Professional Services Position Descriptions.pdf

Professional Services Position Descriptions

Architect / Interior Designer - Statement of Work

Architectural Support

● Provide architectural plan reviews and coordinate review comments with GSA Mechanical, Electrical, and Plumbing (MEP), Structural, and other Subject Matter Experts for office and other spaces, in federally owned and/or leased space, as well as participate in feasibility study reviews. Submittals shall be created and provided using GSA-developed comment forms in excel, Google Drive, or other PDF software such as Foxit Phantom or Adobe acrobat.

● Apply Facilities Standards for the Public Buildings Service (PBS-P100) when preparing plan reviews or responding to inquiries regarding P100 interpretations.

● Apply International Council of Code standards as applicable when performing architectural plan reviews.

● Apply ADA (American Disabilities Act) Requirements and ABAS (Architectural Barriers Act Standards).

● The contractor may be required to help maintain and/or update spreadsheets, forms, and other reporting tools that track incoming technical review requests as part of the RCA project intake process.

● Provide computer aided design and space planning support as described below.

Computer Aided Design (CAD) and Space Planning Support Services

● Provide interior space planning and design services for office and other space, in federally owned and/or leased or under consideration for lease space. Submittals shall be created and provided in AutoCAD and typically distributed in Foxit Phantom or other PDF software Adobe Acrobat to client agencies.

● Apply American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) international standard (Z65.12017) for office area usable and the GSA Pricing Desk Guide for full floor measurements to perform scaling and field measurement of space as required. Apply the use of laser measuring devices while performing space surveys.

● Demonstrate/integrate, where appropriate, mobility options to offer clients to enhance space utilization. Calculate utilization rates for spaces.

● Prepare, review, and design block plans, test fits and other design documents to assist GSA in designing client space or planning client requirements.

● Prepare and review interior design intent drawings (DIDs), scale submitted drawings, create print outs, and copies, using AutoCAD program and third party-add on software.

● Develop DIDs detailing the Tenant Improvements (TI) to be made for Federal building spaces and or lease spaces which GSA in conjunction with the Lessor and or other. While developing the DIDs, the Contractor may need to meet with the representatives of the client agency, other GSA business lines and/or the Lessor/Building owner and physically inspect the Project locations, to gather all the necessary scope of the project.

● DID’s shall include the following:

o Per GSA DID review guide and PBS Pricing Guide level 1 DID’s shall include: Cover Sheet, Demolition Plan, Construction (Partition) Plan Power/Communications (Electrical) Plan, Generic Furniture Plan, and Finish Plan.

o DID’s Level 2 shall include Cover Sheet, Demolition Plan, Construction (Partition) Plan, Power/Communications (Electrical) Plan, Generic Furniture Plan, Finish Plan, Reflected Ceiling Plan, Interior Elevations/Interior Sections Partition (Wall) Sections and Door/Hardware Schedule.

o Above the DID’s review guide the First Impressions program and the Building Design Guide may include additional plans like signage.

Additional Space Planning Services may also include:

● Participate in a Design Intent Drawings (DID) Workshop which is defined as a concentrated effort on the part of GSA, the client, the Lessor and their architect to develop the Design Intent Drawings for approval within the confines of the workshop time frame, typically between 1 and 5 working days.

● Develop Program of Requirements (POR) with client agencies, as well as GSA team, develop requirements packages and participate in requirements development initiatives, such as, but not limited to, workplace engagements in support of PBS projects in federal and leased space.

● Develop information in adequate detail to transmit the space requirements to GSA or its Lessors, so the appropriate construction and engineering drawings can be prepared to accomplish tenant alterations.

● Develop finishes boards for GSA client’s selection; work with vendors as project requirements only on selection of interior finishes from GSA FAS schedule vendors and based on GSA P100 and comply with Green Procurement and Buy American Mandate.

● Knowledge of material trends for design and specification, especially those materials that comply with LEED, WELL, and FitWel building standards; or GSA/Tenant specific requirements.

● The Contractor shall be expected to handle several projects simultaneously in both owned and leased facilities, without compromising timeliness and quality of service to GSA.

● The Contractor is expected to learn and apply federal policy and guidelines to work product. As well as expected, to apply federal policy updates and changes as it related to their work product.

● The Contractor may be asked to track the number of hours spent on a particular project and provide supporting information as needed.

● Although GSA's client agencies are the end users, all work produced under this contract must be coordinated through and reviewed/approved in writing by a GSA Project Manager as well as the client agency prior to acceptance.

● The contractor may be required to perform a walkthrough of space to determine typical conditions, space types and sizes, note finishes, including individual workstations and offices, storage rooms, standard group support areas such as conference rooms and break rooms, unique group support areas, such as libraries and computer server rooms. Also assess performance and utilization of workspace and meeting space, which may require right-sizing of all workspaces (enclosed and open), mission-critical (special) space, storage and support space.

● The contractor may be asked to develop test fits drawings to scale showing in simple outline format, walls, workstations, special areas and circulation patterns.

