Pre-Proposal_Conf_Agenda_TSA_Boise_Final.pdf

PRE-PROPOSAL CONFERENCE

WEDNESDAY, OCTOBER 9, 2019 10:30 A.M. Mountain

TSA BOISE AIRPORT, LEASED SPACE, BOISE, IDAHO

TSA JANITORIAL SERVICES

SOLICITATION 47PL0219Q0006

Everyone in attendance signed the Pre-Proposal Conference attendance sheet, which will be posted to FedBizOpps (FBO) following the conference.

Jessica Wilde, Contracting Officer (CO) lead the pre-proposal meeting and the site tour was led by Contracting Officer Representative, Christian Hall.

1. CONFERENCE PURPOSE

The purpose of the pre-proposal conference is to provide potential offerors with general information about the solicitation as well as provide a tour of the site. It is not intended to be a comprehensive description of all requirements of the solicitation and subsequent contract. All offerors shall ensure they read and understand the solicitation in full.

Any oral responses to questions raised during the conference shall not be construed as an official answer.

All questions and official answers will be documented in writing via an update to the solicitation package posted on FBO.

2. GENERAL

This procurement is for TSA Janitorial Services at:

Boise Airport, TSA Leased Space 3201 W Airport Way #1000 Boise, ID 83705

This solicitation is a total small business set-aside under NAICS 561720 with a size standard of $19.5 million.

3. CURRENT CONTRACTOR

The current contractor is KMB Ventures DBA High Performance Cleaning Inc. located in Hayden, ID.

The current monthly price is $2,105.00. Because the specifications are performance based, it is the responsibility of the Offeror to review the entire solicitation and base their proposal on the solicitation.

4. PERFORMANCE PERIOD / PRICE ADJUSTMENT

This is a firm-fixed price contract with the possibility of 1 base year plus 4 option years. Performance for the base year is expected to commence on January 1, 2020. The contract price may be adjusted at each option period in accordance with the Fair Labor Standards Act with the actual increase or decrease in wages and fringe benefits determined by any changes to the wage determination. Therefore, all option year pricing must be based on the pricing in the current wage determination.

5. LABOR (B.1)

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered. Quote a per hour price for providing Above Standard Services that are in addition to the services specified herein as standard services. If above standard services are ordered, the Contractor shall invoice for these items separately. These items are not funded with the base services awarded under this contract. The above standard services provision is to be used to satisfy the Government’s short term nonrecurring needs for service. Should a continuing need for above standard service arise, a contract modification will be negotiated with both parties in agreement. Above standard service follow on hourly rates may be adjusted on the anniversary date using current wage determination

6. RESERVED

7. SCOPE OF WORK

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the Boise Airport, TSA Leased Space, 3201 W Airport Way #1000, Boise, ID to include the following:

a. Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, or ordinances.

b. Be responsible to make the management and operational decisions to meet the quality performance standards required under this contract.

c. Use innovation, technology and other means and methods to develop and perform the most efficient cleaning services for the building.

d. Implement an effective Quality Control Plan (QCP).

e. Implement an effective service call system that results in prompt, professional, and courteous resolution of tenant concerns.

f. Keep the CO or their designee informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or their designee.

g. Provide training/certifications for their employees that stress stewardship in cleaning practices i.e., the use, disposal and recycling of cleaning chemicals; and dispensing equipment and packaging. Current information on stewardship, training, educational materials and other issues can be found in ASTM E1971-05 or at the ASTM web site. Information on these items is also available on the web site: Stewardship for the Cleaning of Commercial and Institutional Buildings (www.astm.org) and ISSA’s web site (www.issa.com).

h. The bulk of the performance of the cleaning at building(s) shall take place between the hours of 7:00 a.m. and 5:00 p.m. 7 days per week, 365 days per year, including holidays. The hours shall not be changed unless authorized by the CO or their designee.

i. The Contractor is required to conduct custodial and related services in a manner as to utilize industry best practices and guiding principles to minimize the Government’s Environmental Footprint. This requires annual reporting of non-biobased, bio-based, sustainable, and green products, equipment and materials.

