4718GCONR Project Manual~5.pdf

michael.sadowski@phila.gov

BID No. 4718GCONR

PROJECT MANUAL

FY 2025 GENERAL CONSTRUCTION

REQUIREMENTS CONTRACT

At Various Locations Citywide PROJECT No. 20-25-4718-99

CITY OF PHILADELPHIA

CAPITAL PROGRAM OFFICE

Questionnaire and Financial Statements for Qualifying Seller must be fully answered and submitted within the prequalification solicitation on WWW.PHLCONTRACTS.PHILA.GOV on or before 07/30/2026.

A MANDATORY PRE-BID MEETING will be held via Microsoft Teams on 07/22/2026 at

10:00 AM

Meeting ID: 259 116 114 249 814 Passcode: af9mF2PQ Join Here

Quotes are to be submitted before 10:30 AM EST 08/18/2026 on WWW.PHLCONTRACTS.PHILA.GOV . An opening of sealed quotes will be publicly held via Zoom immediately thereafter.

Please refer to “Instructions to Sellers”, for additional information.

All questions regarding the bid are all due 07/30/2026 no later than 5PM via PHL Contracts Q&A Tab.

http://www.phlcontracts.phila.gov/ http://www.phlcontracts.phila.gov/ mailto:Roddrick.S.Thomas@phila.gov

PROJECT No. 20-25-4718-99 000110-1

TABLE OF CONTENTS.REQ

SECTION 000110

TABLE OF CONTENTS

SPECIFICATIONS:

DIVISION 0 - BIDDING AND CONTRACT REQUIREMENTS:

000110 Table of Contents.REQ

002113 Instructions to Sellers

002114 Diesel Engine Emissions Controls for PW Bids

002115 Notice to Sellers ONLY-Mayor’s Executive Order 7-14

004113 Pricing & Performance of Work

004312 Public Works LBE Language

004313 Bid Bond

007100 Bid Fees and Payments (PHL Contracts)

Standard Contract Requirements

007201 Act 141 Employment Verification Form

007341 PIDC Working Line of Credit

Prevailing Wage Rates Schedule

New Apprenticeship Requirements-Bill No 250607

DIVISION 1 - GENERAL REQUIREMENTS

011100 Summary of the Work

012900 Payment Procedures

012973 Schedule of Values

013330 Submittals

013513.15 Special Requirements for Work Within the Philadelphia Museum of Art

013513.16 Special Requirements for Work Within the Philadelphia Prison System

013513.17 Special Requirements for Work at the Philadelphia Zoo

013513.18 Special Requirements for Work Within the Philadelphia Parks & Recreation System

013591 Historic Treatment Procedures

014100 Codes, Regulations and Standards

014516.13 Contractor’s Quality Control

015000 Temporary Facilities and Controls

015719 Environmental Controls

015800 Project Identification and Signs

016001 Products and Materials

017123 Field Engineering

017329 Cutting, Patching, Sleeves and Inserts

000110-2

TABLE OF CONTENTS.REQ

017423 Cleaning

017700 Closeout Procedures

-Certificate of Substantial Completion Form

017823 Operation and Maintenance Manuals

017836 Warranties

017839 Project Record Documents

018813 General Construction Requirements

DIVISION 2 – EXISTING CONDITIONS

024119 Selective Demolition

END

002113-1

INSTRUCTIONS TO SELLERS-REQ.

SECTION 002113

PART 1: GENERAL

1.1 BASIC INFORMATION

A. The following is a list of basic bidding information for the convenience of Sellers.

If discrepancies between information contained in this section and other Bidding Documents are uncovered, the requirements of the other Bidding Documents shall govern.

1. Project Title: FY2025 General Construction Requirements Contract

2. Project Number: 20-25-4718-99

3. Project Location: Various Locations Citywide

4. Sellers must be pre-qualified; refer to Article 2.1.2 of the Standard Contract Requirements. Pre-qualification Questionnaires must be submitted to the Department of Procurement in PHLContracts before the deadline indicated on the Project Manual Cover.

5. Quotes must be submitted prior to the deadline indicated on the Project Manual Cover and posted in PHLContracts.

6. Quotes shall be submitted to the Procurement Department via PHLContracts.

7. Submit one (1) complete, signed Quote for each Prime Contract sought. The executed Consent and Authorization Agreement must be on file in the Seller’s profile on PHLContracts in order to be considered.

8. Quotes shall be valid for 60 calendar days after the closing of the quote unless otherwise mutually extended by City and apparent low Seller.

9. I will substantially complete the Work, ready for final payment, in accordance with the Contract Documents within 1,460 consecutive calendar days counting from the date stated in the Notice to Proceed.

