459724 RFQ Letter.pdf

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-3947 pbernath@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

February 26, 2025

Subject: Request for Quotation (RFQ) No. 459724

NSLS-II VAT Gate Valve

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven

National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy

(DOE) herewith solicits your quote for NSLS-II VAT Gate Valve or equivalent, as outlined in Enclosure 1, Draft Purchase Order No. 45.

A Firm Fixed Price Contract will be issued to the successful offeror for the NSLS-II

VAT Gate Valve or equivalent, and all related hardware.

Equivalent Guidelines:

The parts or model numbers are listed for reference purposes only. Any alternate products being offered shall have equivalent, or greater, performance parameters to those specified. Suppliers that are offering alternate products shall list the manufacturer, model, and part numbers for the product. When quoting an alternate product, please provide sufficient documentation to permit thorough evaluation of the equivalency of your offer to the specified product. BSA reserves the right to determine equivalency.

2.0 SCOPE OF WORK

The Offeror shall furnish and provide the NSLS-II VAT Gate Valve or equivalent, and all related hardware in strict accordance with Enclosure 1, Purchase Order No.

459724.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than January 23, 2025. Any offer received after this time and date may not be considered. Award is expected to be made on or about January 31, 2025.

Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA prefers accept electronic submissions of formal quotations. Electronic submissions will be accepted by one of the two following methods:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to pbernath@bnl.gov with the BSA RFQ

Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB Destination

Brookhaven National Laboratory, Upton, Long Island, New York, freight collect (account # to be include in PO).

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site.

You may obtain assistance in completing your registration by contacting the

Federal Help Desk at 866-606-8220. By signing the attached Quotation

Pricing Sheet, AMS Form-043, it shall be assumed that your firm is registered in SAM.

4.3 Payment Terms and Freight

Payment terms shall be FOB (Free on Board) Destination Brookhaven

National Laboratory, Upton, Long Island, New York, freight collect (account

# to be include in PO), Net 30 (Net 10 for Small Businesses) from acceptance, in accordance with an agreed-to milestone schedule. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

4.4 Government Property

The Offeror shall provide a description of any contemplated use of

Government property that is currently in the possession of the Offeror.

Provide the name and point of contact of the cognizant Government

Contracting Officer. Any proposed use of Government-owned equipment/facilities will be evaluated to negate any competitive advantage. If there is no Government property the Offeror shall so note.

http://www.sam.gov/ http://www.sam.gov/

The Offeror shall submit a list of any/all Contractor-acquired Government property that is planned to be purchased with any funding provided under any resultant Contract.

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

The resultant firm fixed price contract shall be subject to the terms and conditions of

Enclosure 1.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Philip J. Bernath

Contract Administrator

Enclosures: 1. Draft Purchase Order

2. Quotation Pricing Sheet, AMS-Form-043