be posted at SAM.gov.

https://www.fedconnect.net/FedConnect/Default.htm https://www.fedconnect.net/FedConnect/Default.htm mailto:karissa.dodier@gsa.gov mailto:james.purdy@gsa.gov https://www.fedconnect.net/FedConnect/Default.htm http://gsafleet.gov/ https://www.sba.gov/document/support--table-size-standards https://www.acquisition.gov/far/52.212-1 https://www.acquisition.gov/far/52.212-1 https://sam.gov/opp/3d2ce42b30db48b98a573a1ef11202fc/view

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS

The Schedule of Items can be found in the GSAFleet.gov system.

Vehicles to be provided under this acquisition must adhere to the Federal Vehicle Standard 307BD and applicable Purchase Descriptions outlined in GSAFleet.gov.

Only those models included in the Government’s requirement and included in the Federal Vehicle

Standard 307BD and applicable Purchase Descriptions will be considered for award.

Instructions to Offerors relating to GSAFleet.gov are included in Section F.1.

B.2 ESTIMATED QUANTITIES

The estimated quantities and estimated sales figures are provided in the GSAFleet.gov Solicitation

Management system. The estimated quantities and estimated sales figures are inclusive of all agency purchase customers and GSA Fleet Vehicle Leasing customers.

Please note: due to systems constraints, as well as the sixty-month period of performance for this contract spanning multiple vehicle model years, the Estimated Quantities list may include SINs not included in the

Schedules of Items; these may be SINs anticipated in future model years, but not currently available to bid. Only those models established in GSAFleet.gov are included in the Schedules of Items and available to bid.

Attachment 12 – Optional Equipment Analysis, and Attachment 11 – Optional Equipment

Combination Analysis demonstrate the optional equipment purchased during FY23, the last ordering cycle for which full-year data is available.

Please note, due to Systems constraints and data availability, these Attachments may include line items from FY23 which are not solicited as part of this acquisition. Again, only those line items which are included in the Schedule of Items within GSAFleet.gov are solicited at present.

B.3 PRICING

Commercial pricing structures are required. Offerors may propose one or more standard item numbers solicited herein, and may offer and be awarded more than one model per standard item number. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

B.4 GSA VEHICLE BUYING PROGRAM

GSA awards and administers the Vehicle Buying program. The program in its entirety purchases over

$1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into contracts with commercial firms to provide commercial http://gsafleet.gov/ http://gsafleet.gov/ http://gsafleet.gov/ http://gsafleet.gov/ products at stated prices for given periods of time. GSA’s Vehicle Buying program offers a large selection of vehicles and related products and services. GSA is the mandatory source for all new, non-tactical light vehicles purchased in the United States for Executive branch agencies. As a procurement agent of the

United States Government, GSA is responsible for issuing solicitations and awarding contracts to meet this obligation. GSA accepts requisitions from eligible parties in accordance with GSA Order OGP

4800.2I.

GSA’s Vehicle Buying program simplifies the procurement process for Federal agencies and industry partners. GSA determines that prospective contractors are responsible as required by Federal Acquisition

Regulation (FAR) Part 9 and offers products that meet the applicable Federal Vehicle Standard. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness as it leverages the Government’s purchasing power.

Following the GSA Vehicle Buying program ordering procedures, agencies will make a best value determination and place their requisition directly through GSAFleet.gov, GSA’s online vehicle requisitioning portal.

GSAFleet.gov is GSA’s secure on-line ordering application where agencies can:

● Configure vehicles and choose vehicle equipment options

● Utilize side-by-side comparisons of each competitor’s vehicle model

● Calculate actual vehicle prices for the configured vehicle

● View miles per gallon (MPG) fuel ratings

● View carbon dioxide grams per mile (GPM) data

● View Federal Vehicle Standard 833T

● View contractors’ past performance

● Select the vehicle that provides the best value considering price, business size, MPG/GPM, delivery availability, mission requirements, vehicle country of origin and/or percentage of

American-made content, and time of shipment

● Select a requested dealership

● Check vehicle requisition status

● Link to the National Highway Traffic Safety Administration (NHTSA) website to view crash test ratings and recall information

Further information about the GSA Vehicle Buying program can be found at GSA.gov/VehicleBuying.

