Response_Contractor_Questions.xlsx
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Amendment 0002 - Responses to Contractor Questions
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Form Responses 1 Timestamp Untitled Question
Sheet1
| West Texas Full Facilities Maintenance Questions and Responses Form | ||||
| Page | Section | Para | Question | Answer |
| 18 | CC.5.1.4 | Dispensers – Contractor to provide Tampons and Sanitary Napkins. Wasn’t this requirement removed because of the cases of Toxic Shock Syndrome? | Yes, contractors are responsible for Tampon and Sanitary napkin dispensers. | |
| 31 | CC.10.1.2 | Solid Waste/Trash Removal – Will the Government specify the size of the waste receptacles (dumpsters) for each site and current pick -up days for each? | Section JC.7 refers to the Waste Audit required under this contract. That Waste Audit will give you information you need to properly size the dumpsters and pick up schedule. Also, see section CC.10.1.0-CC.10.1.2 | |
| 72 | CM.35.1 | General – Under Notes; Is the Government stating the contractor does not have to perform a 3-year electrical switch test if performing annual Infrared Imaging? | 1 year infrared testing or the 3 year electrical testing as described in the current GSA R7 CMMS will be perfomed at the COR's discretion. | |
| 69 | CM.23.3 | Emergency Call-Back (After Hours). Contractor to provide 25 hours per annum. Is this portal to portal or based on In/Out logged on the Form 139? | 2 hours minimum based on In/Out logged on the Form 139 | |
| 52 | CM.2.10 | GSA Link – Is GSA currently using? Who operates it? | GSA Link is not currently being used, If GSA Link would be used this would be a collaboration between GSA and O&M | |
| 52 | CM.2.14 | CMMS/N-CMMS – Which is the Government currently using; Contractor CMMS or GSA N-CMMS? | NCMMS | |
| 52 | CM.2.14 | N-CMMS – If the Government is currently using this, will they be providing the contractor with a computer to access? Can it be accessed remotely? | Yes, an on site computer willl be provided and will not leave the building. A company CPU can be used to access NCMMS with a VPN / CITRIX following OCIO IT Rules | |
| 152-157 | Exhibit JC1 | Building Info. Would the Government provide both Gross Square Footage as well as Net Cleaning Square Footage for each facility? | Net Cleaining Areas: TX0230= 49,302.09 sq feet; TX0220=85,695.49 sq feet; TX0989= 80,925.17 sq feet; TX0006=62,273,29 sq feet; TX0163= 47,468.99 sq feet |
| No Page No. | Current Info. | Although the Government believes it is irrelevant, will they provide the current contractors name and monthly or annual contract amount? | This information is listed in the solicitation under Section A.2 - Current Contract Information |
| CM.40.3 | Is there a cap on the number of service calls for the shared liability limit? | No, The Contractor is responsible for all repairs up to $2,500 dollars, whether its a service call or repair. | |
| Can you provide the historical data for service calls by building, specifically in regards to Routine vs. Emergency? | Information not available at this time | ||
| Was the incumbent contract the same or similar scope of work as the current one? If not, can you provide the differences? | This current solicitation is different from the incumbent contract. No, the contractor is responsible for reading the current PWS and recognizing the differences. | ||
| L.5.1.2 | The solicitation states that “Figure L-1, Management Baseline, indicates the government’s baseline manpower projection”. Where is the manpower projection on the worksheet? Is it included in the example? | Figure L-1, Management Baseline Document is now available | |
| How is window washing currently being done at the Lubbock site? | Window washing is currently being subcontracted out on an annual basis. | ||
| CC.5.2.4 | Is cleaning of dust/dirt in the parking lots required? If so, how often? | CC.5.2.9 Policing Outside Areas Policing: All areas including lawn, grounds, planted areas, sidewalks, hard surfaces, parking areas, garages, docks, platforms, driveways, ramps, lanes, etc., shall be cleared of gum, litter, debris, paper, trash, and other discarded materials CC.15 Cleaning Schedules |
The cleaning schedule is considered the Contractor’s efficient approach to the work, and shall not limit the Contractor to specific levels of staffing, means or methods. Changes necessary for achieving the contract performance work statement requirements shall be the responsibility of the Contractor.