10. It should be understood and agreed by this Seller that funding for this project will be partially certified. It should be further understood that additional funding is subject to councilmatic appropriation of funds. Should the City fail to appropriate the necessary additional funds for this project, the Contract for that portion of the work not funded shall terminate automatically, without penalty, cost or liability to the City.

1.2 INVOLVED PARTIES:

A. City: City of Philadelphia, PA.

B. Department Capital Program Office

One Penn Center, Suite 1400

1617 JFK Blvd.

Philadelphia, PA 19103

C. Director, Capital Program Office: Aparna Palantino

D. Deputy Director, Project Management: Pedro Pinto, P.E.

E. Project Director: Roy D. Conard, AIA, LEED AP, BD+C

Phone: 215-683-4479

002113-2

F. Project Coordinator: Roddrick S Thomas Phone: 215-683-4484

G. Construction Engineer: TBD

H. Using Agency: TBD

1. Agency Liaison: TBD

1.3 DEFINITIONS

A. Refer to Section, “Standard Contract Requirements”.

1.4 SELLER'S REPRESENTATIONS

A. Each Seller by submitting a Quote represents that:

1. The Seller has read and understands the Bidding Documents and the Quote is made in accordance therewith.

2. The Seller has visited the site and is familiar with the local conditions under which the Work is to be performed and has correlated site observations with the requirements of the proposed Contract Documents.

3. Quote is based upon the labor, materials, systems and equipment required by the Bidding Documents without exception.

B. The City assumes no responsibility for any representation made by any of its officers, agents, or employees concerning the nature of the Work or the general and local conditions unless such representation is included in the Contract Documents or Amendment.

1.5 BIDDING DOCUMENTS

A. Bidding Documents are available for view/download on PHLContracts. For additional information, contact the Procurement Information Center at PHLContracts@phila.gov.

B. Errors or misinterpretations in the Quote resulting from the use of incomplete sets of Bidding Documents will not give cause to adjust the Contract.

C. The Bidding Documents on PHLContracts are available on the above terms and does so only for the purpose of obtaining Quotes on the Work and does not confer a license or agreement for any other use.

D. Title to all Bidding Documents shall remain with the City.

1.6 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

A. Sellers shall promptly notify the Project Coordinator of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

B. Sellers requiring clarification or interpretation of the Bidding Documents shall make a request via email at PHLContracts@phila.gov no later than 5PM EST which shall reach the Project Coordinator by 07/30/2026.

C. Clarifications or interpretations received prior to deadline for submission of Quotes shall either be addressed in an Amendment which may also include an extension of the deadline for submission of Quotes, or at the sole discretion of

002113-3 the City, no additional information will be issued, and the Sellers shall comply with the Bidding Documents as they exist.

D. Any interpretation, correction or change of the Bidding Documents will be made by Amendment. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Sellers shall not rely upon such interpretations, corrections and changes.

1.7. SUBSTITUTIONS

A. N/A

1.8. AMENDMENTS

A. Amendments will be posted in PHLContracts to all known to have been added to the Bid holder’s list or Qualified Sellers after the questionnaire due date.

B. Each Seller shall ascertain prior to submitting Quote that Seller has received all

Amendments issued and shall acknowledge their receipt in their Quote.

C. Seller must Acknowledge Amendments on PHLContracts.

1.9 BIDDING PROCEDURES

A. Form and Style of Quotes, See Section “Standard Contract Requirements”, Article 2.5.

1. Submit Quotes on forms provided in the quote package found on PHLContracts.

2. Sellers may withdraw and resubmit quotes for errors or corrections up until the closing of the bid.

3. All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change."

4. Quotes shall not contain any conditions or qualifications whatsoever.

5. Quotes shall include an allowance for permits and licenses in connection with all or any portion of the work.

6. All coordination needed to procure and obtain the required permits and licenses necessary to perform the work in its entirety shall be the responsibility of the Seller/Contractor. Payment under this allowance shall be for the actual permit or license fee(s). Additional costs to procure such permits or licenses will not be reimbursed to the Seller/Contractor. Refer to section “Standard Contract Requirements”, Article 3.16.

B. Bid Security, See Section “Standard Contract Requirements”, Article 2.8.

1. Each Quote shall be accompanied by bid bond as per the requirements of the Standard Contract Requirements for Public Works Contracts.

2. Bid Bond shall be issued on form included in the attachments tab on PHLContracts.

C. Submission of Quotes

1. The Quote, scanned copy of bid security, and other required documents shall be submitted to the corresponding bid on PHLContracts. Documents must identify the Project name, the Bid Number, the Seller's name and address and the designated portion of the Work for which the Quote is submitted.

002113-4

The original Bid bond must be mailed in a sealed envelope with the identifying Project name, the Bid Number, the Seller's name and address to the Public Works Unit, Room 120, Municipal Services Building, 1401 JFK Boulevard, Philadelphia, PA, 19102. The original Bid bond must be postmarked by the bid opening date.

