Amendment_01_Section_Updates.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

5P1QCC

Joseph Loersch

RFP 47PF0019R0062 Elevator Modernization at the Melvin Price Federal Building & U.S. Courthouse located at 750 East Missouri Avenue East St. Louis, IL 62201-2954

This amendment is to update Section 14 21 00 & Section 14 24 00. The sections are updated on the following pages of this amendment.

U.S. General Services Administration Public Buildings Service Robert W. Kastenmeier Federal Building & US Courthouse 120 N Henry St Madison, WI 53703

See block 6

EQ5P2SS2P2-19-0035

47PF0019R0062

RIL11520

1 1

07/24/2019

06/27/2019

7/24/2019

Project Name: East St. Louis Elevator Modernization Project Location: Melvin Price FB East St Louis, IL PCN #RIL11524 Edited: 07/24/19

TRACTION ELEVATOR

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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14 21 00 - 1

SECTION 14 21 00 - TRACTION ELEVATOR

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. Historic Treatment Procedures: 01 35 10

1.2 SUMMARY

A. Section includes replacement and alteration of one (1) basement traction passenger elevator.

B. Related Requirements: Alterations to existing alarm system, electrical, plumbing and HVAC may be required.

C. Electrical Requirements: Replacement disconnect and ground wire, pit lighting, hoistway lighting with three-way switches, cab light disconnects, and coordination with alarm company work. Elevator Contractor shall be required to coordinate all electrical alterations with the GC and other work disciplines without any increase in the contract amount. Electrical requirements specified elsewhere.

D. Painting: The hoistway and pit shall be painted by others. Elevator Contractor shall be required to coordinate all painting with the GC and other work disciplines without any increase in the contract amount. Painting required specified elsewhere.

1.3 DEFINITIONS

A. Definitions in ASME A17.1-2016/CSA B44 apply to work of this Section.

B. Defective Elevator Work: Operation or control system failure, including excessive malfunctions;

performances below specified ratings; excessive wear; unusual deterioration or aging of materials or finishes; unsafe conditions; need for excessive maintenance; abnormal noise or vibration; and similar unusual, unexpected, and unsatisfactory conditions.

C. Passenger Elevator: An elevator designed for passenger use.

D. Substantial Completion: That date of which any elevator is restored to public service.

E. AHJ: Authority Having Jurisdiction, in this case GSA.

F. COP: Car Operating Panel

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G. CDI: Car Direction Indicator

H. PI: Position Indicator

I. MCP: Maintenance Control Program

1.4 ACTION SUBMITTALS

A. Product Data: Include capacities, sizes, performances, operations, safety features, finishes, and similar information. Include product data for car enclosures, hoistway entrances, and operation, control, and signal systems.

1. Car enclosure

2. Hoistway doors

3. Operation, control, and signal systems

4. Controller

5. Traction drive machine

6. AC motor

7. Car safety

8. Centrifugal overspeed governor

9. Unintended motion ascending car overspeed device

B. Shop Drawings:

1. Include plans, elevations, sections, and large-scale details indicating service at each landing, control space, machine space, pit, coordination with building structure, relationships with other construction, and locations of equipment.

2. Include large-scale layout of car-control station and standby power operation control panel.

3. Show plans, elevations, sections, and large-scale details indicating service at each landing, machine room layout, coordination with building structure, relationships with other construction, and locations of equipment and signals. Include large-scale layout of car control station, lobby fixtures, Hoistway Access fixtures, and CDI. Indicate maximum and average power demands and BTU heat output of the elevator equipment to be located within the machine room area.

C. Samples for Initial Selection: For finishes involving color selection.

D. Samples for Verification: For exposed car return panel, side and rear wall removable panels and signal equipment finishes; provide 3-inch- (75-mm-) square Samples of sheet materials;

and 4-inch (100-mm) lengths of running trim members.