Cleaning schedules and any revisions are to be submitted to the CO or their designee 7 days prior to start date of each year the contract is in effect.
The Contractor’s cleaning schedule shall, as a minimum, include the following frequency:
o Daily cleaning o Periodic cleaning o Weekly cleaning o Monthly cleaning o Other frequencies
| CM.8.5 | Will the government be providing the computer and a seat on Maximo for the CMMS requirement? | Yes | ||
| Are the BAS connected between all (4) sites? And can they be operated remotely? | Yes | |||
| Are Elevators in scope for this contract? | Refer to CM.39.8 of the Contract | |||
| Are Boiler inspections in scope for this contract? | Yes | |||
| Are pressure vessel inspections in scope? | Yes | |||
| Are annual Infrared Thermography scans required? | 1 year infrared testing or the 3 year electrical testing as described in the current GSA R7 CMMS will be perfomed at the COR's discretion. | |||
| Is the three or five year switchgear maintenance required? | Three year | |||
| Is the cost of trash removal to be included? | Please see section C.10.1.2, trash removal is part of the contract. | |||
| Are GSA laptops provided for BAS access? If so are these allowed to be brought home by the mechanics to let them remotely monitor the equipment during afterhours situations? | The BAS Laptops with the enginnerring tools are provided but are not allowed to leave the site except on a case by case exception and must be approved by the COR in advance. | |||
| Can you provide a list of current subcontractors being used? | A list of current employees will not be provided pre-award. Refer to CM.6 and CM.5 | |||
| Can you provide a current seniority list for personnel? | A list of current employees will not be provided under this solicitation, but will be provided at time of award to the successful offeror. | |||
| What is the current staffing requirement for each building? | The current staffing at each building will not be provided as this is a new solicitation. | |||
| Are there any special on-site staffing requirements for the buildings? | Refer to CM.8.1 | |||
| Can you release the current number of FTEs and staff at each location? | A list of current employees will not be provided under this solicitation. | |||
| What is the current incumbent’s price for the contract? | This information is listed in the solicitation under Section A.2 - Current Contract Information | |||
| What are the normal operating hours for each site and what is the expected hours for contractors to be on site at each? | CC.2.1 goes over the cleaning hours requirements, exhibit JC1 annotates each sites normal operating hours | |||
| Is the contract currently fully staffed? | Information not available at this time | |||
| Has the scope of the new contract changed significantly over the existing one? | The current solicitation is different from the current contract. The contractor is responsible for reading the current contract and recognizing the differences. | |||
| Should the hourly billable rates for over and above work be increased in the proposal for each option period or should they be proposed the same rate for all options, and increased annually via a modification with the corresponding labor rate increases? | Yes, your hourly rate should be increased base on your CBA or based on the Service Contract Act. | |||
| Are any employees under a CBA? If so please provide a copy of the Union Agreement? | No, employees are not under a CBA | |||
| What is the make, model, serial number and size of the generators, for each building? | This information is in the bidders library, listed under equipment inventory | |||
| What is the make, model, and serial number for the chillers? What is the tube count? | This information is in the bidders library, listed under equipment inventory Tube count not available. | |||
| What type of building automation system is in the building? | Schnieder | |||
| 5/270 | B.1/L.6 | Pricing of Services / Pricing Proposal Requirements | Section B.1 states that Figure B-3 must be completed and submitted as part of Price Proposal, and the CO will Fill-In Section B.1.1 – B.1.2 at time of Award. This conflicts with Section L.6, which states that Figure B-3, Section B.1.1 and Additional Services must be priced, or offer will be rejected. Please clarify what needs to be completed and included in the price proposal? | Follow the information found in Section L.6. |
| 7/270 | B.1.2/ L.6(b) | Markup Coefficient/ Pricing Proposal Requirements | Section B.1/B.1.2 states that the CO will complete this section, and fill in the Contractors markup coefficient upon award, which conflicts with Section L.6(b) that states the offeror must propose a fixed markup coefficient for base & each option. Please clarify which of these requirements is correct? | Follow the information found in Section L.6(b). |