B.5 DEFINITIONS

The following terms are defined:

Invoice Price: The amount a dealer pays to the manufacturer for a vehicle. Included in this price may be a dealer holdback, which is a percentage of the vehicle’s wholesale price and local charges assessed for brand advertising.

MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturer.

https://www.gsa.gov/system/files/OGP%20Order%2048002I%20Eligibility%20Determination.pdf https://www.gsa.gov/system/files/OGP%20Order%2048002I%20Eligibility%20Determination.pdf http://gsafleet.gov/ http://www.gsa.gov/vehiclebuying

Ship Date: Ship date is defined as the moment a vehicle leaves the manufacturer’s production facility

(unless the following conditions apply).

For vehicles which require subcontractor upfitting, the ship date is defined as the moment the completed vehicle with all equipment leaves the upfit facility and reenters the vendor’s logistics network.

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description

Due No Later Than

Recipient(s)

Weekly Status Report

(see Attachment 9 for requirements;

Attachment 10 for example)

Each Friday After

Contract Award

Uploaded via GSAFleet.gov and emailed to

Contracting Officer, Contract Specialist, and

CORs (reference C.12).

Shipment Delays

As soon as a potential delay is discovered no later than 30 Calendar

Days Prior to contract ship date (see section C.6)

Contracting Officer, Contract Specialist, and

CORs (reference C.12)

Notification of Vehicle

Defects/Manufacture

Recalls

Within 1 week of public announcement

Consignee, with a copy to the Contracting

Officer.

Damage in Transit

(DIT) Status Update

Each Friday After

Contract Award (if applicable)

Vehicle.Claims@gsa.gov (reference section

C.19)

Vehicle Allocation

As required

Updated via GSAFleet.gov and via email as necessary to Contracting Officer, Contract

Specialist, and CORs (reference C.12)

Request for Vehicle

Inspections (to include

RPN and VIN of units to be inspected)

7 Work Days in

Advance of Requested

Inspection; FPVI - 15

Calendar Days in

Advance

CORs (reference C.12) mailto:Vehicle.Claims@gsa.gov

1611 for Each Export

Destination

30 Calendar Days in advance of anticipated date of availability for shipment gsa.export@gsa.gov

US Flag Vessel Bills of lading

Monthly

As directed by the Contracting Officer

The Contractor must submit each deliverable to the designated persons listed above or upload in

GSAFleet.gov on or before the date it is due. For files submitted via email, the Contractor shall submit utilizing Microsoft Office (or compatible version) for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact must be issued to the Contractor by email notification or contract modification. All deliverables must be submitted no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For its own records, Offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.2 WEEKLY STATUS REPORTS

GSA requires vendors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered utilizing Attachment 10 and continue to update production status until delivery.

Status information submitted electronically to GSA by your firm is displayed in GSAFleet.gov, our online ordering program, as appropriate. GSA Fleet Vehicle Leasing and authorized customer agencies can view the production, shipment, and delivery status of orders placed against your contract.

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. The customer will be able to view the percentage of vehicles shipped on time by each contractor in GSAFleet.gov. It is an avenue for customer agencies to evaluate the contractor’s performance when making a best value decision when selecting a vehicle.

Your file can be sent in either of the following two formats which are attached:

1. XLS: Upload data as a Microsoft Excel file in GSAFleet.gov using Attachment 10.

2. EDI: Data collection is in X12 format (870 transactions set version 3010). Please contact Terry

Koniarski at 703-605-9505 for further information in this electronic data interchange.

Please see Attachments 9-10 for Weekly Status Report requirements and an example.

In addition to the above, the Government will seek vehicle-level data from contractors for all orders placed, to include Requisition Purchase Number (RPN), Vehicle Identification Number (VIN), optional equipment, production/shipment status, and other fields to be determined. The Government will work mailto:gsa.export@gsa.gov http://gsafleet.gov/ http://gsafleet.gov/ with contractors after award to finalize this requirement and submission procedures. Final requirements will be incorporated into any contracts resulting from this solicitation by bilateral modification per FAR

52.212-4 – Changes.

