47PG0117R0020_2017.8.29_Cape_Girardeau_O&M_Solicitation.pdf

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SPECIFICATION AND BID FORMS

OPERATIONS AND MECHANICAL MAINTENANCE SERVICES

Rush Hudson Limbaugh Sr. U.S. Courthouse (MO0147ZZ) 555 Independence Street Cape Girardeau, MO 63703

Solicitation Number: 47PG0117R0020 Solicitation Issue Date: August 29, 2017 Offer Receipt And Time: September 29, 2017 at 2:00 P.M. CST Period Of Performance: January 1, 2018 through December 31, 2018 plus 4 one-year option periods

TOTAL SET-ASIDE FOR WOMAN OWNED SMALL BUSINESS

Brief Description and Location of Work: The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment; and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all work and services specified for the operation, maintenance and repair of the building(s), equipment and related services specified in this contract for the Rush Hudson Limbaugh Sr. U.S. Courthouse and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, this facility’s interior and exterior extending to the legal property line. Elevator Maintenance Services are excluded from the scope of work. Subcontracting for qualified Fire Alarm maintenance and Remote Monitoring services, and 3rd party pressure vessel inspections, are required of the Operations & Maintenance (O&M) contractor.

47PG0117R0020

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NOTICE CONCERNING SOLICITATION

NAICS CODE: 561210, Facilities Support Services SBA SIZE STANDARD: $38.5 million

TOTAL SET-ASIDE FOR WOMAN OWNED SMALL BUSINESS

GENERAL SERVICES ADMINISTRATION’S MISSION

“The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people.”

PERFORMANCE BASED SPECIFICATION

This is a performance-based solicitation. The Government’s requirements are expressed in the form of the minimum quality standard to be met. The Contractor is to determine the optimal work schedule, resource allocations and performance methods. Therefore, it is strongly advised that you review the complete solicitation so that you are aware of all the terms and conditions.

SHALL vs. MUST Throughout this solicitation, the terms “shall” and “must” are used. “Shall” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” and “must” have the same meaning.

SITE VISIT

Tours will be given on September 6, 2017 at 10:00 A.M. CST and September 8, 2017 at 10:00 A.M. CST at the Rush Hudson Limbaugh Sr. U.S. Courthouse, 555 Independence Street, Cape Girardeau, MO 63703. The Offerors shall determine any conditions that affect the work and make a thorough site investigation before submitting an offer. Submittal of an offer shall be evidence the offeror has complied with all of the foregoing. No allowances will be made for failure to avail oneself of such information. See Section L.

ACQUISITION BUDGET

The annual budgeted amount for this acquisition has been established at $390,500 - $435,000/yr.

Interested vendors: The budgeted amount provided is for your informational purposes only. Offerors are not precluded from submitting a price that is higher than the budgeted range provided by the government. Offerors are to submit a price that is commensurate with the requirements of the contract, which can be higher or lower than the budget range provided by the government.

The budget range is being provided in an effort to assist you in formulating solutions that meet our requirements and our budget only.

*The budgeted amount includes only what is described in the solicitation as “monthly services,” which will be included in your proposed monthly price. All “additional service CLINs” are not included in the government-developed budget range.

NOTICE: Proposals are due at the General Services Administration, Two Pershing Square, Attn: Sara Strickland, 2300 Main Street, Kansas City, Missouri 64108 not later than September 29, 2017 at 2:00 PM (Central Standard Time). Be aware that it is your responsibility to ensure your proposal is received in GSA on time. All bidders may be subject to waiting when entering Two Pershing Square, 2300 Main Street, Kansas City, Missouri 64108. If you hand carry your proposal package, Security at the front desk will NOT hand carry your package to the GSA’s Office. All bids, modifications and withdrawals are subject to FAR 52.214-7 and 52.215- 10.

SECTION A – SOLICITATION/CONTRACT FORM

A.1. Standard Form

TABLE OF CONTENTS

Contents/Title Page

Notice Concerning Solicitation i

PART I – THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM

A.1. STANDARD FORM 01

TABLE OF CONTENTS 02

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. DESCRIPTION OF SERVICES 06

B.2. NOTES TO BIDDERS/OFFERORS 06

B.3. BID SHEETS 08

B.4. COST CLASSIFICATION 15

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (Sections C.1. – C.8.)

