4-NOFA Oral Health.pdf

CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

NOTICE OF FUNDING AVAILABILITY (NOFA)

NOFA NO.

ORAL HEALTH ASSESSMENT PROGRAM

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE 3/27/2026

QUESTIONS DUE 4/10/2026 @ 12:00PM EST

All questions must be submitted online in the Supplier Portal as indicated in this NOFA.

ANSWERS DISTRIBUTED 4/17/2026

APPLICATIONS DUE DATE * 4/27/2026 @ 4:00 PM EST

In the Supplier Portal as specified in this

NOFA.

* Respondents must register in Bonfire (EUNA Procurement) to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of Bonfire, and bids submitted outside of Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFQ must be asked within the Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Quotes must be uploaded in Bonfire on or prior to the date and time indicated above. Late and/or emailed quotes will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

TABLE OF CONTENTS

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

1.2. INTRODUCTION

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

2.2. OPERATIONAL INFORMATION

2.3. TECHNICAL INFORMATION

Section 3. Application Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

3.2. ADHERENCE TO TERMS OF APPLICATIONS

3.3. QUESTION DEADLINE

3.4. EVALUATION CRITERIA

3.5. EVALUATION PROCEDURE

3.6. ORAL PRESENTATION/DEMONSTRATION

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

3.8. PROTESTS

3.9. CONFLICT OF INTEREST

Section 4. Required Application Content and Format

4.1. ACCURACY AND COMPLETENESS OF INFORMATION……………………

4.2. REQUIRED APPLICATION CONTENT AND FORMAT

4.3. REQUIRED PRICE APPLICATION

4.4. ECONOMY OF PREPARATION

4.5. SUBMITTAL INSTRUCTIONS

Section 5. General Conditions and Requirements for NOFA

5.1. SUBRECIPIENT APPROVAL

5.2. PAYMENT

5.3. INVOICES

5.4. ASSIGNMENT

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

5.6. NEWS RELEASE

5.7. MISCELLANEOUS

5.8. OFFICE OF INSPECTOR GENERAL

NOFA Attachments List

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Health Department, is releasing this Notice of Funding Availability for interested and qualified organizations or firms (hereinafter referred to as “Program Administrator”) to provide program implementation and administration services for the Kindergarten Oral Health Assessment Program as further outlined in the scope of work.

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The contractor will work with the Detroit Health Department (DHD) and appropriate program staff in administering the Kindergarten Oral Health Assessment Program created through the Michigan Public Act 261. Children eligible for assessments include students prior to enrollment in kindergarten or first grade.

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this NOFA, it will be a City of Detroit Subrecipient Agreement. The term of one year and may include options for one or more extensions to include ongoing work. Any renewal option exercised under this contract is effective only after approval by the Detroit City Council. The City may award one (1) or multiple subrecipient agreements as a result of the NOFA. Additional funds may become available for the award under this NOFA, and the City, at its discretion, may increase amounts awarded under this contract.

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

The contractor will be responsible for carrying out the following activities to support program administration:

Develop and coordinate an outreach and marketing plan to target families with children eligible for oral health assessments through local schools, day care facilities, and other community organizations. Also determine calendar for attending outreach events such as local health fairs or kindergarten “round ups” with Health Department approval prior to implementation.

Develop a service plan with identified schools, day care facilities, and community organizations to hold assessment service dates at various locations throughout the city.

The Health Department staff must approve all service plans with service dates before the event is held prior to the event.

The contractor will be required to inform the Health Department staff of upcoming outreach and screening events at least 2 weeks in advance of the event to allow collaboration and coordination with other DHD services and programs.

At service dates, the contractor staff will follow MDHHS guidelines regarding parental consent.

(i.e., opt in or opt out option) before performing the assessment. Once consent has been given, the contractor staff will conduct dental oral health assessments by a Registered Dental Hygienist and/or Dentist. The oral health assessment will monitor health status, diagnose oral health concerns, identify risk factors, and provide referrals for additional follow-up with dental providers within the local community. The contractor staff will also adhere to all safety and infection control standards while providing dental care to children. The contractor staff must record the assessment on the MDHHS Database Security Application system.

Form, for the parent or legal guardian once the assessment is completed. The contractor shall implement a process that aligns with MDHHS guidelines to ensure timely follow-up on urgent care needs after the completion of an oral health assessment.

