4-WSD.BPM005449PricingSheet-NEGOTIATIONS-BAFO.xlsx
XLSX spreadsheet 96 KB Posted
- Attached to
- Master Agreement AZ|CTR069956
- Contract number
- CTR069956
- Issued by
- Arizona
About this file
This document is a pricing sheet for a state and local contract indefinite delivery vehicle (IDV) for a Corporation and LLC Registration Software. The file contains detailed pricing scenarios, implementation costs, and rate tables across multiple years, appearing to be part of a Best and Final Offer (BAFO) negotiation process for a software implementation and maintenance contract.
The contract covers a comprehensive software solution with implementation options of 12 and 24 months, including software costs, database migration, customization, training, and maintenance. Total contract value is approximately $5,454,145, with annual costs ranging from $99,900 to $399,600 across seven years. The pricing includes must-have, should-have, and nice-to-have requirements, with notable value-adds such as waiving a $245,000 cost for mobile app development. Time and material rates are also provided, with role-based hourly rates escalating from 2024 to 2030, ranging from $100 to $220 per hour depending on the specific role and year.
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Text version
SAMPLE
| Senerio 1 |
| 2 suppliers - same annual cost post implementaion. 1 with half of the implementation cost, half implementation time and one more year of maintenance |
| Senerio 2 |
| 2 suppliers - with the same implementation cost. 1 supplier has half implementation time and one more year of maintenance |
| Attachment 19 - Pricing Example for 12 month implimentation, 3 month Warranty, and 6 years of maintenance | ||||||||
| List below the Costs to deliver "MUST HAVE REQUIREMENTS" from the Detailed Requiremets file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Software Costs | n/a | $ 100.00 | n/a | n/a | n/a | n/a | n/a | |
| Database Migration costs | $ 50.00 | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Development Costs | $ 50.00 | $ | n/a | n/a | n/a | n/a | n/a | |
| Training Costs | $ 10.00 | $ | $ | $ | $ | $ | $ | |
| Travel Costs | $ 2.00 | $ | $ | $ | $ | $ | $ | |
| Software Maintenance and Support | n/a | n/a | $ 100.00 | $ 100.00 | $ 100.00 | $ 100.00 | $ 100.00 | |
| Hardware or Hosting costs | n/a | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | |
| Add Additional lines if necessary | $ | $ | $ | $ | $ | $ | $ | |
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $112.00 | $120.00 | $120.00 | $120.00 | $120.00 | $120.00 | $120.00 |
| Attachment 19 - Pricing Example for 24 month implimentation, 3 month Warranty, and 5 years of maintenance | ||||||||
| List below the Costs to deliver "MUST HAVE REQUIREMENTS" from the Detailed Requiremets file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Implementation Software Costs (Year 1 SAS) | $ | $ 100.00 | n/a | n/a | n/a | n/a | ||
| Database Migration costs | $ 50.00 | $ 50.00 | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Development Costs | $ 50.00 | $ 50.00 | n/a | n/a | n/a | n/a | n/a | |
| Training Costs | $ 10.00 | $ 10.00 | $ | $ | $ | $ | $ | |
| Travel Costs | $ 2.00 | $ 2.00 | $ | $ | $ | $ | $ | |
| Software Maintenance and Support | n/a | n/a | $ 100.00 | $ 100.00 | $ 100.00 | $ 100.00 | ||
| Hardware or Hosting costs | $ | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | ||
| Add Additional lines if necessary | $ | $ | $ | $ | $ | $ | $ | |
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $112.00 | $112.00 | $120.00 | $120.00 | $120.00 | $120.00 | $120.00 | |
| Attachment 19 - Pricing Example for 12 month implimentation, 3 month Warranty, and 6 years of maintenance | ||||||||
| List below the Costs to deliver "MUST HAVE REQUIREMENTS" from the Detailed Requiremets file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Software Costs | n/a | $ 100.00 | n/a | n/a | n/a | n/a | n/a | |