2. Submit your Quotes prior to the time and date for submission of Bids indicated in the Bid Solicitation on PHLContracts, or any extension thereof made by Amendment. Quotes received after the time and date for submission of Quotes will be rejected.

3. The Seller shall assume full responsibility for timely submission of the Quote in PHLContracts.

4. Oral, telephonic, telegraphic, or Quotes by mail are invalid and will not receive consideration.

5. If the Seller submits multiple Quotes, the City will only consider the last Quote submitted.

D. Modification or Withdrawal of Quote

1. A Quote may not be modified, withdrawn or canceled by the Seller after the time and date designated for the receipt of Quotes except as provided in the Standard Contract Requirements for Public Works Contracts.

2. Prior to the time and date designated for receipt of Quotes, any Quote submitted may be withdrawn on PHLContracts.

3. Withdrawn Quotes can be reopened and resubmitted.

1.10 CONSIDERATION OF QUOTES

A. Opening of Quotes: Quotes received on time will be opened publicly and in the presence of the Controller’s Office.

B. Rejection of Quotes: The City has the right to reject any or all Quotes and to reject a Quote not accompanied by data required by the Bidding Documents, or to reject a Quote which is in any way incomplete or irregular.

C. Acceptance of Quote (Award)

1. It is the intent of the City to award a Contract to the lowest responsive and responsible Seller.

2. If Alternates are to be included in the award, they will be accepted in the order listed.

1.11 CONTRACT PROCESSING

A. Successful Seller shall be sent Contract forms from the Public Works Division of the Procurement Department and shall follow the instructions in regards to returning the completed documents.

B. City may vacate awards for failure to comply with provisions above.

1.12 PERFORMANCE BONDS

A. Bond Requirements: Seller shall furnish bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder per the

002113-5 requirements of the Standard Contract Requirements and other requirements of the Bidding Documents.

B. Seller shall provide and furnish bonds to the contract limit which includes contingency.

1.13 INSURANCE CERTIFICATES

A. The successful Seller will not be permitted to start any Work under the Contract until certificates covering all insurance requirements are submitted per the Standard Contract Requirements and other requirements of the Bidding Documents.

1.14 PRE-BID INFORMATION

A. Pre-bid information regarding the Project is correct and current at the time it is posted, and is offered to obtain Quotes.

B. The pre-bid information cannot be guaranteed to remain correct in every detail throughout the time preceding the signing of the Contract due to such variables as changes in budget, labor and material markets and anticipated date of issuing the notice to proceed.

PART 2 PRODUCTS Not Used

PART 3 EXECUTION Not Used

- END –

002113-6

002114-1

DIESEL ENGINE EMISSIONS CONTROLS FOR PUBLIC WORKS PROJECTS

Section 002114

City of Philadelphia Specification Language Requiring Diesel Engine Emissions Controls in Public Works Projects

In accordance with Executive Order 1-07 and in furtherance of Greenworks Philadelphia, City establishes a requirement to include clean diesel specifications in public works contracts. Contractor, by submission of its bid, agrees to meet the requirements of this Section. This Section applies to bids advertised between July 1, 2013 and June 30, 2014 in which the total estimated dollar amount is $1,000,000 or greater, and to all bids, awarded on or after July 1, 2014, regardless of estimated dollar amount. Notwithstanding the foregoing, engine noncompliance shall not constitute a material breach of contract nor shall monetary penalties be assessed as provided in subsection E.2 until after January 1, 2014. If noncompliant vehicles subject to this Section are observed prior to January 1, 2014, the City may issue written warnings to the contractor.

A. Covered Vehicles: Vehicles covered under this Section include any nonroad diesel engine that has a horsepower greater than 50.

B. Requirements

1. All bids for public works contracts and all applicable contracts entered into as a result of such bids covered under this Section shall include specifications that all contractors, and all of the contractor’s subcontractors, if any, in the performance of such contracts use ultra-low sulfur diesel fuel, and a listed clean diesel technology for reducing the emission of pollutants for diesel-powered non-road engines. Clean diesel technologies are further defined in part D of this Section. Retrofit emission control devices shall consist of diesel oxidation catalysts (“DOC”) or such other technologies that provide a minimum emissions reduction of twenty percent (20%) of particulate matter with a mean aerodynamic width of less than ten (10) microns (PM10) in the application for which it is verified. Any retrofit emission control device installed to comply with this Section must either be listed by EPA or the California Air Resources Board (CARB) as a verified diesel retrofit technology that reduces particulate matter emissions by 20% or more, or must be certified by the diesel retrofit device manufacturer as a product that reduces particulate matter emissions by 20% or more for the covered vehicle.