| 7 | B.1.2 | Markup Coefficient | Please clarify why the “coefficient” does not apply to labor for reimbursable repairs and for subcontracted “additional services”? | This was a GSA decision. Markup coefficient includes all material handling fees, including General and Administrative (G&A) fees, and profit. No additional markup coefficient is allowable under this contract. The markup coefficient rate is fixed and applies to supplies, materials, and equipment only on reimbursable repairs above the $2,500 threshold has been met or when additional services are ordered. The markup coefficient does not apply to labor. |
| 13 | CC.2.1 | Cleaning Hours | Please clarify that the government will be paying overtime for cleaning services performed after the normal 8-hour workday in accordance with Service Contract Act and Collective Bargaining Agreements (CBA’s)? | Custodial overtime should not occur, staffing should be done in a way that overtime does not occur. |
| 20 | CC.5.1.10 | Trash and Wastebaskets | Please provide the location where contractor is to deliver trash? | please see CC.10.1.2 |
| 20 | CC.5.1.11 | Recyclables | Please provide the location where contractor is to deliver recyclables? | please see CC.10.1.2 |
| 21 | CC.5.1.16 | Fine Arts Collection | Please clarify what has the CO used as guidance on the current contract for maintenance of GSA’s Fine Arts Collection area? | (Interior) The Contractor shall work with the CO or their designee and Regional Fine Arts Officer to determine the best way to ensure that regular maintenance such as floor polishing, dusting, and window washing are accomplished in these areas; and to identify and help mitigate site-specific hazards such as pests that may damage the artworks. (Exterior) The Contractor shall work with the CO or their designee and Regional Fine Arts Officer to determine the best way to ensure that regular maintenance such as watering, fertilizing, mowing, weeding, etc. are accomplished and to identify and help mitigate sitespecific hazards such as pests that may damage the artworks. FINE ARTS COLLECTIONS POLICIES AND PROCEDURES |
| 23 | CC.5.3 | Snow and Ice Removal | Please confirm GSA will be approving the paying of over time for cleaning of snow and ice before the normal building operating hours to prevent slip hazards? | The Contractor shall clear snow and ice before the normal building operating hours to prevent slip hazards. Labor and overtime are referenced throughout the contract. |
| 28 | CC.6 | Above Standard Services | Please clarify what is the meaning of the statement “The Contractor shall not divert workforce to accomplish above standard services”? Does the government expect all the contractor to subcontract for “Above Standard Services” since it appears the contractor is not allowed to use the existing workforce? | Please read section C.6 in it's entirety, specificially this section: In the course of performing this contract, the contractor may identify above standard service projects that are within the scope of this contract and improve the overall appearance or functionality of the facility. Upon identification, the contractor shall prepare a proposal to execute the project. The proposal shall be forwarded to the CO and COR for evaluation. The proposal may be used by the CO and the COR as a basis for award, negotiation, planning, or budgeting purposes. The Government reserves the right not to utilize the contractor to execute the project or seek alternate means. The contractor shall not proceed with the prior without explicit approval of the CO. |
| 29 | CC.6.6 | High Cleaning Above 10 Feet | Please identify which locations has or does require high cleaning so that the contractor can look for the necessary equipment in each location and/or subcontractors which have the equipment to perform this requirement? | High cleaning pertains to all location. Surfaces above 10 feet shall be cleaned and free of dirt, dust, and cobwebs. Where glass is present, both sides shall be clean and free of streaks. This does not include the removal of vents, tiles, or fixtures. The contractor will provide necessary equipment. |
| 31 | CC.10.1.1 | Extend of Work | Please clarify exactly what the contractor must be looking for during the “solid waste/trash audit”? | Section C.10.1.0 details the solid waste audit requirements, also Exhibit JC.7 provides additional guidance on the Waste Audit. The Regional Waste Diversion Coordinator can provide appropriate personnel with an example Waste Audit as additional guidance. |
| 31 | CC.10.1.2 | Solid Waste/Trash Removal and Disposal | Please clarify what type of documentation is required as evidence that the solid waste/trash disposal facility has been certified by which state agency or EPA? Also, please provide the historical data and number of waste removal containers to accommodate all trash generated between pick-up dates? The contractor needs this information to develop its proposal costs? | This means that the waste from the building must be going to a certified waste disposal site identified by the EPA or state agency and that is not going to an unauthorized site. A Solid waste audit is to be done per section C.10.1.0 and Exhibit JC.7 that audit will give the contractor the necessary information to properly size containers and a pick up schedule. |
