PUBLIC NOTICE

LOWER MAKEFIELD TOWNSHIP

NOTICE TO BIDDERS

BUCKS COUNTY CONSORTIUM FUEL BID

Electronic SEALED BIDS will be received by Lower Makefield Township, Bucks County, Pennsylvania, on behalf of, but not exclusive to, the following Bucks County

Consortium members: the Townships of Bristol, Buckingham, Doylestown, East

Rockhill, Falls, Haycock, Lower Makefield, Lower Southampton, Middletown, Milford, New Britain, Newtown, Northampton, Richland, Solebury, Springfield, Tinicum, Upper

Makefield, Upper Southampton, Warminster, Warrington, and Warwick; the

Boroughs of Doylestown and Langhorne Manor; and the Bristol Township Sewer

WWTP, Bucks County Water & Sewer Authority, Chalfont New-Britain Township Joint

Sewer Authority, Croyden Fire Company, Edgely Fire Company, Newportville Fire

Company, Third District Fire Company, Warminster Municipal Authority (individually hereinafter referred to as “Agency” or collectively as “Agencies”) for the purchase of the following:

• approximately 673,000 gallons of Unleaded Regular Gasoline

• approximately 116,000 gallons of Unleaded Premium Gasoline

• approximately 68,700 gallons of #2 Heating Oil/Diesel Fuel

• approximately 368,500 gallons of Ultra Low Sulfur Diesel

• approximately 30,200 gallons of Off-Road Low Sulfur Diesel

• approximately 40,673 gallons of Propane

Sealed bids shall be submitted electronically via the PennBid System until 10:00 AM, Friday, June 12, 2026, when they will be publicly opened and read at the Lower

Makefield Township Administration Building, 1100 Edgewood Road, Yardley PA 19067.

All documents and solicitation details are available on the PennBid Website at www.PennBid.net

All bids must be accompanied by a certified check or bid bond in the amount of 10% of the bid made payable to Lower Makefield Township. The successful bidder must furnish each Agency with a performance bond in the amount of 100% of the amount of their individual contract within twenty (20) days after the contract is awarded.

http://www.pennbid.net/

BUCKS COUNTY CONSORTIUM

GASOLINE, DIESEL, PROPANE & HEATING OIL SPECIFICATIONS

GENERAL INSTRUCTIONS, CONDITIONS, AND BID SPECIFICATIONS FOR THE SUPPLY OF

GASOLINE, DIESEL FUEL, PROPANE & HEATING OIL TO PARTICIPATING MEMBERS of BUCKS

COUNTY CONSORTIUM

GENERAL INSTRUCTIONS. CONDITIONS AND SPECIFICATIONS

A. BONDS

1. BID BOND. A bid bond in the amount of ten percent (10%) of the estimated contract price made payable to "Lower Makefield

Township and participating Agencies" shall be submitted with each proposal.

2. PERFORMANCE BOND. The successful bidder shall provide a performance bond to each Agency equal to one hundred percent (100%) of the amount of the contract award.

B. BID OPENING. FORMS & PROPOSALS

1. BID OPENING. All bids shall be electronically opened and read on Friday, June 12, 2026, at 10:00 A.M. at the Lower Makefield Township

Administration Building, 1100 Edgewood Road, Yardley, PA 19067. Such bid opening shall be made on behalf of, but not exclusive to, the participating members of the Bucks County Consortium.

2. BID FORMS. Bids shall be submitted electronically via the PennBid

Program.

3. PRICING. Bids are requested for delivery charges for gasoline, diesel fuel, and heating oil per gallon in quantities of 5,999 or less per delivery, 6,000 gallons to 7,999 and 8,000 or more per delivery. Bids are requested for delivery charges for propane per gallon in quantities of 999 gallons or less per delivery, and 1,000 gallons or more per delivery.

The actual price to be billed and paid by each Agency for gasoline, diesel fuel, and heating oil shall be the OPIS Philadelphia weekly 5-day average price published by OPIS each Monday, for each fuel type, comprised of prices up to and including those of the previous Thursday.

The final charge for various quantities of gasoline, diesel fuel, and heating oil delivered to each participating Agency will be the sum of the

OPIS weekly posted price, plus the "delivery charge" stated in the Bid

Proposal Form, which must be held constant for deliveries made from the Tuesday after the Monday of publication, until the following Monday.