● Act as a team member on a larger project, in which they will provide support functions for the success of the project.

● Duties may include Furniture Design Services while working with the GSA Contracting Officer Representative (COR), Contracting Officer (CO), and Project Manager. Submittals may include furniture plans including furniture plan, floorplans, development of furniture which may include elevations, scope of work development, creating technical specifications for each typical, review and comment on bid submittals from vendors, market research of scheduled vendors, bid review from vendors, in-house cost estimating for budgeting, furniture inspections and creating and maintaining punch list documentation until final acceptance, and coordination with furniture vendor and subs including furniture dealers, installers and /or Architectural Firms.

Building Information Modeling (BIM) Support Services

● Demonstrate working knowledge and experience with Revit 2021 software to perform 3D BIM analysis, clash detection, and assess integrity of data from existing design documents.

● Prepare 3D drawings/renderings through the use of Revit software and/or third party-add on software or other BIM software.

● Evaluate existing design documentation for conformance with GSA BIM guidelines.

● Develop innovative BIM solutions to problems encountered in design and renovation of Federal buildings and/or leased space.

Architectural Barriers Act Accessibility Standards (ABAAS) Support Services:

● Provide support for ABA/ADA plan review(s) within federally owned and/or leased space. Review(s) shall be created and provided in either AutoCAD or through other written means (ex. Word or Excel document) as directed by the contractor’s GSA counterpart.

● Knowledge of the Architectural Barriers Act Accessibility Standards (ABA/ADA) to the maximum extent practicable through CAD and space planning support services such that outcomes achieve barrier-free and accessible design solutions for people with disabilities.

Required Core Competencies:

● Skill in communicating effectively, geography and orally, in writing to prepare deliverables, clarify discrepancies as needed,

● Skill in applying fact-finding and investigative techniques to gather information. Ability to gather and analyze data, identify inconsistencies and potential problems, and determine alternatives, resolve issues, and handle inquiries as it relates to space planning and design.

● Ability to learn new software systems and input data as technology changes through the contract period.

● Ability to work well in a team environment.

● Ability to manage and prioritize multiple responsibilities and/or projects

● Skill in organizing and analyzing large amounts of information with special focus on detail

Required Skills:

● Demonstrate ability to use a variety of software tools applicable to the requirements in the Scope of Work.

● Ability to review documents for accuracy for the tasks assigned.

● Ability to perform quality control for the tasks assigned

● For CAD provided services, contractors shall have the ability to apply ANSI/BOMA standards, as well as, current federal fire and life safety, as well as handicapped accessibility requirements to designs.

● For ABAAS provided services, the contractor shall exhibit proficiency in conducting ADA/ABA reviews, supported by professional certification(s), training(s), teaching, and/or awards.

● For BIM provided services, the contractor shall have the ability to use BIM software, track, log and comment on designs to meet current agency requirements.

● Demonstrate a familiarity with innovative industry trends such as the use of workplace engagements to determine overall space requirements through viewing of resume and portfolio as required

● Is it worth creating another bullet to call out specific A|E|I experience with new construction AND renovation/alteration/ work - and Class A office space? I would imagine the architect/interiors contractor will be doing a lot of work more so in the fit-out of tenant spaces and renovations.

Interior Designer Qualifications

• Minimum requirement is a Bachelor of Interior Design (BID) or related field (ex.

Interior Architecture, Architecture, or Bachelor of Fine Arts in Interior Design, etc.) with work experience in commercial Interior Design

• 5-7 years of industry experience in commercial Interior Design

• NCIDQ or Registered Interior Designer is preferred, but not required

• LEED Accredited Professional (Interiors) is preferred, but not required

• Government space planning experience is preferred, but not required

Architect Qualifications

• Minimum requirement is Bachelor of Architecture (B.Arch.) or related field (ex.

Interior Architecture, Architectural Engineering, or B.S. in Architecture, etc.)

with architectural design experience

• 5-7 years of industry experience performing plan reviews, code compliance reviews, ABA/ADA reviews

• Registered Architect is preferred, but not required

• LEED Accredited Professional is preferred, but not required

DATA AND ADMINISTRATIVE MANAGEMENT SUPPORT

Technical Services Required:

Duties to be performed by the Contractor shall include:

• Work closely with GSA Management, Project Managers, Asset Managers, Client Planning Managers and Leasing Specialists/Leasing Contracting Officers to ensure proper data management and timely processing of related actions in support of GSA PBS activities.

• Respond to work requests originating from the GSA PBS Managers, Project Managers, Client Planning Managers, Asset Managers and Leasing Specialists/Leasing Contracting Officers.

• Data Entry / Transfer / Management / Quality assurance / Notification: enter data to various systems pertaining to management of leased building space. Provide data Quality Assurance/Quality Control to maintain accurate data. Run reports for QA/QC to be used for tracking purposes, as necessary.