| 33 | CC.10.2.1 | Extent of Work | Please provide historical data on average quantity of “recyclables” that has been removed from existing contract and the average “fee” amount paid for recycling? | As an example the Mahon Courthouse (TX0230) for the size and occupancy of the building generated in FY17, 19.19 tons of landfill and was able to divert 11.8 tons from the landfill. 8.9 tons of the diverted waste came from the recycling of paper and cardboard and 2.9 tons came from plastic, glass, and metal. The "fee" for waste and recycle services depend and vary across all the areas covered under the contract, it is up the contractor to perform market research to identify the best servicer to meet the needs of the contract. |
| 34 | CC.10.2.5 | Recycling Collection Containers | Please provide specifications for collection containers/bins and other equipment which is currently being used for collection of recyclable materials? Also, what is the total quantity for each location and building? | Some bins are found in tenant space and other agencies have a localized area for recycling bins. This depends on the nature of work performed in that tenant agency space. |
| 34 | CC.10.2.5 | Storage Containers | Please provide the specifications of the expected “storage containers”? Also, please provide specifications and quantities for compactors and dumpsters for each location designated “holding areas” at each location? The contractor needs this information to propose properly. | This is determined by the needs of each site and the services available in the geographic location. Specific specifications on this will should be made once a Solid Waste Audit is conducted for each site covered under the contract. Please refer to CC.10.1.2 and Exhibit JC 7 for additional information on the government's expectations. |
| 35 | CC.10.2.7 | Recycling Proceeds | Please clarify what types quantity of “Recycling” materials are currently being sold from each location? | The contractor is required to recycle to the furtherest extent possible. Anything that the city or recycling vendor can't take can also be recycled site such as ink cartridges by contractor means. It really depends on the waste stream generated by each site and what is accepted by the waste/recycling service provider. Examples of materials that are being sold from sites include: glass, metal, paper, cardboard, toner cartridges are just a few types of materials generated at our sites. |
| 36 | CC.11.5 | Reporting Formats | Please clarify the requirement for submission of reports…. the last sentence states the reports are to be printed? | Please see Exhibit JC.6; the preferred method for reporting is electronic; however, if for some reason the report can't be submitted electronically the contractor is required to follow the print to paper instructions. |
| 43 | CC.15 | Cleaning Schedules | Please clarify whether the contractor is allowed to increase or decrease staffing levels as it determines necessary per this provision? | Please see B.5 section. Contractor Requests for Staffing Reduction: Staffing levels proposed and accepted at the time of award shall not be reduced through the life of the contract (unless adjusted by contract modification due to change in scope, such as discussed in B.4). At the end of each contract year, and at the request of the contractor, GSA will consider a request from the contractor for a reduction in staffing, and will be based on contractor performance. |
| 43 | CC.16 | Communication Requirements | Please clarify who must have “Proper Security Clearances” for purposes of starting work……does this include all of the contractors’ subcontractors? | All personnel including subcontractors must have proper security clearances. |
| Please provide a listing of all subcontractors which are already badged by GSA to enter the facilities at each location? | A list of current employees will not be provided pre-award. Refer to CM.6 and CM.5 | |||
| 49 & 77 | CM.1.1(e) & CM.39.1 | Contractor Responsibility for Equipment and Systems | Please clarify the “$200/3 Hour Service Call Threshold” means the total amount of $200 and 3 Hours to be used per year? | CM.1.1 (e). Architectural and structural systems, fixtures, and equipment within the site (to the property line). Limited to $200/3 hour service call threshold. CM.39.1 General |
The Contractor shall maintain, repair, replace, modify, and restore all of the architectural and structural components of the building. The Contractor shall conduct routine inspection and minor maintenance and repair of interior and exterior architectural and structural systems components. Region 7 GSA sets the threshold of these type repairs at $200/3 hours of labor. We are not expecting you to replace the facade of a building, but if a piece has come off, we would expect you to repair it if it is under the service call threshold of $200/3 hours. This is per occurance not per year.