The contractor will be responsible for retaining any record (i.e. consent, health appraisal forms, etc.) related to the program in accordance with generally accepted accounting principles and for a minimum of seven (7) years after the project completion date. The contractor will maintain records in a HIPAA-compliant electronic database which the Health Department staff will have access to.

The contractor will also be expected to input dental data into the database and comply with program requirements developed by MDHHS and communicated by the Detroit Health Department.

The contractor will be solely responsible for billing Medicaid/Health Kids Dental for the assessment.

• The contractor will be responsible to report quarterly for KOHA to be submitted to MDHHS through the City of Detroit, Detroit Health Department.

• The contractor will be responsible obtaining and maintaining Memorandum of Understanding with the partnering schools and day care centers.

• The contractor will be responsible for submitting reports to partnering agencies as required regarding completed assessments.

• The contractor will require that all employees, officers, and/or volunteers working continuously and regularly with students submit to the required background screenings/checks, Federal and State criminal history and records check.

2.2. OPERATIONAL INFORMATION

The Detroit Health Department will maintain oversight to ensure the Subrecipient(s) performs in accordance with the terms, conditions, and specifications on their contract.

DHD has the following prerogative regarding applications submitted:

• To award all or part of the project at its discretion To request additional information for the purposes of clarification

• To change the deadline for submitting applications upon appropriate notification to all Program Administrators receiving the NOFA

Awarded Subrecipient(s) will work closely with City agency staff.

The Applicant is expected to provide service in accordance with the terms of the executed agreement and under the rules, regulations, and supervision of the City. Subrecipient being defined as an entity, usually but not limited to non-Federal entities, that receives a subaward from a pass-through entity to carry out part of a Federal award; but does not include an individual that is a beneficiary of such award. A Subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.

2.3. TECHNICAL INFORMATION

The City of Detroit is committed to centralizing and warehousing data for the purpose of improving service delivery and enabling cross departmental analytics. For this reason, we expect Subrecipients, contractual relationships, and resulting software platforms to enable data access, data interoperability, warehousing of resulting data, and adherence to City data standards.

Specifically, the City minimally requires:

• Access to any data via APIs in a machine-readable format.

• Full documentation of APIs (including field names and objects) and the database schema used by the application.

• Ability for City to push data as needed to these software systems to update base datasets.

• Any location-based data or platform utilizes the City’s Base Units geocoder, Base

Units Database, and/or address data standards as applicable. For more information see:

https://base-units-detroitmi.hub.arcgis.com/pages/about-base-units

• The ability for the City to use and govern this data as it deems necessary-

- centralizing it, porting it into other systems, and using it for additional and future organizational needs.

The City prefers:

• System or platform has the capacity to store field-level metadata and display it in the user interface when appropriate

• API is able to provide data in a JSON format.

• Data system or data exports integrate easily with ESRI products including feature services.

• Systems or platforms that support data exchanges (pushes and pulls) that can happen dynamically.

Section 3. Application Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

Applications will only be accepted from those firms demonstrating a minimum of Two (2) years of experience providing the services requested in the NOFA for projects of similar scope and size. Additionally:

Successful applicants to this NOFA must present a team of individuals with the diversity of skill sets necessary to complete all tasks required by this scope of work.

Multidisciplinary firms who can meet all the requirements of this NOFA will be considered, as will responses from qualified teams comprised of more than one firm. If the lead applicant is not based in Detroit, the City strongly encourages applicants to consider inclusion of team members that are Detroit-based, minority led, and/ or otherwise have a substantive body of knowledge or experience with Detroit.

The following is a list of qualifications that the respondent team should meet:

• Eligible applicants include non-profit agency or others as determined by

Uniform Administrative Requirements.

• Applicants must have demonstrated experience with program design of down https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbase-units-detroitmi.hub.arcgis.com%2Fpages%2Fabout-base-units&data=04%7C01%7CSteve.Motz%40detroitmi.gov%7Ca9e347e5722d45e2ae4608d9d5eac148%7Ce154a7601d2d4ef68fd3ebc8b4ef31fd%7C0%7C0%7C637776026508682453%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=0pftv3x0FzYBOcb2Ej7bpv8I8ultjXZ0%2FaQYBam8fTc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbase-units-detroitmi.hub.arcgis.com%2Fpages%2Fabout-base-units&data=04%7C01%7CSteve.Motz%40detroitmi.gov%7Ca9e347e5722d45e2ae4608d9d5eac148%7Ce154a7601d2d4ef68fd3ebc8b4ef31fd%7C0%7C0%7C637776026508682453%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=0pftv3x0FzYBOcb2Ej7bpv8I8ultjXZ0%2FaQYBam8fTc%3D&reserved=0 payment and other homeownership loan programs.

