SNAFC_Solicitation1.pdf

Southeast Sunbelt Region Georgia Metro Field office

Combined Services (Operations and Maintenance and Janitorial Related Services) Atlanta, Georgia

Performance-Based Specification – FY-17

SOLICITATION NUMBER: 47PE0218R0008

CONTRACT NUMBER:

SERVICE: BUILDING OPERATIONS AND MAINTENANCE AND JANITORAL SERVICES

LOCATIONS:Sam Nunn Atlanta Federal Center, Atlanta, GA 30303

PERIOD OF PERFORMANCE: October 1, 2018 to September 30, 2023

SOLICITATION ISSUE DATE: Jun 18, 2018

OFFER RECEIPT DATE and TIME: July 20, 2018

PERIOD OF PERFORMANCE: October 1, 2018 to September 30, 2023 SOLICITATION ISSUE DATE: Jun 18, 2018 SITE VISIT: June 28-29, 2018 @ 9:00 AM (EST) OFFER RECEIPT DATE and TIME: July 20, 2018 @ 2:00 PM (EST)

Performance-Based Specification – FY-17

PERIOD OF PERFORMANCE: Base Period: 10/01/2018 through 09/30/2019

With potential for four additional one-year option periods as follows:

Option I: 10/01/2019 through 9/30/2020 Option II: 10/01/2020 through 9/30/2021 Option III: 10/01/2021 through 9/30/2022 Option IV: 10/01/2022 through 9/30/2023

DATE AND TIME PROPOSAL(S) DUE: July 20, 2018, 2:00 PM (EST)-Proposals shall be emailed to Romon

McCord, romon.mccord@gsa.gov. Please indicate in the SUBJECT BOX: SNAFC--47PE0218R0008-

OPERATIONS AND MAINTENANCE AND JANITORAL SERVICES. ALL PROPOSALS SUBMITTED

SHALL REQUEST CONFORMATION OF RECEIPT. IF THE SUBMISSION INSTRUCTIONS ARE NOT

FOLLOWED, YOUR PROPOSAL WILL NOT BE EVALUATED

NOTE: ALL QUESTIONS REGARDING THIS REQUEST FOR PROPOSAL (RFP) SHOULD BE

SUBMITTED IN WRITING TO:

Romon McCord, romon.mccord@gsa.gov, by July 6, 2018, 2:00 PM (Eastern Daylight Time)

Performance-Based Specification – FY-17

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS:

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

B.2. BID/OFFER/BASIC SERVICES BENCHMARK DATA

B.3. ALTERNATE BID/OFFER FOR ADDITIONAL SERVICES

B.4. PRICING OF OPTIONS FOR CONTRACT SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. SCOPE OF WORK

C.1.2 The Contractor Shall Provide (Management, Supervision, Labor, Materials, Equipment, and Supplies)19 C.1.3 The Contractor Shall:

C.1.4 Excluded from this scope are:

C.2. DEFINITIONS

C.2.0 General Program C.2.1 Above Standard Services C.2.2 Acceptance C.2.3 Acts Of God C.2.4 Additional Services C.2.5 Advance Meters C.2.6 Advance Metering Systems C.2.7 Approval C.2.8 Architectural and Structural C.2.9 Assets Inventory C.2.10 Basic Services C.2.11 Building C.2.12 Building Automation System (BAS) C.2.13 Building Operating Plan C.2.14 Cleanable Square Feet C.2.15 Commissioning C.2.16 Commissioning (Ongoing) C.2.17 Computerized Maintenance Management System (CMMS/NCMMS) C.2.18 Consumable Parts C.2.19 Contracting Officer (CO) C.2.20 Contracting Officer Representative (COR) or Designee C.2.21 Contractor C.2.22 Contract Award Date C.2.23 Contract Services Start Date C.2.24 Contract Phase-in/ Transition Period C.2.25 Contractor C.2.26 Contractor’s Other Than Normal Working Duty Hours C.2.27 Controls and Control System C.2.28 Critical Assets C.2.29 Custodial C.2.30 Defective Services C.2.31 Emergency C.2.32 Emergency Callback C.2.33 Environmentally Sustainable C.2.34 Existing Deficiency List Report

