Final_Turf_Mounds_RFP.pdf

October 4, 2018

RFP For Interior and Exterior Landscaping Services

SOLICITATION NUMBER: 47PF0018R0151

SERVICE: Interior and Exterior Landscaping

LOCATION(S):

Location 1: Minneapolis U.S. Courthouse, 300 S. 4th Street, Minneapolis, MN

55415-1320 (MN0092ZZ)

Location 2: W.E. Burger Federal Building & U.S. Courthouse, 316 Robert Street North, St. Paul, MN 55101-1495 (MN0087ZZ)

PERIOD OF PERFORMANCE: February 1, 2019 through October 31, 2023

SOLICITATION ISSUE DATE: October 4, 2018

OFFER RECEIPT DATE/TIME: November 5, 2018 No Later Than 3:00pm CST. Offers shall be submitted electronically via email to matthew.schmidt@gsa.gov

47PF0018R0151, MN0092ZZ and MN0087ZZ, Interior and Exterior Landscaping Services

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0018R0151

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the Standard Form 33. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM) REPLACES CCR and ORCA Effective July 30th, 2012, the System for Award Management (SAM) replaces the contractor registration sites CCR and ORCA. In an effort to streamline the acquisition process, SAM was established to consolidate several acquisition systems including CCR, ORCA, and EPLS and create a single repository of contractor information. As a single validated source of data on contractors doing business with the Government, the SAM database enables prospective contractors to update their information in one place.

If you have been using the legacy systems CCR and ORCA, you should now go to https://www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to https://www.sam.gov , and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles from legacy systems (if applicable) and perform updates. PLEASE NOTE: SAM is completely free of charge for both registrants and users. You will be https://www.sam.gov/ https://www.sam.gov/ https://www.sam.gov/ https://www.sam.gov/ required to complete a one-time business registration, with annual updates. As a part of the registration process you will need to provide your DUNS identification number. If you do not have a DUNS number you may contact Dun and Bradstreet, Inc. at (800) 333-0505. You may register in SAM at https://www.sam.gov.

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products.

Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

GSAR 552.219-72 Preparation, Submission, and Negotiation of Subcontracting Plans (OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a matter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors.

Consequently, in addressing the eleven elements described at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has included all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Prescription Landscape Inc., located in St. Paul, MN. The current monthly price is $20,464.58. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

● Standard Form 33 – Solicitation, Offer, and Award

● Section B – Supplies or Services and Prices Offer

● Quality Control Plan (See Section C)

● Past Performance References

● Subcontracting Plan (N/A to Small Business Concerns)

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE NOT REQUIRED

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT

PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

USE OF EXPRESS PACKAGE CARRIERS

Because of increased security standards and building renovations, “next-day” express package carriers may experience delays in making deliveries within the Chicago Loop Federal Center. Offerors should take this fact into consideration when determining when to submit their offers.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 9 month period and the option requirements for the 4 additional 1 year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 9 month period of performance will apply to the initial period and to the four - 1 year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor.

The website for CPARS is https://www.cpars.gov.

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned.

Contractors will be granted one user account to access all evaluations.

CPARS Training

Contractors may sign up for CPARS training. Training courses are available at the CPARS training site (https://www.cpars.gov/webtrain.htm) and updated as needed.

CPARS Role_Contractor Representative (CR)

All evaluations will be sent the Contractor Representative (CR) named on your award.

Access to CPARS will be granted to the CR after the award is registered in the system.

The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/webtrain.htm

The contractor must promptly notify the Contracting Officer of any change in their CR to allow the update to be made in the system.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Matthew Schmidt at matthew.schmidt@gsa.gov by 10/12/2018 THAT WILL ALLOW

ADEQUATE TIME TO ARRANGE FOR MAKING APPROPRIATE

ACCOMMODATIONS. NOTE: THE COST FOR PROVIDING REASONABLE

ACCOMMODATIONS (SUCH AS SIGN LANGUAGE INTERPRETERS, ETC.) IS

THE RESPONSIBILITY OF THE OFFICE SPONSORING THE EVENT.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m.

Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m.

will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA]

Rev. July 2017

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

landscaping services as

Minneapolis U.S. Courthouse necessary to provide exterior

Grooming Services at the manpower, equipment and supplies

Base year Turf Mounds Care and management, supervision, MO

The Contractor shall provide the

MO

MO

specified in the contract

MN0092ZZ

primarily taking care of the Turf Mounds on the Plaza in front of the Courthouse.

This service is only performed for 7 months during the contract period. The payment is prorated through 9 months at $________________ per Month.

PoP: 02/01/2019 - 10/31/2019

Base year: Interior Landscaping Services at MN0092ZZ Minneapolis U. S. Courthouse The Contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide interior and exterior landscaping services as specified in the contract. Monthly price of PoP: 02/01/2019 - 10/31/2019

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

MN0092ZZ

Grooming Services at the services as specified in the

Warren E Burger U.S. Courthouse

Option 1 for Interior

Option 1of Turf Mounds Care and

Burger U.S. Courthouse

Minneapolis U.S. Courthouse and exterior landscaping

Landscaping Services at MN0087ZZ

Landscaping services for MN0092ZZ

MO

Grooming Services at the

Services at MN0087ZZ Warren E

Option 1of Turf Mounds Care and

MO

necessary to provide interior

Option 1 for Interior MO

Option 1 for Interior

PoP: 02/01/2019 - 10/31/2019

Base Year Interior Landscaping

120006 manpower, equipment and supplies

MN0092ZZ

Landscaping Services at MN0087ZZ

PoP: 11/01/2019 - 10/31/2020

Minneapolis U.S. Courthouse management, supervision, PoP: 11/01/2019 - 10/31/2020 contract. Monthly price of

Option 1 for Interior

Landscaping services for MN0092ZZ

The Contractor shall provide the

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

Services at the Minneapolis U.S.

Grooming Services at the

Minneapolis U.S. Courthouse

Landscaping Services at MN0087ZZ

Option 2 of Interior Landscaping

PoP: 11/01/2020 - 10/31/2021

Option 2 of Turf Mounds Care and

Grooming Services at the

Option 2 for Interior

MO

Courthouse MN0092ZZ

PoP: 11/01/2019 - 10/31/2020

MO

Services at the Minneapolis U.S.

MN0092ZZ

Option 3 of Turf Mounds Care and MO

Warren E Burger U.S. Courthouse

PoP: 11/01/2020 - 10/31/2021

Warren E Burger U.S. Courthouse

120010

MO

Minneapolis U.S. Courthouse

Landscaping Services at MN0087ZZ

Option 2 of Interior Landscaping

Option 3 of Turf Mounds Care and

PoP: 11/01/2020 - 10/31/2021

Courthouse MN0092ZZ

Grooming Services at the

MN0092ZZ

Option 2 for Interior

Minneapolis U.S. Courthouse

MN0092ZZ

Warren E Burger U.S. Courthouse

Option 2 of Turf Mounds Care and

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

Landscaping Services at MN0087ZZ

Option 3 of Interior Landscaping

Option 4 of Interior Landscaping

Option 4 of Turf Mounds Care and

Option 3 for Interior

MN0092ZZ

120014

PoP: 11/01/2021 - 10/31/2022

Courthouse MN0092ZZ

MN0092ZZ

MO

Warren E Burger U.S. Courthouse

Minneapolis U.S. Courthouse

Landscaping Services at MN0087ZZ

Services at the Minneapolis U.S.

PoP: 11/01/2022 - 10/31/2023

Minneapolis U.S. Courthouse

PoP: 11/01/2021 - 10/31/2022

Grooming Services at the

MN0092ZZ

MO

Option 3 of Interior Landscaping

Grooming Services at the

Option 3 for Interior

Courthouse MN0092ZZ

Minneapolis U.S. Courthouse

Warren E Burger U.S. Courthouse

Courthouse MN0092ZZ

MO

Option 4 of Turf Mounds Care and

Services at the Minneapolis U.S.

Services at the Minneapolis U.S.

