4-2026 Street Maintenance and Materials-Contract No. 4-Equipment Rental (MS-970).pdf

PUBLIC NOTICE

BIDS WANTED

Sealed proposals will be received online for the 2026 Street Maintenance and Materials via the PennBid Program (https://pennbid.bonfirehub.com), by the Manchester Township Board of Supervisors, York County, Pennsylvania until 10:00 AM (Prevailing Time) Thursday, April 2, 2026 for the following:

MS-944:

Contract No. 1 – Mill and remove approximately 9,130 sq. yds. bituminous material; Provide and place 8,968 sq. yds. of paving fabric; Place approximately 1,432 tons of various bituminous concrete material throughout the Township. Construct 12 ADA curb ramps and 185 L.F. of rolled concrete curb.

MS-963:

Contract No. 2 – Provide approximately 3,400 tons of various sizes of crushed aggregate Contract No. 3 – Provide approximately 2,245 tons of various bituminous Superpave materials

All materials shall conform to current PennDOT specifications.

MS-970:

Contract No. 4 – Provide approximately 32 hours of various sizes equipment rental

The bids will be publicly opened and read electronically, via PennBid’s website, at 10:00 AM (prevailing time), same date. Bid results will be available at the end of business day, same date.

A Bid Bond is not required. The successful bidder(s), when awarded a contract, shall furnish a Performance Bond and Payment Bond (with suitable surety) in the amount as specified in the Contract.

Notice is hereby given to bidders that the MS-944 Contract is subject to the provisions of the Pennsylvania Prevailing Wage Act approved August 15, 1961 (Act No. 442, P.L. 987), as amended.

Bidding documents are available to all prospective bidders online and at no cost at https://pennbid.bonfirehub.com. Manchester Township reserves the right to reject any or all proposals and to make an award in the best interest of the Township.

Manchester Township Board of Supervisors (2nd Class)

Timothy R. James, Secretary

Please Publish: Friday, March 20 and Monday, March 23, 2026

Adv.-1

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Debbie Grove Highlight

INSTRUCTIONS TO BIDDERS

AND TECHNICAL SPECIFICATIONS

1. The approximate quantities shown in the proposal (schedule of prices) are the best available estimate of the quantities of materials that Manchester Township will require during the contract period.

2. The MS-944 contracts will run from May 1, 2026 to September 30, 2026.

The MS-963 and MS-970 contracts will run 365 days from May 1, 2026 to April 30, 2027.

3. Bids shall be submitted online via the PennBid Program (https://pennbid.bonfirehub.com) no later than the time and date prescribed.

Bidders shall submit the following with the respective bids:

a. Proposal and Contract (pages 1-2);

b. Special provisions to the Contract signed and dated by the Contractor (MS-944 & MS-963 only);

c. Anti-Collusion Affidavit;

d. Public Works Employment Verification Form.

4. Contractor warrants it is in compliance with the Americans with Disabilities Act (Public Law 101-

336); and that it will, in carrying out requirements of this contract, comply in all respects with the provisions of the Act and its implementing regulations.

5. Contractor warrants that it is in compliance with the United States Omnibus Transportation Employee Testing Act of 1991 and related Federal Highway Administration Regulations regarding commercial driver’s license (CDL) requirements for its employees; and that it will, in carrying out the requirements of the Contract, comply in all respects with the provisions of this Act.

6. Each Successful Bidder will furnish the following:

a. Certificate of Insurance in accordance with attached requirements;

b. Performance Bond (50%) for MS-963 and MS-970;

Performance and Payment Bonds (100%) for MS-944;

c. Workmen’s Compensation Act Affidavit (MS-944);

d. Payroll Certifications (MS-944).

7. All materials supplied under this Contract must be approved prior to delivery by submitting the job mix formula five (5) days prior to the start of construction. Form CS-4171 Certificate of Compliance, shall be supplied daily to the Engineer or Township Representative.

8. All material suppliers shall complete and submit Form CS-4171 Certificate of Compliance in accordance with PennDOT requirements, prior to or with the first delivery of each material. Submit to the Engineer or Township representative.

9. Placement of Superpave Bituminous Material (Use Form MS-944 (7-09)) – Contract No. 1

Bidders shall submit unit prices to place Superpave materials, perform pavement milling, place pavement fabric, construct concrete ADA curb ramps and curbing, and adjust manhole frames in accordance with the requirements on Attachment 1 at various locations within the Township.

Contract award will be based upon the combined low total of Bid Items 1A through 1K.