E. Owner’s Manuals: Submit a single complete Manual for an initial review and acceptance.

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1.5 INFORMATIONAL SUBMITTALS

A. Qualification Data: For Installer.

B. Product Data:

1. Traction Elevator Drive Machine

2. Controller

3. Unintended Movement Ascending Car Overspeed Device

4. Car Safety

5. Centrifugal Overspeed Governor

6. Car and lobby pushbutton fixtures

7. Linear door operator equipment

8. Emergency communication device

9. Car enclosure materials

10. Cab interior design and color selections

11. Hoistway Doors

C. Warranty: 12 Months

1.6 CLOSEOUT SUBMITTALS

A. Operation and Maintenance Data: For elevators to include in emergency, operation, and maintenance manuals.

1. Provide "Operation and Maintenance Data," include diagnostic and repair information available to manufacturer's and Installer's maintenance personnel

B. Inspection and Acceptance Certificates and Operating Permits: As required GSA for normal, unrestricted elevator use.

C. Maintenance Manuals: Provide three (3) bound manuals. Maintenance Manuals: Include operation and maintenance instructions, parts listings with sources indicated; recommended parts inventory listing, emergency instructions, and similar information. Submit a single manual for review and approval. Once approved, the final two additional copies AND one electronic version copy shall be submitted to the Architect.

D. Include operation and maintenance instructions, parts listings with sources indicated;

recommended parts inventory listing, emergency instructions, and similar information. Submit a single manual for review and approval. Once approved, two additional copies will be

E. Maintenance Control Program: Before Substantial Completion, submit one copy of the MCP for approval by the Elevator Consultant. At Substantial Completion and the approval of the initial MCP, provide two additional copies to the Owner. MCP must be tailored to this elevator and the existing conditions. Generically written programs shall not be acceptable.

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1.7 QUALITY ASSURANCE

A. Installer Qualifications: Elevator manufacturer or an authorized representative who is trained and approved by manufacturer/installer.

1.8 DELIVERY, STORAGE, AND HANDLING

A. Deliver, store, and handle materials, components and equipment in manufacturer's protective packaging. Stored materials and onsite availability shall be discussed during the pre-bid meeting.

B. Storage space on campus is limited and the Contractor should consider material deliveries as they are needed.

1.9 COORDINATION

A. Coordinate elevator installation and electrical alterations with the owner prior to any interruption in elevator service and/or electrical power interruptions.

B. Coordinate locations and dimensions of other work relating to this traction elevator including pit ladders, alarm wiring, relays and conduits, electrical service, electrical outlets, lights, and switches in hoistways, pits, and machine rooms.

C. Coordinate final inspection with the GSA, Owner, Architect, and Stuard & Associates, Inc.

1.10 WARRANTY

A. Manufacturer's Special Warranty: Manufacturer agrees to repair, restore, and/or replace elevator work that fails in materials or workmanship within specified 12-month warranty period.

NOTE: The entire elevator system shall be under warranty, just as though the contractor has a full maintenance contract. This includes items and/or equipment that might not be replaced as a part of the specified work.

1. Failures include, but are not limited to, operation or control system failure, including excessive malfunctions; performances below specified ratings; excessive wear; unusual deterioration or aging of materials or finishes; unsafe conditions; need for excessive maintenance; abnormal noise or vibration; and similar unusual, unexpected, and unsatisfactory conditions.

2. Warranty Period: 1 year from date of Substantial Completion.

3. Provide routine elevator service and examination on no less than a monthly basis during the entire warranty period.

4. Provide documentation of each routine elevator maintenance visitation which can be left in the elevator machine room. All maintenance records shall be given to the Owner at the end of the warranty.

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5. During the 12th month of the warranty period, the Contractor shall be required to perform the Annual Test on the car safety device. Records shall be sent to the owner at the completion of each test.

6. Prior to the completion of the warranty, the Contractor and Owner’s Representative shall conduct a final walkthrough and punch list of the elevator installation? Any warranty deficiencies found shall be completed prior to the expiration.

1.11 MAINTENANCE

A. Interim Maintenance:

1. The GSA facility maintenance contractor will be responsible for maintenance of each existing elevator until taken out of service for modernization.

2. Cooperate with the GSA facility maintenance contractor for scheduling of their work in common shafts and equipment spaces affected by the work of this Contract.

B. Warranty Full Maintenance Service:

1. Perform initial 12 month maintenance service during warranty period, by trained me-chanics of elevator equipment. Maintenance shall commence upon completion and ac-ceptance of all elevator work and shall include examination, adjustment, greasing, oil-ing, parts replacement due to normal use. Provide 24 hour emergency call back service.

