4-02 26B-104 Scope of Work.pdf

MARION COUNTY

INVITATION TO BID (ITB)

26B-104 Asphalt Pavement Restoration Services

ASPHALT PAVEMENT RESTORATION SERVICES FOLLOWING WATER AND SEWER UTILITY

INSTALLATION AND REPAIR

Asphalt Restoration Services Scope of Service – Page 1 of 6

PART 1

1. SCOPE OF SERVICE

1.1. DESCRIPTION

1.1.1. Marion County Utilities (“MCU”) is soliciting licensed and qualified Asphalt Restoration contractors for work defined herein in support of MCU Construction and Maintenance Divisions for public water and sewer infrastructure installation & repairs. Projects assigned under this contract will be located within and throughout Marion County, Florida. The intent of this contract is to enable MCU to utilize a qualified and reliable asphalt contractor with established pricing for tasks which MCU is not equipped to conduct. Each project will vary in size, length, and location, but typically consists of the proper asphalt restoration of roadways and driveways as a result of the installation and/or repair of water and sewer infrastructure. The quantities utilized within the Fee Schedule are an estimate based on previous and expected future work, and not a guaranteed minimum or maximum quantity.

1.1.2. The contract shall be for a three (3) year term with the option to renew for two (2) additional one (1) year terms pending mutual agreement.

1.1.3. Services provided by Contractor shall consist of material and labor for specific asphalt restoration services necessary as a part of a potable water or sewer collection infrastructure installation and repair.

1.1.4. Contractor shall perform 100% of the work assigned under the contract; subcontracting of this work IS NOT PERMITTED under any circumstance.

1.1.5. Pricing shall be honored for the period of the contract term(s) described above.

1.1.6. MCU’s project representatives will be identified at the time of commencement.

1.1.7. For all projects under this contract, MCU will provide estimated quantities and dimensions of asphalt repairs.

1.1.8. Contractor shall submit a copy of its required and active license(s) with its proposal. All local codes and State of Florida Code(s) shall apply. All work must be done by experienced trades.

1.2. CONTRACTOR RESPONSIBILITIES

1.2.1. Every Contractor crew must have at least one (1) employee on site that can effectively communicate in English with County staff or with the public.

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1.2.2. Contractor will coordinate work so that there is minimal to no interruption to daily work at any location.

1.2.3. Contractor is responsible for any damage to County or personal property due to negligence.

1.3. REQUIREMENTS

1.3.1. Contractor shall furnish labor in full accordance with all applicable rules and regulations using Federal, State, and County Standards as guidelines:

1.3.1.1. State and Federal laws

1.3.1.2. Rules and regulations pertaining to wastewater and reclaimed water spill prevention, containment and mitigation.

1.3.1.3. FDEP rules and regulations.

1.3.1.4. Marion County Land Development Code (MCLDC)

1.3.1.5. Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction (current edition)

1.3.1.6. National Pollutant Discharge Elimination System (NPDES, 40 CFR part 122)

1.3.1.7. Underground Facility Damage Prevention and Safety Act (UFDPSA, F.S. Ch.

556)

1.3.1.8. American Water Works Association (AWWA)

1.3.2. Maintenance of Traffic (MOT) according to Florida Department of Transportation (FDOT) Roadway and Traffic Design Standards shall be followed when working within State and County rights-of-way and/or the ability to obtain required permits when closing roads during repair activities.

1.3.3. Proper road base and asphalt restoration for drives, parking areas and Private or County-owned roadways as required by MCLDC.

1.3.4. Contractor's operations shall not interrupt the daily operations of any County site. Work vehicles will operate safely while on County property and follow all FDOT and OSHA safety standard rules as applicable.

1.3.5. Contractor shall be responsible for the investigation of the site conditions before beginning work on each project.

1.3.6. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. Contractor shall be responsible for all trash and debris disposal from the work site.

1.4. ASSIGNMENT OF WORK

1.4.1. Project requests shall be dispatched by MCU by means of a telephone call or email, and a project number and/or closest address will be issued. This project number and/or closest address must

Asphalt Restoration Services Scope of Service – Page 3 of 6 be referenced in all correspondence, including invoicing. Once Contractor receives the project number, Contractor shall confirm pricing in accordance with the Fee Schedule and schedule with MCU for the project.

1.5. RESPONSE TIME

1.5.1. Contractor shall respond, verbally and by text/email, to each request within 24 hours of notification and provide a written schedule of the project repairs. All asphalt repairs MUST BE completed within ten (10) business days unless otherwise approved in writing by MCU. Each individual project shall be considered complete upon final acceptance by MCU.

1.5.2. Failure to meet the required response times will be considered a breach of contract and may result in termination of the contract.

1.6. WORK SCHEDULE

1.6.1. The work schedule shall provide an estimated start date, and the estimated number of days the project will take to complete.

1.7. HOURS OF WORK / INVOICING

1.7.1. Regular work hours are defined as 7:30 AM to 4:30 PM, Monday through Friday. Regular work hours do not include Saturday, Sunday, or designated Marion County holidays.