10. Schedule of Prices-Materials:

A. Crushed Aggregate (Use Form MS-963 (11-08)) – Contract No. 2

The approximate quantity shown (3,400 Tons) is the total amount of various crushed aggregate material required. No attempt has been made to estimate the quantities of the different sizes of aggregate. Anti-skid material shall meet the requirements of Section 703.4 of PennDOT Publication 408. Bidders should submit unit prices per ton F.O.B. plant (6) and unit prices per ton F.O.B job site (7). Please indicate additional truck charge for delivery delay in excess of ½ hours. Bidders must specify location for F.O.B. Plant. Delivery time will be analyzed along with unit prices to determine which proposal is in the best interest of the municipality.

Escalator provisions will not be accepted for crushed aggregate. One Contract will be awarded to the lowest responsive bidder for Bid Items A1 through A12.

B. Bituminous Material (Use Form MS-963 (11-08)) – Contract No. 3

The approximate quantity shown (2,245 tons) is the total amount of bituminous material required. Attached hereto is a copy of PennDOT Publication 242, 2015 Edition, subject:

Aggregate Friction Requirements for Bituminous Wearing Courses. 9.5mm bituminous wearing course materials shall contain aggregate SRL, letter designation G and L, or equivalent blends. Bidders must specify location for F.O.B. Plant. Delivery time will be analyzed along with unit prices to determine which proposal is in the best interest of the municipality. Contract will be awarded to the lowest responsive bidder for total of Bid Items B1 through B3, delivered to the Job Site.

Claims for additional charges for delays requiring the material supplier to be on site for more than ½ hour will be considered only if a waiting time slip is signed by the Contractor placing the material or a Township Representative.

Due to other Township contractual obligations, the Township may use an alternate supplier if material cannot be supplied on day requested or if waiting time at the plant exceeds one hour.

Contract supplier shall be responsible for reimbursement of the cost difference between the contract unit price for the material and the alternate supplier’s unit price for the material.

An Escalator Clause will follow Pennsylvania Department of Transportation Publication 408, Section 110.04, latest edition, with the following exceptions:

a. Section 110.04.(a): Delete “100 tons of asphalt cement.” Price adjustment of bituminous material will be applicable to all quantities of asphalt cement, including asphalt cement residue contained in emulsions or cutbacks, that will be used in the bituminous materials specified or indicated for placement.

b. Section 110.04.(b).7: Delete “Cumulative price adjustment amounting to less than $500.00 will be disregarded.” Bituminous price adjustment will be calculated prior to all payments.

In accordance with the attached Manchester Township Resolution, Contract No. 3 will be subject to an Escalator Provision for liquid asphalt; therefore, the provisions of PennDOT Publication 408, Section 110.04 Price Adjustment of Asphalt Materials will apply to Contract No. 3. Bid index shall be March 2026.

11. Equipment Rental Prices (Use Form MS-970 (9-06)) – Contract No. 4

Bidders are encouraged to read carefully the terms and conditions under Section C Specifications and Sections D Certification contained on pages 1 and 2 of Form MS-970 (9-06) prior to executing the proposal.

The hourly rate bid for equipment rental for Township projects shall include all items as indicated on Page 3, no operator requested. Numerous Contracts for Equipment Rental may be awarded.

12. The project costs for the MS-944 contract has been determined to be in excess of $100,000; therefore, all Contractors and Suppliers are required to comply with the rules and conditions of the Pennsylvania Department of Labor and Industry Prevailing Minimum Wage Determination. Wage Certifications must be submitted to the Township prior to release of any payments. Pennsylvania Prevailing Wage Rates apply to all work and the Wage determination is attached herein:

MS 944 - Serial No. 26-01992 dated 03/3/2026

13. Manchester Township Board of Supervisors (2nd Class) reserves the right to reject any and all proposals. Award will be based on the best interest of the Township. The Owner fully intends to utilize the items within the bids. However, the Owner specifically reserves the right, which all bidders acknowledge by bid submission, to reduce quantities and/or projects to meet available finances.

Reduction of quantities and/or projects will not constitute grounds of additional or compensatory changes to the bidder.

END

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EQUIPMENT RENTAL PROPOSAL AND

CONTRACT (WHEN EXECUTED)

(Instructions on Page 5)

(THIS PROPOSAL INCLUDES INSTRUCTIONS

TO BIDDERS)

Contract No. 4-Equipment Rental Prices

A. DEPOSIT OF PROPOSALS

All bids shall be submitted via PennBid Program Manchester Township for the letting on MUNICIPALITY (Name and Type)

April 2, 2026 Timothy James

DATE SECRETARY

Electronic Proposals will be received on or before 10:00 AM , on the above Letting Date. 3200 Farmtrail Road

TIME York, PA 17406

ADDRESS

Bids will be opened and read at approximately 10:00 AM , on the above Letting Date. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY VIA

TIME THE ELECTRONIC BID MANAGEMENT SYSTEM PENNBID

B. NAME OF CONTRACTOR (To be completed by the bidder.)

Proposal of

(NAME OF CONTRACTOR)

(ADDRESS)

C. SPECIFICATIONS (To be completed by the MUNICIPALITY before proposals are distributed.)

The CONTRACTOR hereby proposes and agrees:

1. To provide, on a rental basis, equipment described in the attached Schedule of Equipment on an as needed

1-May-26 and ending on 30-Apr-27 .