2. No later than two business days before any covered vehicle is brought onto the City’s contract site, the successful bidder (hereinafter, “contractor”) shall submit to the City’s project manager information about the vehicle including confirmation that the appropriate emissions control technology has been installed on the vehicle or that the vehicle is Tier 4 or Tier 4 Interim. Except as otherwise provided, any vehicle covered under this Section shall be in compliance with this Section prior to being brought onto the contract site.

a. Contractor shall submit the following information for each covered vehicle (using

Fleet Roster for Public Works Construction Projects form):

002114-2

DIESEL ENGINE EMISSIONS CONTROLS FOR PUBLIC WORKS PROJECTS

i. vehicle identification number (VIN), if applicable, or vehicle serial number, and the vehicle type, make, year and owner;

ii. the horsepower rating of each engine;

iii. the emission control device manufacturer name, model, and verifying/certifying organization; and

iv. the type of fuel to be used and approximate expected quantity.

b. In the event contractor has purchased appropriate emissions control technology, but the technology is not delivered before use of the covered vehicle is required on the contract site, the contractor shall, in addition to submission of a.i., through

iv. above, submit proof of purchase of the emissions control technology.

Installation of the appropriate emissions control technology must be completed within five (5) days of delivery of the technology. In no event may Contractor use the covered vehicle without the use of the emission control technology, for which the technology has already been purchased and identified, on the contract site for longer than sixty (60) days.

c. If a covered vehicle owned by a contractor breaks down on the contract site, contractor may use, if a compliant replacement is unavailable, a temporary vehicle that is not compliant while the covered vehicle is being repaired; the temporary vehicle cannot remain on site for more than 30 cumulative days after the date of the initial breakdown of the covered vehicle. Contractor shall notify the project manager in writing prior to bringing a non-compliant vehicle on the contract site.

3. The contractor shall establish truck-staging zones for vehicles that are waiting to load or unload material at the contract site. Such zones shall be located where the emissions from the trucks will have minimum impact to the public.

4. The contractor shall not permit idling of delivery and/or dump trucks, or equipment on the contract site during periods of non-active use, and it should be limited to three (3) minutes in accordance with the Philadelphia Traffic Code Anti-Idling Ordinance Section 12-1127(1) of The Philadelphia Code (http://www.phila.gov/philacode/html/_data/title12/chapter_12_1100_miscellaneous_/12 _1127_excessive_idling_of_an.html) and the Pennsylvania Diesel-Powered Motor Vehicle Idling Act, Title 35 Purdons Pennsylvania Statutes, Section 4601 et seq.

C. Exemptions

1. Subject to written approval by the City of Philadelphia Air Management Services (AMS), covered vehicles will be exempted from low diesel emission controls if one or more of the following conditions exist:

a. it is physically impossible to install appropriate emissions control technology on the vehicle;

002114-3

DIESEL ENGINE EMISSIONS CONTROLS FOR PUBLIC WORKS PROJECTS

b. installation of the appropriate emissions control technology would render vehicle operation unsafe due to obstructed sightline;

c. installation of the appropriate emissions control technology would void any applicable expressed manufacturer's warranty on the vehicle; or

d. the covered vehicle will not be at the work site for more than a total of three (3) business days.

2. In support of a request for exemption, contractors shall provide to AMS one of the following:

a. a signed letter from one or more diesel technology vendors, written on the vendor’s formal stationary, certifying that no emissions controls that would reduce Particulate Matter (PM) emissions by at least 20% and allow for safe operation could be physically installed, or the cost of installing such control technology would cost 150% more than the purchase price of the clean diesel technology device;

b. a signed letter from the vehicle manufacturer certifying that the installation of any device to reduce PM emissions by 20% or more would void the applicable expressed manufacturer’s warranty, along with a copy of the warranty for each vehicle for which an exemption is sought; or

c. a signed letter on the contractor’s company letterhead stating that the covered vehicle will remain on site for no longer than three (3) days total during the duration of the project.

3. In no event will the City grant an exemption from the required use of ultra-low sulfur diesel fuel or the idling laws.

D. Definitions

1. Contract site – all areas covered under the contract, and areas accessed for purposes of performing activity under the contract;

2. Non-active use – a period of time greater than five (5) minutes when a piece of diesel equipment is not being operated in performance of its work;

3. Non-road – diesel vehicles listed by EPA for use in non-road applications. These include construction, agricultural, and other industrial vehicles that are not legally operable on highways;