• Provide Data Retrieval/Analysis: research all documentation as necessary to process actions requested by the Project Manager, Asset Manager, Client Planning Managers, Leasing Specialist/Lease Contracting Officer. Analyze the request and ensure data accuracy prior to input.

• Participation in special projects related to data management including internal audits, federal and leased inventory, lease(s) archival, resolving System for Award Management (SAM) issues, researching data issues in our systems, physical paper filing and file maintenance, etc.

• Research, processing, and completion of Reimbursable Work Authorization (RWAs). This consists of allocating dollar amounts received from Finance, processing payments against an RWA, and the completion and closeout of RWAs as approved by a proper Federal Government employee.

• Transmitting all data to Finance through the appropriate system. Copying, distributing, scanning, and filing, including electronic filing, of related paperwork upon completion.

• Creation and maintenance of budget reconciliation reports using spreadsheets.

• Researches and analyzes Lease documents, Occupancy Agreements, and payments, reconciling financial disbursements and charges to client agencies when necessary.

• Occasionally, processing Change of Ownership requests to include obtaining the required documentation and legal approvals and preparing the Lease Amendment for the Lease Contracting Officer’s approval. Working with the LCO to reflect the change in REXUS

• Occasionally, processing Change of Address, Change of Payee’s, Electronic Funds Transfer requests & Changes to include obtaining the required information, ensuring accuracy of information provided and making necessary changes in REXUS along with any approvals needed from the LCO.

• Preparing legal instruments such as Statements of Lease and Subordination, No Disturbance and Attornment Agreements (SNDAs) upon request to include researching Lease for required information, obtaining necessary Lease

Administrator & Lease Contracting Officer input along with Legal Approval as needed.

• Performs rental histories and analysis to resolve questions, concerns or discrepancies that are identified.

• Assist in initiating the lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, and create project files

• Assist in establishing programmatic protocols and maintenance parameters for the establishment of any existing or new programmatic requirements under the responsibility of the Leasing Division. For example, and shall include, but is not limited to, researching, documenting and assisting in identifying the universe of all leases considered “other than small business”. Assist in developing and issuing communications to Lessors identifying the responsibility to comply with Small Business Subcontracting requirements, as well as perform follow up activities related to annual Small Business Subcontracting reporting.

• Occasionally assist with program analytics for any number of Leasing related programs, measures and/or metrics management that can assist leadership in making critical decisions as it relates to workload management and informs good business decisions.

• Learn and apply federal policy, guidelines and any changes to policy and guidelines to work product.

CORE COMPETENCIES REQUIRED FOR CONTRACT STAFF:

• Skill in communicating effectively, both orally and in writing to prepare reports, clarify discrepancies and provide subject matter training.

• Skill in applying fact-finding and investigative techniques to gather information. Ability to gather and analyze data, spot inconsistencies and potential problems and determine alternatives, resolves issues, and handles inquiries.

• Ability to learn new software systems and input data.

• Ability to work well in a team environment.

• Ability to manage multiple responsibilities and/or projects

• Skill in organizing and analyzing large amounts of information with special focus on detail

IT/TELECOMMUNICATIONS ENVIRONMENT:

The Contractor shall be proficient in the operation and use of the hardware, software, and applications as specified below. Note that the Contractor shall be adaptable to learning and utilizing new or changing hardware, software, and associated applications over the term of this Contract that directly relate to the tasks required under this contract.

HARDWARE:

• LAN file server

• Dell Latitude Laptop E series or equivalent

• CD-ROM Writer

• Other office equipment including scanners, copiers, printers, etc.

SOFTWARE/APPLICATIONS & SYSTEM AND TOOLS:

Systems/and or software tools required to perform the tasks and requirements under this contract are located on the PBS Portal or Local Area Network (LAN). The PBS Portal is an Intranet/Extranet web application that enables secure and efficient input and retrieval of information relating to PBS’ business operations. Below are descriptions of systems/tools located on the PBS Portal or provided on the Local Area Network that may be utilized by the contract staff.

• Windows 2010 server or newer

• Windows 10, Windows XP and Windows 7 client

• MS Office 2010 or newer, MS Excel 2010 or newer

• Citrix ICA, Checkpoint VPN and Cisco IP Communicator, Horizon VPN

• Google Mail

• Adobe Acrobat Professional and Nuance Converter Enterprise Foxit

• Internet Explorer

GSA SPECIFIC APPLICATIONS:

• REXUS

• Galaxy

• Pegasys

• Comprizon/EASi

• RETA

• OA Tool

• Rent Bill Management Tool (RBM)

• G-REX, etc

• Rent on the Web (ROW)

• Documentum - EDMS

STANDARDS OF CONDUCT AND RESTRICTIONS:

The contractor shall adhere to the same professional and ethical standards of conduct required of Government personnel. The contractor shall not:

• Discuss with unauthorized persons any information obtained in the performance of work under this order.

Conduct business, other than that which is covered by this order, during periods paid by the Government.

• Conduct business not directly related to this order on Government premises.