Performance-Based Specification – FY-17

C.2.35 Exterior C.2.36 Federal Holidays C.2.37 Federal Executive Holiday, Unanticipated C.2.38 Federally Equipped Food Service C.2.39 Fire Protection and Life Safety Systems C.2.40 Green Cleaning C.2.41 GSALink C.2.42 Guiding Principles for Sustainable Existing Buildings C.2.43 GSA Sustainable Purchasing Program C.2.44 Government Furnished Equipment (GFE) C.2.45 Indefinite Quantity

C.2.46 LEED-EB

C.2.47 Maintenance Repair C.2.48 Miscellaneous Work C.2.49 Modification of Contract C.2.50 Negligence C.2.51 Non Agency Specific Assets C.2.52 Non-Reimbursable Repair C.2.53 Normal Working Hours C.2.54 Occupant Emergency Plan (OEP) C.2.55 Open System C.2.56 Operations C.2.57 Ordering Official C.2.58 Overtime Services C.2.60 Performance Based Contracting C.2.61 Performance Work Statement (PWS) C.2.62 Phase in C.2.63 Phase out Transition Period C.2.64 Predictive Maintenance C.2.65 Preventive Maintenance (Scheduled and Unscheduled) C.2.66 Product Preference C.2.67 Quality Assurance Surveillance Plan (QASP) C.2.68 Quality Control Plan C.2.69 Repair C.2.70 Reimbursable Repair C.2.71 Sanitize C.2.72 Sequence of Operations C.2.73 Service Request (O&M and Custodial) C.2.74 Standard Services C.2.75 Stewardship C.2.76 Supervisor, On-site C.2.77 Technical Proposal/Minimum Performance Standards C.2.78 Tour C.2.79 Vertical Transportation Systems C.2.80 Watch C.2.81 Acronyms

C.3. REFERENCES

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1 Initial Inspection C.4.2 Initial Deficiency List

C.5. TRANSITION PHASE/EFFORT

C.5.1 Transition Phase Startup C.5.2 Start up Phase Schedule

C.6. PHASEOUT TRANSITION PERIOD

C.7. PUNCH LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

Performance-Based Specification – FY-17

C.8.2 Contractor Communication Equipment C.8.3 Onsite Records C.8.4 Service Request and Administrative Support/Fire Alarm Monitoring Technician/Production Control

Clerk C.8.5 Use of NCMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Program C.8.7.1 Contract Performance C.8.7.2 Methods C.8.7.3 Records and Files C.8.7.4 Cooperation – Inspections C.8.7.5 Contractor Performance Assessment Reporting System (CPARS)

C.9. BUILDING OPERATING PLAN

C.9.1 Building Operating Plan

C.10. ASSET LIST

C.11. MONTHLY PROGRESS REPORTS

C.12. PERFORMANCE EVALUATION AND REVIEW

C.12.1 General:

C.12.2 Communications Requirements:

C.13. ASSET CONDITION ASSESSMENT (RESERVED)

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21. OPERATIONAL REQUIREMENTS

C.21.1 General C.21.2 Extended Operating Hours- Reserved C.21.3 Continuity Of Operations (Coop) C.21.4 Emergency Operating Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency C.21.7 Contact After Normal Hours C.21.8 Normal Tenant Working Hours C.21.9 Building Information

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.22.1 Smart Buildings C22.2 Integrated Building Systems

C.23. SERVICE REQUESTS

C.23.1 General C.23.2 Emergency Service Request C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Service Request Response C.23.5 Routine Service Request Response C.23.6 Overtime Services

C.24. TOURS

C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Drip Pans C.24.5 Monitoring Of Central Plant Assets

