Pre-Proposal_Agenda.pdf

GSA GREAT LAKES REGION

PRE-PROPOSAL CONFERENCE

SOLICITATION 47PF0019R0115

Thursday, October 17, 2019 at 10:00 a.m. CST Ralph H. Metcalfe Federal Building

77 west Jackson Boulevard Chicago, IL 60604

NOTICE: Any remarks or explanations provided by a Government representative, during this conference, do not change the terms and conditions of the solicitation.

INTRODUCTIONS: Team Members

GENERAL

This procurement is an 8(a) set-aside. The NAICS code for this requirement is 561720.

A. CURRENT CONTRACTOR

The current contractor is Exemplar Enterprises, Inc. located out of Oxnard, CA.

B. LOCATION

Ralph H. Metcalfe Federal Building, 77 W. Jackson Boulevard, Chicago, IL 60604

C. PERFORMANCE PERIOD/PRICE ADJUSTMENT

This is a firm fixed-price contract with the possibility of lasting five years (one year base and four option periods of one year each). Performance for the base year of the contract is expected to begin on or about February 1, 2020. The contract price may be adjusted at each option period in accordance with the Fair Labor Standards Act with the actual increase or decrease in wages and fringe benefits determined by any changes to the wage determination/Collective Bargaining Agreement. Therefore, all option year pricing must be based on the pricing in the current wage determina-tion/Collective Bargaining Agreement.

D. LABOR (B.1)

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly ser-vices are ordered.

E. SCOPE OF WORK (C.2.0)

Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the contract. This work shall be in ac-cordance with all Federal, State and local standards as well as the most current version of all applicable consensus standards including any supplements or revisions. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to the Occupational Safety and Health Act (OSHA) and National Institute of Building Sciences (NIBS).

Solicitation 47PF0019R0115 Pre-Proposal Conference

Contractor is also responsible for but not limited to the following:

a. Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, or or-dinances.

b. Be responsible to make the management and operational decisions to meet the quality performance standards re-quired under this contract.

c. Use innovation, technology and other means and methods to develop and perform the most efficient cleaning ser-vices for the building and exterior granite as referenced in Sections B.1.0, B1.1., C.5.2.4, J2 and J.4.

Implement an effective Quality Control Plan (QCP).

d. Maintain an effective service call system that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the CO or their designee informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or their designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, envi-ronmentally sound practices, processes, and products.

g. Provide training/certifications for their employees that stress stewardship in cleaning practices i.e., the use, dispos al and recycling of cleaning chemicals; and dispensing equipment and packaging. Current information on steward ship, training, educational materials and other issues can be found in ASTM E1971-05 or at the ASTM web site.

Information on these items is also available on the web site: Stewardship for the Cleaning of Commercial and Insti tutional Buildings (www.astm.org) and ISSA’s web site (www.issa.com).

F. CLEANING HOURS (C.2.1)

The performance of the cleaning at building(s) shall take place between the hours of 5:30 a.m. and 10:00 p.m. clean-ing is required, but some cleaning will be accomplished after 3:00pm. Specific rooms and areas requiring other than daytime cleaning will be furnished by the CO or their designee before award and updated as needed. The hours shall not be changed unless authorized by the CO or their designee.

G. FLOOR CARE (C.5.1.1)

The Contractor shall provide a floor maintenance schedule to the CO or their designee in accordance with the re-quirements in C.18 Contractor Submittals/Deliverables Chart.

H. SNOW AND ICE REMOVAL (C.5.3)

The Contractor shall submit a detailed snow removal plan that meets the needs of the GSA. At a minimum, the snow removal plan shall include the following items:

-Equipment -Personnel -Snow and Ice removal locations including priority, removal method and event triggers -Approved materials and chemicals -Safety plan -Notification procedures

I. COMMUNICATION PLAN (C.8)

The Contractor shall prepare and provide to the CO or their designee a communication plan, detailing how the Con-tractor will use technology ( e-mail, cellular phone, etc), to communicate with GSA to receive and respond to service calls, emergencies, status of projects, etc. The plan shall be submitted as part of the bid package for the Govern-ment’s review and approval. This system shall be used by the Contractor's staff to instantly communicate with the CO or their designee 24 hours a day, 7 days per week. The contractor will immediately notify the CO or their designee of any changes.

Solicitation 47PF0019R0115 Pre-Proposal Conference http://www.astm.org/ http://www.issa.com/

After normal hours, the supervisor(s) or designated substitute(s) agreed to by the CO or their designee shall be avail-able within one hour at the site. The communication plan is to be submitted in accordance with the requirements in C.18 Contractor Submittals/Deliverables Chart.