8. RESERVE

9. RESERVE

10. SERVICE CALLS (C.1.0.23)

Service calls are considered standard service requirements, such as nonrecurring requests for rearranging of furniture in a conference room, special events support, spills, replenishing restroom supplies, etc.

11. RESERVE

12. RESERVE

13. SECURITY INFORMATION (ATTACHMENT 1)

An overview of the process to obtain federal security clearances can be found in Attachment 1. It will be your responsibility, should you be awarded this contract, to initiate security clearances within the required timeframe. Unnecessary delays could prevent this contract from starting and could result in termination.

14. QUALIFICATIONS OF PERSONNEL (H.1.6)

Refer to section H.1.6 for specific information related to personnel qualifications.

15. BASIS OF AWARD (M.1)

The Government will make award will be made to the responsible offeror (FAR 9) whose offer conforms to the solicitation and provides the best value to the Government (IAW FAR 13.106) in terms of resent/past performance and price. Present/past performance is significantly more important than price.

As

Note: The Government intends to evaluate proposals and award without discussions with the offeror.

Therefore, the Offeror's initial proposal should contain the Offeror's best terms. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

16. DESCRIPTION OF EVALUATION FACTORS

Evaluation methodology: the Government will evaluate the relative merits of each offeror’s present/past performance on relevant and comparable projects, including:

• the offeror’s overall quality of performance

• record of conforming to contract requirements, and to standards of good workmanship

• the offeror’s adherence to contract schedules, including the administrative aspects of performance • the responsiveness of management

• the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction, including the offeror’s business-like concern for the interest of the customer

• the offeror’s overall performance on their contracts

Evaluation will use the following adjectival ratings:

Table 2. Present/Past Performance Adjectival Evaluation

Rating Description Exceptional/ High Confidence

Present/past performance record gives Government essentially no doubt the offeror will successfully perform the required effort. Little or no Government oversight is expected to be required. High probability of success; no significant weaknesses.

Significant Confidence

Present/past performance record gives the Government little doubt that the offeror will successfully perform the required effort. Little government oversight is expected to be required.

Satisfactory/ Confidence

Present/past performance record gives the Government some doubt that the offeror will successfully perform the required effort. Some government oversight is expected to be required.

Marginal/ Little Confidence

Present/past performance record gives the Government substantial doubt that the offeror will successfully perform the required effort. Substantial government oversight or intervention is expected to be required to meet contract requirements. Changes to the offeror’s existing processes may be necessary in order to achieve contract requirements.

Unsatisfactory/ No Confidence

Present/past performance record gives the Government extreme doubt that the offeror will successfully perform the required effort. Regardless of the degree of Government oversight or intervention, successful performance is doubtful.

Neutral Did not submit the minimum number of relevant past performance references and no other relevant references could be obtained by the contract specialist/contracting officer.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance (FAR 15.305(a)(2)(iv)). Therefore, failure of the offeror to provide a minimum of two relevant references that meet the criteria listed above, and/or the inability of the Government to complete a minimum of two reference checks, after making a reasonable effort to do so, will result in the offeror being rated as “neutral” on the past performance factor.

Contractors are cautioned to submit sufficient information and in the format specified in the instructions.

Contractors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the contractor has not previously had an opportunity to respond.

Past Performance Present/Past performance will be judged and considered relevant based on the satisfactory completion of current and past contracts. Evaluation will be based on information available to the Government to include, but not limited to the Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance and Integrity Information System (FAPIIS). Present/past performance will also be verified by reference checks using the references provided by the offeror on Attachment 2. The Government may also consider any additional past performance information that is available. Offerors are reminded that, while the Government may elect to consider data obtained from other sources, the burden of providing thorough and complete performance information rests with the Offeror.

Offeror is to provide a minimum of two references, but not more than three, (submitted on Attachment 2), who can verify your firm provided recent services of similar scope and complexity and for facilities “comparable” to the locations contained within the solicitation. The offeror cannot use the same reference (i.e. same project and same contact person) more than once.

Price Price will be evaluated for reasonableness. The Total price provided on the SF 1449, as well as the pricing provided for Section B - will be evaluated. The Government will evaluate all proposals for price realism and reasonableness. Submission of unrealistically low or high price proposals may be grounds for eliminating a proposal from competition.