C.1. SCOPE OF WORK 17

C.2. DEFINITIONS AND GLOSSARY 20

C.3. REFERENCES 28

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST 30

C.5. TRANSITION PHASE STARTUP 31

C.6. PHASE-OUT TRANSITION PERIOD 32

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT 32

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS 32

CHAPTER 2. FACILITY OPERATIONS (Sections C.9. – C.30.)

C.9. BUILDING OPERATING PLAN 39

C.10. EQUIPMENT INVENTORY 41

C.11. MONTHLY PROGRESS REPORTS 42

C.12. PERFORMANCE REVIEW MEETINGS 43

C.13. EQUIPMENT CONDITION ASSESSMENT 43

C.14. OCCUPANT FEEDBACK PROGRAM 43

C.15. REFERENCE LIBRARY 43

C.16. REVIEW OF DESIGN DOCUMENTS 44

C.17. BUILDING MANAGEMENT SUPPORT SERVICES 44

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS 44

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS 44

C.20. LABELING OF ELECTRICAL CIRCUITS 45

C.21. OPERATIONAL REQUIREMENTS 45

C.22. RESERVED 48

C.23. SERVICE REQUESTS 49

C.24. TOURS 51

C.25. DEMAND RESPONSE AND LOAD CURTAILMENT PROGRAMS 52

C.26. ALARM RESPONSE BAS 52

C.27. PROTECTION AND DAMAGE 53

C.28. KEY CONTROL 53

C.29. DISRUPTIVE OR HAZARDOUS TOOLS 54

C.30. DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING 54

CHAPTER 3. DIRECT MAINTENANCE (Sections C.31. – C.37.)

C.31. PLUMBING AND RESTROOMS 54

C.32. MAINTENANCE PROGRAM 55

C.33. WATER TREATMENT 66

C.34. OIL ANALYSIS AND OIL CHANGES 68

C.35. LAMPS AND BALLASTS 69

C.36. REPAIRS 69

C.37. ARCHITECTURAL, STRUCTURAL, AND SPECIAL SYSTEMS MAINTENANCE 71

CHAPTER 4. LIFE SAFETY, HEALTHY, AND ENVIRONMENTAL (Sections C.38. – C.43.)

C.38. SAFETY, HEALTH AND ENVIRONMENTAL MANAGEMENT 73

C.39. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS 85

C.40. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS 92

C.41. GREEN PURCHASING PRACTICES 93

C.42. SUBMITTALS CHART - REFERENCING EXHIBIT J.2 94

C.43. FEDERAL REQUIREMENTS 95

SECTION D – PACKING AND MARKING

D.1. PAYMENT OF POSTAGE AND FEES 96

D.2. MARKING 96

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.246-4, INSPECTION SERVICES 97