• Use computer systems and/or other Government facilities for company or personal business; or

• Recruit on Government premises or otherwise act to disrupt official

Government business.

Statement of Work Property Management Services

SCOPE OF WORK FOR CONTRACT PROPERTY MANAGEMENT

SUPPORT SERVICES FOR THE GSA, PBS, REGION 2, SERVICE

CENTER DIVISION:

For purposes of this specification, “Contract Property Management Support Services” is understood to encompass the following three general disciplines:

1. Inspection and management of federally owned facilities within the Field Office, including maintenance and operation inspections according to all applicable GSA property management principals, SOPs, and guidelines.

2. Inspection and management of leased locations within the Field Office according to all applicable GSA lease administration principals, guidelines, and SOPs

3. Construction Management (CM) and Project Management (PM) for repair and alterations type projects in both leased and federally owned locations within the Field Office according to all GSA construction management principles, guidelines, and SOPs. This may be for what GSA considers “simplified acquisition - small projects” under $250,000 and may be for larger projects (generally between 150,000 and the prospectus project limit of 2.8 million) In both cases the CPM will accomplish project estimating, scoping and project development, design/design review (depending on complexity of project) inspection, preparation of punch lists, and project close out activities. In short, the CPM may be involved in all project management and construction management activities, including accomplishing budgeting and accounting activities as required under the direction of the COR.

The Contract Property Manager (CPM) assigned to a GSA Field Office can expect to provide the above three general services in the proportion determined by the needs of each GSA Field Office Manager. For example, in one Field Office the Contract Property Manager may be required to perform mainly lease inspection and administration, while in another Field Office the Contract Property Manager may be required to provide mainly project management or construction management duties on projects within federally owned facilities. No allowances will be made for changing of percentages of duties.

Each Contract Property Manager will perform the following basic services:

1. Each Contract Property Manager will be a full-time employee, who will work on-site within each Field Office. The awardee will submit to GSA a well-trained, well rounded, and experienced candidate for each Contract Property Manager position based on MINIMUM qualifications in this statement of work.

2. The Contract Property Manager shall report to the Contracting Officer’s Representatives (CORs) within each Field Office. In general, the awardee can expect that the CORs for this contract will be the GSA managers of each Field Office, although the GSA CO may choose to further delegate this to other members of their staff. The Contract Property manager will therefore be considered a contract employee of the Field Office, who must ultimately report to the Field Office Manager (also known as the Senior Property Manager), along with the Assistant Senior Property Manager(s) for each field office.

3. The GSA CORs will assign specific duties and responsibilities to the Contract Property Managers, and provide all supervisory direction, including setting scheduled workday hours, overtime, etc. The Contract Property Manager will report to the COR daily to review schedules and assignments

4. Contract Property Manager must be businesslike and professional in dress and appearance and will be expected to represent the US Government in dealings with other federal agencies who are GSA’s customers. The Contract Property Manager will at times serve as the primary point of contact representing GSA with federal client agency personnel. Will proactively manage customer relationships and communications to enhance customer loyalty and retention in accordance with established GSA guidelines and business processes.

5. The Contract Property Manager will be required to perform inspections in machine rooms, roofs or in construction sites in areas where conditions may be difficult and dirty. The contractor will provide his Contract Property Manager with the necessary safety equipment required to do this type of work, including steel toe safety shoes, hard hat, coveralls, etc. The Contract Property Manager must have the physical ability to climb ladders, navigate over and around equipment, etc. The Contract Property Manager must be able to perform moderate lifting (sometimes he may be called upon to deliver items to remote sites, etc.). The contractor must ensure that the Contract Property Manager possesses adequate health insurance coverage.

6. Under direction of COR, the Contract Property Manager must be prepared to interact extensively with building tenants on a recurring basis to assess their facility needs, ensure that those needs are being met or exceeded, and assure that the procedures used to obtain services are responsive and customer friendly.

7. The Contract Property Manager will be expected to work an eight-hour shift which must occur during GSA’s core business hours (defined as 7 AM to 530 PM, Monday thru Friday, excluding federal holidays) which will be billed as regular hours. Exact shifts start and end times must be approved by the COR.

There may be times when the CPM may have to adjust his hours to monitor work that occurs beyond core business hours. Time worked beyond the 8 hours in core business hours shall be considered overtime. The Contract Property Manager may be required to work overtime (i.e. beyond 8 hours a day, or on weekends or holidays) based on need of the Field Office for service to monitor construction activities, building shutdowns etc. In cases when the Contract Property Manager must work overtime or holidays and will be paid time and a half.

8. Contract Property Manager must PHYSICALLY REPORT to the Field Office each day for the contractor to bill for hours that were worked that day.

This is a “location critical” position, which means that TELEWORK or any other alternative work arrangements (“work at home” etc.) is only an option in emergency circumstances.