If the weekly publication is not available on any given Monday, OPIS does make it available on the next day.

The actual price to be paid by each participating Agency for propane shall be based on the daily Mt. Belvieu price posted in the Wall Street

Journal on the date of delivery.

The final charge for various quantities of propane will be the sum of the Mt. Belvieu daily posted price on the day of delivery plus the

"delivery charge" stated in the Bid Proposal Form. If for any reason the information is not published for the date of delivery, the vendor must use the prices posted on the previous date of publication.

4. BID EXCEPTIONS. Minimum order requirements, if applicable, must be stated as an exception in the comment field next to the bid line item. Any inability on the part of a bidder to comply with the conditions and specifications as herein outlined must be clearly stated.

5. DISCOUNTS AND TAXES. The price quoted shall be net of all discounts and taxes, including Federal taxes, from which the

Consortium members are exempt. The Federal requirement of an approximate additional $0.001 per gallon tax on all products should not be included in the bid quote; however, if a municipality is required to pay the tax it will be added to the successful bidder's invoice. The Federal law requirement of an approximate additional

$.0020 per gallon tax on heating oil due to the enactment of NORA, the National Oil Research Association, should not be included in the bid quote; however, if a municipality is required to pay the tax it will be added to the successful bidder's invoice. The PA USTIF tax and the Oil Spill Tax shall not be included in the bid quote;

however, if an Agency is required to pay the tax, it will be added to the successful bidder's invoice.

The successful bidder shall supply the necessary tax exemption forms.

Each participating Agency agrees to execute any necessary tax exemption certificates. It is understood Superfund charges are not exempt.

6. QUANTITIES. The estimated quantities needed for all Agencies, and for each fuel type, during the term of the contract, are as follows:

approximately 673,000 gallons of Unleaded Regular Gasoline approximately 116,000 gallons of Unleaded Premium Gasoline approximately 68,700 gallons of #2 Heating Oil approximately 368,500 gallons of Ultra-Low Sulfur Diesel approximately 30,200 gallons of Off-Road Ultra-Low Sulfur Diesel approximately 40,673 gallons of Propane

C. AWARD

Each participating Agency will award separate contracts based on the estimated quantities requested by that Agency. Each Agency participating in this bid solicitation reserves the right to reject any or all proposals, in whole or part, and to waive any informalities permitted by law.

D. TERM OF CONTRACT.

The term of this contract shall be from August 1, 2026, to July 31, 2027.

E. SPECIFICATIONS

1. Unleaded Regular Gasoline. Unleaded gasoline with a minimum octane rating of 87. This fuel shall meet all Federal and State regulations in effect concerning unleaded gasoline, and its ethanol content, and be in conformance with industry standards.

2. Unleaded Premium Gasoline. Unleaded gasoline with a minimum octane rating of 93. This fuel shall meet all Federal and State regulations in effect concerning unleaded gasoline, and its ethanol content, and be in conformance with industry standards.

3. Heating Oil #2. Sulfur content must be within legal limits and not exceed

500 ppm. Suppliers and their sources are prohibited from contaminating the fuel with waste crankcase lubricants or similar products. All heating oil supplied under this contract shall be in conformance with industry standards.

4. Ultra-Low Sulfur Diesel Fuel . Product to be in conformance with industry standards.

5. Off-Road Ultra-Low Sulfur Dyed Diesel (NRLM). Product to be in conformance with industry standards.

6. Propane. Product to be in conformance with industry standards.

7. Winterized Additive. Additional cost when requested by Agency

F. ORDERS AND INVOICING

Following the award of a contract to the successful bidder, each participating Agency shall order materials directly and any payments due as a result of the materials delivered against those orders shall be the responsibility of the individual Agency.

All invoices shall include a copy of the OPIS posting or the Mt. Belvieu posting for the period covering the order date of materials under these specifications.

G. RIGHT TO KNOW LAW

The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, ("RTKL") applies to any contract awarded under these bid specifications.

H. NON-DISCRIMINATION/EQUAL OPPORTUNITY EMPLOYER AFFIDAVIT

Notice of Non-Discrimination/Equal Opportunity Employer Affidavit (Exhibit

A) must be completed and included with all submitted bids. Bids not containing this document will be considered invalid.