4. On-road – vehicles listed by EPA for on-highway applications;

5. Truck-staging zone – a designated area on the contract site where delivery or pickup activities will be located;

002114-4

6. Ultra low sulfur diesel fuel – Diesel fuel with a sulfur content of 15 parts per million or less;

7. Vehicle – a piece of diesel-powered equipment being used for contract activities; and

8. Listed clean diesel technology – includes:

a. Diesel oxidation catalyst – a device similar to a catalytic converter that reduces diesel emissions and does not require regeneration;

b. Tier 4 or Tier 4 Interim – any vehicle certified by EPA as meeting Tier 4 emissions standards or Tier 4 Interim emissions standards;

c. Particulate filter – a device that traps soot produced by the engine and vaporizes this soot through the application of heat, requiring only periodic maintenance;

d. Closed crankcase ventilation – a device that reduces fugitive emissions from the vehicle’s crankcase by routing them through the tailpipe;

e. Selective catalytic reduction – A device that reduces emissions of oxides of nitrogen by treating exhaust with urea;

f. Emissions upgrade groups – groups of replacement components that, when installed during vehicle overhaul, reduce engine emissions;

g. Engine repower – the replacement of a vehicle’s engine with a newer model to reduce tailpipe emissions; and

h. Any other technology verified by EPA or CARB to reduce diesel particulate emissions by 20% or more.

E. Monitoring and Penalties for Non-Compliance

1. City reserves the right to request purchase and/or installation documents to verify contractor’s, and any subcontractor’s installation of the retrofit in the vehicle. These purchase documents shall be provided to the City’s project manager by the contractor within five (5) days of the City’s request.

2. Any false certification or representation in connection with these requirements for Diesel Engine Emissions Controls and/or any failure to comply with these requirements shall constitute a material breach of contract entitling the City to all rights and remedies provided in the contract and otherwise available at law and/or in equity, including but not limited to the monetary assessment set forth herein. For contracts of $500,000.00 or less, an assessment of $500.00 per offense per day shall be imposed upon the contractor for every covered vehicle operating in violation of this section. For all other contracts, an assessment of $1000.00 per offense per day shall be imposed upon the contractor for every covered vehicle operating in violation of this section. In addition, it is understood that false certification or representation is subject to penalties under Title 18 Pa. C.S.A. § 4904 (relating to unsworn falsification to authorities).

PROJECT NO. 20-25-4718-99

002115-1

NOTICE TO SELLERS-MAYOR’S EXECUTIVE ORDER 7-14

NOTICE TO SELLERS-MAYOR’S EXECUTIVE ORDER 7-14

NOTICE TO SELLERS

Pursuant to the Order, available on-line at http://www.phila.gov/ExecutiveOrders/Executive%20Orders/EO%207-14.pdf, Contractor agrees that Contractor and all of its Subcontractors, at any tier, shall report to the OIG knowledge of violations subject to investigation by the OIG pursuant to the Order; shall cooperate fully with representatives of the OIG by providing complete and accurate information as well as necessary assistance in matters under investigation; shall keep conversations and contact with the OIG confidential, except and to the extent the OIG may authorize disclosure;

and shall instruct their employees that under no circumstances shall any person take or threaten any action in an attempt to prevent anyone from providing information to a City official regarding conduct that may be investigated by the OIG, or from cooperating with the OIG, or retaliate against anyone for doing so or against anyone who is about to do so.

All entities and individuals affected by Mayor’s Executive Order 7-14 are advised to thoroughly read the Order, especially Section 3, Type of Matters Investigated by the OIG, Section 4, Entities Subject to Investigation by the OIG, Section 8, Duties of Executive Agencies and Other Entities, Section 9, Responsibilities of Officers and Employees of Executive Agencies and Other Entities, and Section 10, Responsibilities of City Contractors, Recipients of City Assistance and Recipients of City Funding.

http://www.phila.gov/ExecutiveOrders/Executive%20Orders/EO%207-14.pdf

004113 -1-

PRICING & PERFORMANCE OF WORK

SECTION 004113

PRICING & PERFORMANCE OF WORK

To the Procurement Commissioner:

I, the undersigned Seller, hereby propose to furnish all the labor, materials and equipment, perform the whole of the work, and submit to all conditions, as represented, intended and implied, both particularly and generally, by the Plans, Special Specifications, Standard Specifications, Standard Details, Standard Contract Requirements, Form of Agreement, the Ordinance authorizing the work and this quote at the prices herein stated, and agrees that each item quoted shall be complete in itself, and the City may increase or diminish the amount of work thereunder, or omit the item without invalidating the unit price quote for it or any other item, on the following terms to wit:

BID AMOUNT

I will complete the Work in accordance with the Contract Documents for the following Quote Amount as defined in Section 007200, Standard Contract Requirements. (Insert Bid Amount in figures.)

The base bid shall consist of the percentage mark-up for labor, material, and subcontractor as detailed in the Technical Specifications, Section 012900 Payment Procedures.

