4-26-050 Substitution Form - Attachment B.pdf

This is a Substitution Request Form (Attachment B) for Walworth County, Wisconsin's Paint Truck procurement (RFB #26-050). The form provides a structured process for bidders to request approval of alternative products that differ from the specifications outlined in the original solicitation. Bidders must submit substitution requests through the Bonfire digital platform, with one substitution request per form. Each request requires bidders to identify the specified item number and manufacturer/model, propose an alternative part number and manufacturer/model, and provide detailed documentation demonstrating how the recommended substitution meets or exceeds the preferred specifications. The form also requires bidders to clearly outline the differences between the proposed substitution and the originally specified product. The county's Sign Maintenance division reviews all substitution requests and either accepts or rejects them based on the submitted documentation, with space provided for reviewer comments and approval signatures.

The substitution form does not contain pricing information, set-asides, or funding details. Instead, it functions as an administrative tool within the larger procurement process for the paint truck purchase. All supporting documentation must accompany the substitution request when submitted via Bonfire Messages. The form includes signature lines for both the submitting bidder and the county reviewer, along with date fields to track submission and review timelines. This mechanism allows Walworth County to maintain control over product specifications while providing bidders flexibility to propose equivalents that may offer operational or cost advantages without compromising the quality and performance standards required for the county's highway marking program.