Grooming Services at the

PoP: 11/01/2021 - 10/31/2022

MO

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

__________0015

Option 4 for Interior

Courthouse MN0092ZZ

Warren E Burger U.S. Courthouse

Services at the Minneapolis U.S.

Landscaping Services at MN0087ZZ

PoP: 11/01/2022 - 10/31/2023

Option 4 of Interior Landscaping

Option 4 for Interior

Warren E Burger U.S. Courthouse

Landscaping Services at MN0087ZZ

PoP: 11/01/2022 - 10/31/2023

MO

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION #: 47PF0018R0151

Project Title: Exterior and Interior Landscaping Care Services

Location 1: Minneapolis U.S. Courthouse, 300 S. 4th Street, Minneapolis, MN 55415-1320 Location 2: W.E. Burger Federal Building & U.S. Courthouse, 316 Robert Street North, St. Paul, MN

55101-1495

A pre-proposal conference is scheduled at the time and place set forth below. All prospective offerors are encouraged to attend. Please complete and return this form via email. A Site Visit will be held as part of the pre-proposal conference.

TIME/DATE: October 16, 2018 10:00 am CST to 2:00pm CST

PRE-PROPOSAL CONFERENCE LOCATION:

General Services Administration MN/WI Property Management Operations Branch Attn: Kevin Foster Tim O'Connor

Location 1: Minneapolis U.S. Courthouse, 300 S. 4th Street, Minneapolis, MN 55415-1320 Location 2: W.E. Burger Federal Building & U.S. Courthouse, 316 Robert Street North, St.Paul, MN 55101-1495

Email: kevin.foster@gsa.gov, timothy.oconnor@gsa.gov

PHONE: 612-334-4163 , 651-290-4128

[ ] I plan to attend the conference.

Number of attendees: _____________.

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ________________________________________

Phone: ___________________________________________

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES 4

B1. DESCRIPTION OF SERVICES 4

OFFER FOR BASIC SERVICES 4

SECTION C - DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK 6

C1. SCOPE OF WORK FOR TURF MOUNDS 6

C2. CONTRACT EFFORT REQUIRED 6

C3. BASIC LANDSCAPING SERVICES 6

C4. ADDITIONAL SERVICES 7

C5. LANDSCAPING MATERIALS STANDARDS 7

C6. INTERIOR LANDSCAPING SERVICES FOR LOCATIONS 1 & 2 12

C7. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES 12

C8. OTHER SERVICES 14

C9. PROTECTION AND DAMAGE 14

C10. QUALITY CONTROL PLAN (QCP) 14

C11. LANDSCAPING QUALITY ASSURANCE PLAN 16

C12. MISCELLANEOUS REQUIREMENTS 17

C13. SUBCONTRACTING 17

C14. SAFETY AND HEALTH 17

SECTION D - PACKAGING AND MARKING 19

D1. PAYMENT OF POSTAGE AND FEES 19

D2. MARKING 19

SECTION E - INSPECTION AND ACCEPTANCE 20

E1. FAILURE TO PERFORM 20

E2. CRITERIA FOR EVALUATIVE PERFORMANCE 20

E3. DEDUCTION RATE 20

E4. SUSPENSION OF WORK 21

E5. CONTRACT CANCELLATION OPTION: ONLY USE THIS PARAGRAPH FOR MULTI YEAR

(BASE) CONTRACTS. 21

E6. CONTRACT CLOSE-OUT INSPECTION 21

E7. FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996) 21

E8. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES 22

SECTION F - DELIVERIES AND PERFORMANCE 23

F1. PLACE OF PERFORMANCE 23

F2. TERM OF CONTRACT 23

F3. OPTIONS 23

F4. RECOGNIZED HOLIDAYS 23

SECTION G - CONTRACT ADMINISTRATION DATA 24

G1. PAYMENT (GENERAL) 24

G2. PAYMENT FOR SERVICES 24

G3. GSAR 552.232-77 PAYMENT BY GOVERNMENTWIDE COMMERCIAL PURCHASE CARD 24

(MAR 2000) 24

G4. EVALUATING CONTRACTOR PERFORMANCE 24

COPIES OF THE EVALUATIONS, CONTRACTOR RESPONSES, AND REVIEW COMMENTS, IF ANY, WILL BE RETAINED AS PART OF THE CONTRACT FILE, AND MAY BE USED BY FEDERAL AGENCIES TO SUPPORT FUTURE AWARD