C.25. DEMAND RESPONSE PROGRAMS – RESERVED

C.26. CURTAILMENT - RESERVED

C.27. BAS ALARM RESPONSE

C.28 ADVANCE METERING PROGRAM (AMP) - RESERVED

Performance-Based Specification – FY-17

C.29. PROTECTION AND DAMAGE

C.30. NEGLIGENCE

C.31. KEY CONTROL

C.31.1 Locksmith Services

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1 General C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems C.35.5 Smart Building Technology (Exhibit J-7) C.35.6 Ongoing Commissioning /Re-Tuning Technology (Reserved) C.35.7 Variable Air Volume (VAV) and Powered Induction Units (PIU’s) Maintenance Accessibility

C.36. WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing

C.37. DIESEL FUEL, OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives C.37.3 Generator Oil C.37.4 Diesel Fuels

C.38. LAMPS AND BALLASTS

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS AND MAINTENANCE

C.39.1 General C.39.2 Maintenance and Repair C.39.3 Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories - Reserved C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.8 Vertical Transportation and Associated Elevator Assets C.39.9 Flag Procedures

C.40. REPAIRS

C.40.1 General C.40.2 Non-Reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work C.40.5 Repair Shared Liability Example:

C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable Events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C.41. SAFETY AND ENVIRONMENTAL MANAGEMENT

C.41.1 General C.41.2 Scheduling and Recordkeeping C.41.3 Refrigerants C.41.3.1 Control and Certification C.41.3.2 Certified Handlers C.41.4 Air Quality Management District (AQMD) Operating Permits

Performance-Based Specification – FY-17

C.41.5 Fuel Storage Tanks C.41.5.1 Underground and Above Ground Storage Tanks C.41.5.2 Underground Storage Tanks Who Needs to be Trained C.41.5.3 Above Ground Storage Tanks-Reserved C.41.6 Solid Waste Audit (Reserved) C.41.7 Polychlorinated Biphenyl (PCB) Control C.41.8 Facility Hazards C.41.8.1 Hazardous Waste C.41.9 Workplace Safety C.41.10 Electrical Safety C.41.11 Fall Protection C.41.12 Powered Platforms C.41.13 Lockout/Tagout C.41.14 Confined Spaces C.41.15 Asbestos Management- Reserved C.41.16 Hazardous Materials C.41.16.1 Safety Data Sheets (SDS) C.41.16.2 Disposition of Hazardous Waste C.41.16.3 Environmental Report C.41.16.4 Key Sustainable Product (KSP) Standards C.41.16.5 Exemptions C.41.16.6 Proof of Compliance C41.16.7 Recycled Content Product Purchase Annual Reporting C.41.16.8 Bio-Based Products C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards C.41.17.1 Boiler Operation and Inspections C.41.17.2 Inspections and Tests C.41.17.3 Backflow Prevention Devices C.41.17.4 Potable Water Systems C.41.18 Labeling and Signage C.41.19 Roof Anchorage Points

C.42. FIRE PROTECTION AND LIFE SAFETY ASSETS AND SYSTEMS

C.42.1 General C.42.2 Fire Alarm System Services C.42.3 Fire Alarm System Testing C.42.4 Fire Alarm System Maintenance C.42.5 Fire Alarm System Central Station Monitoring C.42.6 Water-Based Fire Suppression Systems C.42.6.1 Corrosion Inspection for Fire Suppression Sprinkler Piping (Wet and Dry) C.42.7 Fire Doors and Other Opening Protective C.42.8 Fire and Combination Fire/Smoke Dampers C.42.9 Smoke Doors and Other Opening Protective C.42.10 Smoke Dampers C.42.11 Portable Fire Extinguishers C.42.12 Non-Water-Based Fire Extinguishing Systems C.42.13 Smoke Control Systems C.42.14 Emergency and Standby Power Systems C.42.15 Emergency Lighting Systems and Exit Signage

C.43. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS (RESERVED)