Maintenance shall comply with the requirements of NEII – 1 Building Transportation Standards and Guidelines. The standard is available online at no cost from National El-evator Industry Inc. at www.neii.org.

2. Costs for Warranty Maintenance shall be paid by the Government separately and monthly based upon the number of units in service.

3. As stated in the Contract schedule of supplies and services (Standard Form 1442), the Contractor shall provide in the proposal a separate line item price for maintenance ser-vice of each elevator on an annual basis, per the Base Bid and Options. Cost of Warran-ty maintenance shall not be included as part of modernization quotation.

C. Invoice Requirements for Maintenance Work: The Contractor may invoice on a monthly ba-sis. Invoices shall be submitted to the GSA Property Manager for review and processing (as required):

1. Warranty Maintenance: for 1/12 of the annual maintenance line item price for any eleva-tors that have been in service for 10 calendar days or more during that month.

D. Maintenance Requirements:

http://www.neii.org/

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1. On a semi-monthly basis regularly and systematically examine, adjust lubricate, clean and, when conditions warrant, repair, replace or adjust the following items and all other me-chanical or electrical equipment:

a. Power Unit: pump, pump motor, valve, electronic soft start and all associated wiring.

b. Controller and Selector: All components including relays, solid-state components, com-puter devices, selector switches, coils, switch assemblies, hoistway vanes, magnets and optical sensors.

c. Hoistway door interlocks or locks and contacts, hoistway door hangers, tracks, bottom door gibs, cams, rollers, and auxiliary door closing devices for power operated doors.

Chains, tracks, cams and interlocks.

d. Hoistway limit switches, slowdown switches, leveling switches and associated cams, vanes and electronic components.

e. Guide shoes including rollers or replaceable guides.

f. Automatic power operated door operators, door protective devices, car door hangers, tracks and car door contacts.

g. Traveling cable(s).

h. Elevator control wiring in hoistway and machine room.

i. Buffers.

j. Fixture contacts, pushbuttons, key switches, locks, lamps and sockets or button sta-tions (car and hall), hall lanterns, position indicators (car and hall), direction indica-tors.

k. The guide rails shall be kept free of rust and dry.

l. Inspections are required every six months, with additional tests performed on an an-nual and five year basis, in accordance with the requirements of ASME A17.1. The contractor shall provide all personnel, tools, and equipment necessary for conducting all inspections and tests. All inspections must be witnessed by an independent QEI elevator inspector.

m. Contractor is responsible for ensuring doors, guides, tracks, hangers, and door oper-ating and reopening components are correctly aligned and working properly to insure that no damage to the hoistway and car doors occurs.

2. Governing Factors in Determining the Adequacy of Elevator Maintenance:

a. The adequacy of the elevator maintenance will be determined based on the following factors: measurement of elevator speed, door opening and closing time, performance time, door closing force, floor to floor performance time, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of re-peat service calls, timeliness and quality of service call responses and corrective ac-tion, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness and adequacy of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests

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14 21 00 - 7 and inspections. The contractor may be required to verify and provide documentation of the performance measurements referenced during the course of the contract.

b. A critical component of this performance specification is the contractor’s Mainte-nance Control Plan (MCP). The contractor is required to submit a MCP acceptable to the CO or designee and document compliance with the plan through the use of re-quired service call and preventative maintenance logs. No deviations from the per-formance standards of the new elevators are allowed.

3. Repair & Replacements: The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements including labor, equipment, materials, supplies and subcontracts for all equipment and systems specified herein. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or mis-use of the equipment by persons other than the Contractor, his/her representatives, em-ployees and subcontractors, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. This does not exempt deficiencies from cover-age under this contract that may have developed or were caused prior to the contract effec-tive date. There are no exemptions for obsolescence of any particular component.