DECISIONS. 25

G5. LIMITATION OF GOVERNMENT’S OBLIGATION 25

SECTION H - SPECIAL REQUIREMENTS 28

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H1. CONTRACTOR RESPONSIBILITIES 28

H2. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989) 28

H3. RESUMES 29

H4. MISCELLANEOUS REQUIREMENTS 29

H5. CONTRACTOR PANDEMIC PLAN 29

H6. ENERGY 29

H7. AFFIRMATIVE PROCUREMENT PROGRAM (APP) 30

H8. SUITABILITY DETERMINATIONS 31

H9. GSA CRITERIA FOR ADJUDICATION 33

H10. COMPLIANCE WITH SECURITY REQUIREMENTS 35

H11. IDENTIFICATION CREDENTIAL 35

H12. ESCORT REQUIREMENTS 36

H13. STANDARDS OF CONDUCT 36

H14. REMOVAL FROM CONTRACT WORK 36

H15. RESERVED 38

H16. RECORDING PRESENCE 38

H17. GOVERNMENT FORMS 38

H18. WORKING WITH OTHER CONTRACTORS 38

H19. ORDINANCES, TAXES, PERMITS AND LICENSES 38

H20. DISCREPANCY IN THE SPECIFICATIONS 39

H21. SAFEGUARDING INFORMATION 39

H22. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION 39

SECTION I - CONTRACT CLAUSES 41

I1. FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEPT

2007) 41

SECTION J - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 42

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF 61

OFFERORS 61

K1. REMITTANCE ADDRESS 61

K2. SECURITY FORMS QUANTITY 61

K3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2012) 61

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS 64

L1. BID GUARANTEE REQUIREMENT 64

L2. PERFORMANCE BOND REQUIREMENT 64

L3. INSURANCE REQUIREMENT 64

L4. INSPECTION OF THE FACILITY 64

L5. FINANCIAL QUALIFICATIONS OF OFFERORS 64

L6. INSTRUCTIONS FOR SUBMITTING PROPOSALS 64

L7. INCONSISTENCIES IN SPECIFICATIONS 66

L8. TYPE OF CONTRACT 66

L9. OFFERORS CHECKLIST 67

ATTACHMENT A 68

SECTION M - EVALUATION FACTORS FOR AWARD 69

M1. BASIS OF AWARD 69

M2. PAST PERFORMANCE 69

M3. TOTAL EVALUATED PRICE 69

M4. SPECIAL STANDARD(S) OF RESPONSIBILITY 69

M5. FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990) 70

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SECTION B - SUPPLIES OR SERVICES AND PRICES

B1. DESCRIPTION OF SERVICES

The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide landscaping and related services as described herein. Work under this contract is expected to commence on or about February 1, 2019. Offerors must submit offers for all locations in order to be considered for award.

Location 1: Minneapolis US Courthouse 300 South 4th Street, Minneapolis, MN 55415 Location 2: Warren E, Burger US Courthouse 316 South Robert Street, Saint Paul MN 55101

OFFER FOR BASIC SERVICES B.1.0

Location 1: Minneapolis US Courthouse 300 South 4th Street, Minneapolis, MN 55415

BASIC LANDSCAPING AND RELATED SERVICES OFFER SHEET

In the space provided below quote a price for furnishing all management, supervision, manpower, equipment, and supplies for the following services:

ITEM DESCRIPTION A

PRICE

Base Period 9 Months

B

PRICE

1st Option Period 1 12 Months

C

PRICE

2nd Option Period 1 12 Months

D

PRICE

3rd Option Period 1 12 Months

E

PRICE

4th Option Period 1 12 Months

0001 Basic Services:

Location: 1 Building No: MN0092ZZ Exterior Landscaping and related services

Price Quoted per 7 month Season>> # of Hours

Price per Hour

0002 Basic Services:

Location: 1 Building No:MN0092ZZ Interior Landscaping and related services

Price Quoted per 12 month Season>>

# of Hours

0004 Additional Services Hourly Rates: See Note 1

Supervisory Price Quoted per Hour>>

Additional Services Hourly Rates: See Note 1

Productive Price Quoted per Hour>>

OFFER FOR BASIC SERVICES B.1.0

Location 2: Warren E, Burger US Courthouse 316 South Robert Street, Saint Paul MN 55101

BASIC LANDSCAPING AND RELATED SERVICES OFFER SHEET

In the space provided below quote a price for furnishing all management, supervision, manpower, equipment, and supplies for the following services:

ITEM DESCRIPTION A

PRICE

Base Period 9 Months

B

PRICE

1st Option Period 1 12 Months

C

PRICE

2nd Option Period 1 12 Months

D

PRICE

3rd Option Period 1 12 Months

E

PRICE

4th Option Period 1 12 Months

Basic Services:

Location: 2 Building No:MN0087ZZ Interior Landscaping and related services

Price Quoted per 12 month Season>>

# of Hours

0007 Additional Services Hourly Rates: See Note 1

Supervisory Price Quoted per Hour>>

Additional Services Hourly Rates: See Note 1

Productive Price Quoted per Hour>>

Hourly rates for Additional Services are proposed only once. These rates may, in the event of wage determination rate increases, be escalated per FAR 52.222-43.

All the contractor’s prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied for services.

Offerors shall price the base year and options using the wage determination contained in this solicitation. Offers shall identify the number of hours and price for the services. Upon exercising an option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Act - Price adjustment (Multiple Year and Option Contracts) (Nov 2006).

Offerors MUST quote prices for all four of the options, in addition to the initial period, in order to be considered for award.

Note 1: Quote a price per hour for providing additional services when ordered that are in addition to the services specified herein for the basic services. Orders for additional service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

This additional services provision is intended to be used to satisfy the Government's short term non recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause.

Additional services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

Plants and supplies provided under additional services will meet the standards identified in Section C5. The Contractor will submit a fixed price quotation for the plants, supplies and installation as requested by the COR. Plants will be guaranteed for one year including replacement and installation.

Note 2: The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract (refer to Section J, Exhibit 4). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

SECTION C - DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C1. SCOPE OF WORK FOR TURF MOUNDS

The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide landscaping services as described herein. The Contractor shall be responsible for performing all work under this contract in accordance with all Federal, State, County, City laws and codes, and follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA). If you are an Ability One Program (formerly the Javits-Wagner-O’Day Program) contractor, please include any Ability One requirements in your offer. This contract effort consists of maintaining the one-of-a kind landscaping (architectural) “art” that was designed by landscape architect Martha Schwartz expressly for the Minneapolis Courthouse. The design consists of 22 earth-sculptured mounds that harbor specialized and unique plant life, including trees, logs and various grasses. All of the mounds were completely reconstructed in 2003 and covered with new custom grown grass, with a planting method using the product “Netlon”, and the jack-pine trees that were salvaged from the old mounds. The goal of this contract is to maintain the mounds, grasses, and trees to provide an acceptable appearance without jeopardizing the integrity of the landscaping design. Pictures showing the acceptable appearance of the mounds, grasses and trees are included in this scope. The earth mounds on this plaza do not exist in this specific application anywhere else in the world and harbor unique conditions that will require a high degree of expertise and experience to maintain. Each mound has common construction ingredients, including a built up foam core, 6-8 inches of topsoil, the Netlon fibers to help the grass roots adhere to the mound, and Turf Guard plastic netting above the ground to support the grass. Each mound is afforded the benefit of landscape sprinklers. Due to the varying degrees of sun and shade each mound receives, they must be considered as separate entities. The unique microclimates that exist on these mounds will require frequent monitoring and close observance.

When there is too much rain, or too little; when there are clear skies or cloudy; when there are rodents or pests moving in and about; all of these conditions will require varied actions across the spectrum of microclimates.