E.2. CONTRACTOR RESPONSIBILITY 97

E.3. QUALITY REQUIREMENTS/QUALITY CONTROL PLAN 97

E.4. PROTECTION AND DAMAGE 97

E.5. GSA QUALITY ASSURANCE 98

E.6. GSA QUALITY ASSURANCE PLAN 98

SECTION F – DELIVERIES OR PERFORMANCE

F.1. PLACE OF PERFORMANCE 101

F.2. TERM OF CONTRACT 101

F.3. OPTION TO EXTEND THE TERM OF CONTRACT 101

F.4. REPORTING REQUIREMENTS 101

F.5. FAILURE TO PROVIDE REQUIRED DOCUMENTATION 101

SECTION G – CONTRACT ADMINISTATION DATA

G.1. ROLE OF GOVERNMENT PERSONNEL IN CONTRACT ADMINISTRATION 102

G.2. SYSTEM FOR AWARD MANAGEMENT (SAM) 102

G.3. PAYMENT 102

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY 107

H.2. RECORDING PRESENCE 107

H.3. GOVERNMENT FORMS 108

H.4. OTHER CONTRACTORS 108

H.5. ORDINANCES, TAXES, PERMITS, AND LICENSES 108

H.6. DISCREPANCY IN THE SPECIFICATIONS 108

H.7. AFFIRMATIVE PROCUREMENT PROGRAM (APP) 108

H.8. ASBESTOS AWARENESS TRAINING 109

H.9. UNIFORMS 109

H.10. PERSONNEL QUALIFICATIONS 109

H.11. GOVERNMENT-FURNISHED MATERIALS 115

H.12. CONTRACTOR-FURNISHED MATERIALS 116

H.13. RESERVED 116

H.14. RESERVED 116

H.15. STRIKE CONTINGENCY PLAN (SCP) 116

H.16. OCCUPANCY EMERGENCY PLAN (OEP) 117

H.17. CONTRACTOR PANDEMIC PLAN 117

H.18. GREEN PRODUCTS AND SERVICES 117

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES & WAGE DETERMINATION

I.1. FULL TEXT CLAUSES 121

I.2. CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 132

I.3. PERFORMANCE BASED CONTRACTING 133

I.4. FAR 52.222-42, STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES 134

I.5. WAGE DETERMINATION 134

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS - DOCUMENTS, EXHIBITS, AND OTHER

ATTACHMENTS

EXHIBIT J.1. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 144

EXHIBIT J.2. CONTRACT DELIVERABLES REFERENCE 157

EXHIBIT J.3. BUILDING INFORMATION SHEET 162

EXHIBIT J.4. MAINTAINED EQUIPMENT INVENTORY 163

EXHIBIT J.5. KNOWN BUILDING ENVIRONMENTAL ISSUES 168

EXHIBIT J.6. FACILITY MODIFICATIONS 170

EXHIBIT J.7. REFRIGERANTS AND REFRIGERANT APPLIANCES 172

EXHIBIT J.8. GOVERNMENT-OWNED EQUIPMENT FORM 177

EXHIBIT J.9. GREEN PRODUCTS INITIAL REPORT 178

EXHIBIT J.10. GREEN PRODUCTS FINAL REPORT 179

EXHIBIT J.11. UNIVERSAL WASTE DISPOSAL REPORT 180

EXHIBIT J.12. BUILDING AUTOMATION SYSTEM (BAS) 181

EXHIBIT J.13. MONTHLY REPORT REQUIREMENTS TEMPLATE 190

EXHIBIT J.14. BUILDING OPERATING PLAN TEMPLATE 194

EXHIBIT J.15. WATER TREATMENT REFERENCE 198

EXHIBIT J.16. NATIONAL COMPUTERIZED MAINTENANCE MANAGEMENT

SYSTEM (NCMMS) 218

EXHIBIT J.17. SUSTAINABILITY AND ASHRAE 62 TESTING REQUIREMENTS 219

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

K.1. AUTHORIZED NEGOTIATORS 225

K.2. FAR 52.214-16, MINIMUM BID ACCEPTANCE PERIOD 225

K.3. FAR 52.209-5, CERTIFICATION REGARDING RESPONSIBILITY MATTERS 225

K.4. FAR 52.209-7, INFORMATION REGARDING RESPONSIBILITY MATTERS 226

K.5. FAR 52.222-22, PREVIOUS CONTRACTS AND COMPLIANCE REPORTS 227

K.6. FAR 52.222-25, AFFIRMATIVE ACTION COMPLIANCE 227

K.7. FAR 52.219-1, SMALL BUSINESS PROGRAM REPRESENTATIONS 227

K.8. FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS 228

K.9. FAR 52.209-11, REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER

ANY LAW 230

K.10. CERTIFICATION OF REQUIRED INSURANCE 231

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1. FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS 232

L.2. SUBMISSION OF PROPOSALS 234

L.3. FAR 52.237-1, SITE VISIT 235

L.4. INSPECTION OF THE FACILITY (SITE VISIT) 235

L.5. FAR 52.216-1 TYPE OF CONTRACT 235

L.6. FAR 52.233-2 SERVICE OF PROTEST 235

L.7. NOTICE TO JOINT VENTURES/TEAMING ARRANGEMENTS 235

SECTION M – EVALUATION FACTORS FOR AWARD

M.1. FAR 52.212-2, EVALUATION—COMMERCIAL ITEMS 236

M.2. TECHNICAL PROPOSALS 236

M.3. PRICE EVALUATION 240

M.4. FAR 52.217-5, EVALUATION OF OPTIONS 241

M.5. WRITTEN NOTICE OF AWARD 241

M.6. IN THE EVENT OF EMERGENCY 241

M.7. SPECIAL STANDARD(S) OF RESPONSIBILITY 241

M.8. WORK EXPERIENCE 242

M.9. PAST PERFORMANCE SURVEY 243

M.10. SITE INSPECTION VERIFICATION FORM 245

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES, ORDERING AND PRICES/COSTS