INSPECTION OF WORK IN FEDERAL FACILITIES:

The Contract Property Manager, under direction of the COR, will be required to perform inspections of construction and building maintenance contract work in federally owned buildings within the Field Office. (The term “BUILDING MAINTENANCE CONTRACTS” includes janitorial, cafeteria, mechanical, and elevator maintenance services, and is often referred to as simply “MAINTENANCE” or SERVICE” contracts)

Inspections will be accomplished according to GSA guidelines and standards, which are attached to this SOW (SEE ATTACHED GSA PROGRAM GUIDELINES FOR ALL PROGRAM AREAS) Under direction of COR the Contract Property Manager will become familiar with the GSA PBS PROGRAM GUIDES and with the specifications for all Field Office construction and maintenance contracts that he is required to review.

The Contract Property Manager will then conduct inspections of the Field Offices’ contractors who are performing the Field Office’s construction project and building services to determine if the inspection results meet both the PROGRAM GUIDES and the requirements found within the GSA contracts, and report his findings to COR (using Inspection Report format referenced in PBS PROGRAM GUIDES)

The Contract Property Manager may also be called upon to draft letters to the construction/service contractors, including “CURE LETTERS”, in which these deficiencies are formally noted. All formal direction to the construction and service contractors, including all correspondence (i.e. cure letters, transmission of inspection reports etc.) MUST BE FROM A GSA EMPLOYEE, i.e., the GSA employee must sign off on the directive.

After transmission of inspection reports and/or letters, the Contract Property Manager shall perform follow up inspections and perform appropriate documentation as required.

The Contract Property Manager will conduct inspections of contractor’s work in a professional, respectful, and businesslike manner, making advance arrangements and notifications of the construction and maintenance contractors as required. The Contract Property Manager may be empowered by the COR to set up meetings with the construction and building maintenance contractors as required.

Much of the work to be inspected and reviewed by the Contract Property Manager will be of a basic building technical level, so that a professional in the field of construction and building operations should be able to accomplish subject inspections with a minimum of outside assistance. There may be exceptions, in which GSA requires a CPM with specialized technical skills (particularly in the area of automated Building Management/Control Systems) If a candidate with these specialized technical skills is required, the contractor will be advised. To the initial response to this solicitation, candidates with a more general technical background will be considered acceptable.

INSPECTION OF WORK IN LEASED LOCATIONS

1. The Contract Property Manager, under direction of the Lease administration Manager (LAM)/COR or the Lease Contracting Officer (LCO), will be required to perform inspection of some or all the leased locations within the field office to determine if the lessor is fulfilling all of the requirements of the lease.

2. Conceptually (in terms of contract law) the inspection of leased locations is very similar to the inspection of construction and service contracts, so most of the provisions in SOW ITEM #6 above apply to inspection of leased locations. The main difference is that since GSA does not own the leased locations, the extent of items inspected and actions that can be taken are more limited, generally based on what the lessor is expected to provide under the lease.

3. The Contract Property Manager shall become familiar with the Region 2 Lease Administration Guide and related SOPs, and use all the attached GSA PBS PROGRAM GUIDE policies and procedures, and review the terms and conditions of each lease agreement to conduct inspections of the leases in the field office under the direction of the LAM/COR. These inspections shall determine if the lessor is meeting the terms and conditions of his lease agreement. The Contract Property Managers shall prepare lease inspection reports and draft letters to lessors (including draft “Cure Letters”) for LAM’s/COR’s or LCO’s action with the understanding that the Contract Property Manager cannot formally direct the lessor, formal direction (i.e. signing formal correspondence etc.) to the lessor can only be accomplished by a GSA employee (same protocol found in ITEM 6 above)

4. The Contract Property Manager will conduct lease inspections in a professional, respectful, and businesslike manner, making advance arrangements and notifications with both the tenants and lessors as required by the COR. The vast majority of the work to be inspected and reviewed in a lease is general of a less complex and technical nature than the construction and service contract inspections detailed in ITEM 6, above, so a professional in the field of construction and building operations should be able to accomplish subject inspections with a minimum of outside assistance.

5. The focus of lease inspections will generally be on customer issues, ensuring that tenant agency customer requirements are met by the lessor.

CONSTRUCTION MANAGEMENT (CM) AND PROJECT

MANAGEMENT (PM) DUTIES

1. The Contract Property Manager, under direction of the COR, will be required to estimate projects for construction and services in both leased and federally owned space in accordance with the requirements for project acquisition and management found in the attached GSA PBS PROGRAM GUIDES, PROJECT MANAGEMENT GUIDES (from GSA INSITE) and applicable SOPS (including the SMALL PROJECT SOP)

Most of these projects will be below the SIMPLIFIED ACQUISITION THRESHOLD of $250,000.00, and generally not excessively complex, and generally will not always require a formal engineer’s certification or

“stamp”. The above is a TYPICAL REQUIREMENT for most projects; GSA welcomes Contract Project Managers with an exceptional technical background who can take on complex projects with complex technical requirements.