C.3 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA RPN on the carrier’s freight bill or other document used in the delivery of vehicles to the specified Freight On Board (FOB) destination under this solicitation. This information is essential to the consignee for identification purposes. Vehicles will not be accepted by the

Government without this identifying number.

For purposes of source inspection, the contractor must indicate the applicable RPN and VIN of vehicles to be inspected when visited by a Government inspector. Any additions or alterations to the vehicle list provided in advance must be approved at the discretion of the

Contracting Officer’s Representative (COR) conducting the inspection.

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

All requests for inspections sent to GSA Vehicle Purchasing’s Industrial Operations Analysts

(IOAs) must include a firm list of vehicles to be inspected. The applicable RPN number and VIN for each vehicle to be inspected must be included. Vehicles may not be added to an inspection request once the IOA has scheduled a visit unless approved by the IOA. The IOA reserves the right to formally reject and assess re-inspection charges to any vehicle listed on the formal inspection list that was removed without approval or not presented for inspection on the confirmed visit date. For vehicles to be shipped to military customers and requiring a DD250 form, the Contractor shall prepare and furnish a GSA 308 inspection form should a military-ordered vehicle fail source inspection by the Government. The 308 form must be furnished immediately following a failed inspection to the IOA to allow for documentation of the inspection failure.

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT

When the CNS delivery option is selected, the contractor must deliver the vehicle to the requested address. For requisitions placed with option code CNS and designated for delivery to a Department of

Defense (DoD) facility, offerors are advised that many installations have adopted RAPIDGate as a credentialing system for entry to facilities. For many military installations, transporters are now recommended to have a RAPIDGate credential to enter a facility to make deliveries (to include motor vehicle transporters). DoD and other Government agencies will continue to implement these credentialing requirements to ensure controlled access to Government facilities. For more information on RAPIDGate, including cost and application procedures, please visit fortiorsolutions.com/rapidgate-for-vendors/.

Offerors are encouraged to consult with transport carriers used in the performance of this contract to recommend compliance with RAPIDGate access to applicable facilities. Without RAPIDGate, contractor representatives will still be allowed access to applicable facilities; however, they will be required to undergo standard security checks.

A current list of facilities utilizing RAPIDGate can be found at https://www.fortiorsolutions.com/products/rapidgate/.

https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/far/52.212-4 https://fortiorsolutions.com/rapidgate-for-vendors/ https://www.fortiorsolutions.com/products/rapidgate/

The delivery address will be identified on the GSA Motor Vehicle Delivery Order (MVDO).

The vehicle must be processed for shipment from the OEM’s plant to the initial receiving activity, in accordance with the OEM’s standard commercial practice.

The contractor is responsible for:

1. Completing the pre-delivery inspection and servicing customarily provided by the dealer.

2. Filling the fuel tank(s) to at least the quarter full mark on the fuel gauge.

3. Notifying GSA of any delayed delivery dates and the in-transit distance accumulation if applicable.

4. Assuring all personnel delivering vehicles obtain access to the applicable US military bases. A valid Identification Document (ID) or passport is required.

5. Accurately completing all Government Regulations and OEM Emissions and Safety testing and certification requirements.

The receiving agency is responsible for:

1. In the presence of the delivering driver, immediately inspecting the vehicle for damage, abuse, loss, or theft that may have occurred during transit. Any such findings should be accurately described on the delivery receipt the driver presents for signature. If the vehicle(s) are covered with snow, ice, or dirt so as to prevent a complete inspection at the time of delivery, this shall be noted on the delivery receipt. The driver is required to acknowledge any notification on the delivery receipt by signature.

2. Notifying the appropriate GSA personnel of any damages or shortages found within a reasonable amount of time.

3. Furnishing license plates/tags for the vehicle.

4. Securing vehicle title/registration.

C.6 SHIPMENT DELAYS

If vehicles are not produced, inspected, and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 calendar days prior to the shipment date and establish a new shipment date to remove the vehicle(s) from default status. The concession for late shipment is 200% of the monthly lease rate established by GSA

Fleet for the current model year for the item delayed, or the closest comparable item. The lease rate may be found via www.gsa.gov/gsafleet. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor.