J. CHILD CARE CENTER (C.13.1)

The Contractor employees that clean Child Care centers are subject to Federal, State, and local laws governing health-screening and security background check requirements. All required health certifications shall be provided to the CO or their designee prior to starting work in the Child Care center, including the evidence of being tested for tuberculosis (Note: TB testing not applicable in Illinois). Certification will be submitted in accordance with the requirements in C.18 Contractor Submittals/Deliverables Chart.

The Child Care center staff is responsible for cleaning the toys, children’s furniture including tables and chairs, high chairs, potty chairs, phones, computers, cribs, and kitchen appliances after use and interiors, as well as classroom activity and meals clean up.

K. CLEANING SCHEDULE (C.15)

The cleaning schedule should represent the Contractor’s determination of the most efficient approach to the work, and shall not limit the Contractor to specific levels of staffing, means or methods. Changes necessary for achieving the contract requirements shall be the responsibility of the Contractor. Cleaning schedules and any revisions are to be submitted to the CO or their design-ee in accordance with the requirements in C.18 Contractor Submittals/Deliverables Chart.

The Contractor’s cleaning schedule shall, as a minimum, include the following frequencies as appropriate:

-Daily -Periodic -Weekly -Monthly -Other frequencies

L. SECRUITY CLEARANCE PROCESS (H.1)

An overview of the process to obtain federal security clearances can be found in Section H.1. It will be your responsi-bility, should you be awarded this contract, to initiate security clearances within the required timeframe. Unnecessary delays could prevent this contract from starting and could result in termination.

M. PERSONNEL QUALIFICATIONS (H.15)

Refer to section H.15 for specific information related to personnel qualifications.

N. INSURANCE COVERAGE (L.3)

Liability insurance coverage, written on the comprehensive form of policy, is required in the amount of $500,000 per occurrence for bodily injury and $50,000 per occurrence for property damage. (See clause FAR 52.228-5, Insurance - Work on a Government Installation). Due five days prior to the start of work.

O. BASIS OF AWARD (M.1)

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal con-forms to the solicitation and provides the best value to the Government based on the evaluation factors. The evalua-tion factors to be used are total evaluated price and past performance. Past performance is more important than price.

P. PROPOSAL SUBMISSION AND CONTENTS

Offers are due October 30, 2019 at 3:00 p.m. (Central Time), electronically only, to the attention of Feli-cia.Tuck@gsa.gov , as specified in item 7 of the SF 33. Any change to the due will be issued by an amendment only.

A complete proposal submission consists of the following fully completed documents:

Solicitation 47PF0019R0115 Pre-Proposal Conference mailto:Felicia.Tuck@gsa.gov mailto:Felicia.Tuck@gsa.gov

FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA Form 3501 and 3502 Solicitation Provisions)

Standard Form 33 – Solicitation, Offer, and Award

Section B – Supplies or Services and Prices Offer

Offeror’s Checklist (See Section L)

Quality Control Plan (See Section C)

Past Performance References

Cost Proposal Worksheets

Subcontracting Plan (N/A to Small Business Concerns)

52.204-24 Representation Regarding Certain Communications and Video Surveillance Services or Equipment

Ensure your SAM.gov records are active, accurate and complete based on the NAICS code assigned to this pro-curement (561720).

The offeror should also ensure that company name and address information stated on any proposal document is an exact match with the information in SAM.gov.

Vendor must have valid and current SAM Database registration.

Q. CHANGES TO THE SOLICITATION

Any change to the solicitation will be issued by amendment. Offerors will be responsible for monitoring FedBizOpps for amendments and/or additional information. Amendments must be acknowledged by the offeror.

R. INFORMATION CONCERNING THE DISCLOSURE OF PROPOSAL RESULTS

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award, except as provided by FAR 15.503.

Please note that this is a negotiated procurement and not a sealed-bid. As such, there will be no public opening of the proposals and a “bid abstract” will not be made available. Offerors should not call at the time of closing to inquire about results of the award. All offerors will be notified regarding the status of their proposal and any resulting award.

Award information will be posted to FedBizOpps.

S. BUILDING TOUR

Offerors will have an opportunity to visit areas that illustrate the conditions and type of work to be performed under this contract, at the conclusion of this conference. Offerors are to base all pricing on the terms, conditions, and stated quality standards of this solicitation. Please note that any remarks or explanations provided by a Government repre-sentative during this tour do not change the terms and conditions of the solicitation. In the case of any discrepancies between information shared during this tour and the specifications, the specifications will govern.

T. QUESTIONS

All questions submitted prior to today’s conference and during the conference will be posted on FedFedBizOpps, along with the answers.

Solicitation 47PF0019R0115 Pre-Proposal Conference