4-Attachment C - Bid Sheet-Special Events Management (1).xlsx

This is a Bid Sheet Attachment for Special Event Management Services issued by the City of Detroit's Office of Contracting and Procurement on behalf of the General Services Department, Recreation Division. The City seeks qualified vendors to provide recreation event vendor recruitment, programming, and management support for a two-year contract period. Services encompass vendor recruitment, event planning, event management, and acquisition of sponsorships and donations across multiple event categories, including Spirit Plaza, Palmer Park Bandshell, Fall Fest, Scare Fest, Easter Fest, groundbreaking ceremonies (both large-scale and small-scale), ribbon cutting ceremonies (both large-scale and small-scale), and as-needed events. Respondents must submit a completed Bid Sheet with their proposals; failure to do so will result in rejection of the bid as non-responsive. Vendors are required to provide a sample schedule and budget with their proposals and may utilize subcontractors subject to City approval.

All pricing provided on the Bid Sheet is designated as not-to-exceed amounts and must be all-inclusive, factoring in all related expenses associated with service delivery. The vendor bears full responsibility for travel costs, including airfare, hotel accommodations, meals, and other related expenses, which will not be reimbursed or paid by the City of Detroit. No specific pricing guidance, evaluation criteria, or contract value is provided in this Bid Sheet attachment, indicating that cost proposals will be evaluated individually based on vendor submissions.