B.1. Description of Services

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), of all services described herein. The Contractor will be required to provide mechanical operation and maintenance and related services, architectural and structural maintenance, hazardous material inventory, lamping, service calls including miscellaneous labor, etc., in accordance with the requirements of this solicitation for the Rush Hudson Limbaugh Sr. U.S. Courthouse, 555 Independence Street, Cape Girardeau, MO 63703 of the Saint Louis East Service Center.

B.2. Notes To Bidders/Offerors:

A. Do not include any allowance for any contingency to cover increased costs for which adjustments are provided for under the price adjustment provisions.

B. Do not include any allowance for additional Government approved overtime or repair services in the monthly price for basic services for Operations and Maintenance.

C. Refer to the Bid Sheet, Section B.3, to ensure you understand how each item will be computed and paid, regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

D. Offerors are requested to quote per month prices for providing miscellaneous work and repair services, regardless of any commitments on the part of the Offeror to pay varying salary rates to its employees.

E. Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic services and the hourly rates for reimbursable operation and maintenance, repairs and miscellaneous labor services. A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

F. Offerors are cautioned that some building equipment systems may be under warranty. In the case of new buildings or renovated spaces, building equipment systems generally carry a one-year warranty period following acceptance. These warranties may or may not include maintenance. The Offeror is responsible for complying with all requirements of the warranties. The Contracting Officer’s Representative (COR) can provide this information to the Contractor.

G. Failure to quote a price on all line items for the Base Period and all Option Periods will render the bid as non-responsive.

H. The period of performance for this contract will be a firm Base Period of 1 year with Four (1-year) options. The General Services Administration, through the Contracting Officer, has the unilateral right to exercise a six-month extension. The price for the six-month extension will be evaluated as part of the overall bid. The contract shall not exceed 5 years and six months, inclusive of all options and extensions.

I. The Contractor must stand behind their proposal through the base contract period and option period(s) to avoid rejection of their bid. The Government will arrange for an inspection prior to the issuance of the Contractor’s final payment. Any deficiencies or work not satisfactorily completed will be computed and a fair and reasonable amount will be deducted from the final payment.

J. The Offeror should visit the job site to verify the quantities and types of all systems to be maintained. The Offeror will be responsible for the entire systems reliability and maintenance requirements. It will be the responsibility of the Offeror to determine the quantity of service involved, to compare the specifications with the work to be done, to be informed as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the Offeror from the obligation of furnishing any material or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government (although this does not overrule H above).

K. The maximum order value (total for the base and all option periods through December 31, 2022 of any contract award as a result of this solicitation) is approximately $2.1 million. If the Government’s requirements set forth in the contract do not result in contract award value or task orders in the amounts described throughout the contract as estimated or maximum dollar values, the event shall not constitute the basis for any claim or price adjustment under any resulting contract.

L. The Contractor should note they will be responsible for the first $2,500.00 of any repair or replacement, per item, per instance, per location at the building.

M. The Contractor should note they will be expected to supply a full time BAS Niagara Programmer and HVAC technician (someone who has the documented certifications and experience to perform both duties) at this location, and that the Government expects to pay for this requirement as part of the monthly price. The cost of this person should be identified in the breakdown in Section B.4 line D.1.

B.3. Bid Sheets

LINE ITEM FOR BID/OFFER: Rush Hudson Limbaugh Sr. U.S. Courthouse, 555 Independence Street, Cape Girardeau, MO 63703 (MO0147ZZ)

CLIN UNIT ITEM DESCRIPTION PRICE/UNIT

0001 Base Period (12 Months) price for O&M Services for the period - 01/01/2018 – 12/31/2018.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls, quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLINs 0007, 0008 and 0009.)

Per Month $________________

0002 O&M After Hours - Base Period (01/01/2018 – 12/31/2018) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

Per Person Per Hour $________________

0003 Base Period (01/01/2018 – 12/31/2018) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer.

Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 0001, the Contractor is not permitted to charge the government for that portion of the labor.