• Applicants must have demonstrated experience with the administration of down payment assistance or other homeownership loan programs.

• Applicants must have demonstrated knowledge and relationships in the mortgage lending sector, particularly with community development lending in the Detroit metro region.

• Applicants must demonstrate significant experience in loan qualification and loan origination and housing counseling activities.

• Applicants must demonstrate experience with marketing and advertisement of similar homeownership programs.

• Applicants must have demonstrated experience or knowledge with using federal funds for homeownership activities.

3.2. ADHERENCE TO TERMS OF APPLICATIONS

An application once accepted by the City of Detroit, may become a binding contractual obligation of the Applicant. The failure of a successful Applicant to accept this obligation and to adhere to the terms of the Applicant’s application may result in rejection of the application and the cancellation of any provisional award to the applicant. Applicants are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

3.3. QUESTION DEADLINE

All questions regarding the RFQ shall be submitted through the Bonfire/EUNA Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.4. EVALUATION CRITERIA

Technical Applications will be evaluated before Price Applications are reviewed.

Application Evaluation Criteria Max Points**

1. Demonstrated understanding of the City’s scope of work. 10

2. Recent experience, qualifications, and key personnel in planning and designing homeownership programs.

http://www.michigan.gov/SIGMAVSS

3. Proposed approach to the Oral Health Assessment Program implementation and administration activities. Proposal contains all required scope of work elements.

4. Demonstrated experience administering homeownership programs. 30

5. Experience designing/implementing housing programs with federal funds. 15

Total Points Possible 100

*This column provides a score multiplier for each criterion that represents how each category is weighted. Each criterion will get a score between 1-5 and then will be multiplied by the multiplier to get their final score for each category. For example, for the second category, if an application received a score of 3, the score would be 3 x 4=12 for this category.

**The scores in this column represent the maximum score for each criterion. If an application received the highest score for each criterion, their total score would be 65 points.

3.5. EVALUATION PROCEDURE

Following the receipt of applications, a City designated Evaluation Committee will evaluate each response. All Applications, which meet the required format of this NOFA, will be evaluated. Any application determined to be non-responsive to the specifications or other requirements of the NOFA, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Applicant is acceptable.

The City may also at its discretion, request oral presentations, make site visits at Applicant’s facility, and may request a demonstration of Applicant’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified applications, and negotiate with some limited number of the highest scored qualified Applicants. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

Any of the additional data specs and standards described in Section 2.3, that are met will be factored positively into the overall score.

3.6. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding applications submitted in response to the NOFA. Failure to make an oral presentation will be grounds for rejection of your application. Applicants will be notified by the Office of Contracting and Procurement of the date, time, and location for oral presentations.

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all applications received;

2) waive any non-conformity;

3) re-advertise for applications;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for applications, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This NOFA does not commit the City of Detroit to award an agreement, to pay any cost incurred in the preparation of an application under this request, or to procure or contract for services.

3.8. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a NOFA or the award of any resulting Contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “NOFA Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) NOFA/Subrecipient number and description; and

3) statement of grounds for protest (reference specific text in the NOFA, or Subrecipient document that is at issue).

The decision of the Group Executive and/or the Department Director are final and is not subject to appeal.

3.9. CONFLICT OF INTEREST

CDBG-DR recipients and subrecipients must comply with procurement requirements found at 2 CFR 200.317-326 and with any other applicable conflict of interest provisions.

Section 4. Required Application Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective Applicant’s approach in meeting the requirements of the NOFA shall be organized and presented in the prospective Applicant’s application. The instructions contained in this NOFA must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful application may be incorporated into any ensuing agreement, all prospective Applicants are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding Subrecipient agreement.