Labor Mark-up equals (%)

Material Mark-up equals (%)

Subcontractor Mark-up equals: Eight (8) percent 8.00%

The low bidder will be determined by using the following formula:

Item No. 1 – Labor Mark-Up Quote (% multiplied by 0.70) Item No. 2 – Material Mark-Up Quote (% multiplied by 0.30)

Item No. 3 – Subcontractor Mark-up equals: Eight (8) percent 8.00%

TOTAL = ITEM #1 (% multiplied by.70) + ITEM #2 ( % multiplied by .30) + ITEM #3 (Eight (8) percent

The Seller with the lowest percentage will be the low Seller. The mark-up bid Item 1 through 3 will be used for payment. The Procurement Commissioner reserves the right to accept or reject all or any portion of this quote as he/she deems best for the interest of the City. The value of the work orders estimated to be awarded under this contract is $3, 0 0 0 , 0 0 0 . 0 0 , however, no minimum is guaranteed.

004113 -2-

PRICING & PERFORMANCE OF WORK

DESCRIPTION OF WORK: The work covers the repairs to and/or installation of any type of general construction that exists in various City facilities on an as-needed basis. Technical specifications will be provided on a per-project basis. The work identified by the City for performance under this contract will be of an emergency or time-sensitive nature.

PERFORMANCE OF THE WORK BY CONTRACTOR:

I, the undersigned Contracting Seller, am required to perform, on the site and with my own work force, work with a value of at least twenty percent (20%) of the original total contract price, exclusive of profit, overhead and the costs of procuring insurance and bonds. I, the undersigned Contracting Seller shall submit with my Quote a complete description of the work that will be performed (e.g., earthwork, paving, brickwork, roofing, etc.), the percentage of the total work this represents, and the estimated dollar value thereof.

I shall perform the following work:

Percentage of the total contract to be performed by Contracting Seller

Estimated cost of work to be performed by Contracting Seller:

Rev. Jan. 2020

The City of Philadelphia Local Business Entity (“LBE”) Determination Form

In accordance with Chapter 17-109 of The Philadelphia Code relating to Local Bidding Preferences and the Regulations promulgated thereto, this opportunity/bid may be subject to a local bid preference. 1 This form is required to be uploaded to PHLContracts by the Seller along with all required supporting documentation described herein in order to be eligible for any LBE preference available.

This form does not replace the LBE certification process or the annual affidavit requirements for an LBE and is not itself an application for LBE certification. Seller must be certified as an LBE at the time of the bid opening to receive the preference. For more information regarding obtaining and maintaining LBE certification please visit: http://www.phila.gov/bids, and follow the “Local Preference” link.2

I) Contract Incorporation

This LBE Determination Form, the certifications contained herein, and all supporting documentation shall be considered incorporated into any contract resulting from this opportunity/bid if an LBE preference is awarded to Seller. Following Seller’s submission of the required materials, the Procurement Department, in its sole discretion, shall make the final determination as to whether the LBE preference is applied to Seller’s bid.

II) Definitions

For the purposes of this LBE Determination Form and certification, capitalized terms shall have the following meanings:

“Majority of Any Work” means 51% of the overall work performed on the contract resulting from this opportunity/bid, as determined by the proportionate dollar cost for the work compared to the total dollar value of the contract.

III) Certification

Seller hereby makes the following certification in connection with the grant of any local bidding preference:

A) Throughout the entirety of the contract, Seller or Seller’s LBE certified subcontractor(s) will perform the Majority of Any Work on the subject contract within the geographic limits of the City of Philadelphia and Seller or Seller’s LBE certified subcontractor(s) will maintain within the City a majority of the inventory or equipment that will be used on the contract or the amount of inventory that is customary for that industry;

B) Seller understands that failure to comply with this certification at any time during the term of its contract, may result in Seller’s LBE certification being revoked at the discretion of the Procurement Commissioner and Seller shall be in breach of such contract and subject to any and all remedies available, including payment of liquidated damages in the amount of 10% of the total awarded contract amount, and may be debarred by the Procurement Commissioner in accordance with the Procurement Department Debarment Regulation for a period of up to three years. Seller further understands that the City has the right to request any information related to this certification at any time; and

20-25-4718-99 004312 -1-

LBE Determination Form http://www.phila.gov/bids http://www.phila.gov/bids

Rev. Jan. 2020

C) Seller anticipates that the percentage of work to be performed by an LBE on any contract resulting from this opportunity/bid will be as follows: 3

Seller or Subcontractor Name Description of Work Cost of Work (Dollars)

Overall Percentage of

Work (%)

IV) Supporting Documentation

Seller hereby certifies that it has submitted with this LBE Determination Form the following supporting documentation, uploaded as an attachment or attachments to PHLContracts with Seller’s bid:

A) Seller Documentation

i) A current valid certification from the Procurement Commissioner designating Seller as an LBE; and

ii) Seller’s most recent LBE annual affidavit;

B) Subcontractor Documentation 4

To the extent that Seller is relying on an LBE subcontractor to meet any of its certification requirements in section III:

i) A current valid certification from the Procurement Commissioner designating such subcontractor as an LBE; and

ii) Any such subcontractor’s most recent LBE annual affidavit.