0004 Base Period (01/01/2018 – 12/31/2018) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer. Other Than Normal Duty Hours; 6 PM to 6 AM, M-F, plus Weekends & Holidays.

0005 Base Period (01/01/2018 – 12/31/2018) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

NET, +, - % ________________

0006 Base Period (01/01/2018 – 12/31/2018) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc.); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or under the micro purchase threshold.

0007 Base Period price for O&M Services for the period 01/01/2018 - 12/31/2018, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

Exhibit J.4. Attachment J.4.4.A. Per Month $________________

0008 Base Period price for O&M Services for the period 01/01/2018 - 12/31/2018, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

Exhibit J.4. Attachment J.4.4.B. Per Month $________________

0009 Base Period price for O&M Services for the period 01/01/2018 - 12/31/2018, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

Exhibit J.4. Attachment J.4.4.C. Per Month $________________

0010 Base Period 01/01/2018 – 12/31/2018 FIXED price for O&M Services for the subcontracting of ASHRAE 62.1 testing services per C.1.4.F. and Exhibit J.17. Includes management, escort services, miscellaneous labor, and all administrative costs required to complete the requirements. Any and all repairs needed as a result of the ASHRAE 62.1 testing shall be covered as a part of CLIN 0001 Basic Services portion of this contract.

Line Item Price $__________

BID/OFFER FOR STANDARD SERVICES – OPTION YEAR I 01/01/2019 – 12/31/2019

1001 Option 1 Period (12 Months) price for O&M Services for the period - 01/01/2019 – 12/31/2019.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls, quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLINs 1007, 1008 and 1009.)

1002 O&M After Hours – Option 1 Period (01/01/2019 – 12/31/2019) price per person, per hour for providing O&M services after normal duty hours. Used primarily for Reimbursable Work Authorization (RWA) work.

1003 Option 1 Period (01/01/2019 – 12/31/2019) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer.

Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 1001, the Contractor is not permitted to charge the government for that

1004 Option 1 Period (01/01/2019 – 12/31/2019) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting

1005 Option 1 Period (01/01/2019 – 12/31/2019) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or

1006 Option 1 Period (01/01/2019 – 12/31/2019) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc.); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the

1007 Option 1 Period price for O&M Services for the period 01/01/2019 – 12/31/2019, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

1008 Option 1 Period price for O&M Services for the period 01/01/2019 – 12/31/2019, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

1009 Option 1 Period price for O&M Services for the period 01/01/2019 – 12/31/2019, Agency Equipment only by agency

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

1010 Option Period 1 01/01/2019 – 12/31/2019 FIXED price for O&M Services for the subcontracting of ASHRAE 62.1 testing services per C.1.4.F. and Exhibit J.17. Includes management, escort services, miscellaneous labor, and all administrative costs required to complete the requirements. Any and all repairs needed as a result of the ASHRAE 62.1 testing shall be covered as a part of CLIN 1001 Basic Services portion of this contract.

BID/OFFER FOR STANDARD SERVICES – OPTION YEAR II 01/01/20 – 12/31/2020

2001 Option 2 Period (12 Months) price for O&M Services for the period - 01/01/2020 – 12/31/2020.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls, quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLINs 2007, 2008 and 2009.)

2002 O&M After Hours – Option 2 Period (01/01/2020 – 12/31/2020) price per person, per hour for providing O&M services

2003 Option 2 Period (01/01/2020 – 12/31/2020) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer.

Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 2001, the Contractor is not permitted to charge the government for that

2004 Option 2 Period (01/01/2020 – 12/31/2020) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting

2005 Option 2 Period (01/01/2020 – 12/31/2020) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or

2006 Option 2 Period (01/01/2020 – 12/31/2020) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc.); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the

2007 Option 2 Period price for O&M Services for the period 01/01/2020 – 12/31/2020, Agency Equipment only by agency Exhibit.

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

2008 Option 2 Period price for O&M Services for the period 01/01/2020 – 12/31/2020, Agency Equipment only by agency

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

2009 Option 2 Period price for O&M Services for the period 01/01/2020 – 12/31/2020, Agency Equipment only by agency

Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled

2010 Option Period 2 01/01/2020 – 12/31/2020 FIXED price for O&M Services for the subcontracting of ASHRAE 62.1 testing services per C.1.4.F. and Exhibit J.17. Includes management, escort services, miscellaneous labor, and all administrative costs required to complete the requirements. Any and all repairs needed as a result of the ASHRAE 62.1 testing shall be covered as a part of CLIN 2001 Basic Services portion of this contract.