C.44. CUSTODIAL PROGRAM

C.44.1 Objectives and Scope C.44.1.1 The Contractor Shall C.44.1.2 Cleaning Hours C.44.1.3 Building Information Data Sheet Estimates

C.44.2 GREEN CLEANING

Performance-Based Specification – FY-17

C.44.3. GREEN PURCHASING PLAN

C.44.3.1 Sustainable Product Standards C.44.3.2 Key Sustainable Products (KSPs) C.44.3.3 Proof of Compliance C.44.3.4 Exemptions C.44.3.4 Green Cleaning Plan

C.44.4 STANDARD SERVICES

C.44.4.1 Interior Services C.44.4.2 Performance Standards C.44.4.3 Floor Care C.44.4.4 Carpets and Rugs C.44.4.5 Floor Mats and Runners C.44.4.6 Shower Rooms, Tenant Break Rooms, Locker Rooms and Holding Cells C.44.4.7 Fixtures C.44.4.8 Surfaces C.44.4.9 Walls C.44.4.10 High Cleaning C.44.4.11 Dusting C.44.4.12 Trash, Wastebaskets and Ash Receptacles C.44.4.13 Recyclables C.44.4.14 Elevators, Escalators and Stairways C.44.4.15 Plate Glass C.44.4.16 Window Washing C.44.4.17 Blinds and Coverings (Not Including Drapes, Curtains And Unique Coverings) C.44.4.18 Fine Arts Collection C.44.4.19 Policing Inside Areas C.44.4.20 Interior and Atrium Plants (Government Plants) C.44.4.21 Concessions (Cafeterias, Snack Bars And Vending Machine Areas) C.44.4.22 Postal Space C.44.4.23 Fitness Centers, Health Units And Laboratories C.44.5 Exterior Services C.44.5.1 Performance Standards C.44.5.2 Plate Glass C.44.5.3 Window Washing C.44.5.4 Canopies C.44.5.5 Hard Surface Areas C.44.5.6 Ash Receptacles And Trash Containers C.44.5.7 Surfaces (Signs, Vending Machines, Tables, etc.)

C.44.5.8 Graffiti Removal C.44.5.9 Excrement Removal (Human, Bird And Animal) C.44.5.10 Policing Outside Areas C.44.6 Snow and Ice Removal C.44.7 Grounds Maintenance C.44.7.1 Landscape Erosion Management C.44.7.2 Grounds Maintenance Services C.44.7.3 Composting C.44.7.4 Trees And Shrubs C.44.7.5 Mulching C.44.7.6 Mowing And Edging C.44.7.7 Leaf Removal C.44.7.8 Over Seeding, Dethatching And Plugging C.44.7.9 Fertilization C.44.7.10 Flowerbeds and Plants C.44.7.11 Plant Replacements C.44.7.12 Soil And Ground Covers C.44.7.13 Unimproved Grounds

Performance-Based Specification – FY-17

C.44.7.14 Fence Lines C.44.7.15 Weeds C.44.7.16 Irrigation C.44.7.17 Watering C.44.7.18 Adjust, Clean And Set Automatic Controllers C.44.7.19 Integrated Pest Management Plan (IPM)

C.44.8 ABOVE STANDARD SERVICES

C.44.8.1 Carpet Extraction (Private Areas) C.44.8.2 Window Washing C.44.8.3 Postal Lock Boxes And Mail Cases - Reserved C.44.8.4 Washing Blinds and Coverings (Not Including Drapes, Curtains And Unique Coverings) C.44.8.5 Pressure Washing and Steam Cleaning C.44.8.6 Tree Thinning C.44.8.7 Government Furnished Trees and Plants (Planted In Ground Or Planters) C.44.8.8 Snow And Ice Removal For Areas Requiring Heavy Equipment

C.44.9 SERVICE CALLS/ CONFERENCE ROOM SET-UPS

The Contractor shall respond to all service call requests (custodial issues, moving, arranging and rearranging furniture within a conference room, special event support, etc.) using building specific service call procedures