| Database Migration costs | $ 50.00 | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Development Costs | $ 50.00 | $ | n/a | n/a | n/a | n/a | n/a | |
| Training Costs | $ 10.00 | $ | $ | $ | $ | $ | $ | |
| Travel Costs | $ 2.00 | $ | $ | $ | $ | $ | $ | |
| Software Maintenance and Support | n/a | n/a | $ 100.00 | $ 100.00 | $ 100.00 | $ 100.00 | $ 100.00 | |
| Hardware or Hosting costs | n/a | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | |
| Add Additional lines if necessary | $ | $ | $ | $ | $ | $ | $ | |
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $112.00 | $120.00 | $120.00 | $120.00 | $120.00 | $120.00 | $120.00 |
| Attachment 19 - Pricing Example for 24 month implimentation, 3 month Warranty, and 5 years of maintenance | ||||||||
| List below the Costs to deliver "MUST HAVE REQUIREMENTS" from the Detailed Requiremets file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Implementation Software Costs (Year 1 SAS) | $ | $ 100.00 | n/a | n/a | n/a | n/a | ||
| Database Migration costs | $ 25.00 | $ 25.00 | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Development Costs | $ 25.00 | $ 25.00 | n/a | n/a | n/a | n/a | n/a | |
| Training Costs | $ 5.00 | $ 5.00 | $ | $ | $ | $ | $ | |
| Travel Costs | $ 1.00 | $ 1.00 | $ | $ | $ | $ | $ | |
| Software Maintenance and Support | n/a | n/a | $ 100.00 | $ 100.00 | $ 100.00 | $ 100.00 | ||
| Hardware or Hosting costs | $ | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | $ 20.00 | ||
| Add Additional lines if necessary | $ | $ | $ | $ | $ | $ | $ | |
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $56.00 | $56.00 | $120.00 | $120.00 | $120.00 | $120.00 | $120.00 | |
| List below the Costs to deliver "MUST HAVE + SHOULD HAVE REQUIREMENTS" from the Detailed Requirements file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Software Costs | $ | $ | $ | $ | $ | $ | $ | |
| Hardware or Hosting costs | $ | $ | $ | $ | $ | $ | $ | |
| Database Migration Costs | $ | $ | $ | $ | $ | $ | $ | |
| Build/Customization Costs- Must Have Requirements | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 107 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 283 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 287 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 310 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 312 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Training Costs | $ | $ | $ | $ | $ | $ | $ | |
| Travel Costs | $ | $ | $ | $ | $ | $ | $ | |
| Software Maintenance and Support (show 5 years total) | n/a | n/a | $ | $ | $ | $ | $ | |
| Add Additional lines if necessary | $ | $ | $ | $ | $ | $ | $ | |
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $ | $ | $ | $ | $ | $ | $ |
| List below the Costs to deliver "MUST HAVE + SHOULD HAVE REQUIREMENTS" and "NICE TO HAVE" from the Detailed Requirements file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Software Costs | $ | $ | $ | $ | $ | $ | $ | |
| Hardware or Hosting costs | $ | $ | $ | $ | $ | $ | $ | |
| Database Migration Costs | $ | $ | $ | $ | $ | $ | $ | |
| Build/Customization Costs- Must Have Requirements | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 107 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 283 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 287 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 310 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 312 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Nice have requirement 306 | $ | $ | n/a | n/a | n/a | n/a | n/a | |
| Training Costs | $ | $ | $ | $ | $ | $ | $ | |
| Travel Costs | $ | $ | $ | $ | $ | $ | $ | |
| Software Maintenance and Support (show 5 years total) | n/a | n/a | $ | $ | $ | $ | $ | |
| Add Additional lines if necessary | $ | $ | $ | $ | $ | $ | $ | |
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $ | $ | $ | $ | $ | $ | $ |
| 12-Mo. Implementation | 24-Mo. Implementation | ||
| Senerio 1 Pricing | |||