4. Operation of Equipment: The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on date each modernized elevator is accepted by the GSA for service. Any piece of equipment, component or system not operational by the start of the normal building operating hours shall be reported to the CO or designee no later than 8:00 a.m. that day. The report will include the reason for the outage, corrective action pro-posed and estimated date the elevator will be returned to service. If the outage is of a re-curring nature, the reporting requirement must be repeated daily

5. Minimum Level of Work: These specifications are a statement of the standard level of work and services that are to be provided in certain areas under this contract. They are not in-tended to be, nor shall they be construed as, limiting specifications or requirements. The contractor will be required to take all steps and measures which would be taken by a pru-dent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation

6. Maintenance Control Program

a. The Contractor shall develop, submit, and implement a maintenance control program (MCP) acceptable to the CO or their designee. The MCP must be in compliance with the requirements of the ASME A17.1 Safety Code for Elevators and Escalators Sec-tion 8.6. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards and regulations. If a conflict arises between these standards, the Authority Having Jurisdiction (GSA) will determine the appropriate application.

b. Within thirty (30) days after award a copy of the MCP shall be submitted to the CO or their designee. The MCP must be reviewed and approved by the CO or their design-

ee. Failure to provide a MCP that is fully compliant may result in withholding of pay-ments and/or contract termination. The ASME A17.1 Section 8.6.1.2.1 states: “The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to ap-plicable components at regular intervals.”

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c. The MCP must identify the specific maintenance tasks and frequencies at which they will be performed. These tasks must be based on the manufacturer’s recommenda-tions, the type and age of the equipment, the accumulated wear, the environment the equipment is located in, the level and manner of use of the equipment, and any other influencing factors that may require varying levels of maintenance.

d. These tasks may be organized in groups relating to the location of the tasks being performed, but the individual elements of the each task must be delineated separate-

ly. The MCP shall be transmitted electronically to the CO or designee for approval.

Once approved, the MCP will be maintained electronically and a current copy main-tained/posted in each elevator machine room.

e. The MCP shall be reviewed regularly by the Contractor to ensure its continued rele-vance, updating as appropriate to reflect any changes in equipment, condition or use.

The updated MCP shall be transmitted electronically to the CO or designee for ap-proval and an updated copy available in each elevator machine room. GSA may re-quest a review of the plan at any time, to ensure its continued suitability and effec-tiveness.

f. The contractor shall maintain a preventive maintenance log for each elevator to doc-ument compliance with the MCP. A detailed log of all service calls, in compliance with the MCP requirements, shall also be maintained for each elevator. This is in ad-dition to the requirement to submit a report monthly of all work performed. These records represent the official maintenance history of the equipment and as such are the property of GSA. These records must be maintained and secured in the elevator machine room and electronically and remain the property of the Government at the conclusion of this contract. This includes all historical records of maintenance, repair, service calls, warranties, etc. The Contractor must not dispose of any equipment records

7. Scheduled Work: All scheduled work that requires an elevator to be taken out of service shall be coordinated with the CO or their designee. The contractor is responsible for the installation of appropriate signage or barricades related to the equipment and/or systems outage, based on best practices of the industry or as directed by the COR. In the event an elevator is shutdown, an "Out of Service" sign must be placed at each call button on all floors when the elevator is the only one servicing that area

8. Changes to Existing Elevator Equipment:The Contractor shall not change or alter the ex-isting elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the CO or their designee. If changes are authorized, the Con-tractor shall make appropriate revisions to the elevator drawings and/or specifications.

All parts or components installed, or improvements made, by the Contractor during the term of this contract shall become and remain the property of the Government.

9. Inspections and Tests: The Government reserves the right to require the Contractor to perform inspections or tests whenever deemed advisable to ascertain that the require-ments of this contract are being fulfilled. All tests shall be scheduled through the CO or their designee and the Government reserves the right to witness all testing. These in-spections will be at no additional cost to GSA.

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10. Uninterrupted Elevator Service: GSA requires uninterrupted elevator service to support the mission of tenant agencies and ensure safe and reliable elevator service for the pub-lic that visit our facilities. To ensure uninterrupted service, any needed repairs must be scheduled and completed promptly. Failure to maintain an adequate stock of repair parts on site, availability of manpower or access to subcontract resources will not be consid-ered an acceptable reason for delay. If specialty parts or components are needed, the contractor will be required to secure those materials in an expedited manner

11. Contractor Spaces, Shops and Storage Areas: The Contractor shall maintain the machin-ery spaces, shops and storage areas in a clean and orderly manner. When work is per-formed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a safe and presentable condition. All equipment located within the machinery rooms shall be painted as needed to provide a professional and uniform appearance.