4.2. REQUIRED APPLICATION CONTENT AND FORMAT

To be considered responsive, each application must, at a minimum, respond to the following NOFA sections in their entirety, and responses must be uploaded in the Supplier Portal:

Required Response Item

1. Letter of Transmittal

The prospective Applicant’s application shall include a letter of transmittal signed by an individual or individuals authorized to bind the prospective Applicant contractually. The letter must state that the application will remain firm for a period of one hundred twenty

(120) days from its due date and thereafter until the prospective Applicant withdraws it, or a contract is executed, or the procurement is terminated by the City of Detroit, whichever occurs first.

2. Attachment A – Applicant Questionnaire Applicant shall provide their Application Introduction and Solution / Approach, per the requirements provided in Attachment A.

3. Attachment B – Application Introduction and Solution / Approach Applicant shall provide their Application Introduction and Solution / Approach, per the requirements provided in Attachment B.

4. Attachment C – Pricing Required Response Item Applicant shall provide their Pricing application, per the requirements provided in Attachment

C.

5. Attachment D – Forms, Affidavits and Documents

Applicant shall provide their completed Forms, Affidavits and Documents, per the requirements and checklist provided in Attachment D.

4.3. REQUIRED PRICE APPLICATION

Applicants are requested to make a firm price proposal to the City of Detroit, through the completion of Attachment C. If an agreement is entered into as a result of this NOFA, it will be a Subrecipient agreement for fees as related to providing all requested services, with a price not to exceed the total price quoted in the application. The City of Detroit reserves the right to select applications from the most responsible applicants with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

4.4. ECONOMY OF PREPARATION

Applications should be prepared simply and economically providing a straightforward, concise description of the Applicant’s ability to meet the requirements of the NOFA. Emphasis should be on the completeness and clarity of content.

4.5. SUBMITTAL INSTRUCTIONS

All applications must be submitted through the Supplier Portal. Each Applicant is responsible for ensuring that its application is received by the City on a timely basis. Faxed or mailed applications will NOT be accepted.

Applicants shall not distribute their applications to any other City office or City employee.

Applications received become the property of the City. The City is not responsible for any costs associated with preparation or submission of applications. All applications submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review.

Applications received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the applications in the Supplier Portal. The successful Applicant will receive an award letter. Applicants who are not awarded will receive a notification that the award decision has been made.

Section 5. General Conditions and Requirements for NOFA

5.1. SUBRECIPIENT APPROVAL

Upon NOFA award, the City and the successful Applicant shall execute a subrecipient agreement, which shall contain all contractual terms and conditions in a form provided by the City. No agreement shall become effective until it has been approved by the required City Departments and Detroit City Council. Prior to the completion of this approval process, the successful Applicant shall have no authority to begin work under the agreement. The Chief Financial Officer shall not authorize any payments to the successful Applicant prior to such approvals; nor shall the City incur any liability to reimburse the successful Applicant regarding any expenditure for the purchase of materials or the payment of services.

5.2. PAYMENT

All properly executed invoices submitted by the successful Applicant will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

5.3. INVOICES

Subrecipients must be registered in City of Detroit Supplier Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Subrecipient’s may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! **

Required vendor steps to invoice:

1) Invoices should NOT be uploaded until the Contractor receives confirmation of review and approval from the City of Detroit.

2) Subrecipient’s should submit their invoices via City of Detroit Supplier Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Subrecipient Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Subrecipient Agreement number http://www.detroitmi.gov/Supplier

• Purchase order number

• Total Invoice amount

• The wording “DPA NOFA” (must be noted on every invoice)

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 15 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need assistance, please contact the Office of Departmental Financial Services (ODFS) 313- 410-7804.

5.4. ASSIGNMENT

The services to be performed by the successful Applicant shall not be assigned, sublet, or transferred, nor shall the successful Applicant assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5.5. MODIFICATION OF SERVICES AFTER AGREEMENT APPROVAL

The City reserves the right to modify the services provided by the successful Applicant awarded a Subrecipient agreement. Any modification and resulting changes in pricing shall be made by amendment to the Subrecipient agreement by the successful Applicant and the City.

5.6. NEWS RELEASE

News releases pertaining to these application specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

5.7. MISCELLANEOUS

It shall be the responsibility of the Applicant to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Applicant agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

In accordance with 2 C.F.R. § 200.321, Applicants are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website at www.detroitatwork.com for specific contact information regarding these opportunities.