2011 Option Period 2 price for roof anchor 10 year recertification through qualified personnel. To be accomplished no later than 7/12/2020.

Line Item Price (one time only) $__________

BID/OFFER FOR STANDARD SERVICES – OPTION YEAR III 01/01/2021 – 12/31/2021

3001 Option 3 Period (12 Months) price for O&M Services for the period - 01/01/2021 – 12/31/2021.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls, quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLINs 3007, 3008 and 3009.)

3002 O&M After Hours – Option 3 Period (01/01/2021 – 12/31/2021) price per person, per hour for providing O&M services

3003 Option 3 Period (01/01/2021 – 12/31/2021) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer.

Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 3001, the Contractor is not permitted to charge the government for that

3004 Option 3 Period (01/01/2021 – 12/31/2021) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting

3005 Option 3 Period (01/01/2021 – 12/31/2021) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or

3006 Option 3 Period (01/01/2021 – 12/31/2021) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc.); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the

3007 Option 3 Period price for O&M Services for the period 01/01/2021 – 12/31/2021, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are handled through the COR with the specific Agency.

3008 Option 3 Period price for O&M Services for the period 01/01/2021 – 12/31/2021, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are

3009 Option 3 Period price for O&M Services for the period 01/01/2021 – 12/31/2021, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are

3010 Option Period 3 01/01/2021 – 12/31/2021 FIXED price for O&M Services for the subcontracting of ASHRAE 62.1 testing services per C.1.4.F. and Exhibit J.17. Includes management, escort services, miscellaneous labor, and all administrative costs required to complete the requirements. Any and all repairs needed as a result of the ASHRAE 62.1 testing shall be covered as a part of CLIN 3001 Basic Services portion of this contract.

BID/OFFER FOR STANDARD SERVICES – OPTION YEAR IV 01/01/2022 – 12/31/2022

4001 Option 4 Period (12 Months) price for O&M Services for the period - 01/01/2022 – 12/31/2022.

Includes maintenance management, operation, direct maintenance, indirect maintenance, Service Calls, quality control, safety, health, environmental, miscellaneous labor, all administrative costs, and Repair Services as described in C.36. (All Agency Equipment & Maintenance Repair Services are excluded, see CLIN 4007.)

4002 O&M After Hours – Option 4 Period (01/01/2022 – 12/31/2022) price per person, per hour for providing O&M services

4003 Option 4 Period (01/01/2022 – 12/31/2022) price for Repair and Miscellaneous Labor Services; Normal Duty Hours.

(Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting Officer.

Normal Duty Hours; 6 AM to 6 PM, M-F, excluding weekends and Holidays. If the Contractor is able to perform the additional services using labor that is already provided for under CLIN 4001, the Contractor is not permitted to charge the government for that

4004 Option 4 Period (01/01/2022 – 12/31/2022) price for Repair and Miscellaneous Labor Services; Other Than Normal Duty Hours. (Applies to Contractor’s workforce only.) For additional services and reimbursable repairs authorized by a Contracting

4005 Option 4 Period (01/01/2022 – 12/31/2022) price for Parts/Materials Handling Fee For extra services and repairs. Quote a NET, Plus, or Minus percentage factor to apply to actual invoice cost to allow for materials handling. Contractor is required to solicit offers from more than one vendor unless the requirement is justified per FAR 6.302 or

4006 Option 4 Period (01/01/2022 – 12/31/2022) price for Subcontractor Management Fee For extra services and repairs. Quote a NET, PLUS, or Minus percentage factor to apply to actual invoice cost to allow for subcontractor management. This fee includes labor for escorting Subcontractors, clean up,(etc.); therefore, the Contractor is not allowed to charge labor in addition to this fee. Contractor is required to solicit offers from more than one vendor unless the

4007 Option 4 Period price for O&M Services for the period 01/01/2022 – 12/31/2022, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are

4008 Option 4 Period price for O&M Services for the period 01/01/2022 – 12/31/2022, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are