However, the CO may require a CPM who will handle ONLY Construction Management (CM) and/or Project Management (PM) for projects OVER 250K, that involve significant design/design review, submittal review, inspections, close out etc. as defined in GSA PROJECT MANAGEMENT GUIDE. Obviously, the CPM who provides CM and PM services will require more background and experience in project and construction management than the CPM who only handles lease inspection. The CPM who concentrates mainly on large projects (over 250K) may be also supervised by the GSA Engineering Supervisor as COR.

Whether it is a large project or a small project, the Contract Property Manager will be responsible for managing the project from “cradle to grave” under direction of the COR, inputting everything from the estimates and scopes of work to the financial documents for contract award and closeout under the direction of the COR and in accordance with GSA standards.AS NOTED IN ITEMS 6 AND 7 ABOVE, the Contract Property Manager cannot directly order the construction and/or service contractor t o perform work; all formal orders and letters must be channeled through the appropriate GSA employee.

2. The Contract Project Manager may be given limited access into certain applications of GSA’s financial systems to perform budget and other reviews on behalf of the

COR.

3. Under direction of COR the Contract Property Manager is responsible for improving customer and client agency satisfaction with building services, maintaining, and preserving the real property assets, maintaining, or lowering operating costs, and ensuring the provision of quality facility related services. The Contract property manager will be expected to attend and/or host meetings as required and represent GSA interests as defined by GSA.

4. The Contract Property manager will establish and monitor specific programs and statistical goals reflecting customer satisfaction requirements and help ensure that short- and long-range plans and programs are implemented to substantially exceed those goals and requirements. Contract Property Manager must be aware of and take part in GSA Tenant Satisfaction Surveys and assist in administration of the same.

5. The Contract Property Manager will be the property management point of contact (poc) and work with the project team on all space modification and/or alterations of leased space.

6. The Contract Property Manager will provide appropriate and necessarily follow up with client agencies, contractors, GSA project team members and management.

7. The Contract Property Manager will follow all guidelines and requirements for GSA PROJECT MANAGERS found within the GSA PROJECT MANAGEMENT GUIDELINES, and related documents, when working on GSA projects. The CPM must be a teamwork – focused individual, able to handle difficult requirements under challenging circumstances, in a professional and courteous manner.

8. The Contract Property Manager will work closely with GSA and the client agency on all reimbursable above standard services ensuring services are properly scheduled with the client agency and building owner and proper funding is in place.

9. The Contract Property Manager will be responsible for periodic inspections of leased facilities and enforcing requirements of the lease contract.

10. The Contract property manager will properly document all building inspections on the appropriate forms.

11. The Contract property manager shall prepare reports, documents and letters for the review and signature of the GSA manager.

12. The COR will develop a quality control program and ensure the quality of all work performed by the property manager.

13. The Contract Property Manager assigned to work in the Caribbean Field Office must be bilingual, i.e. he/she must be fluent in both Spanish and English.

14. Advise the COR immediately of any dangerous conditions, accidents, and any other safety conditions requiring immediate action.

15. Prepare and maintain a running list of observed Defects and Omission for all construction contact work and provide a weekly copy of the construction contractor and Contracting Officer’s Representative. At the end of each work week submit a composite list of Defects and Omissions to the Contracting Officer’s Representative. Monitor and re-inspect if the work should be accepted. This shall help minimize the necessary punch list at the end of each phase.

16. Assist the Contracting Officer’s Representative in the review of the contractor’s payment requests by verifying the value in place, materials stored on or off the site, assuring that the percentage completion of each category of work is correct.

17. The Contract Property Manager will in the pre-final and final punch lists along with the A/E and the Contracting Officer’s Representative and submit a written report to the Contracting Officer with recommendations for acceptance. Acceptance will be done on a per phase basis with a punch list produced at the end of each phase.

18. Keep the Contracting Officer’s Representative (COR) advised of potential disputes with analysis and recommendations as to what actions should be taken. The analysis of claims should be detailed from the basis of the government’s position should the matter be carried to appeal.

19. Perform basic CAD drafting and specification writing services as required for project design, engineering coordination, and changes to the contract documents during construction.

20. Enforce all OSHA Safety Regulations during construction on behalf of GSA.

21. Serve as the on-site “face-in-the-building” during construction projects. Coordinate any government-tenant-construction contractor issues that may arise during construction. Ensure that a supervisor for the general contractor is on site when work is being performed by subcontractors or deliveries are being made. Be present for after-hours inspections such as Fire Alarm and Elevator inspections

22. Act as a troubleshooter for the Contracting Officer’s Representative on all issues connected with the project. Applies a wide range of methods to assess and improve the effectiveness of the construction program. Review all contract documents and inspect construction for the purpose of advising the Contracting Officer's Representative of potential problems.

23. The Contract Property Manager is not permitted to authorize the following actions (although he may assist in preparation of documents, etc.):

• Contract Modifications - this includes substitutions of materials or equipment outside of those defined in the contract documents.

• Make final decisions on claims, disputes, or interpretations of contract requirements.

• Make final acceptance of work performed

• Issue stop-work orders, except for work activities that are life threatening.