C.44.10 SOLID WASTE/TRASH MANAGEMENT

C.44.10.1 Solid Waste/Trash Audits C.44.10.2 Extent of Work C.44.10.3 Solid Waste/Trash Removal and Disposal C.44.10.4 Solid Waste/Trash Records and Reports C.44.10.5 Pick-ups on Call

C.44.11 RECYCLING MANAGEMENT

C.44.11.1 Recycling C.44.11.2 Extent of Work C.44.11.3 Recyclable Materials Disposition C.44.11.4 Recyclables C.44.11.5 Pick-ups on Call “Reserved” C.44.11.6 Recycling Containers C.44.11.7 Restriction on Use C.44.11.8 Recycling Proceeds C.44.11.9 Recycling Records and Reports

C.44.12 ENVIRONMENTAL REPORTING

C.44.12.1 Recycling and Waste Reports C.44.12.2 Report Calculations C.44.12.3 Green Purchase Reports C.44.12.4 Integrated Pest Management Report C.44.12.5 Supporting Documentation C.44.12.6 Reporting Formats

C.44.13 INTEGRATED PEST MANAGEMENT

C.44.13.0 Preventive Pest Maintenance C.44.13.1 Initial Pest Assessment- Reserved C.44.13.2. Recommendations for Pest Management and Control- Reserved C.44.13.3 General-Reserved C.44.13.4. Pests Included and Excluded-Reserved C.44.13.5 Pest Control Plan-RESERVED C.44.13.6 Pesticide Application-Reserved C.44.13.7 Structural and Procedural Recommendations C.44.13.8 Record Keeping-Reserved C.44.13.9 Manner and Time to Conduct Service-Reserved C.44.13.10 Insect Control-Reserved C.44.13.11 Rodent Control- Reserved C.44.15.13 Safety and Health

Performance-Based Specification – FY-17

C.44.14 CHILD CARE CENTER

C.44.14.1 Products C.44.14.2 Standards C.44.14.3 Guidance C.44.14.4 Safety C.44.14.5 Cleaning Requirements C.44.14.6 Quality Standards For Child Care

C.44.15 CLEANING SCHEDULES

C.44.16 MISCELLANEOUS REQUIREMENTS

C.45. FEDERAL REQUIREMENTS

C.46. CONTRACT DELIVERABLE CHECKLIST (CONTRACTOR DELIVERABLES)

C.47. CRITERIA FOR DEDUCTIONS

D. PACKAGING & MARKING

D.1. PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION & ACCEPTANCE

E.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION E.1.1 Contractor Responsibility E.1.2 Contracting Officer E.1.3 Contracting Officer’s Representatives (COR) E.1.4 Government Quality Assurance

E.2.FAILURE TO PERFORM

E.3.EXCUSABLE DELAYS

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F.2. TERM OF CONTRACT

F.2.1 Term of the Contract

F.3. OPTION TO EXTEND THE TERM OF THE CONTRACT

F.4. REPORTING REQUIREMENTS

F.4.1 Plans, Schedules and Report Format Submission Requirements F.4.2 Other Reports

G. CONTRACT ADMINISTRATION DATA

G.1. PAYMENTS

G.1.1 General G.1.2 Payments for Additional Services G.1.3 Submission of Invoices for Additional Services

G.3. WITHHOLDING MONIES FOR NON-SUBMISSION OF WORK SCHEDULES

G.4. WITHHOLDING MONIES FOR NON-SUBMISSION OF REPORTS

G.5. APPLICATION OF CRITERIA FOR DEDUCTIONS (NON-PERFORMANCE

G.6. REDUCTIONS AND ADDITIONS OF SPACE

G.7. ADDITIONS AND DELETIONS OF BUILDINGS

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract) H.1.2 GSAR 552.237-70 Qualification of Offerors (MAY 1989) H.1.3.GSAR 552.237-71 Qualifications of Employees (MAY 1989) H.1.4. Suitability Determinations H.1.5. Compliance with Security Requirements H.1.6. Safeguarding Sensitive Data and Information Technology Resources