| Implementation cost for all years | $112.00 | $224.00 | |
| Year 1-5 post golive. | $600.00 | $600.00 | |
| Total for Pricing compairison | $712.00 | $824.00 | * 12 Mo. Implementation would receive the lowest pricing score. |
| Year 6 post go live | $120.00 | N/A |
| 12-Mo. Implementation | 24-Mo. Implementation | ||
| Senerio 2 Pricing | |||
| Implementation cost for all years | $112.00 | $112.00 | |
| Year 1-5 post golive. | $600.00 | $600.00 | |
| Total for Pricing compairison | $712.00 | $712.00 | ** Both suppliers receive the same pricing score |
| Year 6 post go live | $120.00 | N/A |
BAFO_Pricing Worksheet
| Attachment 19 - Pricing Sheet BPM005449 Corporation and LLC Registration Software | ||||||||
| List below the Costs to deliver "MUST HAVE REQUIREMENTS" from the Detailed Requiremets file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Software Costs | $ 260,000.00 | $ - 0 | $ | $ | $ | $ | $ | |
| Hardware or Hosting costs Supplier to review pricing. | $ 29,700.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 29,700.00 | Year 7 prorated to 3 months to complete 5-years of Maintenance |
| Database Migration costs. Supplier to review pricing. | $ 359,792.00 | $ | $ | $ | $ | $ | $ | |
| Build/Customization Development Costs | $ 2,399,259.00 | $ | n/a | n/a | n/a | n/a | n/a | |
| Training Costs .Supplier to review pricing. | $ 265,194.00 | $ | $ | $ | $ | $ | $ | |
| Travel Costs. Supplier to review pricing. | $ 112,500.00 | $ | $ | $ | $ | $ | $ | |
| Software Maintenance and Support (show 5 years total) - Licensing (ReFrame) | n/a | $ 45,000.00 | $ 60,000.00 | $ 60,000.00 | $ 60,000.00 | $ 60,000.00 | $ 15,000.00 | Year 2 prorated to 9 months after 12 month implementation + 3 month warranty |
Year 7 prorated to 3 months to complete 5-years of Maintenance Software Maintenance and Support (show 5 years total) - Maintenance & Support n/a $ 165,600.00 $ 220,800.00 $ 220,800.00 $ 220,800.00 $ 220,800.00 $ 55,200.00 Year 2 prorated to 9 months after 12 month implementation + 3 month warranty Year 7 prorated to 3 months to complete 5-years of Maintenance
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $ 3,426,445.00 | $ 329,400.00 | $ 399,600.00 | $ 399,600.00 | $ 399,600.00 | $ 399,600.00 | $ 99,900.00 | $ 5,454,145.00 |
| List below the Costs to deliver "MUST HAVE + SHOULD HAVE REQUIREMENTS" from the Detailed Requirements file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Software Costs | $ 260,000.00 | $ - 0 | n/a | $ | $ | $ | $ | |
| Hardware or Hosting costs Supplier to review pricing. | $ 29,700.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 29,700.00 | Year 7 prorated to 3 months to complete 5-years of Maintenance |
| Database Migration Costs | $ 359,792.00 | $ | n/a | $ | $ | $ | $ | |
| Build/Customization Costs- Must Have Requirements | $ 2,399,259.00 | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 107 | $ - 0 | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 283 | $ 500.00 | $ | n/a | n/a | n/a | n/a | n/a | Waived as part of BAFO |
| Build/Customization Costs- Should have requirement 287 | $ 11,200.00 | $ | n/a | n/a | n/a | n/a | n/a | Waived as part of BAFO |
| Build/Customization Costs- Should have requirement 310 | $ 28,000.00 | $ | n/a | n/a | n/a | n/a | n/a | Waived as part of BAFO |
| Build/Customization Costs- Should have requirement 312 | $ - 0 | $ | n/a | n/a | n/a | n/a | n/a | |
| Training Costs | $ 265,194.00 | $ | $ | $ | $ | $ | $ | |
| Travel Costs | $ 112,500.00 | $ | $ | $ | $ | $ | $ | |
| Software Maintenance and Support (show 5 years total) - Licensing (ReFrame) | n/a | $ 45,000.00 | $ 60,000.00 | $ 60,000.00 | $ 60,000.00 | $ 60,000.00 | $ 15,000.00 | Year 2 prorated to 9 months after 12 month implementation + 3 month warranty |