24. The Contract Property Manager must possess a valid driver’s license.

MINIMUM Qualifications of Proposed Contract Property Manager:

1. Proposed individual(s) shall have a minimum of five (5) years progressive work experience in managing design and construction projects OR managing large owned commercial or residential buildings OR a large portfolio of leased locations. In all three of the above cases the proposed Contract Property Manager must possess a working knowledge of architectural, structural, civil, mechanical, electrical disciplines, fire alarm, and control systems.

2. Possess a professional college degree and a professional license in engineering, architecture, business, real estate, or a related field OR demonstrate 10 years of management experience in property management, construction project management, lease management, or engineering/architecture.

3. Demonstrate the ability to manage multiple projects of varying complexity including multi-phase projects in design and construction on budget and on schedule, while managing multiple priorities. Demonstrate excellent accounting and organizational skills

4. Demonstrate practical knowledge of National, State and Local laws and codes.

5. Demonstrate the ability to deal effectively with contractors, tenants, and government agencies to resolve issues, and provide excellent customer service and client satisfaction.

6. Demonstrate an ability to effectively administer and manage large or diverse collections of owned and leased properties.

7. Must be able to obtain HSPD-12 federal security clearance.

(Mandatory Requirement) Candidate must have a government-issued Smart card before appointment to this position).

8. Provide a resume of work demonstrating a minimum of three (3) applicable projects or properties which the proposed Contract Property Manager has successfully completed or managed. Provide the project/locations cost, construction duration and dates of substantial completion, brief scope description of each project, challenges, and references with phone numbers

SOFTWARE/APPLICATIONS & SYSTEM AND TOOLS:

Systems/and or software tools required to perform the tasks and requirements under this contract are located on the PBS Portal or Local Area Network (LAN). The PBS Portal is an Intranet/Extranet web application that enables secure and efficient input and retrieval of information relating to PBS’ business operations. Below are descriptions of systems/tools located on the PBS Portal or provided on the Local Area Network that may be utilized by the contract staff.

• Windows 2010 server or newer

• Windows 10, Windows XP and Windows 7 client

• MS Office 2010 or newer, MS Excel 2010 or newer

• Citrix ICA, Checkpoint VPN and Cisco IP Communicator, Horizon VPN

• Google Mail

Contract Realty Services SOW

Description of Duties Contractor shall broker leasehold interests through a variety of procurement vehicles for federal agency customers requiring commercial office space, based on vetted and actionable customer requirements. Contractor shall present prepared products and procurement documentation to LCOs for signatory authority.

Contractor shall develop all aspects of GSA’s Tab 1 procurement documentation and acquisition plan and incorporate and maintain all related data in its various data repositories for planning, project and budget purposes. Contractor shall perform comprehensive market research. Contractor shall perform cost analyses related to the utilization of existing space to evaluate cost benefits of remaining at an existing location, or competing procurement for possible relocation, or reconfiguring existing space to accommodate the agency’s changing requirements. Contractor shall solicit market interest and offers for commercial office space; analyze interests and offer packages, technical reports on offered buildings and participate with LCOs in lease negotiations of terms and conditions with lessors and/or their representatives, managing agents and developers. Contractor shall perform cost and price analyses of offers and prepare approval documents for the LCO necessary to award the lease. Contractor shall prepare legal documentation in accordance with applicable Laws and Executive Orders, GSAR, GSAM and FAR, which govern lease acquisitions. Contractor shall act as liaison between customer and lessor during space design development of customer requirements; Design Intent Drawings (DID) and Construction Drawings (CD). Contractor shall obtain all customer approvals of DIDs and CDs, and lessor construction costs necessary for LCO to negotiate buildout terms and costs and issue Notice to Proceed (NTP).

Contractor shall participate with LCO in construction cost negotiations. Contractor shall actively remain knowledgeable of the status of space buildout conditions throughout various milestones of construction; and shall report such conditions to the LCO. Contractor shall accompany LCO or LCO’s designated representative after space buildout for acceptance, issuance of substantial completion and issuance of punch list items. Contractor shall actively remain knowledgeable of the status and completion of punch list items. Contractor shall participate in activities, document preparation, reporting, data reconciliation and data finalization throughout the lease Closeout project phase. Contractor shall serve as project manager for designated low risk lease acquisition projects.

Objectives/Expectations To summarize, the objectives and expectations of this contract service is to procure and acquire leasehold interests consistent with federal agency space requirements vetted and detailed together with the customer agency. Objectives and expectations are also to project manage low risk lease projects in accordance with the GSA, PBS Lease Project Delivery process and production measures; manage necessary interactions with real estate industry professionals; and to develop, oversee and execute lease projects and diverse customer workplace needs while incorporating creative approaches and arriving at successful solutions for a variety of federal agency customer tenants, business operations and workspace requirements.