4009 Option 4 Period price for O&M Services for the period 01/01/2022 – 12/31/2022, Agency Equipment only by agency Exhibit. Includes maintenance management, operation, direct maintenance, indirect maintenance, and Service Calls, quality control, safety, health, environmental, miscellaneous labor, and all administrative costs. Any and all repairs needed for this equipment are

4010 Option Period 4 01/01/2022 – 12/31/2022 FIXED price for O&M Services for the subcontracting of ASHRAE 62.1 testing services per C.1.4.F. and Exhibit J.17. Includes management, escort services, miscellaneous labor, and all administrative costs required to complete the requirements. Any and all repairs needed as a result of the ASHRAE 62.1 testing shall be covered as a part of CLIN 4001 Basic Services portion of this contract.

B.4. Cost Classification Rush Hudson Limbaugh Sr. U.S. Courthouse Bidders are required to classify the cost per month of their bid for Operations, Maintenance, and Repairs as indicated below and defined in this contract’s specifications. This is not to be considered as an alternative bid! The following costs are required for the Government evaluation purposes only. The aggregate total of such costs must be the same as the respective dollar amounts in CLINs 0001 and 0002 and the corresponding CLINs for the Option Period(s).

Contract Period Base Period Option 1 Option 2 Option 3 Option 4 12 months 12 months 12 months 12 months 12 months Cost/month Cost/month Cost/month Cost/month Cost/month

I. From CLIN 0001, 1001, 2001, 3001, and 4001. Operations & Maintenance (O&M) Services

A. O&M In-House _________ __________ __________ __________ _________

B. Administrative Costs

1. Management _________ _________ __________ __________ _________

2. Clerical/Admin Support _________ _________ __________ __________ _________

3. Overhead _________ _________ __________ __________ _________

C. O&M Subcontracts (list type; Ex: Water Treatment; Switchgear maintenance, Load Bank Rental, Fire Alarm maintenance, Pressure Vessel 3rd party inspection, etc. (add more lines if needed))

1. ________________ _________ __________ __________ __________ _________

2. ________________ _________ __________ __________ __________ _________

3. ________________ _________ __________ __________ __________ _________

4. ________________ _________ __________ __________ __________ _________

5. ________________ _________ __________ __________ __________ _________

D. BAS

1. Dedicated personnel _________ __________ __________ __________ _________

2. BAS related O&M _________ __________ __________ __________ _________

3. Specific Training _________ __________ __________ __________ _________

E. CMMS

1. Dedicated personnel _________ __________ __________ __________ _________

2. Specific Training _________ __________ __________ __________ _________

F. Utility Hours _________ __________ __________ __________ _________

G. Repairs Under $2,500 _________ __________ __________ __________ _________

H. Profit _________ __________ __________ __________ _________

Total Monthly Bid (A-H) _________ __________ __________ __________ _________

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. The Contractor should act proactively to reduce service costs, understanding that such reductions involve sharing such savings with the Government by identifying the proposed reduction in exchange for a cost savings to the government and arriving at a mutually beneficial negotiated savings.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contract Officer (CO) or designee, establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s biobased content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside.

Metering systems may be already installed, or will be installed, in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. Potential New Initiatives Be aware that the building(s) and management involved with this Contract are in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSAlink technology, Shave Energy, First Fuel, Energy Efficiency Expert Evaluation (E4), ASHRAE 62.1 Testing, or comparable GSA programs. The Contractor shall play an integral part in participating in these activities and helping to obtain the respective goals.

V. Purpose of Partnering The purpose of partnering is to adopt procedures wherein the Scope of Work where the Contractor and Government can work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify common goals and objectives.

CHAPTER 1. GENERAL FACILITIES MANAGEMENT (Sections C.1. – C.8.)

SECTION C.1. SCOPE OF WORK

C.1.1. General. The Contractor shall provide all administration, management, supervision, labor, materials, supplies, repair parts, tools and equipment (except as otherwise provided); and shall plan, schedule, coordinate, inspect and ensure effective and economical completion of all mechanical and related services herein. The Contractor shall provide all operational, mechanical and related services, all preventive maintenance, and repairs in accordance with the requirements of this solicitation for the Rush Hudson Limbaugh Sr. U.S. Courthouse, 555 Independence Street, Cape Girardeau, MO 63703 and all equipment, electrical and mechanical systems, structures, architectural finishes, and utilities, located on, within, or beneath, each facility’s interior and exterior extending to the legal property line. The Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated.