None of the aforementioned must be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

It is the responsibility of the Contractor to pick up all misdelivered vehicle(s) within fourteen (14) calendar days and deliver to the location indicated on the MVDO. If the vehicle(s) is not delivered to the correct location by the order shipment date a concession will be applied. Additionally, for orders shipped prior to inspection, if the Contractor is able to have the vehicle returned to the production facility, inspected and shipped prior to the order shipment date, concessions will be waived. The concession for misdelivered and uninspected vehicles that have missed the order shipment date is 200% of the monthly lease rate established by GSA Fleet for the current model year.

http://www.gsa.gov/gsafleet

The Contractor shall notify the COR and CO as soon as it becomes apparent to the Contractor that a scheduled delivery will be late. The Contractor shall include in the notification, the rationale for late delivery, the expected date for the delivery, and the project impact of the late delivery. Additionally, the

Contractor shall submit any supplemental information such as official OEM letters justifying delays and shortages. The COR will review the new schedule and provide guidance to the Contractor. Such notification in no way limits any Government contractual rights or remedies including, but not limited to, termination.

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

For vehicles delivered under this contract, any notification of defects pursuant to 49 CFR 577.7 must be addressed to the consignee mailing address unless otherwise instructed by the Government.

In addition, in order to increase recall closure rates and provide enhanced oversight, GSA is capable of receiving electronic notifications of announced recalls, field service actions/customer service bulletins, technical service bulletins (TSB), and/or warranty extensions. Contractors must inform GSA as to their ability to transmit this data electronically.

For non-GSA Fleet Leasing vehicles, notifications of defects or manufacturer recalls shall be sent via certified mail to the address on the MVDO.

For GSA Fleet Leasing vehicles under this contract, any notification of defects or manufacturer recalls shall be sent via certified mail to the mailing address listed on the MVDO, unless otherwise instructed by the Government.

C.8 FUEL ECONOMY REQUIREMENTS

Offerors are advised to provide the most fuel-efficient vehicle(s) available that meet the most current

Emission Standards for all vehicles and vehicle up-fits ordered under any awarded contracts. Ordering customers must consider current fuel economy requirements within their appropriate location when making its vehicle and vehicle up-fit selections.

C.9 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items. Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract.

Ordering customers will verify the availability of funds when submitting requisitions.

C.10 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the minimum quantity in dollars that the Government guarantees to order during the period of performance of this contract is $10,000.00. If at the end of the contract period the vendor has not received an order, upon written request to the Contracting Officer, the Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the https://www.ecfr.gov/current/title-49/subtitle-B/chapter-V/part-577 https://www.acquisition.gov/dlad/16.504-indefinite%E2%80%93quantity-contracts entire contract period of performance and not for each line item awarded. No minimum quantity purchase of units is guaranteed.

● Request for payment of any amount due under this paragraph must be submitted, in writing, to the

Contracting Officer within 30 calendar days after the end of the contract period.

● The guaranteed minimum does not apply if the contract is terminated for cause or if the

Contractor has not performed in accordance with the terms and conditions of the contract.

C.11 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with FAR

16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own contract ceiling established, and the ceiling price for each awarded contract may differ. For each successful Offeror, the estimated dollar value of all awarded line items specific to that contract will be added together to determine the maximum quantity of supplies in dollars for the base period. The unit amount from the total estimated quantity listed in GSAFleet.gov will be multiplied by the offered price to determine a dollar value for each awarded line item. The sum of all awarded line items will be added together to determine the total maximum quantity of supplies, provided in whole U.S. dollars.

Individual contracts will include the maximum sum of dollars to be spent by the Government on individual orders placed under contracts awarded under this solicitation. No individual contract awarded under this solicitation will be valued in excess of this maximum sum. Though the sum of the estimated values of contracts awarded under this solicitation may exceed the maximum sum included in the estimated quantity list in GSAFleet.gov, the Government will not place a sum of orders under contracts awarded in excess of this maximum sum for all periods of performance.