Administrative Assistant (Acquisition Management Support, Position

TBD)

1. Process GSA assigned actions, to include Contracts and Task Orders in accordance to the FAR, GSAM and policy.

2. Process modifications to GSA contracts

3. Process options to GSA Contracts

4. Prepare and/or review key documents for any phase of the pre-award and administration process, track status of key deliverables or due dates;

Implement an effective system subject to the approval of the GSA Contracting Officer

5. Conduct or assist the GSA Contracting Officer in preparing and conducting Pre-Proposal Meetings and Pre-Construction Meetings, as well as site visits and site meetings. If determined necessary by the GSA Contracting Officer, attend Pre-Construction; Pre-Start ("kick-off) meetings;

site, visits and site meetings; and aid the CO and/or designated COR at the various project locations.

6. Process Contract Closeouts

7. Assist Contracting Officer in contract evaluations.

8. Assist in various data analysis requirements for management.

Engineering Technician (Equipment Specialist, position TBD)

Occupational Base - To be covered by these definitions, employees must meet all of the following criteria: Be able to provide semi-professional technical support for engineers working in such areas as re-search, design, development, testing, or manufacturing process improvement. Work pertains to electrical, electronic, or mechanical components or equipment. These technicians are required to have some practical knowledge of science or engineering. Some positions may require a practical knowledge of mathematics or computer science. Included are workers who prepare design drawings and assist with the design, evaluation, and/or modification of machinery and equipment.

Engineering Technician VI Level of Responsibility independently plans and accomplishes complete projects or studies of broad scope and complexity or serves as an expert in a narrow aspect of a particular field of engineering, e.g., environmental factors affecting electronic engineering. Complexity of assignments typically requires considerable creativity and judgment to devise approaches to accomplish work, resolve design and operational problems, and make decisions in situations where standard engineering methods, procedures, and techniques may not be applicable. Supervisor or professional engineer provides advice on unusual or controversial problems or policy matters.

Completed work is reviewed for compliance with overall project objectives. This worker may supervise or train and be assisted by lower-level technicians, and performs, one or a combination of the following:

A. Provide equipment quality assurance and quality control.

B. Prepares designs and specifications for various complex equipment or systems (e.g., a heating system in an office building, or new electronic components such as solid-state devices for instrumentation equipment).

C. Plans approach to solve design problems; conceives and recommends new design techniques; resolves design problems with contract personnel and assures compatibility of design with other parts of the system.

D. Designs and coordinates test set-ups and experiments to prove or disprove the feasibility of preliminary design; uses untried and untested measurement techniques; and improves the performance of the equipment. May advise equipment users on redesign to solve unique operational deficiencies.

E. Plans approach and conduct various experiments to develop equipment or systems characterized by (a) difficult performance requirements because of conflicting attributes such as versatility, size, and ease of operation; or

(b) unusual combination of techniques or components. Arranges for fabrication of pilot models and determines test procedures and design of special test equipment.

Experience: A minimum of 2 years successful work experience in the same position or related field in the last five (5) years.

COST ESTIMATING AND CONSTRUCTION MANAGEMENT SERVICES

Cost Estimators shall prepare costs estimates for a variety of projects. Project size and complexity will range from the Simplified Acquisition Threshold (SAT) $250,000 up to, and beyond, the prospectus level - $3,095,000. The Cost Estimators shall develop most of their cost estimates in a CSI Cost Format or ASTM Uniformat, but the GSA may require the Cost Estimators to develop the cost estimate using a government furnished estimating platform called the National Cost Management Tool (NCMT). The Government will provide training on this tool. This position is also responsible for the following:

All estimates shall be prepared within 7 calendar days, or as agreed to by the Government.

All cost estimates shall be developed in accordance with the requirements listed in the latest copy of P120 “PBS Cost and Schedule Management Policy”, and the three integrated Cost Estimators shall perform all tasks necessary to produce estimates in compliance with GSA’s requirements. Estimates shall be generally categorized in three levels (Level I, Level II, or Level III) that are appropriate to the level of detail provided in the construction documents submitted for estimates. If a cost estimate is developed for a Lease Project, the Cost Estimator must first develop the cost estimate in accordance with the requirements of P120, and then input this cost data in each field of the “Tenant Improvement Cost Summary (TICS)” cost template.

The Cost Estimator may be required to perform estimate and cost reviews of documents prepared by other consultants for both federal and lease projects.

The Cost Estimator may be required to prepare or review cost estimates for leasing projects. The Cost Estimators will review the lease construction documents to develop a cost estimate and develop the corresponding level cost estimate that is appropriate for the construction documents that is provided by the GSA.

The Cost Estimator may be tasked to perform other miscellaneous cost estimating services, including but not limited to:

• Developing conceptual cost estimates

• Reviewing Leasing Construction Proposals for suitability

• Evaluating “Schedule of Values” for construction projects.

• Reviewing construction “Bid Results” against a Government Cost

Estimate

• Assist in preparing for, and conducting negotiations

In addition to producing estimates, the Cost Estimator may be tasked to provide moderate construction management services that include inspections to ensure compliance with project requirements as included in project estimates.

A Standard Operating…