Minneapolis_and_St._Paul_Interior_and_Exterior_Landscaping_Q&A.pdf

Minneapolis and St.Paul Interior and Exterior Landscaping Q&A

Q.1. Would the awarded contractor be required to supply the mats needed to cover the turf mounds? Or would we use the current mats that have been used in previous years? Would you be able to provide additional information on what type of material the mats would need to be or what has been used in the past?

A.1. On the RFP - Exhibit 2, Number 13: WINTERIZING MATS FOR MOUND PROTECTION Winterizing ground cover mats are to be removed from the mounds at the start of the spring season. Mats are to be rolled up and stored off site through the spring/summer/fall. Contractor is responsible for all removal, moving, storing, protection and installation. The contractor shall be responsible for replacing mat material, with equal product, for sections of mat material that is deteriorated beyond re-use or damaged. Mat material shall be re-installed on the mounds by means and methods currently employed.

The contractor would provide and store off-site; the mats used were a plastic netting with straw/wood mulch material, installed with a 3-4” staple/stake.

Q.2. If we were awarded the contract for 2019, would we need to remove the mats in the spring of 2019? And would the current contractor then pick them up from the awarded contractor? assuming the timeline for the mat removal would be late February or March. What is the timeline for the turf mounds to be covered?

A.2. Winterizing ground cover mats are to be removed from the mounds at the start of the spring season. Mats are to be rolled up and stored off site through the spring/summer/fall.

Contractor is responsible for all removal, moving, storing, protection and installation. The contractor shall be responsible for replacing mat material, with equal product, for sections of mat material that is deteriorated beyond re-use or damaged. Mat material shall be re-installed on the mounds by means and methods currently employed.

Q.3. Would the mat spring removal and winter installation fall into the 2019 contract?

A.3. Spring removal would, fall installation would not.

Q.4. Is there parking available at both sites for the contractor to park at while on site working?

A.4. Street Parking Only

Q.5. How often do interior plants need to be replaced?

A.5. Plants should be changed quarterly. A plan for this will be approved by the CORs.

Q.6. Are there any interior plants in tenant space? Interior specifications?

A.6. No, public spaces only

Q.7. How is billing completed?

A.7. The contractor is to prorate their pricing over 12 months and then invoice for that amount on a monthly basis.

Q.8. At Minneapolis is there anything needed to be done with the moss?

A.8. No

Q.9 Are there any gutters that need to be taken care of?

A.9. Raked to be clear of leaves

Q.10. Is the contractor responsible for the sprinkler system?

A.10. The Contractor is required to verify and confirm sprinkler system operations, maintain and repair the irrigation system. This includes all aspects of shut down in the fall, start up in the spring, operational settings, repairs, and any other maintenance activities that are required for proper operation.

Q.11. If the contractor is responsible for the sprinkler system, how accessible is the blow out location?

A.11. Very accessible, located on 4th Ave side of the building.

Q.12. Is the contract responsible for taking care of the trees at Minneapolis?

A.12. Yes

Q.13. Will the interior and exterior portions need to be both be bid on, or is it possible to bid on just the exterior?

A.13. No, prospective contractors may not submit proposals for just the exterior (or interior) portions of the contract. GSA will be awarding one contract from this RFP. This contract will include all components outlined in the RFP.