C.12 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

Contracting Officer’s Representative (COR): The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR will be designated after award.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract. The GSA points of contact for this contract are as follows:

Contracting Officer: Karissa M. Dodier

GSA/FAS/QMAAA

1800 F St., NW

Washington, DC 20405 karissa.dodier@gsa.gov

Contract Specialist: James Purdy

GSA/FAS/QMAAA

https://www.acquisition.gov/far/16.504 https://www.acquisition.gov/far/16.504 http://gsafleet.gov/

1800 F St., NW

Washington, DC 20405 james.purdy@gsa.gov

CORs: Gary Hunt

GSA Engineering

1800 F St., NW

(202) 377-9831 or garyson.hunt@gsa.gov

John McDonald

GSA Engineering

1800 F St., NW

(703) 254-8338 or jmcdonald@gsa.gov

GSA Vehicle Buying vehicle.buying@gsa.gov

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. The COR however, will be permitted to make changes to color, consignee, mailing addresses, email addresses, telephone number and points of contact as delegated and upon consultation with the vendor. On award, the Contractor will be provided a delegation letter from the CO for its signature and files.

B. INVOICE SUBMISSION

INVOICE AND PAYMENT INFORMATION

The Contractor must submit the invoice to the GSA Finance Office through the Department of Treasury’s, Invoice Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on

“Collector (Supplier).”

The funding reference to use when submitting invoices in IPP is the RPN number located in Block 2 of the Motor Vehicle Delivery Order (MVDO). IPP will display an IPP PO number which will have the RPN number embedded, e.g., IPP PO will be VHRPN12345-01-0.

Once an invoice is submitted by the Contractor, the Government will make payment after verification that the vehicle(s) listed on the invoice have been received and accepted. Payment terms are Net 30.

If you have problems submitting your invoice in IPP, please contact one of the following, as applicable:

IPP General System, Login ID, password issues:

IPP Customer Support Helpdesk

Phone: (866) 973-3131

Email: IPPCustomerSupport@fiscal.treasury.gov mailto:james.purdy@gsa.gov mailto:garyson.hunt@gsa.gov mailto:jmcdonald@gsa.gov mailto:vehicle.buying@gsa.gov https://ipp.for.fiscal.treasury.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

IPP Inquiries with payment issues:

Email: kc-fedpay.finance@gsa.gov

Payment will be made in accordance with FAR 52.212-4(i).

C.13 VEHICLE AVAILABILITY LISTING (VAL)

Customers are able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available. The Contractor is advised, however, that GSA ordering systems remain open year-round for orders to be placed, subject to availability. The Contractor shall notify GSA of the time that vehicles are no longer available via email to the Contracting Officer and Contract Specialists.

The Contractor shall provide, at a minimum, a 2-week notice prior to its closing of any line items.

C.14 OPEN SEASON

The Government desires the flexibility to order vehicles under this contract without interruption during the period of contract performance. Recognizing that the sixty-month period of performance will span several model year changeovers, as well as vehicle line discontinuations and new introductions, and other changes in the commercial automotive market, in order to mitigate the adverse impact on customer agencies, GSA may establish two (2) “open season” periods each fiscal year for existing contractors to update their line item offerings and to on-board new offerors. The open season period is intended to bridge contractor performance gaps to facilitate an uninterrupted supply of vehicles to the Federal

Government. Allowing existing contractors to update their line item offerings, and providing for the on-boarding of new offerors during the contract period, offers GSA the flexibility to keep pace with changes in the commercial marketplace and continue to provide the widest possible array of models to meet customer agencies’ evolving fleet needs.

Throughout the contract’s period of performance, GSA may establish two (2) open season periods per fiscal year. Each open season period will be announced by GSA via special notice under this solicitation in SAM.gov as well as by notification to existing contractors. A Comment Collector period will open within GSAFleet.gov to allow suppliers to provide commentary and feedback to vehicle specifications and to aid in establishing the Federal Vehicle Standard for the upcoming fiscal year. Following completion of the Comment Collector process, and publication of any new Federal Vehicle Standard, GSA will open GSAFleet.gov for open season submissions, according to the following procedures:

A. EXISTING CONTRACTORS:

During the open season period, existing contractors under this program may:

● Propose new model years with associated pricing, base vehicle minimum data, optional equipment availability/pricing/collisions, clarifications, and engine and fuel tab data for existing awarded line items; and/or

● Propose new models not previously awarded under the contract, for which there is an existing Federal Vehicle Standard vehicle category and which conform to all GSA specifications and regulations that pertain to the Government’s motor vehicle requirements; and/or

● Reduce pricing on any previously awarded line-items.

mailto:kc-fedpay.finance@gsa.gov https://www.acquisition.gov/far/52.212-4 https://sam.gov/opp/3d2ce42b30db48b98a573a1ef11202fc/view

Pricing for currently awarded model years shall not be increased. Offerers may reduce pricing for any awarded line-items during Open Season, or at any time by request in conformance with Solicitation

Section C.15.