Year 7 prorated to 3 months to complete 5-years of Maintenance Software Maintenance and Support (show 5 years total) - Maintenance & Support n/a $ 165,600.00 $ 220,800.00 $ 220,800.00 $ 220,800.00 $ 220,800.00 $ 55,200.00 Year 2 prorated to 9 months after 12 month implementation + 3 month warranty Year 7 prorated to 3 months to complete 5-years of Maintenance
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $ 3,426,445.00 | $ 329,400.00 | $ 399,600.00 | $ 399,600.00 | $ 399,600.00 | $ 399,600.00 | $ 99,900.00 | $ 5,454,145.00 |
| List below the Costs to deliver "MUST HAVE + SHOULD HAVE REQUIREMENTS" and "NICE TO HAVE" from the Detailed Requirements file and the Statement of Work section | ||||||||
| Cost Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Explanation of Costs and Assumptions |
| Software Costs | $ 260,000.00 | $ - 0 | $ | $ | $ | $ | $ | |
| Hardware or Hosting costs | $ 29,700.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 118,800.00 | $ 29,700.00 | Year 7 prorated to 3 months to complete 5-years of Maintenance |
| Database Migration Costs | $ 359,792.00 | $ | $ | $ | $ | $ | $ | |
| Build/Customization Costs- Must Have Requirements | $ 2,399,259.00 | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 107 | $ - 0 | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Should have requirement 283 | $ 500.00 | $ | n/a | n/a | n/a | n/a | n/a | Waived as part of BAFO |
| Build/Customization Costs- Should have requirement 287 | $ 11,200.00 | $ | n/a | n/a | n/a | n/a | n/a | Waived as part of BAFO |
| Build/Customization Costs- Should have requirement 310 | $ 28,000.00 | $ | n/a | n/a | n/a | n/a | n/a | Waived as part of BAFO |
| Build/Customization Costs- Should have requirement 312 | $ - 0 | $ | n/a | n/a | n/a | n/a | n/a | |
| Build/Customization Costs- Nice have requirement 306. Supplier to review pricing. | N/C | $ | n/a | n/a | n/a | n/a | n/a | **As an extreme value-add for BAFO we are waiving the $245K cost of the Mobile App for both IOS and Andriod Native Support to include: |
1) Business Search
2) Wallet Feature
3) Digital Documents
4) Notifications
5) One-Click AR
| Training Costs | $ 265,194.00 | $ | $ | $ | $ | $ | $ | |
| Travel Costs | $ 112,500.00 | $ | $ | $ | $ | $ | $ | |
| Software Maintenance and Support (show 5 years total) - Licensing (ReFrame) | n/a | $ 45,000.00 | $ 60,000.00 | $ 60,000.00 | $ 60,000.00 | $ 60,000.00 | $ 15,000.00 | Year 2 prorated to 9 months after 12 month implementation + 3 month warranty |
Year 7 prorated to 3 months to complete 5-years of Maintenance Software Maintenance and Support (show 5 years total) - Maintenance & Support n/a $ 165,600.00 $ 220,800.00 $ 220,800.00 $ 220,800.00 $ 220,800.00 $ 55,200.00 Year 2 prorated to 9 months after 12 month implementation + 3 month warranty Year 7 prorated to 3 months to complete 5-years of Maintenance
| $ | $ | $ | $ | $ | $ | $ | ||
| Total: | $ 3,426,445.00 | $ 329,400.00 | $ 399,600.00 | $ 399,600.00 | $ 399,600.00 | $ 399,600.00 | $ 99,900.00 | $ 5,454,145.00 |
Time&Material
| Tme and Material Rate | |||||||
| Role | 2024 Rate | 2025 Rate | 2026 Rate | 2027 Rate | 2028 Rate | 2029 Rate | 2030 Rate |
| Project Executive | $ 185.00 | $ 185.00 | $ 196.00 | $ 196.00 | $ 208.00 | $ 208.00 | $ 220.00 |
| Project Manager | $ 162.00 | $ 162.00 | $ 172.00 | $ 172.00 | $ 182.00 | $ 182.00 | $ 193.00 |
| Business Analyst Lead | $ 120.00 | $ 120.00 | $ 127.00 | $ 127.00 | $ 135.00 | $ 135.00 | $ 143.00 |
| Business Analyst | $ 100.00 | $ 100.00 | $ 106.00 | $ 106.00 | $ 112.00 | $ 112.00 | $ 119.00 |
| Technical Manager | $ 130.00 | $ 130.00 | $ 138.00 | $ 138.00 | $ 146.00 | $ 146.00 | $ 155.00 |
| Senior Developer | $ 120.00 | $ 120.00 | $ 127.00 | $ 127.00 | $ 135.00 | $ 135.00 | $ 143.00 |
| Developer | $ 115.00 | $ 115.00 | $ 122.00 | $ 122.00 | $ 129.00 | $ 129.00 | $ 137.00 |
| QA Tester | $ 100.00 | $ 100.00 | $ 106.00 | $ 106.00 | $ 112.00 | $ 112.00 | $ 119.00 |
| Security Lead | $ 185.00 | $ 185.00 | $ 196.00 | $ 196.00 | $ 208.00 | $ 208.00 | $ 220.00 |
File details come from the government source that posted it. Updated .