The quantities in Section B.5 Offer for Above Standard Services and Additional Services are estimated quantities.

The Government reserves the right to accept or reject the line item prices when awarding the contract.

17. INSURANCE REQUIREMENT (L.1)

Liability insurance coverage, written on the comprehensive form of policy, is required in the amount of $500,000 per occurrence for bodily injury and $50,000 per occurrence for property damage. (See clause FAR 52.228-5, Insurance - Work on a Government Installation).

18. PROPOSAL SUBMISSION & CONTENTS

Offers are due October 28, 2019 at 2:00PM (Pacific), electronically only, to the attention of Karisa Kelley @ karisa.kelley@gsa.gov, as specified in item 8 of the SF 1449.

Provided below are instructions for the preparation and submission of proposals. The purpose is to establish requirements for the format and content of proposals so that proposals are complete, contain all essential information and can be evaluated equitably.

● SF1449 SOLICITATION, OFFER, AND AWARD - Offeror shall complete and sign the 1449.

Completed 1449 shall indicate offer pricing for standard services for base and all option periods

● Section B – Offer for above Standard and Additional Services- Insert unit price for above standard services for base year and option periods.

● FAR 52.204-24 and GSAR 552.204-70 – Offeror shall submit with proposal FAR 52.204-24 and

GSAR 552.204-70.

● Present / Past Performance – Offeror shall provide a minimum of two references, but not more than three, submitted on Attachment 2, “Past Performance”, for facilities “comparable” to the locations contained within the solicitation. The offeror cannot use the same reference (i.e. same project and same contact person) more than once. References are considered relevant if the contract was for janitorial services in a commercial or government owned facility, and for expired contracts, the contract was completed within three years from the closing date of the solicitation. A facility is considered to be “comparable” if the total square footage from the commercial or governmental building is at least 8,000 cleanable square feet.

● FAR 52.212-3 – Offeror shall submit with proposal FAR 52.212-3.

Ensure your SAM.gov records are active, accurate and complete based on the NAICS code assigned to this procurement (561720).

The offeror should also ensure that company name and address information stated on any proposal document is an exact match with the information in SAM.gov.

Vendor must have valid and current SAM Database registration. As noted in the synopsis, if you are registering a new entity in SAM.gov and/or if you are updating or renewing your registration in SAM.gov after 4/27/2018, you must provide and mail an original, signed notarized letter stating that you are the authorized Entity Administrator before your registration will be activated.

19. CHANGES TO THE SOLICITATION

Any change to the solicitation will be issued by amendment. Offerors will be responsible for monitoring FedBizOpps for amendments and/or additional information.

All proposals submitted must acknowledge all amendments to the solicitation by signing each amendment in Blocks 15a – 15c and returning with your proposal. Failure to do so may result in the disqualification of the offer as being non-responsive.

20. RESERVE

mailto:karisa.kelley@gsa.gov

21. BUILDING TOURS

Offerors will have an opportunity to visit areas that illustrate the conditions and type of work to be performed under this contract. Offerors are to base all pricing based on the terms, conditions, and stated quality standards of this solicitation. Attendees at this preproposal conference are given the opportunity to visit areas of the building. Please note that any remarks or explanations provided by a Government representative during this tour do not change the terms and conditions of the solicitation. In the case of any discrepancies between information shared during this tour and the specifications, the specifications will govern.

22. QUESTIONS

As mentioned previously, any oral responses to questions raised during the conference shall not be construed as an official answer. All questions and official answers will be documented in writing via an update to the solicitation package posted on FBO.

Questions regarding the solicitation must be submitted in writing to Jessica Wilde, Contracting Officer, at jessica.wilde@gsa.gov. The deadline for submitting all questions is 10:00 am Pacific on Friday, October 18, 2019. All questions and answers will be posted on FBO.

Prepared by:

Karisa Kelley Contract Specialist Acquisition Management Division GSA, PBS, Northwest/Arctic Region karisa.kelley@gsa.gov mailto:jessica.wilde@gsa.gov mailto:karisa.kelley@gsa.gov

SOLICITATION 47PL0219Q0006