C.1.1.A. Contractor General Duties, Building Equipment, and Services. The Contractor shall have personnel available on-site to perform the contract requirements Monday - Friday, 6:00 a.m. to 6:00 p.m. for the Rush Hudson Limbaugh Sr. U.S. Courthouse, excluding Federal Holidays, unless specifically approved or requested by the COR. Some of the work will be completed during working hours and the remainder will be accomplished after normal working hours of building occupants. Agency overtime utilities requirements are subject to change. The COR will notify the Contractor of changes. All schedules must be approved by the COR or his/her designee. The following duties and services are included:

• Operation and maintenance for all mechanical, HVAC, plumbing, fire protection, life safety, lighting control, and Building Automation equipment and systems.

• All electrical systems and equipment; electrical lines from and including the main breaker in; lighting systems; high, medium, and low voltage switchgear, transformers, and supervisory systems; emergency and standby generators; automatic transfer switching devices, and associated equipment including uninterruptible power source (UPS) systems.

• Daily tours and data logging, inspections, and documentation.

• Equipment repair and replacement, and preventive maintenance services.

• Architectural and structural maintenance and repairs.

• Service call desk operations, to include record keeping using GSA’s National Computerized Maintenance Management

System (NCMMS), as well as other administrative functions.

• Maintaining and updating Equipment Inventory lists.

• Quality Control program.

• Service calls (24 hours a day, 7 days a week) and overtime services as required.

• Water treatment.

• Knowledgeable Operation of Fire Alarm System such as: operation and programming (enabling and disabling system points, resetting, etc.).

• Knowledgeable Operation of Building Automation System such as: operation and programming (enabling and disabling system points, resetting, programmable logic knowledge to add sensors, modify control systems, set up schedules and trends, etc.).

• Assist GSA contractors (i.e. opening locked doors, roof access, COR requests, Fire etc.) during normal business hours.

• Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment). Maintain equipment to retain original vendor liability.

• Door hardware, vehicle barrier systems (gate arms, wedge, bollards-including all controls).

• Dock levelers and roll-up and sliding garage doors.

• Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

• Document and complete roofing system investigations and repairs.

• Maintain and repair U.S. flag pole, lighting and pulley system. (The FPS Security Guard will raise and lower the flag as appropriate).

• Maintain concessions area drains.

• Operation of the Fire Alarm Control, Detection, and Annunciation Systems.

• Subcontracting to a qualified contractor of Remote Fire Service Monitoring.

• Parking Garage and associated equipment systems.

• Subcontracting to a company with qualified technicians for the repair of Fire Alarm Control, Detection, and Annunciation

Systems.

• Subcontracting with a qualified third party inspector for Pressure Vessels and certifications.

• Maintenance of landscape irrigation systems including blow-out, start-up, winterization, and sprinkler head repair and replacement.

• Annual 30% generator load test with O&M contractor provided load bank.

• Roof Anchor Maintenance and Subcontracting for Weight (Load) Testing in 2020 prior to 7/12.

The Contractor Shall:

1) Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

2) Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

3) Implement an effective Quality Control Plan (QCP).

4) Implement an effective service call system, as specified under the Special Requirements section of this contract, that results in prompt, professional, and courteous resolution of tenant concerns.

5) Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

6) Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

7) Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

8) Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated, a modification to the Contract will be issued.

Additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair of the covered facilities, but not covered in the basic services of the contract, as described in this document. The Government may, at any time, add other building(s), equipment, or work to this contract. All changes will be negotiated.

C.1.2. Excluded from this scope are:

a. Elevator Maintenance and Repair Services (other than supplying ballasts and bulbs for lighting to GSA elevator subcontractor).

b. Maintenance and repair of U.S. Marshall’s building security systems (but does include mechanical components of all windows, doors, closers, keepers, hinges, etc.).

c. Telecommunication systems other than those involving the BAS system or systems the contractor has installed for their own performance of the contract.

d. Equipment owned and operated by tenant agencies not otherwise identified (see Exhibits in Section J).

e. Furnishings (not installed as fixtures).

f.…