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

Performance-Based Specification – FY-17

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H.12. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards H.12.1.2 Affirmative Procurement Program (APP) – (Custodial) H.12.1.3 Green Purchases – (Custodial) H.12.2 Reporting - (O&M/Custodial) H.12.3 Recycle Content Certification - (O&M/Custodial) H.12.4 Recycle Content Product Purchase Annual Reporting – (Custodial) H.12.5 Green Cleaning Training – (Custodial) H.12.6 LEED-EB – (Custodial)-Reserved H.12.6.1 LEED reporting and requirements - (Custodial)-Reserved

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS FOR MECHANICAL PERSONNEL

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training H.15.2 Qualifications of Project Manager and Onsite Supervisory Personnel H.15.2.1 Qualifications of Project Manager H.15.2.2 Qualifications of Onsite Supervisor H.15.3 Qualifications of Technicians H.15.3.1 Qualifications of Fire Alarm System Technicians H.15.3.2 Qualifications of Water-Based Fire Suppression System Technicians H.15.3.3 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians H.15.3.4 Qualifications of Clean Agent Fire Extinguisher System Technicians H.15.3.5 Qualifications of Halogenated Extinguishing System Technicians H.15.3.6 Qualifications of Carbon Dioxide Extinguishing System Technicians H.15.3.7 Qualifications of Ventilation System Fire Extinguishing System Technicians H.15.3.8 Qualifications of Smoke Control Technicians H. 15.3.9 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper Technicians152 H.15.3.10 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.11 Qualifications of Portable Fire Extinguisher Technicians H.15.3.12 Qualification of Emergency and Standby Power System Technicians H.15.3.13 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians H.15.3.14 Qualifications of HVAC Technicians H.15.3.15 Qualifications of AMS, BAS Technicians H.15.3.15.1 Qualifications of AMS, BAS, Smart Buildings Technicians H.15.3.16 Qualifications of Electrical Technicians H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State, and Local Codes

H.16. PERSONNEL QUALIFICATIONS FOR JANITORIAL PERSONNEL

H.16.1.0 Supervisors H.16.2 Qualifications of Supervisory Personnel H.16.3 Qualifications of Custodial Personnel H.16.4 Miscellaneous Requirements H.16.5 Training H.16.6 Exposure Control Program - Personal Protective Equipment (PPE)

H.17. GOVERNMENT-FURNISHED MATERIALS

H.17.1 Requirements for Network Connection

Performance-Based Specification – FY-17

H.18. CONTRACTOR-FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5. Labor H.18.6 Subcontracts H.18.6.1 Mark-up Agreement for Architectural/Structure and Maintenance Repair H.18.7 Cost Documentation H.18.8 Competitive Bids H.18.9 Method of Ordering

H.19.AWARD FEE RESERVED

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

H.23. SUBCONTRACTING

H.24. CONSERVATION

H.25. LEED-EB

I. CONTRACT CLAUSES

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS) . 177

J.1. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

J.2. GREEN PURCHASE REPORT

J.3. SOLID WASTE AUDITS

J.4. BUILDING INFORMATION SHEETS

J.5. MONTHLY REPORT TEMPLATE

J.6. BUILDING OPERATING PLAN TEMPLATE (RESERVED)

J.7. SMART BUILDING

J.8. WATER TREATMENT STANDARDS

J.9. ENERGY & WATER OPERATIONAL PERFORMANCE TARGETS

J.10. ENERGY & WATER EFFICIENCY USE PLAN

J.11. ENERGY AND WATER EFFICIENCY MONTHLY REPORT (RESERVED)

J.12. ANNUAL ENERGY AND WATER EFFICIENCY REPORT

J.13. QUALIFICATIONS OF ELECTRICAL TESTING TECHNICIANS (FTT)

J.14. MISCELLANEOUS BEST PRACTICES (RESERVED)

J.15. ASSET INVENTORY TEMPLATE/NCMMS

J.15.1 Occupant Agency Asset List J.15.2 Contractor Communication Equipment

J.16. PREVENTIVE MAINTENANCE GUIDE

J.17. SOLID WASTE AND RECYCLING REPORT - RESERVED

J.18. KEY SUSTAINABLE PRODUCTS (KSP)

J.19. UNDERGROUND STORAGE TANK (UST)

CITE AS GA. COMP. R. & REGS. R. 391-3-15-.16 AUTHORITY: O.C.G.A. SEC. 12-13-1ET SEQ.