| 50 | CM.1.1(r) | Contractor Responsibility for Equipment and Systems | What is the current version of software/firmware being used on this current contract? Also, when does the current software licenses BAS systems expire at each location? | Refer to section C.M.1.1(r) of the contract |
| 53 | CM.2.19 | Contractor’s Other Than Normal Working/Duty Hours | Please confirm that the government recognizes that it must approve all overtime hours outside the normal working hours because the contractor must pay in accordance with Service Contract Act? | Refer to section CM.23.3 of the performance work statement |
| 54 | CM.2.25 | Existing Deficiency List Report | Please confirm whether all deficiencies received by the incumbent contractor have been completed and/or will be clearly identified in NCMMS prior to the award of this new contract? | Please see section CM.4, CM.4.1, and CM.4.2 of the performance work statement. |
| 71 | CM.35.1(2) | Maintenance Program (General) Notes: (2) 1 Year Infrared Testing | Please confirm the requirement for 1-year infrared test is for base year only? | 1 year infrared testing or the 3 year electrical testing as described in the current GSA R7 CMMS will be perfomed at the COR's discretion. |
75 CM.36.5 Corrosion Monitoring Please clarify why its expected for the contractor to be responsible for the total replacement cost of coupon racks and yet the “shared liability threshold does not apply to this equipment? CM.36.5 Corrosion Monitoring The Contractor shall install coupon racks, or an equivalent electronic monitoring system for corrosion, in condenser water loops, heating hot water loops, and the building main chilled water loop, if not already present, not later than 30 calendar days after submission of the water treatment plan (For the primary condenser water system, the installation of the water treatment monitoring system described elsewhere in this document meets this requirement). The Contractor shall propose the type and manufacturer of the proposed coupon racks to be installed to the CO or their designee for final approval before installation. If coupon racks are present the Contractor may use such existing equipment, but is responsible for bringing it into conformity with all requirements in this document. The minimum quantity of coupons and frequency of inspections shall be described in the water treatment plan. Laboratory analysis of coupons shall be no less frequent than quarterly for major systems (e.g., primary building condenser and chilled water loops, as opposed to specialized systems serving limited areas), and annually for other systems. At a minimum, two coupon racks shall be installed for each loop, and used to monitor mild steel and copper. Coupon racks will be the property of the Government upon installation. The Contractor shall have responsibility for maintaining (and if necessary replacing) the coupon racks for the duration of the Contract. The liability threshold for repairs does not apply to this equipment; the Contractor has full responsibility. Acceptable corrosion rates are established in the most current Public Buildings Service Operations and Maintenance Standards. Molybdenum shall not be used in GSA buildings.