Contractors with existing contracts will already have access to GSAFleet.gov for the Comment Collector period for each new fiscal year. For all awarded line items, existing contractors may provide commentary and feedback for any revised base vehicle and optional equipment data during the Comment Collector period each year. For any new models not previously awarded, contractors must submit a request to GSA

Engineering to add these models prior to the opening date for the Comment Collector period; instructions for submitting requests for offering new models will be disseminated when appropriate dates are announced via SAM.gov. For newly-proposed models, contractors should propose the SIN they believe is the best fit for the proposed vehicle and GSA Engineering will determine if the SIN designation is acceptable.

Once the Comment Collector period is complete, contractors will be notified that they may input all pricing information, optional equipment availability, collisions, clarifications, and fuel economy/emissions data. The closing date for pricing submissions will be communicated to all contractors and interested parties. Any exceptions to the published Federal Vehicle Standard must be entered as a Technical Exception during the bid process in GSAFleet.gov.

All open season submissions for existing contractors, whether updates to existing line items or new model proposals, will be evaluated for technical acceptability in meeting or exceeding all requirements under the established Federal Vehicle Standard for that fiscal year for the applicable standard item number (SIN), as well as for fair and reasonable pricing. Any proposed price increases to awarded line items must be fully substantiated with supporting information.

For existing line items updating to the NMY, contractors may not offer the current and new model year offerings simultaneously; contractors must designate the date on which current model year ordering will close, as well as the date on which NMY ordering will open (via the NMY Cut-off Date & Pricing

Template). Any changes to production availability (e.g., extension of previous model year production) must be brought to the attention of the Contracting Officer prior to the NMY effective date. Once GSA has switched a vehicle line to the next model year, it will remain in the new model year; any orders placed after NMY switch-over must be filled as NMY models, regardless of change in production schedule. For any changes to production availability after the NMY effective date, GSA will consider a revision to the base vehicle shipment time to accommodate the contractor’s updated production availability for the new model year.

If one or more proposals are received for the same model and model year, from new offerors and/or existing contractors, the same lowest-price, technically acceptable (LPTA) evaluation process will be conducted at the base vehicle level per model as at the time of initial contract award (see Section G.1): the successful offeror for each model will be the lowest-price, technically acceptable, responsible offeror who meets the Government’s requirements, and whose pricing has been determined to be fair and reasonable by the Contracting Officer.

GSA continues to seek the lowest price for its customers. In order to achieve this goal, GSA will seek price reductions in accordance with its market research, benchmarking, potential customer market volume, and other economic data during the open season periods.

Contractors should update engine and fuel tab specifications for any NMY line items in their open season submissions. Lack of updated fuel economy and emissions data will NOT prevent a http://gsafleet.gov/ https://sam.gov/opp/3d2ce42b30db48b98a573a1ef11202fc/view line item from opening for NMY; however, for any NMY vehicle which does not have published fuel economy data at the time of open date, GSA will denote risks associated with buying vehicles with unpublished fuel economy data in the clarifications tab, viewable to customers in

GSAFleet.gov. GSA reserves the right to keep closed any line item for which emissions and fuel economy data is unduly delayed.

Final approval of an open season submission will be communicated to the contractor in the form of a contract modification. This document is the contractor’s authorization to proceed with the agreed-upon terms and conditions and must be received by the contractor in writing as a contract modification. No other means of communication is binding and the sole authority to issue a modification is through the GSA Contracting Officer.