HISTORY. ORIGINAL RULE ENTITLED "OPERATOR RESPONSIBILITIES, TRAINING AND EXAMINATION" ADOPTED. F.

AUG. 28, 2009; EFF. SEPT. 17, 2009.J.20. ON-BOARDING AND OFF-BOARDING CONTRACT EMPLOYEES REQUIRING

ACCESS TO GSA IT SYSTEMS PROCEDURES – CONTRACTOR INFORMATION WORKSHEET (CIW)

J.21. REFRIGERANT LOGS

J.22. ELEVATOR TOUR LOG (RESERVED)

J.23. CUSTODIAL SURVEILLANCE FORMS

J.24. BUILDING EXTERIOR AND HARDSCAPE PLAN

J.25. EROSION SEDIMENT CONTROL

J.26 CBA AND SCA WD

K. REPRESENTATIOINS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERERS294

L. INSTRUCTIONS FOR SUBMITTING PROPOSAL

Performance-Based Specification – FY-17

L.1. 52.237-1 -- SITE VISIT (APR 1984)

L.2. 52.212-1 – INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (OCT 2015)

L.3. ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

L.4. GENERAL INSTRUCTIONS:

L.5. QUOTE PREPARATION INSTRUCTIONS:

M. EVALUATION FACTORS FOR AWARD

M.1. 52.212-2 -- EVALUATION -- COMMERCIAL ITEMS (OCT 2014)

M.2. 52.215-1 -- INSTRUCTIONS TO OFFERORS -- COMPETITIVE ACQUISITION (JAN 2004)

M.2. 52.232-15 -- PROGRESS PAYMENTS NOT INCLUDED (APR 1984)

M.4. FACTORS FOR AWARD

M.5. FACTOR 1— O&M AND JANITORIAL MINIMUM PERFORMANCE STANDARDS (ATTACHMENT)

M.5. FACTOR 2 — PAST PERFORMANCE

M.6. PRICE EVALUATION FACTORS

Performance-Based Specification – FY-17

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS:

Performance-Based Specification – FY-17

B. SERVICES, ORDERING AND PRICES

This solicitation contains a work statement for a performance-based service. This means that the

Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements.

The contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality of services before the performance becomes unacceptable.

B.1. DESCRIPTION OF SERVICES

The Contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor will be required to provide management, operations and maintenance and custodial related services during the initial twelve (12) months of service in accordance with the requirements of this solicitation and prices for basic and alternate services.

Provision for the exercise of _4_ additional twelve month periods, which may be exercised upon

30 days written notice to the Contractor at the Government’s option and shall be contained in the resulting contract awarded. Evaluation of options does not obligate the government to extension of the contract term past the initial year (s) of service.

B.2. BID/OFFER/BASIC SERVICES BENCHMARK DATA

General Services Administration will utilize the BOMA Experience Exchange Report (BEER)

Benchmark Data and Regional market analysis to determine a reasonable per square foot cost for these services. https://www.bomaeer.com/BOMA/main_landing.aspx#bookmark

B.3. ALTERNATE BID/OFFER FOR ADDITIONAL SERVICES

Offerors must quote a price per man-hour for providing additional services when ordered by the

Contracting Officer’s Representative in addition to the services specified as “basic services” in

Section C. This additional services provision is to be used to satisfy the Government’s short-term non-recurring need for service.