I. NON-COLLUSION AFFIDAVIT

Non-Collusion Affidavit (Exhibit B) must be completed and included with all submitted bids. Bids not containing this document will be considered invalid.

J. ATTACHMENTS

The enclosed "Tabulation of Approximate Quantities" (Attachment A) represents a "good faith" estimate of each participating Agency’s requirements for those items which it intends to purchase during the period August 1, 2026, through July 31, 2027, under any contract awarded as a result of this “Request for Bids”. The quantities listed in these Bid

Specifications, and in the "Tabulation of Approximate Quantities" are estimates only. The participating Agencies are not obligated to purchase any specific quantities. The amount purchased, however, shall be all of the participating Agencies' requirements during the term of the contract whether they be more or less than the estimates specified.

The "Tabulation of Tank & Contact Information" (Attachment B) included in the bid package is intended to provide the bidder with basic information on

Agency contacts, tank location, tank size, etc. It is the bidder’s responsibility to confirm the information contained therein with each participating Agency.

This includes information about tank location and tank size which may be at a different location or take more or less product than identified. Bidders are advised that some Agencies have above-ground tanks.

K. FURNACE MAINTENANCE CONTRACTS

The successful bidder of #2 Heating Oil shall provide, upon request by any

Agency participating in this bid solicitation, a standard oil burner/boiler maintenance service contract.

L. PENALTY

If the Company awarded the contract is unable to provide any fuel type due to strikes or other reasons over which it has no control, the participating

Agencies will have the right to purchase products on the open market at the delivered price, and invoice the successful bidder awarded the original contract for the difference between the contract price awarded and the amount paid to deliver products purchased on the open market.

In the event of the delivery of products not in conformance with the bid specifications or a contaminated product, the Company awarded the contract will remove and replace the product with the proper material and repair any damage to t h e equipment caused by the contamination at the successful bidder’s sole cost and expense.

M. DELIVERY

It will be the responsibility of the successful bidder to meet with the appropriate official of each participating Agency before the start of any deliveries under the contract. This meeting intends to ensure familiarity with each delivery location and eliminate the possibility of delays in product delivery throughout the contract term.

Deliveries will be received at the various locations described in Attachment C.

Deliveries will only be accepted during the normal business hours of each participating Agency. No deliveries will be accepted on Saturdays, Sundays, or

Holidays except by special arrangement. Deliveries are to be made within 48 hours of notification. If the successful bidder is notified that an emergency situation exists, delivery must be made within 24 hours.

Each delivery must be metered at the delivery location, and evidenced by a printed meter ticket that is handed to, and signed, by a representative of each participating Agency, except that deliveries of 6,000 gallons or more may be metered and sealed at the terminal. The bill of lading from the terminal must be signed by a representative of the participating Agency, who shall be present when the seal is broken to verify pre and post-readings for the delivery. In the event of emergency delivery, the requesting Agency may authorize acceptance of non-metered delivery when it is verified by pre and post-stick readings in the tank that are conducted by an authorized individual from that Agency.

The successful bidder shall provide automatically scheduled delivery upon request from any individual participating Agency.

The successful bidder shall be responsible for any property damages caused by its trucks, employees, or by spillage, and shall furnish a Certificate of

Insurance Liability that covers those items.

N. MISCELLANEOUS

Questions related to the specifications and proposals must be submitted through the "Questions" tab in the PennBid Program.

EXHIBIT A

EQUAL EMPLOYMENT OPPORTUNITIES IN CONTRACTS FOR THE COMMONWEALTH OF

PENNSYLVANIA

NOTICE OF NON-DISCRIMINATION CLAUSE

Notice to: Contractor(s), Sub-contractor(s), Supplier(s), Vendor(s) and Labor

Organization(s)

TO: LOWER MAKEFIELD TOWNSHIP

You are hereby given notice that the undersigned holds a contract in the

Commonwealth of Pennsylvania and has agreed under the Non-discrimination

Clause of such contract to the terms outlined in 16 PA Code, Chapter 49, Contract

Compliance Regulations, Section 49.101 (d) setting forth clauses (1) through (11).