1 For quotes of One Million Dollars or less, the preference is ten percent (10%); for all other quotes the preference is five percent (5%).

2 Evidence is required in order to obtain LBE certification and a review is conducted. The City cannot guarantee that LBE certification applications will be processed before the opportunity/bid opening date. The Procurement Department reserves the right to request any additional or clarifying information at any time prior to award of a contract, and during the performance of a contract.

3 Attach additional sheets as needed.

4 The identity of any subcontractor relied on for an LBE preference is required with Seller’s bid submission, notwithstanding any other subcontractor identification requirements contained elsewhere in the opportunity/bid or contract.

Totals

20-25-4718-99 004312 -2-

LBE Determination Form

004313 1

BID BOND

SECTION 004313

BID BOND

BID NUMBER: 4718-GCONR PROJECT NUMBER: 20-25-4718-99

FOR CITY OF PHILADELPHIA, KNOW ALL MEN BY THESE PRESENT, that we as Principal (hereinafter called the “Principal Obligor”), and____________________________

Surety, are jointly and severally held firmly bound unto the City of Philadelphia, in the sum of:

T E N P E R C E N T ( 1 0 % ) O F T H E G R O S S A M O U N T O F T H E B I D lawful money in the United States of America, to be paid to the said City of Philadelphia, its successors and assigns, to which payment well and truly to be made, we do bind ourselves and each of us, our and each of our successors and assigns, jointly and severally, firmly by these present.

Sealed with our seals and dated the _____________day of_____________ A.D. 2024

WHEREAS, the above bonded Principal Obligor, submitted a bid pursuant to the above referenced Bid Number to perform certain work for the City of Philadelphia.

NOW, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the City of Philadelphia shall accept the bid of the Principal Obligor and the Principal Obligor shall enter into a contract with the City in accordance with the terms of such bid, and furnish such bond or bonds as are specified in the bid documents with good and sufficient surety, for the faithful performance of the contract and for the prompt payment of labor and material furnished in the prosecution thereof; or in the event of the failure or refusal of the Principal Obligor to enter such contract and give such bond or bonds, if the Principal Obligor shall pay to the City the difference between the amount specified in said bid and such larger amount for which the City may legally contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

And we do for ourselves and each of us, our and each of our heirs, executors, administrators, successors and assigns, hereby authorize and empower the City Solicitor of Philadelphia or any other attorney of any court of record in Pennsylvania or elsewhere by him or her deputized for the purpose, upon the filing of this instrument or a copy thereof, duly attested as correct by the City Solicitor of Philadelphia, to appear for us or either of us, our or either of our heirs, executors, administrators, successors or assigns, and confess a judgment against us or either of us, our or either of our heirs, executors, administrators, successors or assigns, in favor of the City of Philadelphia for the sum named in this bond, without defalcation, with costs of suit, release of errors, and with five percent added for collection fees; hereby waiving the benefit of all exemption laws and the holding of inquisition of any real estate that may be levied upon by virtue of such judgment, voluntarily condemning such real estate and authorizing the entry of such condemnation upon any writ of fieri facias and agreeing that said real estate may be sold under the same; and further waiving all errors, defects and imperfections whatsoever in the entering of the said judgment or any process thereon, and

004313 2

BID BOND

hereby agreeing that no writ of error or objection of motion or rule to open or strike off judgment or to stay execution or appeal, shall be made or taken thereto.

And for the doing of these acts, this instrument or a copy thereof attested as aforesaid shall be full warrant and authority.

CORPORATE SEAL: PRINCIPAL OBLIGOR:

_______________________________________(SEAL)

President or Vice President

Secretary or Treasurer (or ei ther of their assistants)

Secretary or Treasurer

SURETY:

Attorney-In-Fact

Note: (1) All sellers must utilize this Bid Bond Form when submitting a bid to the City.

(2) If Principal Obligor is an individual or partnership, Bid Bond should be signed by owner or authorized general partner. Please identify on the Bid Bond the type of business (e.g. individual proprietorship or partnership) and title of party executing the Bid Bond.

(3) Bid Bond must be executed by a surety company duly authorized and licensed to act as surety by the Pennsylvania Insurance Commissioner pursuant to the laws of the Commonwealth of Pennsylvania.