2. To maintain this equipment in good mechanical and operating condtion and to make all repairs and/or replacements at the CONTRACTOR'S expense.

basis, where directed, within the geographic area described in the Schedule of Equipment for a period beginning

4. To furnish all fuel, anti-freeze, operator(s) and necessary operating attachments.

MS-970 (9-06)

7. The CONTRACTOR is responsible for all costs incurred in the delivery and return of the equipment.

8. When accepted by the MUNICIPALITY, this proposal will constitute a contract binding on the CONTRACTOR, their executors, administrators, successors or assignees.

9. Accompanying this proposal is a certified check or bid bond payable to the MUNICIPALITY in the amount of $____________ as a proposal guarantee which, it is understood, will be forfeited in the event the CONTRACTOR is swarded the contract and fails to provide the necessary performace bond, as required in paragragph 10.

6. The CONTRACTOR shall provide adequate insurance coverage in the form of Property Damage and Bodily Injury Insurance. If required by the MUNICIPALITY, evidence of such coverage, in the form of a certificate of a qualified insurance company, must be provided when the CONTRACTOR is notified by MUNICIPALITY that his bid has been accepted.

5. The CONTRACTOR shall permit the MUNICIPALITY to review all records relating to labor and equipment utilized under the terms of this agreement.

3. The equipment described in the Schedule of Equipment shall be provided to the MUNICIPALITY upon three

(3) days oral notice for all its operations.

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MS-970

(NAME) (ADDRESS)

(NAME) (ADDRESS)

(NAME) (ADDRESS)

BY:

TITLE TITLE

(SEAL)

(DATE)

ATTESTED BY:

BY:

TITLE

TITLE

(SEAL) BY:

TITLE

OWNER

2. None of the above persons are employees of the MUNICIPALITY.

3. The CONTRACTOR has provided Workmen's Compensation Insurance for the operators of this equipment to be provided under the terms of this contract (Where required by Law.)

4. The CONTRACTOR will comply with all the requirements of the laws and implementing regulations of the Commonwealth of Pennsylvania and of the United States relating to human relations, equal opportunity and non-discrimination in employment, and will pay to the workmen employed in the performance of the contract the wages to which they may be entitled.

5. All equipment bid on is of a size and/or capacity at least as great as indicated in Column C of the Schedule of Equipment.

days of the award of the contract, submit a guarantee of performace of the terms of the contract in the form of a bond or certified check payable to the MUNICIPALITY in the amount of 50% of the Contract

1. The only person(s) having an interest in this proposal, including owners of equipment leased by the CONTRACTOR, is (are):

ACCEPTED ON:

10. The successful bidder shall, within

D. CERTIFICATE (To be completed by the bidder.)

equipment was not available when needed or that its performance was unsatisfactory.

WITNESSED OR ATTESTED BY:

A Performance Bond shall be on the attached form (MS-970) or its equivalent. If a certified check is submitted, it will be forfeited to the MUNICIPALITY to cover any added costs to the MUNICIPALITY in the event it determines by written notice to the CONTRACTOR that any

(SEAL)

E. ACCEPTANCE (To be completed by appropriate Municipal Officers only in the event the above proposal is accepted.)

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Project No. 0841.4.01.59

BID

ITEM

D.

ESTIMATED HOURS

OF USE

E.

MODEL

OR

SERIES ID

F.

YEAR

MFG.

G.

HOURLY

RATE BID

H.

ESTIMATED

TOTAL

1 16

2 16

(SIGN) CONTRACTOR

(2 copies of this Schedule must be signed by the Bidder)

SCHEDULE OF EQUIPMENT

A. TO BE FILLED IN BY MUNICIPALITY BEFORE PROPOSALS ARE DISTRIBUTED

I certify that the equipment described above will be made available to the MUNICIPALITY and meet all terms described in the agreement to which this schedule is attached.

Asphalt Paver Machine - 10' min. paving width, LeeBoy 8520C or equal

C.

DESCRIPTION OF EQUIPMENT INCLUDING SIZE AND/OR

CAPACITY

B. TO BE FILLED IN BY BIDDER

Vibratory Double Drum Roller - 51" width, Bomag BW135 AD-5 or equal

-3-

D-7126 ( 7-09 )

County

Municipality

Project Number

State of Fed. Project No.