1.7.2. Contractor's invoices shall include an invoice summation page by Fee Schedule line item with the daily documentation by Fee Schedule line item to support the total invoice summation page.

• Location

• Before and After Photos

• Itemized Quantities

• Itemized Amounts (per Fee Schedule)

• Total Amount

1.8. WARRANTY

1.8.1. All workmanship provided by Contractor shall be fully warranted for a period of not less than one (1) year from final completion.

1.9. PERMITS

1.9.1. When Contractor is required to obtain permits, it shall be reimbursed for the cost of the permit fee only; no markup shall be allowed. Contractor's invoices for permits must include supporting documentation, showing direct permit cost paid by Contractor.

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1.10. MAINTENANCE OF TRAFFIC

1.10.1. Contractor is responsible for holding and maintaining the Intermediate Maintenance of Traffic (MOT) Certificate and will be responsible for maintaining proper maintenance of traffic throughout the completion of a project. All MOT must comply with FDOT's Design Standards, Index 600.

1.10.2. MOT costs shall be reimbursed to Contractor at cost. Contractor's invoices for MOT must include supporting documentation, clearly showing the cost paid by Contractor. All reimbursable costs must receive prior written approval from MCU. This item shall only be performed with written approval of MCU.

1.11. EQUIPMENT

1.11.1. All trip charges, mileage, vehicle charges, and travel time are to be included in the hourly rate on the Fee Schedule.

1.11.2. Equipment sitting idle on the job site shall not be considered billable. Only equipment actively participating in the work efforts shall be considered for billing purposes per the Fee Schedule.

1.12. SUBCONTRACTORS

1.12.1. Contractor to perform 100% of the task assigned under this contract. Assignment of this contract or any Work to a subcontractor is strictly prohibited.

1.13. STANDARD AND SAFETY EQUIPMENT

1.13.1. At its expense, Contractor shall comply with all applicable OSHA, ADA, and FDOT regulations.

1.14. TAXES AND FEES

1.14.1. Contractor shall pay all applicable sales, consumer, use and other similar taxes required by law.

Contractor is responsible for reviewing all pertinent State statutes involving sales tax and complying with all requirements.

1.15. MEASUREMENT AND PAYMENT

1.15.1. ASPHALT ROADWAY/DRIVEWAY REMOVAL & TEMPORARY REPLACEMENT -

BID ITEM NO. 1.01 THROUGH 1.02

A. Description: The Contractor shall replace existing asphalt pavement and base material to the greater of an equivalent pre-construction, current Marion County LDC, current FDOT specifications, or details included in the contract documents to allow for open cut installation of pipe, fittings and valves. This pay item is for restoration of the area directly impacted by the

Asphalt Restoration Services Scope of Service – Page 5 of 6 trench excavation through existing pavement. The work includes all materials, mixing, placing, rolling, testing, and curing of the asphalt, and work incidental thereto. The minimum thickness of placed asphalt is 1-1/2”.

Note: The following items shall be considered incidental to the work and shall be included in the unit prices for Items 1.01–2.02:

Mobilization/Demobilization Saw Cutting (Full Depth) Milling (1.5"–2" Depth) Curb-to-Curb Resurfacing

B. Measurement: The quantity, in square yards, will be measured by the overall dimensions of the repair area.

C. Payment: Payment will be made at the unit price per square yard for all materials, labor, and equipment required to perform the work.

1.15.2. ASPHALT ROADWAY/DRIVEWAY REMOVAL & REPLACEMENT - BID ITEM NO.

2.01 THROUGH 2.02

A. Description: The Contractor shall replace existing asphalt pavement and base material to the greater of an equivalent pre-construction, current Marion County LDC, current FDOT specifications. This pay item is for restoration of the area directly impacted by the repair excavation through existing pavement. The work includes all materials, mixing, placing, rolling, testing, and curing of the asphalt, and work incidental thereto. The minimum thickness of placed asphalt is 1-1/2”.

Note: The following items shall be considered incidental to the work and shall be included in the unit prices for Items 1.01–2.02:

Mobilization/Demobilization Saw Cutting (Full Depth) Milling (1.5"–2" Depth) Curb-to-Curb Resurfacing

B. Measurement: The quantity of Asphalt Roadway/Driveway Removal & Replacement will be measured in square yards, placed and accepted by the MCU Maintenance or Construction Representative.

C. Payment: Payment will be made at the unit price per square yard for all materials, labor, and equipment required to perform the work.

Asphalt Restoration Services Scope of Service – Page 6 of 6

1.15.3. MISCELLANEOUS SERVICES – BID ITEM NO. 3.01

A. Description: Miscellaneous services such as additional limerock shall be on an “as needed" basis.

B. Measurement: The quantity, in square yards, will be measured by actual material used and is to include delivery, placement, grading, and compaction.

C. Payment: Payment will be made at the unit price per square yard for materials.

1.15.4. MISCELLANEOUS SERVICES – BID ITEM NO. 3.02

A. Description: Pavement Marking and Restoration on an “as needed” basis.

B. Measurement: The quantity, in linear feet, will be measured by actual material used.

C. Payment: Payment will be made at the unit price per linear foot.