CHANGES TO FEDERAL REQUIREMENTS

In addition to the record-keeping and reporting requirements outlined above, CDBG-DR-funded activities are also subject to other federal requirements. Below is a summary of additional federal requirements that may also apply to each proposed project. Subrecipients shall be solely responsible for complying with these and any other applicable federal requirements and shall be http://www.detroitatwork.com/ responsible for obtaining all of the information necessary to satisfy these requirements.

Duplication of Benefits (DOB) Review

The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as amended, 42 U.S.C. § 5121 et seq., prohibits any person, business concern, or other entity from receiving Federal funds for any part of such loss as to which he/she has received financial assistance under any other program, from private insurance, charitable assistance, or any other source.

ACCESS TO RECORDS AND REPORTS (All Subrecipients) Subrecipients will be required to maintain accurate records documenting that the targeted populations and/or areas are being served by the project and to provide quarterly reports to the City demonstrating that this requirement is being satisfied. Subrecipients will be required to furnish this information to the City beginning from the date of the executed agreement through five (5) years from the date of project completion and shall provide this information to the City at the City’s request.

The City and any Government-Grantor Agency providing funding under this Agreement shall have the right at any time without notice to examine and audit all Records and other supporting data of the Subrecipient as the City or any Government-Grantor Agency deems necessary.

The Subrecipient’s shall make all Records available for examination during normal business hours at its Detroit offices, if any, or alternatively at its facility nearest Detroit. The Subrecipient shall provide copies of all Records to the City or to any such Government-Grantor Agency upon request.

If in the course of such inspection the representative of the City or of another Government-Grantor Agency should note any deficiencies in the performance of the Subrecipient agreed upon performance or record-keeping practices, such deficiencies will be reported to the Subrecipient in writing. The Subrecipient agrees to promptly remedy and correct any such reported deficiencies within ten (10) days of notification.

Any costs disallowed as a result of an audit of the Records shall be repaid to the City by the Subrecipient within thirty (30) days of notification or may be set off by the City against any funds due and owing the Subrecipient, provided, however, that the Subrecipient shall remain liable for any disallowed costs exceeding the amount of the setoff.

Each party shall pay its own audit costs. However, if the dollar amount of the total disallowed costs, if any, exceeds three percent (3%) of the dollar amount expended by the City pursuant to this Agreement through the date of such audit, the Subrecipient shall pay the City's audit costs.

Nothing contained in this Agreement shall be construed or permitted to operate as any restriction upon the powers granted to the Auditor General by the City Charter, including but not limited to the powers to audit all accounts chargeable against the City and to settle disputed claims.

The rights of access in this Section 36 are not limited to the required retention period set forth in Section 36 but shall continue for such longer period as the Records are retained.

The Subrecipient shall, upon request by the City, provide to the City all data and information as necessary to allow the City to meet the City's reporting obligations to the Government-Grantor Agency, including but not limited to data and information needed by the City for closeout submissions, if any, to the Government-Grantor Agency.

GEOGRAPHIC RESTRICTIONS

The Subrecipient agrees to refrain from using state or local geographic preferences, except those expressly mandated or encouraged by Federal statute, and as permitted by FTA [Acquisition of Management, Architectural and Engineering Services 49 U.S.C. Section 5325 (d)].

5.8. OFFICE OF INSPECTOR GENERAL

5.8.1. In accordance with Section 2-106.6 of the City Charter, this Agreement shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Agreement has an interest in the Agreement and fails to disclose such interest.

5.8.2. This Agreement shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria, or payment to a Public Servant in relation to the Agreement.

5.8.3. A fine shall be assessed to the Subrecipient in the event of a violation of Section 2-106.6 of the City Charter. If applicable, the actions of the Subrecipient, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

5.8.4. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any

Public Servant, City agency, program or official act, subrecipient and subcontractor providing goods and services to the City, business entity seeking agreements or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

5.8.5. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public Servant, Applicant, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City agreement or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

5.8.6. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment, or any other applicable penalty.

5.8.7. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

NOFA Attachments List The following Attachments are available to download on the Supplier Portal.

Attachment A - Applicant Questionnaire Attachment B - Application Introduction and Solution / Approach Attachment C - Pricing Attachment D - Forms, Affidavits and Documents

NOFA Attachments List