( If Applicable )

The undersigned deponent deposes and says that he is the of the

BY

Sworn to and subscribed before me the undersigned notary public this day of , .

Notary Public

My Commission expires

Publication 408, as amended and that the said company has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.

(Contractor)

County of

Company; that he is authorized to make this affidavit on behalf of said company in compliance with section 102.06 (e) of Department Specifications, ANTI-COLLUSION AFFIDAVIT

York

Manchester Township

0841.4.01.59

Street Address 2

City State Zip Code

Doing Business As:

(if different from Legal Name)

Commonwealth of Pennsylvania Public Works Employment Verification Form

Complete and return the form to the contracting Public Body prior to the award of the contract.

Company Legal Name: ___________________________________________________________

Mailing Address: ______________________________________________________

Check one: Contractor Subcontractor

Contracting Public Body: _________________________________________________________

Contract/Project Number: ________________________________________________________

Project Description: _____________________________________________________________

Project Location: _______________________________________________________________

Date Enrolled in E-Verify (MM/DD/YYYY): ___________________________________________ As a contractor/subcontractor for the above referenced public works contract, I hereby affirm that as of today’s date, __________________________, our company is in compliance with the Public Works Employment Verification Act (‘the Act’) through utilization of the federal E-Verify Program (EVP) operated by the United States Department of Homeland Security. To the best of my/our knowledge, all employees hired are authorized to work in the United States.

It is also agreed to that all public works contractors/subcontractors will utilize the federal EVP to verify the employment eligibility of each new hire within five (5) business days of the employee start date throughout the duration of the public works contract. Documentation confirming the use of the federal EVP upon each new hire shall be maintained in the event of an investigation or audit.

I,____________________________________________, authorized representative of the company above, attest that the information contained in this verification form is true and correct and understand that the submission of false or misleading information in connection with the above verification shall be subject to sanctions provided by law.

Authorized Representative Signature Date of Signature

Printed Name: _________________________________________________________________

Phone Number: ______________________ Email: ____________________________________

Street Address 1

Engineer’s Project No. 0841.4.01.59

INSURANCE REQUIREMENTS FOR ALL

SUPPLIERS, CONTRACTORS AND SUBCONTRACTORS

CERTIFICATES OF INSURANCE SHALL BE FURNISHED FOR ALL COVERAGE LISTED

BELOW IN THE FOLLOWING MINIMUM AMOUNTS:

Type of Insurance Required Limits

Commercial General Liability (Per Occurrence Basis)

General Aggregate $ 1,000,000 Products & Completed Operations Aggregate 1,000,000 Person & Advertising Injury 1,000,000 Each Occurrence 1,000,000 Explosion, Collapse and Underground (XCU) 1,000,000 Fire Damage (Any one fire) 50,000 Medical Expense (Any one person) 5,000

Automobile Liability (Owned, Hired, & Non-Owned Autos)

Combined Single Limit 1,000,000

Worker's Compensation and Employer's Liability (Statutory)

Each Accident 100,000 Disease - Aggregate Policy Limit 500,000 Disease - Each Employee 100,000

Deductible Limits

Deductible limits shall not exceed 5% of aggregate or combined single limits stated above.

Notice of Cancellation

All policies shall contain a provision that coverage affected will not be cancelled, materially changed or renewal refused until at least 30 days prior written notice has been given to the certificate holder.

Certificate Holder

Manchester Township 3200 Farmtrail Road York, PA 17406

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Attest/Witness:

BY:

TITLE TITLE

Attest/Witness:

SURETY COMPANY

TITLE TITLE

(DATE OF BOND)

CONTRACTOR

IN WITNESS WHEREOF, the said principal and Surety have duly executed this Bond under pursuant to due and legal action authorizing the same to be don .

NOW THEREFORE, the condition of this obligation is such that if the above bounden Princip Contractor, shall in all respects comply with and faithfully perform the terms and conditions of said

(NAME OF STATE)

as SURETY, are held and firmly bound un Manchester Township Board of Supervisors

(NAME OF MUNICIPALITY)

It is further provided that any alteration which may be made in the terms of the contract or its specifications with the express approval of the Municipality or the Principal to the other, shall not in any

PERFORMANCE BOND

(With Corporate Surety)

KNOW ALL MEN BY THESE PRESENTS, that we

(SURETY COMPANY)

WHEREAS, the above bounded Principal has entered into a contract with the above bearing even date herewith, for the undertaking of certain obligations as therein set fo as PRINCIPAL and dollars lawful money of the United States of America, to be paid to the ab Municipality or its assigns, to which payment well and truly to be made, we bind ourselves, our heirs, a corporation incorporated under the law of the State

PLACE

SEAL

HERE

PLACE

SEAL

HERE