The contract held by the undersigned is number and is with a contracting agency of the Commonwealth.

Under such Non-discrimination Clauses, the subject matter of the contractor's undertakings is to ensure equal employment opportunities to the applicant for employment without discrimination because of religious creed, race, color, sex, sexual orientation, age, ancestry, or national origin, including but is not limited to:

"Recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay or other forms of compensation and selection for training or retaining, including apprenticeship and on-the-job training."

(Contractor)

DATE: _____________________

EXHIBIT B

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

1. This Non-Collusion Affidavit is material to any contract awarded under this bid. According to the Pennsylvania Anti-Bid Rigging Act, 72 P.S.

551611 et. seq., governmental agencies may require Non-Collusion

Affidavits to be submitted together with bids.

2. This Non-Collusion Affidavit must be executed by the member, officer, or employee of the bidder who makes the final decision on prices and the amount quoted in the bid.

3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

5. The term "complementary bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or non-competitive bid, and any other form of the bid submitted for the purpose of giving a false appearance of competition.

6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

EXHIBIT B

NON-COLLUSION AFFIDAVIT

State of ________________

County of _______

Contract _________

I affirm that I am _________________ of _______________________ (Title) (Name of Company) and that I am authorized to execute this Affidavit on behalf of my company, and its owners, directors, and officers, and that I am the person responsible in my

Company for submitting the price(s) and the amounts designated on the bid form.

I affirm that the price(s) and amount of this bid have been arrived at independently and without consultation, communication, or agreement with any other contractor, bidder, or potential bidder.

Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor the approximate amount of this bid, have been disclosed to any other

Company or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.

No attempt has been made or will be made to induce any Company or person to refrain from bidding on this contract, to submit a bid higher than this bid, or to submit any intentionally high or non-competitive bid of other forms of a complementary bid.

The bid of my Company is made in good faith and not under any agreement or discussion with, or inducement from, any firm or person to submit complementary or other non-competitive bids.

My Company, ________________________its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last five (5) years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion concerning bidding on any public contract, except as follows: _______________________________________________

I state that ______________________ (Name of Company) understands and acknowledges that the above representations are material and important and will be relied on by each participating Agency of the Bucks County Consortium in awarding contracts for which this bid is submitted. I understand, and my firm understands, that any misstatement in this Affidavit, is and shall be treated as fraudulent concealment from the participating Agencies of the

Bucks County Consortium of the facts relating to the submission of bids for this contract.

(Name and Company Position) (Contact Phone Number)

State of: __________________

County of: _________________

SWORN TO AND SUBSCRIBED BEFORE

ME THIS_____DAY OF 2026

(Seal)

NOTARY PUBLIC

BUCKS COUNTY CONSORTIUM

GASOLINE, DIESEL, PROPANE, AND HEATING OIL BIDS

BID PROPOSAL FORM

The undersigned agrees to supply and deliver gasoline, diesel fuel, propane & heating oil in compliance with the General Instructions, Conditions, and Specifications at the prices hereinafter listed to each participating Agency in the Bucks County Consortium.

Unleaded Regular Gasoline 5,999 gallons or less 6,000 gallons to 7,999 8,000 gallons or greater

Delivery Price per gallon $_____________________ $________________________ $_________________________

Premium Unleaded Gasoline 5,999 gallons or less 6,000 gallons to 7,999 8,000 gallons or greater

Delivery Price per gallon $_____________________ $________________________ $_________________________

#2 Heating Oil 5,999 gallons or less 6,000 gallons to 7,999 8,000 gallons or greater

Delivery Price per gallon $_____________________ $________________________ $_________________________

Ultra-Low Sulfur Diesel Fuel 5,999 gallons or less 6,000 gallons to 7,999 8,000 gallons or greater

Delivery Price per gallon $_____________________ $________________________ $_________________________

Off-Road Ultra- Low Sulfur 5,999 gallons or less 6,000 gallons to 7,999 8,000 gallons or greater

Delivery Price per gallon $_____________________ $________________________ $_________________________

Propane 999 gallons or less 1,000 gallons or greater

Delivery Price per gallon $_____________________ $________________________

Name of Company Contact Name and Position

Mailing Address Email and Phone Number

City, State, and Zip Signature