Painting of equipment must conform to industry standards in terms of color coding and identification. Equipment identification and numbering must be maintained as directed by the CO or designee. The contractor will also be required to maintain the condition of the equipment room floor including cleaning, painting or sealing. If the floor has not been previously sealed or painted, the Contractor will confer with the CO or their designee to confirm the appropriate method for maintenance. Any supplies to be stored on site such as lubricants, rags, cleaners, etc. shall be properly secured in cabinets and labeled as appropriate. Storage shall not negatively impact the means of egress, fire protection sys-tems, and emergency lighting; nor, shall it significantly increase the amount of combus-tible material in the machinery space. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

12. Firefighters’ Emergency Operation: Each month, the Contractor shall subject all elevators provided with firefighters’ emergency operation to Phase I recall. Phase I recall will be conducted by use of the key switch, and a minimum of one-floor operation on Phase II.

The Contractor shall correct all deficiencies immediately and provide a report to the CO or designee, detailing the actions taken to correct the deficiencies. The Contractor shall maintain a log of test results in the machine room and make it available to the CO or their designee and elevator inspection personnel upon request.

E. Maintenance Personnel:

1. The Contractor shall have in its employ at all times a sufficient number of staff with the required expertise and experience to fully execute the requirements of this contract. Any changes in personnel assigned to this contract, including journeyman elevator mechan-ics, helpers, supervisors and project managers must be approved by the CO or designee prior to the reassignment of any such personnel. All new personnel must meet all qualifi-cations as stipulated and resumes for all new personnel must be submitted to the CO and or designee prior to any reassignment of personnel on this contract.

2. Qualifications of the Contract Manager: The contract manager responsible for the man-agement and scheduling of work to be performed under this contract shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel re-

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14 21 00 - 10 sponsible for the operation and maintenance of elevator equipment of the approximate size, supervisory control systems, complexity and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the infor-mation specified herein must be submitted to the CO or his/her designee for approval pri-or to assignment of the contract manager to the contract, but no later than five (5) days after award. Both new and replacement contract managers must meet these qualification standards.

a. The full name of the proposed contract manager.

b. A detailed description of the employment history of the proposed contract manager for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed manager worked for the past 7 years along with the name(s) and telephone number(s) of his or her immediate supervisor(s). Exhibit 3.3 of Section J, List of Documents, Exhibits and Other Attachments, contains a format for submitting key personnel resumes.

3. Qualifications of the Supervisor: The supervisor responsible for directing the work to be accomplished under this contract shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of elevator equipment in a supervisory capacity for elevators of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this con-tract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any supervisor to the contract, but no later than five (5) days after award. Both new and replacement supervi-sors must meet these qualification standards.

a. The full name of the proposed supervisor.

b. A detailed description of the employment history of the proposed supervisor for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past 7 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

4. Qualifications of Journeyman Elevator Mechanics: All elevator mechanics engaged in the contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The li-cense must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the CO or their designee no later than five (5) days after award. All licenses must be kept current for the duration of the contract. Each me-chanic must possess at least 3 years (within the past 5 years), experience in the mainte-nance, repair, installation and/or inspection of elevators, elevator systems and equipment of equal or greater size, scope and complexity as those covered under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic to the contract, FOR OFFICIAL USE ONLY

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14 21 00 - 11 but no later than five (5) days after award. Both new and replacement mechanics must meet these qualification standards.

a. The full name of the proposed mechanic.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address (es) of the companies for whom the proposed mechanic worked for the past 5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

5. Qualifications of Elevator Mechanic Helpers: Elevator Mechanic Helpers may be utilized to perform work for which they are qualified, under the direct supervision of an Elevator Mechanic. Elevator mechanic helpers are not authorized to independently perform pre-ventive maintenance or repairs. The Contractor must provide the elevator mechanic helper’s resume to the CO or their designee prior to their assignment on this contract.

The detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic helper to the contract, but no later than five (5) days after award. Both new and replacement me-chanic helpers must meet these qualification standards.

a. The full name of the proposed mechanic helper.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past 5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

B. Items to be Supplied by the Contractor:

1. Parts: Parts installed on the elevators covered by this specification, shall be new and genuine parts supplied by, or ensured by the Contractor as equivalent to the original equipment manufacturer, or its successor prior to the installation of the part. The Contrac-tor shall maintain a stock of applicable replacement parts to avoid any interruption of ele-vator service. When existing components are no longer available, replacements with compatible components will be required. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

2. Metal Waste Containers: The Contractor shall provide approved metal waste containers for flammable and combustible waste associated with the performance of this contract at the contract start. Flammable and combustible waste shall be removed from the premises daily. The Contractor shall provide approved metal storage cabinets for flammable mate-rials associated with the performance of this contract at the contract start. Storage of flammable and combustibles liquids shall be limited as much as possible and shall con-form to the latest edition of NFPA 30, Flammable and Combustible Liquids Code.

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3. Materials, Supplies and Equipment:

a. Materials, supplies and equipment should be selected and used in a manner that re-duces exposure to building occupants and workers and the impact on the environ-ment as compared to other products and services used for the same purpose, in ac-cordance with Executive Order 13423 and RCRA Section 6002: Comprehensive Procurement Guidelines (https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg)

b. The Contractor shall furnish all supplies, materials, equipment, and employee train-ing necessary for the performance of the work of this contract unless otherwise spec-ified herein. The Contractor shall furnish to the CO or designee an inventory of all products to be utilized under this contract along with the associated Safety Data Sheets (SDS) within five days after award.

c. The Contractor shall furnish to the CO or their designee all Safety Data Sheets (SDS) in accordance with the requirements in Exhibit 3.6 Reporting Requirements for any material used in the performance of this contract that fall under the OSHA

1910.1200 standard as a hazardous chemical. All new hazardous chemicals used during the life of the contract must have SDS provided to the CO or their designee prior to bringing and/or using these products on site. The Contractor shall use only commercially available products that meet Federal, State, and local codes. These requirements shall include those identified in Executive Order 13423.

d. The Contractor shall maintain the same package of SDS provided to the CO on site and it must be updated as new hazardous chemicals are brought into the facility. The Contractor shall maintain the SDS in a location both readily available and accessible to all employees (in accordance with 29 CFR §1910.1200) and shall advise the CO or their designee of its location for inspection by the CO or their designee on request.

If a hazardous chemical on site is discovered to be missing its SDS, the Contractor shall immediately contact the manufacturer to obtain one. The Contractor shall take every precaution to ensure that environmentally sustainable products are used. In-formation can be obtained from Federal, State, and local agencies concerning safe chemical cleaning materials. At the start of the contract an inventory list of hazardous chemical to be used shall be included with the SDS and provided to the CO or their designee which lists at a minimum:

1) Common and chemical name of the chemical

2) Location of storage on site

3) Date brought onto the site

4) If product is no longer purchased by the contractor, date it will no longer be found onsite

5) Location (Page number, Tab, etc.) in the SDS file or binder for quick location during emergencies.

e. This list shall be updated immediately whenever there is new hazardous chemical in-troduced into the workplace or when the hazardous chemical has been removed https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg

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14 21 00 - 13 from use by the site. When a change to the inventory list takes place, the Contractor will submit a new typed copy of the list that incorporates all changes made, dated and signed by the Contractor's supervisor or manager, to the CO or their designee in accordance with the requirements in Exhibit J. 3.6 Reporting Requirements. This list will highlight all materials that have been added or discontinued. The CO or their de-signee will contact the Contractor immediately if any item is deemed inappropriate for use under this contract.

f. Supplies and/or products to be used under this contract must contain recycled mate-rials, "environmentally preferable" products, and bio-based products to the maximum extent feasible. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at :

https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg

C. Items to be Supplied by the Government

1. Government Property: Government property shall remain the property of the Government in all respects. Within 5 work days following a request of the CO or designee, the con-tractor shall render an accounting of all Government property. An accounting shall also be submitted to the CO or their designee at the termination or expiration of the contract period of performance.

a. The contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect Government property.