Should a continuing need for additional service arise; a contract modification will be negotiated pursuant to the “Changes” clause contained on the Supplemental Contract Clauses for Building

Service Contracts.

Orders for additional services may be placed for each service by the CO. All individual orders will be confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA

Form 300 will describe the service provided and will establish the hours of service for which the

Contractor will be compensated, based on the CO or his/her designee authorization log. Monthly orders totaling less than $2,500.00 will be processed via use of the Government Visa credit card or direct pay system as shown in Section G, and will not be confirmed in writing.

https://www.bomaeer.com/BOMA/main_landing.aspx#bookmark

Performance-Based Specification – FY-17

If emergency arise after hours, the contractor must contact the COR for authorization to perform emergency repairs.

B.4. PRICING OF OPTIONS FOR CONTRACT SERVICES

Offerors/bidders shall price the option requirements for the four (4) additional 12-month periods by assuming that the minimum hourly wages and fringe benefits established by the U.S.

Department of Labor (DOL) or Collective Bargaining Agreement (CBA), for the initial twelve-month period of performance will apply to the additional twelve-month option periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined in the CBA which is located in Section J.

Wage Determination No. WD 15-4472 (Rev.-8)

Collective Bargaining Agreement

The following Occupation Codes and Titles apply –

23411 – Heating, Ventilation and Air Conditioning Mechanic Research Facility

23160 - Electrician

23810 - Plumber

23370 – General Maintenance Worker

23470 – Laborer

11150 – Janitor

There is a collective bargaining agreement (CBA) in place for this location:

Sam Nunn Atlanta Federal Center

Collective Bargaining Agreement dated: October 1, 2017 – September 30, 2020

International Union of Operation Engineers

Local 926

The CBA for this location is provided as a separate attachment in the Solicitation Package.

In the event the option(s) is exercised by the Government, the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the clause entitled

Fair Labor Standards Act and Service Contract Act - Price Adjustment (Option Contract). (See

Sec. I)

Offerors/bidders are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the option and the initial periods. A bid/offer is unbalanced when it is based on prices, which are significantly less than cost for some work, and prices, which are significantly overstated for other work.

Performance-Based Specification – FY-17

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

This is a Performance Based Service Contract which focuses on the needs of the customer rather than on how the contractor meets those needs. The success of the contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer through a partnering effort between the CO or his/her designee and the contractor, Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the contractor. A higher level of effective communication between the Government and contractor is essential for partnering and performance based service contracting to succeed. The success of this contract is shared between the Government and the contractor.

More emphasis is placed on the contractor’s internal self-management of quality; not the usual external inspection by Government Inspectors, although that is a part of this contract as well. All parties should act proactively to reduce service cost; therein providing an incentive for the contractor.

The contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Buildings:

1. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the CO or his/her designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this contract

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality

d. Use low emitting materials for maintenance. In particular, use products that have low pollutant emissions; adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s biobased content recommendations (website) for maintenance of or use in the building.

g. Use environmentally preferable products that have a lesser or reduced effect on human health and the environment, See the Federal Green Construction Guide.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally preferable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption.

Performance-Based Specification – FY-17

Where available use EPA’s Water Sense-labeled products or other water conserving products, where available.

IV. Be aware that the building(s) and management involved with this contract maybe in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, LEED or comparable programs. The contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The policy of GSA is to bring existing buildings into conformity with GSA’s Strategic

Sustainability Performance Plan (SSPP). The contractor should follow the guidelines set forth in

J.4 regarding materials and products purchased during the performance of this contract.

C.1. SCOPE OF WORK

C.1.1 Partnering

The purpose of partnering is to adopt procedures wherein the contract and Government work together in achieving contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

GSA seeks to establish a Partnering relationship with the Contractor to accomplish its program objectives in implementing this contract scope of work. The objective of the Partnering process is to establish an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives.

Partnering requires that both parties recognize and address those opportunities and challenges that will be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values.

GSA will select team members to participate in joint activities with the contractor partnering team me