B. NEW OFFERORS:

In addition to the above, new offerors not currently under contract may submit proposals during the open season periods for new models not currently on contract with any contractor, or for the next model year for existing models (proposals for awarded models of the same model year will not be accepted. When an open season period is announced via SAM.gov, potential new offerors must request a GSAFleet.gov account prior to the opening date for Comment Collector or pricing submissions via email to james.purdy@gsa.gov. This form must identify all models the offeror intends to bid, including new and/or existing models. New offerors will then be required to enter all base vehicle and optional equipment data associated with their pricing submission.

As with existing contractors, new offerors who requested GSAFleet.gov accounts will be provided access to make comments on the Federal Vehicle Standard for the upcoming year and provide pricing. New offerors must enter all pricing information, optional equipment availability, collisions, clarifications, and fuel economy/emissions data for their proposed models during the pricing submission period. The closing date for submissions will be communicated to all new offerors and interested parties.

Any exceptions to the published Federal Vehicle Standard must be submitted to GSA via a Technical

Exception within GSAFleet.gov.

In addition to the requirements described above, new offerors will be required to submit full administrative and technical proposals following all instructions as specified in Section F of this solicitation. The due date for these administrative and technical submissions will be the closing date for pricing submissions. These proposals will be evaluated exactly as all proposals under this solicitation are, in accordance with the evaluation procedures outlined in Sections G.1 and G.2 as well as the approved

Source Selection Plan. If any technical proposal revisions or pricing discussions are required, the

Government will open discussions with new offerors and request Final Proposal Revisions, as well as communicate the deadline for any proposal revisions to be received. Any new contract award resulting from this process at any point during the 60-month period of performance will have the same end date for performance as all other contracts under this solicitation.

If one or more proposals are received for the same model and model year, from new offerors and/or existing contractors, the same lowest-price, technically acceptable (LPTA) evaluation process will be conducted at the base vehicle level per model as at the time of initial contract award (see Section G.1): the successful offeror for each model will be the lowest-price, technically acceptable, responsible offeror who meets the Government’s requirements, and whose pricing has been determined to be fair and reasonable by the Contracting Officer.

GSA continues to seek the lowest price for its customers. In order to achieve this goal, GSA will seek price reductions in accordance with its market research, benchmarking, potential customer http://gsafleet.gov/ https://sam.gov/opp/3d2ce42b30db48b98a573a1ef11202fc/view http://gsafleet.gov/ mailto:james.purdy@gsa.gov market volume, and other economic data during the open season periods.

C.15 PRICE REDUCTIONS

A contractor may offer a price reduction on a temporary or permanent basis for purchases under this contract by contacting the Contracting Officer in writing, if, after award, the contractor grants substantially more favorable discounts for all classes and models of a vehicle line on a company-wide basis, provided however, the other contractor(s) must have the right to match such price reductions for a period of five (5) business days.

C.16 NEW OPTIONAL EQUIPMENT CODES

The Government may, during the course of contract performance, establish new optional equipment codes for any new optional equipment requirements that may arise. Should the Government elect to establish new optional equipment codes for unforeseen customer requirements, the newly-established optional equipment will be competed among all contract holders with the applicable awarded standard item number. Where the Government determines the price to be fair and reasonable, the Government may incorporate these new optional equipment codes into the contract as below-the-line options to allow for ease of customer ordering.

C.17 U.S. FLAG VESSEL REQUIREMENTS

Vehicles subject to oceanic transport are required to comply with the provisions of clause 52.247-64

Preference for Privately Owned U.S.-Flag Commercial Vessels.

C.18 DAMAGE-IN-TRANSIT PROCEDURES

The below procedures will be used for reporting vehicles received with damage sustained during transit from the vehicle suppliers’ location. These reports are referred to as damage-in-transit (DIT) claims in this document. Please note: DIT claim procedures may be subject to change. Any and all changes are to be incorporated into contracts resulting from this solicitation by bilateral modification per FAR Part

52.212-4(c) – Changes.

● Contractors will be responsible for providing a single point of contact for all DIT claim submissions and inquiries. GSA will only correspond with the single point of contact identified in the contract for each respective vehicle supplier. It is therefore recommended that vehicle suppliers utilize a shared inbox or group email distribution list for their single point of contact.

● All DIT correspondence with GSA will be through email via…