b. Government property shall be used only in direct operations of providing contract services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the contractor or the contractor's employees

2. Contractor Space: The Government will furnish space within the building commensurate with the contractor's personnel complement and operational requirements. Any existing equipment such as clothes lockers, tables, benches, chairs, etc., placed within the space designated by the Government, may be used by the contractor during the term of the contract. This equipment must be kept neat and clean and be returned to the Govern-ment at the expiration of the contract in reasonably the same condition as at the time of entering into the contract..

a. Space in the building may be assigned to the contractor for the storage of an inven-tory of his/her bulk supplies, replacement parts, and the equipment which he will use in the performance of work under the contract. The contractor shall maintain this space in a neat and orderly condition. The Government will not be responsible in https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg

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14 21 00 - 14 any way for damage or loss to the contractor's stored supplies, materials, replace-ment parts, or equipment.

b. The Contractor may be required to share space with the GSA facility maintenance contractor during the term of the maintenance obligation

D. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties

1. Required Materials: The Contractor shall be solely responsible to provide documentation of modernized elevators. The unavailability of documentation of existing conditions does not relieve the Contractor of the responsibility to provide full maintenance, service, repairs and testing as required by the contract.

2. Drawings and Wiring Diagrams Any and all drawings, wiring diagrams, manuals and war-ranties used by the Contractor for work under this contract shall be considered the prop-erty of the Government and shall be accessible to the CO or their designee at any time, and be turned over upon demand. The contractor will annotate on the wiring diagrams, all wiring changes performed or discovered. Any new drawings, wiring diagrams, manu-als or warranties acquired as a result to any upgrades or modifications are the property of the Government and must be safeguarded and made accessible to the CO or their de-signee at any time. The Contractor is responsible for maintaining and protecting all man-uals, warranties and operating data, whether electronic or hard copy, and will be held ac-countable for any damage or loss that occurs from negligence or misuse.

a. These requirements are in addition to the requirements specified for Operations and Maintenance Documents to be submitted as specified elsewhere.

E. Inspection and Testing Services

1. Elevator Safety Inspections: The contractor shall be responsible for having the following inspections accomplished by individuals certified and qualified in accordance with the re-quirements of the latest edition of ASME QEI-1, Standard for the Qualification of Elevator Inspectors. The maintenance contractor must subcontract for the performance of the safety inspections with individuals/firms independent of the maintenance contractor's or-ganization. Notification of upcoming inspections must be provided to the CO or their de-signee 5 work days in advance. The name of the inspector(s) and evidence of certifica-tion will be submitted to the CO or their designee for approval no later than 5 work days prior to inspection. The contractor shall provide personnel who are familiar with the equipment to perform tests and assist the inspector. Resources required to participate in and support the inspection may require the Contractor to supplement his staff, at no cost to GSA, to ensure all routine preventive maintenance, repairs and service calls are ac-complished as scheduled. The contractor shall schedule and have performed the periodic inspections and tests of all elevators at the recommended intervals found in the most cur-

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14 21 00 - 15 rent edition of ASME A-17.1 Safety Code for Elevators and Escalators, Table N1 in Ap-pendix N. These inspections and tests are to be performed at six (6) month intervals.

The schedule must be strictly adhered to without exception. If a change is warranted, it must be approved in advance by the CO or their designee but must not compromise the timely completion of the inspections and tests.

a. All inspections and tests performed shall be witnessed by a QEI inspector.

b. The Contractor shall provide all tools, equipment, supplies and personnel necessary to accomplish the required inspections and tests. Inspections shall be performed in addition to and not in lieu of normal preventative maintenance and service work.

c. The contractor shall furnish a written report within 10 working days of each inspec-tion to the CO or designee. Inspections are to be performed on each elevator indi-vidually and a report provided for each inspection performed. Consolidated reports are not acceptable. Each report will consist of the appropriate checklist for the type of equipment inspected along with a separate written report listing any deficiencies found. The documentation of test results may utilize forms provided by local or state jurisdictions. The report shall include one of the following checklists from the ASME

17.2 Appendix A: Checklist for Inspection of Electric Elevators, Checklist for Inspec-tion of Hydraulic Elevators, or Checklist for Inspection of Escalators and Moving Walks, as appropriate. Each inspection report shall include a written list of deficien-cies.