-END-

SECTION 007100

BID PROCESSING FEE 2020

007100-1

BID PROCESSING FEE

���������� !�"�#$�$�$����!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�%�&!�'(�����()*$��$���+�'($+�*�����!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�,�%!�-���+./�+�'($+�*������#��0������+.���!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!� &�1!�."*$�$��+.�$��2�*�.�(+�*���2�.�"�3.4*����!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�&%�5!�*.��+$./�2�6�+7*.��0$32�.�"�$��3���$��!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�%&�8!������+(��$���+�'($+�*�����!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�%%�,!��(+#.��2��()�(+#.��2�.�"��9�+0�."���+(��(+��!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�%8�:!�*$���//.���(��3+�9$�$����!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�%,�;!��3��$#$��/.6��!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!�1<��

������ ��!"�� �!�� #$%& #'#����()��#*&�&�&"����()(��+,-.-/-0.1)��23������4�54���6 ��3����

:4��� �;�<=�=<�3 4��3���� :�4�������3�6 �� � :� �3�>�?���8�9��� ���<=��

����73 �� 7����75�� ��46:

���5�5�������� 8A�4� ������8�7 8�8 94A����6

7�4A��C�75�6��������4A��58�4A���:58 �6� 4� �� 88�7�5��������4A�6 D5 7�6� 4A���7���4�

4��3���������

7@����:���� � 8����@A�6 785�6

4@8�

���3��I

:�����3��� �6��

����������6�������6��A�

����������6�������6������88��4�45��6��L5���4A�

4�5 �����3���� �� 7�A�5 ���5�45

�����N6 8�O4�6� ��<�3 4��3���� :�4�������3�6

:�4�������3�6 �� � :� �3���;����8�9��� �Q�<=��867 �6�

��������6KN6

8�O4�6� ��<�3 4��3���� :�4�������3�6 �� � :� �3���;Q���8�9��� �P�<R6����8676� �6�

��6 � 77��� 7��96�3���7�6�

�6

���� �?�<�3 :��T����<��� 4� �6 4��5�� �� 8���6 :��3��47��������3��9��U�5 �����3����

�����@���86�67��C64�6 :�5

��6

��7���6446� 4A�6 785�6 :��3����� ���� �A�

:�4��76�6���6 �� � :� �3�>�;�����8�9��� �;;�<�� �6 ����67�<��� 4� ���67������ �5 6�����7���� �����9��U�4��76�6���� ��3��<�� �6 ����67��B64�<��5�8643���������6�������6����@��3���6�@��� �;��<����� 9� 8�3<��� 4��3������� 9� 8�3������

4@8�

7����@��3���� �� 7����75�� �4��� �;��<�� �� 7����75�� �4<��� 4��3����

�W4���

�W4�M� �� 8�R6��6 �� 7����L56���� �4V��3��2�73 67 8����76�67 �6� 4V��3��S5���V��3���8 4�96�3� 88�����3�� ���4��3���� �E�C785�6 @���7���4����������4������4�����6 :4A�5 ���:��5 �����57�5��4A�

����4���68�4HV��3��X��67��������7����EFX2�GHA��3��X��67�������

�� 7��=9 ���EFX�=G����F=9 ���B�����GHA��3���������

7���� ���3��� @�� �A� 4����� �����@��3��

���$"�3������ �"�� �$��

�� !����! �����������������5��

�����7

5����!$��������� $����� ���� ����������� � �9����+�,������� �

5����!$���������

��������!��������9����+�,����� ����

5����!$�����

��$�+1'/'2,"� ����� ����)7

���!�����5�

%�� "�3����� �

!�����5�� �� !���� ��0�)'��� �� %��������5���������� �� !���� ��4�)� ��$)���

�� !������ ��6�)�����

������"�3��

� �2*����� �� � 3�,�*����� �� ��4#5.���

#��9����

�� �2*���)�#�� ����� �7���������� ���

��9#��� ��!�$ #��$���� �� � �� �$���&0��� �� �!�$����� ��

����$��$��7���������� ��� �� ��7����

��� �����$��� ��1���"���

�������������$�� �����2����3

��.1�5/����� ��%��&�"

����7"�������

���8������$���%��������� ���8������$� �# ��������� �����������$�������%��&9����.�/���

����� ���8����

������ABC�DEFGHIHGFJFKLEM�ENOPGHQ�RGESGHB�- ��%������ ����

��8����+"����!�%�����

������@��A��

!� �������!��"��B����� ��@��A���!�����������������@��A��

��������#D���� �����!����� "������E��

����������!�����L�������������

�����������MN��

�O������

���"K��������������������������� �������� ��D������� #���B������� #���B������� �����G����� ��"�� A�

� #��B����������B� ����������

#�O������������!���� ��F�C"�

��J�!�

������@��A��

��������� !����� ��J���O������� �������� ����@����������� ������������������ ���E���� ��!�� ���� ���������G�!������������ ���E����

�����J�!�

�����J�!�

�������#������� ��W�����!����!