See Section CM.42.3 Water-Based Fire Protection Systems, which references NFPA 25 for information regarding evaluating corrosion of water-based fire protection systems. Contractors during their inspection of water-based fire protection systems shall verify such systems are free from corrosion.
| 75 | CM.36.6 | Monthly Testing | What will be considered acceptable qualifications for qualified independent water treatment specialist? | Refer to EXHIBIT JM.6 / Regardless of the complexity or size of a loop, a qualified water treatment Contractor or personnel should be consulted or employed to help the building maintenance personnel develop a water treatment program specific to the needs of each system. The treatment chemicals themselves should be purchased through a licensed supplier that specializes in commercial and/or industrial water systems. Many water treatment chemicals require licenses for specific uses and are regulated by Federal, state, and Local governments. Maintenance Contractors are responsible for selecting and submitting for approval an appropriate program, and for compliance with laws regarding chemical discharge and usage. |
| 78 | CM.40.1 | General | Please clarify who is responsible for “labor” cost in “reimbursable” repair where specialized skills are necessary? | The contractor is responsible up to the first $2,500. |
| 87 | CM.42.2 | Fire Alarm System Services | Please clarify why the government will not pay overtime in accordance with Service Contract Act for testing/maintenance/repairs that interfere with building operations and must be performed after normal business hours? | See section CM.42.2. |
| 135 | H.15.1.3 | Controls/HVAC Training | The requirement is conflicting. It states, “The contractor will be required to send a minimum of one technician to a one-week controls training class once per year for each year of the contract at the contractor’s expense.” And in the same paragraph it says, “If the individual does not complete the class successfully, the cost of the class will be reimbursed to the Federal Govt.” And states “if the person who received the training leaves the contract within 12 months after completion of the training, then the contractor will be expected to reimburse the Government for the full cost of the course and the travel up to $4000.” And ends with “Failure to send a technician to this training will result in a reduction of contract cost in the amount of $4,000.” | The Contractor is resposible. |
| Please clarify who is actually responsible for the $4000 cost of this training?? | The Contractor is resposible. | |||
| 143 | HM.18.6 | Subcontracts | Please clarify why the coefficient is only applied to parts and materials only for HM.18.6 versus the total amount of actual cost (material/labor) as stated in HC.21.6 “Subcontracts”? | This was and is a GSA decision. |
| 144 | HM.18.8 | Competitive Bids | Please clarify whether the amount of $1500 listed in last sentence should actually be $2500? | The difference between the two prices is if the work is sub-contracted out or not. |
| 270 | L.6 | Pricing Proposal Requirements | Please confirm the Price Proposal submission should include ONLY; completed Section B.1.0 Standard Services and a completed Figure B-3? | This is confirmed, the Price Proposal submission should include ONLY; completed Section B.1.0 Standard Services and a completed Figure B-3. |
| 273 | M.4.2 | Efficient Competition | Please clarify what pricing standard is used by the Contracting Officer to determine whether a contractor’s proposal is competitive and will be reviewed prior to other technical proposals received? This appears to mean that “Price” is significantly more important than the “Technical Proposal”….is this award really based on LPTA concept? | Reference M.2 - Basis for Award - Award will be made to a responsible offeror whose proposal is determined to provide the best value to the Government. Trade-off analysis of price or technical factors will be used in the award determination. |
| 5 | B.1.0 | B.1.0 Standard Services has Grounds Maintenance included with the custodial maintenance cost but in Figure B-3 it is separate. Please clarify if grounds maintenance should be a separate monthly cost or if it should be included with custodial services. | Yes, the grounds should be a separate monthly cost so that we can see the price breakdown. | |
| 29 | CC.7 | 1st | Custodial service calls will be 25 hours per month. Is this an aggregate for all the buildings or for each building? | All buildings covered under the contract. |
| 33 | CC.10.2.1 | 4th | a. Is the contractor responsible for removing recyclables from the premises? | Please read section CC.10.1.2, the contractor is responsible for solid waste/trash removal services. |