d. The contractor shall be responsible for the correction of all listed deficiencies within the scope of the contract. All deficiencies noted in the inspection must be corrected immediately. The contractor shall document the corrective measures taken to ad-dress the deficiency list and provide that document to the COR. The contractor shall be responsible for obtaining the signed GSA Form 55, Certificate of Elevator Inspec-tion, and GSA Form 55A, Acknowledgment of Elevator Inspection Certification (or forms that are equivalent) from the elevator inspector. Copies of the signed GSA Forms 55 and 55A will be provided to the CO or designee within 10 work days after the inspection. GSA Form 55 will be displayed in the elevator car. GSA will provide the certificate forms required for the elevators upon request

F. Adjustments and Tests: All tests required by code shall be conducted at no additional cost to the government regardless of when the testing is performed.

1. The contractor is responsible for the accomplishment of all tests required, at the intervals specified and in accordance with, ASME 17.1 Safety Code for Elevators and Escalators, Appendix N, Table N1. Copies of all test results will be furnished to the CO or designee with the monthly submittals.

2. The contractor shall maintain the elevators as stated in Section J, Performance Stand-ards and within the requirements of the ASME 17.1 Safety Code for Elevators and Esca-lators and in the approved MCP. Measurements of elevator speed, door opening and

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14 21 00 - 16 closing times, performance time, door closing force, floor to floor performance times, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness, adequacy and results of testing and in-spection as well as the quality and timeliness of repairs or adjustments identified as a re-sult of tests and inspections shall be the governing factors in determining the adequacy of the elevator maintenance. The Contractor will provide performance measurements at the request of the CO or designee.

3. Fireman’s Emergency Operation must be maintained and tested. This testing shall be conducted monthly and results must be documented. Such tests shall be conducted in a manner that they do not interfere with the normal operation of the building as determined by the CO or designee. These tests shall not result in any additional costs to GSA. A written inspection test log for each group tested shall be maintained in each elevator ma-chine room.

4. Emergency phones will be tested monthly and a log of the test results will be maintained for each elevator. These logs shall be kept in each elevator machine room.

5. All work shall be performed during normal working hours. (See definitions, Exhibit 4, par-agraph 16). Only when so authorized by the CO or designee, may any portion of the work other than emergency service be performed outside of normal working hours.

6. The Government reserves the right to require the contractor to make such inspections and tests and provide assistance whenever deemed necessary to assure the require-ments of this contract are being fulfilled without any additional charges to GSA. All tests shall be scheduled through the CO or their designee. The Government reserves the right to witness all testing.

G. Routine Service Calls

1. Service calls are responses and subsequent repairs or adjustments of elevator equip-ment and systems or problems reported to the Contractor by building occupants or GSA personnel. The Contractor shall respond promptly, within two (2) hours, to requests for routine service. If the service call cannot be resolved within two (2) hours, the Contractor shall immediately secure the elevator if the issue prevents the elevator from operating in a safe and reliable manner. If the service call is of an incidental nature, such as a light out, and the service call cannot be resolved within two (2) hours due to other priority work or due to the fact the Contractor is not on-site, the Contractor will allow the elevator to remain in service until the service call can be resolved. The Contractor must immediately notify the CO or their designee of the problem and the time and date corrective action will be initiated and completed. Simply resetting the elevator and returning it to the service without diagnosing and resolving the problem is not acceptable.

2. For routine service calls related to priority elevators (dedicated to prisoner movement, judges or a single agency or floor) the Contractor must respond promptly, within two (2)

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14 21 00 - 17 hours, and remain on site until the issue has been resolved. If the service call cannot be resolved within two (2) hours or prior to the end of the building’s normal working hours, the Contractor shall immediately secure the elevator if the issue prevents the elevator from operating in a safe and reliable manner. If the service call is of an incidental nature, such as a light out, and the service call cannot be resolved within two (2) hours due to other priority work or due to the fact the Contractor is not on-site, the Contractor will allow the elevator to remain in service until the service call can be resolved.

H. Emergency Call-Back

1. Emergency Call-Back Service: Emergency call-back service consists of…