| b. If so, what is the quantity/size of recyclable storage containers for each building and the current frequency of pick-up? | The current frequency will/may be adjusted once an official Solid Waste Audit is performed for all sites under the contract. Please refer to CC.10.1.2 and Exhibit JC.7 | |||
| 38 | CC.12.6 CC.12.7 | 3rd bullet | Frequency of inspections shall depend on the specific pest control needs of each premise. Further, pesticide application shall be according to need and not by schedule. Since inspections and applications are based on need, the requirement is not definitive enough for Offerors to reasonably determine a price for this service. Considering the quantity and size of facilities this could be a significant unknown cost. Will GSA provide an average annual cost for pest control services to preclude speculative pricing by Offerors? | CC.12.1 requires for an Initial Pest Assessment be done for all sites covered under this contract within 15 days of the contract start. An Integrated Pest Management Plan and Pest Control Plan are also required submittals by the contractor. Please read section CC.12 in its entirety to gain a better understanding of GSA's Integrated Pest Management Plan, pesticide use at our sites is a last resort effort. |
| Last | ||||
| 60 | CM.8.1.(2) | a. The onsite supervisor’s location is to be at the “work site.” Does this mean one onsite supervisor can aggregately cover all locations or must there be one onsite supervisor at each of the five locations? | One on site super to cover all locations. GSA is expecting to have one on site super and one on site project manager. | |
| b. Contractor shall designate one onsite supervisor for each shift. This requirement falls under the Maintenance portion of the PWS so is this applicable to custodial shifts as well? | GSA is expecting to have one on site super and one on site project manager. The custodial staff shall be managed by the on site super or on site project manager, it is up to the contractor to hire any additional managment or not. | |||
| 71 | CM.35.1 | 1st | Will the Government provide the anniversary dates (year) of completion for the multi-year PMs? | Yes |
| 80 | CM.40.4 | For Miscellaneous Work, contractor shall provide 20 hours and up to $50 for parts and supplies per month. Are these amounts an aggregate for all locations or per each location? | An aggregate for all locations |
| 82 | CM.41.4 | a. Is GSA or the Contractor responsible for the cost of AQMD permits? | GSA |
| b. If contractor is responsible, will the Government provide an annual estimated cost? | N/A | ||
| 89 | CM.42.11 | Are load banks required for annual generator full load tests? | Only required if the Generator can not be loaded |
141 HM.16 Is the Government providing any type of Hi-Lift or Man-lift for contractor use and, if so, at which location(s)? GSA will not be providing any Hi-Lifts or Man-lifts
| 151 | I.2 | According to GSAR 552.239-71(c), an IT Security Plan is due 30 calendar days after contract award. However, GSAR 552.239-70 requires offers in response to this solicitation to address the approach for completing this security plan. Addressing the approach to completing the plan is not included in Sections L or M. | An IT Security Plan will not be required to address during the soliciaiton process. The successful offeror will complete the IT Security Plan in accordance with GSAM 552.239-71(c) | |
| a. Would GSA consider waiving this requirement for the proposal and instead simply have the successful Offeror complete the plan IAW 552.239-71 during transition? | An IT Security Plan will not be required to address during the soliciaiton process. The successful offeror will complete the plan in accordance with GSAM 552.239-71(c) | |||
| b. If this is to be a requirement for the proposal, will GSA then clarify what is expected and where? | An IT Security Plan will not be required to address during the soliciaiton process. The successful offeror will complete the plan in accordance with GSAM 552.239-71(c) | |||
| 265 | L.4.2.3 | 2nd | Per Part One, the electronic copy of the Technical Proposal is to be submitted as a .pdf file. However, per L.4.2.2.5, the electronic copy of the Technical Proposal is to be .pdf and .doc files. Does the Government want a .doc version of the Technical Proposal submitted electronically on the CD? | Please refer to section L.4.2.3 Submission and submit pdf files. |
| 265 | L.4.2.3 | 4th | Proposal submission requires 5 Original Paper Copies for the Miscellaneous Documents volume. By original, must all 5 copies of the SF 33 and any SF 30s include an original signature? | Yes, all copies must include an original signature. |
| 266 | L.5.1 | Would a cover page, table of contents, and list of exhibits for the Management Plan Proposal be excluded from the 10-page limit for the Management Plan Narrative or is such front matter not desired? | L.5.1.1 Management Plan Narrative: There is a 10 page limitation for the Management Plan Narrative. | |
| 267 | L.5.1.2 | The Figure L-1 provided in the solicitation does not indicate the Government’s baseline manpower projection as stated it is for this contract. If an Offeror elects to deviate from this baseline (not provided), then the Offeror is required to submit the 2-page Worksheet Narrative (as also stated in M.4.3.1). Will the Government provide their baseline manpower projection or is the Worksheet Narrative then not needed since there is nothing to deviate from? | L-1 Management Baseline Document is provided and you are required to write a narative if you deviate from the man power. | |
| 267 | L.5.1.2.2.2 | Instructions state to “Ensure the L-1 in solicitation is color coded red.” The L-1 provided with the solicitation has no red color boxes. Will the Government provide a revised L-1 with red color boxes or may Offerors simply complete the boxes shaded in blue for columns A, B, C, and J? | A Figure L-1 is available now. You will need to follow the instructions on the L-1 Management Worksheet. | |
| 268 | L.5.1.2.2.6 | Offerors are to “Provide the lines of authority and responsibilities to act and to commit for timely problem identification and quick mitigation.” This instruction requires narrative response yet the instructions in this section (L.5.1.2.2) pertain to the L-1 which is a spreadsheet. This instruction is not addressed as a requirement in the Management Plan Narrative (L.5.1.1). Is this an errant instruction or will the Government otherwise clarify how Offeror’s should respond to it? | A Figure L-1 is available now. You will need to follow the instructions on the L-1 Management Worksheet. | |
| 270 | L.6 | 1st | Instructions state the Offeror shall insert their pricing under Section B of the solicitation. This appears to conflict with RFP Section B.1 which states the Contracting Officer will fill-in Section B at time of award. Will the Government clarify if Offerors are to complete and submit Section B.1.0 through B.1.2 with the proposal in addition to the Figure B-3? | Offerors are to complete Section B.1.0 through B.1.2 along with Figure B-3. |
| Figure L-1 | Figure L-1 includes a section for Non-Union Positions. All positions on this contract are non-union. Since the L-1 does not allow for additional rows to be inserted and Section L.4.1.3 prohibits Offerors from modifying any documents associated with the solicitation, should Offerors use a second L-1 if there are not enough non-union rows to fit all proposed non-union positions on a single L-1? | Offerors shall utilize another L-1 if needed | ||
| Midland TX Wage Determination | According to the Midland Wage Determination, the HVAC Mechanic (23410) actually has a lower minimum wage ($18.51) than a General Maintenance Worker (23370) minimum wage ($18.76). Its highly unusual that an HVAC Mechanic wage is lower than a GMW. Will the Government confirm this is the most current wage determination? | Confirmed. This is the most current wage determination. | ||
| Figure B-3 | The spreadsheet is linking to another spreadsheet from the government. Please provide a new spreadsheet with no outside links to other spreadsheets. | The Figure B-3 spreadsheet posted to FBO is not linked to any other spreadsheet with outside links. | ||
| Figure B-3 | The evaluation Price tab is not calculating in the prices from the base period through the option periods. Will the Government provide an updated Figure B-3 with the calculations included? | New B-3 form will be provided | ||
| Figure B-3 | In each sheet the OT rate is calculating the regular rate by 1.5. While the direct pay rate does get multiplied by 1.5 a fully burdened overtime rate generally is much less than the fully burdened regular hourly rate. Are offerors allowed to enter in the appropriate overtime rate rather than accepting the regular hourly rate being multiplied by 1.5? | Please see section CM.17. Building Management Support Services | ||
| Site Visit | At the J.M. Jones Federal Building in Amarillo we noticed outside drains covered by grates around the building. | |||
| a. How often are these drains required to be cleaned out? | As often as necessary to keep them clean | |||
| b. What is the square footage of the area to be cleaned out underneath the grates? | Information not available |
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